CR 98-22 Approve Budget for Purchase of FD VehicleFebruary 3,1998
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Proposed Action
Council Report 98 - 022
APPROVE BUDGET FOR PURCHASE OF VEHICLE FOR FIRE
DEPARTMENT
Staff recommends adoption of the following: Move to approve a budget adjustment of
$18,000 in the Equipment Replacement Fund to purchase a vehicle for the Fire
Department.
Adoption of this motion will result itt staff moving forward with the purchase of a
vehicle and adjusting the capital replacement plan document to include this vehicle.
Overview
Currently the Fire Department inherits a used squad car once every five years from the
police department. In reviewing our past arrangement for replacing vehicles, it has been
determined that the reliability and performance of the old police squad cars are not adequate .
for fire use. Squad cars that have actual mileage of 50,000 really have engine use of
100,000 miles because of the idling that the police squads are subjected to. There is a
higher maintenance associated with these vehicles and therefore they are unavailable for use
by the fire department.
Primary Issues to Consider
• One solution to the problem is to include a vehicle for the Fire Department in the
replacement schedule. The cost to do this is approximately $3,400 a year. Currently the
Fire Department is spending $1,500 to $4,500 a year on maintenance of a vehicle.
• Another solution is to speed up the replacement schedule of the police squads to provide
the fire department with lower mileage vehicles. This would most likely be a temporary
fix and would still increase costs overall.
• Currently the fund balance in the equipment replacement fund is $961,000, which is
double the amount of average yearly expenditures. In reviewing the future uses of this
fund and the revenue sources, I have determined that there would not be a need for
increased tax revenues until the year 2004. We like to maintain a higher fund balance in
the equipment replacement fund to enable us to react to unforeseen expenditures. The
additional cost for the fire vehicle could be funded from undesignated fund balance in
the equipment replacement fund.
Staff Recommendation
Finance recommends including the fire vehicle in the replacement schedule for future years
and approving a budget adjustment of $18,000 in the Equipment Replacement Fund, to
purchase a vehicle this year, using available fund balance in that fund.
Supporting Information
• Five Year Equipment Replacement Plan Expenditure Summary
• Six Year Equipment Replacement Funding Summary
Lori"YagEr
Finance Director
CAPITAL EQUIPMENT REPLACEMENT PLAN
FIVE YEAR EXPENDITURE SUMMARY
PROGRAM FUNDING
CATEGORY PROTECT TIT] R SGIIRC;F 1Q,pg 1999 2E82 20.Q1 2002 20.01
C-1 Luveme Pumper ER. 318,500
Stuphen Aerial Truck E.R. 687,000
02 Marked Patrol Vehicles (11) E.R. 56,400 58,800 91,200 62,800 65,800 34,200
C-3 Parking Enforcement Vehicle E.R. 14,000
C-4 Utility 4x4 E.R. 29,800
C-5 - Administration Vehicles (5) ER. 18,000 18,600 19,100 19,700 20,300 20,900
Copier - Fire Station ES. 7,400
C-6 Radio System E.R. 470,800
C -7 Body Amcor E.R. 5,800
C-8 Police Computer ER. 220,000
C -9 Police Copy Machine E.R. 14,200
C -10 Police Logging Recorder E.R. 25,000 29,000
C-1 1 4X4 One Ton Truck ER. 22,000
C-12 One Ton Dump Truck (2) E.R. 30,500
G13 Single Axle Dump Truck E.R 75,000
C -14 Tandem Dump Truck E.A. 83,000
015 Skid Loader ER. 32,500
016 Grader E.R. 80,000
G17 Sweeper ER. 115,300
Striper ER. 10,100
018 1/2 Ton Pickup E.R. 15,900
1/2 Ton Truck E.R. 20,300
G19 3/4 Ton Utility Truck E.R. 21,000
020 Tractor ER. 32,700
021 Truckster (3) E.R. 12,700
Riding Mowers (2) E.R. 13,400
G22 Riding Mowers (2) E.R 11,800
023 Gang Mower E.R. 42,300
C -24 Turf Sweeper E.R 10,900
Brush Chipper E.R 19,100
025 City Hall Main Copy Machine (2) E.R. 19,000 35,000 20,800
026 City Hall Micro Network Upgrade E.R. 10,000 10,000 10,000
027 Optical Scanner ER. 6,000 6,800
028 Election Equipment E.R. 68,000
029 Telephone System E.R. 102,700
029 Telephone System W.F. 8,000
G29 Telephone System S.F. 8,000
4X4 1/2 Ton Truck -BRA HRA 22,800
C -30 4X4 3/4 Ton Dump Truck W.F. 21,900
G31 Air Compressor W.F. 17,700
032 Public Works Copy Machine W.F. 9,100
G33 let Vactor S.F. 100,000
C -34 Refuse Track R.F. 127,700
NEW Marked Fire Vehicle E.R. 18,000 18,000
TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 479,900 344,700 470,900 776,500 631,100 892,200
FUNDING: EQUIPMENT REPLACEMENT FUND BALANCE (5,100) (268,000) (145,100) 291,500 112,400 384,400
HRA FUND 22,800
ENTERPRISE FUND 127,700 131,000 33,700
LEVY 485,000 485,000 485,000 485,000 485,000 485,000
ENDING FUND BALANCE 966,100 1,234,100 1,379,200 1,087,700 975,300 590,900
B
SIX YEAR FUNDING SUMMARY
EQUIPMENT REPLACEMENT FUND
1998 1999 2000 2001 2002 2003 2004
BEGINNING YEAR FUND BALANCE $962,000 $1,012,200 51,307,300 $1,482,400 $1,226,400 $1,149,400 $818,000
TAX LEVY $485,000 $485,000 $485,000 5485,000 5485,000 $485,000 $485,000
OTHER INCOME 537,000 537, 000 $40,000 $45,000 $45,000 $45,000 580,000
TOTAL $522,000 $522,000 5525,000 $530,000 5530,000 $530,000 $565,000
OPERATING EXPENSES $9,900 59,900 59,900 510,000 510,000 $10,000 511,000
CAPITAL PURCHASES $461,900 $217,000 $340,000 5776,000 $597,000 $851,400 $585,100
TOTAL $471,800 $228,900 $349,900 5786,000 5607,000 5861,400 5576,100
ENDING YEAR FUND BALANCE $1,012,200 $1,307,300 $1,482,400 $1,226,400 $1,149,400 $818,000 5806,900
CASH BALANCE END OF YEAR $838,000 $1,133,100 $1,308,200 $1,052,200 $975,200 $843,800 $632,700