CR 98-52 Public Hearing Alley Reconstruction Project 97-16April 1, 1998
ro osed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 98 -19,
Resolution Ordering Improvement After Public Hearing. Alley Reconstruction Project 97 -16.
This action continues an assessable improvement project in an alley located in the #10 Block between
l l th/1 2 th Avenues North.
Overview.
Council at its March 17 meeting considered and accepted a feasibility report concerning the
reconstruction of the alley between the Hopkins Arts Center and the US West Central Office Building
A public hearing was ordered for April 7. Notices of this hearing have been sent to affected property
owners. Copies of the feasibility report were forwarded to US West representatives.
Primary Issues to Consider.
• Summary of feasibility findings
•Negotiations for an easement/parking issue
• Proposed schedule
• Staff recommendation
Supporting Information.
• Notice of Hearing of Improvement
• Affidavit of Mailing and Mailing List
• Feasibility report
• Letter to local US West representative
•Resolution 98 -19
James Gessele
Engineering Superintendent
Public Hearing
Alley Reconstruction
Project 97 -16
Council Report 98 -52
1 si .
• Summary of feasibility findings
The alley between 11 and 12 Avenues North, bounded by the Hopkins Arts Center and the
US West building is deemed a substandard improved alley. The current bituminous surface is
in disrepair with numerous patches and potholes and minimal grades that contribute to poor
drainage patterns. Current sump pump discharge from the US West building pours out over
the alley surface and ponds up in place. Discharge from this point as well as from a roof
scupper and downspout contribute to ice buildup during freeze /thaw cycles.
The report recommends reconstruction with concrete to a 12 -foot width and the installation of
a storm sewer in the alley. It is also recommended that US West's sump pump and roof
scupper discharges be connected to the proposed storm sewer pipe. The engineer
recommends reversing flow of traffic through the alley to that of east to west and that the
parking area adjacent to the Arts Center be reconfigured and expanded to accommodate this
pattern as well as increasing handicap parking facilities. The engineer also perceives an
advantage of creating potential parking facilities along the north side of the alley.
• Negotiations for an easement/parking issue
Subsequent to Council's December 2, 1997 action ordering a feasibility report on this project,
staff suggested to US West officials that parking facilities could be accommodated along the
north side of alley adjacent to the company building. Staff proposed that a new easement
across company property be negotiated that would make parking possible and that the
easement be granted in return for forgiveness on a potential alley easement.
Negotiations have gone on since that time without any clear resolution. Following corporate
policy, US West representatives indicate they have no interest in an easement but prefer a sale
of land, i.e. a parcel equivalent to the hoped for easement area. Negotiations broke off at a
point where US West proposed the sale of a 2,037 square foot parcel at $1.00 /square foot, the
exclusive use of four of the proposed eight parallel parking stalls, and forgiveness on potential
assessments.
In the current situation, the City has failed to obtain an easement. Design on the alley
reconstruction will not preclude negotiating for parking stalls at a future date.
• Proposed schedule
April 7 Public Hearing
April 21 Approve plans and order bids
May 14 Bid opening
May 19 Bid award
June 1 Begin construction
June 26 Complete construction
• Staff recommendation
Staff recommends that Council order improvements made as outlined in the feasibility study
and that plans and specifications be drawn up.
CITY OF HOPKINS
Hennepin County, Minnesota
NOTICE OF HEARING OF IMPROVEMENT
TO WHOM IT MAY CONCERN:
WHEREAS, the City Council of the City of Hopkins, Hennepin County, Minnesota, deems it
necessary and expedient that the improvement hereinafter described be made,
NOW, THEREFORE, notice is hereby given that the City Council will hold a public hearing on
said improvement at the following time and place within the said City.
DATE: April 7, 1998
TIME: 7:30 P.M.
LOCATION: CITY HALL
Council Chambers
1010 First Street South
Hopkins, MN 55343
The general nature of the improvement is the reconstruction of an alley, City Project 97 -16, in
the following described area:
In the #10 Block between 1 ltb/12th Aves. North (between Hopkins Arts Center
and US West Central Office)
THE TOTAL ESTIMATED COST OF SAID IMPROVEMENT IS $49,979.00
It is proposed to assess every lot, piece or parcel of land benefited by said improvement whether
abutting thereon or not, based upon benefits received without regard to cash valuation.
Persons desiring to be heard with reference to the proposed improvement should be present at
this hearing.
This Council proposes to proceed under the authority granted by Chapter 429 MSA.
Dated this 17th day of March, 1998.
BY ORDER OF THE CITY COUNCIL
Are O yrmater, City Clerk
City of opkins, Minnesota
Publish:
Hopkins Sailor March 18 and 25, 1998
STATE OF MINNESOTA
COUNCIL OF HOPKINS
AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
SS.
Terry Obermaier, being first duly sworn, deposed and says:
I am a United States citizen, over 21 years of age, and the City
Clerk of the City of Hopkins, Minnesota.
On March 18, 1998, acting on behalf of the said city, I
deposited in the United States Post Office at the City of
Hopkins, Minnesota, copies of the attached notice of hearing on
proposed assessments for reconstruction of an alley, Project
97 -16, enclosed in sealed envelopes, with postage thereon fully
prepaid, addressed to the following persons at the addresses
appearing on the attached copy of the mailing list.
There is delivery service by United States mail between the place
of mailing and the places so addressed.
Subscribed and sworn to before me this 18th day of March, 1998.
c latmi J. ALL—
Notary Public
JAMES T. CESSELE
mo muse -wwro*
MY COMMON EXPOS
JANUARY 31, 2000
Feasibility Report
Concrete Alley Paving
Hopkins, Minnesota
Project 97 -16
March 17, 1998
Introduction.
The 1998 -2002 Capital Improvement Plan (C.I.P.) includes alley paving projects for the first four
years of the five -year plan. The 1998 plan identifies an alley north of Mainstreet between the
Arts Center and the US West building in need of upgrading with concrete pavement. More
specifically, the alley connects 11th and 12th Avenues North immediately to the rear of the Arts
Center. Improvements are needed due to high maintenance costs and drainage problems
associated with them. Placement of this project in the current C.I.P. is taken as a directive in
preparing an engineer's report. This report is undertaken without benefit of property owner
petition, therefore a 4/5 Council vote is required to order the project.
Background.
The alley between 1 lth and 12th Avenues North, bounded by the Hopkins Arts Center on the
south and the US West Central Office building on the north, is considered a substandard
improved alley. The pavement consists of 1 to 1 '/2 inch asphalt layers. Grades are minimal and
the pavement is poorly drained. The combination of asphalt layers and poor drainage patterns
have resulted in many potholes. This in turn points to increasing maintenance costs.
Proposed Design.
The proposed alley improvements provide for the construction of a concrete pavement surface 12
feet wide and 6 inches thick in accordance with the City's improvement policy. Restoration of
pavements between the concrete alley edges and the Arts Center on the south and US West's
concrete curb on the north will be with bituminous material. Turf restoration is anticipated to be
minimal. No sod is planned for this project.
The pavement section will include a "V" design, slightly depressed in the middle to channel
water away from adjacent properties. Pavement grades will be established to direct drainage to
catch basins that are part of a 130 -foot storm sewer system proposed for this project. Some grade
changes between the concrete pavement and the construction limits will be required from time to
time to facilitate drainage or to comply with driveway design safety standards.
The engineer recommends that measures be taken to connect two US West facilities to the
proposed alley storm sewer a sump pump discharge that currently pours out over the alley
surface and a roof scupper and downspout that drain out over the current alley pavement. In both
instances, the drainage is prone to freezing and ice buildup.
The engineer recommends reversing flow of traffic through the alley to that of east to west and
that the parking lot adjacent to the Arts Center be reconfigured and expanded to accommodate
this change. The engineer also perceives the added advantage of creating potential parking
facilities along the north edge of the alley by reversing the traffic flow.
Proposed Funding...
It is proposed that improvement costs be assessed in accordance with City policy, 80% of alley
paving costs assessed against abutting benefited properties and 20% paid by the City. The City's
share of alley improvement costs is paid entirely from storm sewer utility funds in accordance
with the current policy. It has been determined that the most equitable method to assess this
project is on a lineal footage basis. A summary of estimated costs and assessments are provided
on the attached sheet.
Recommendation.
The project is necessary to correct maintenance problems caused by inadequate alley paving
Maintenance problems include high maintenance costs for patching and other problems
associated with poor drainage. The project is cost effective and it is part of the City's annual
alley paving program The City plans for necessary capital improvements annually to coordinate
other work and ensure that necessary improvements are provided in a timely and cost - effective
manner. This concrete alley paving project is technically feasible from an engineering standpoint
and it is recommended that the City Council accept the engineer's report as outlined herein, and
order the improvement made, subsequent to holding a public hearing.
Steven J. Stadler, P.E.
City Engineer
Assessed Construction Costs
Project Costs
1. Mobilization $1,000.00
2. Sawcut bit. pavement 60.00
3. Sawcut concrete pavement 75.00
4. Remove bit. pavement 2,620.00
5. Common excavation 741.00
6. Aggregate base 2,100.00
7. Subgrade excavation 240.00
8. Stabilizing aggregate 300.00
9. 6" concrete alley pavement 11,520.00
10. Bit. wear course 4,600.00
11. Bit. base course 4,600.00
12. Turf restoration 300.00
13. Traffic control 500.00
Total Assessed Construction $27,656.00
Engineering 4,485.00
Admin./legal 970.00
Total Subject to Assessments $33,111.00
fitr Construction Ca (storm sewer and parking lot)
1. Remove concrete curb
2. Remove concrete pavement
3. Connect to storm sewer
4. 12" storm sewer
5. Catch basins (2)
6. CB castings (2)
7. Coarse filter aggregate
8. Bit. wear course
9. Bit. base course
10. 4" concrete sidewalk
11. Concrete curb
12. Bollards
13. Striping and marking
14 Handicap symbol
$150.00
120.00
700.00
2,860.00
1,700.00
1,200.00
150.00
2,300.00
2,300.00
1,260.00
400.00
1,200.00
260.00
60.00
Total City Construction Costs $14,660.00
Engineering 2,208.00
Total $16,868.00
Assessments
Total Assessable Footage = 525.64
•
Amount to assess per policy = $33,111.00 x 0.80 = $26,488.00
Assessment rate = $26,488.00 ; 525.64 = $50.39/ff
Property Assessable Footage Rate Assessment
City of Hopkins 262.82 $50.39 $13,244.00
US West 262.82 $50.39 $13,244.00
March 18, 1998
Pam Boben
US West Communications
2800 Wayzata Blvd. Room 350
Minneapolis, MN 55405
Subject: Alley Reconstruction
US West Central Office Building
Hopkins, Minnesota
Dear Ms. Boben:
Hopkins City Council has taken action to hold a public hearing concerning reconstruction
of the alley adjacent to your facility at 10 1 lth Ave. North in Hopkins. I have enclosed a
public hearing notice that has been sent to corporate headquarters. These notices tend to
get lost in corporate hierarchies and I feel local US West officials should be informed on
a timely basis.
I have also enclosed a feasibility study that details background, project scope, and
funding issues. Also note the estimated special assessments the City anticipates will be
levied by fall 1998. The City's position still remains that it will forego any special
assessments against US West if your company either grants an easement of
approximately 2,037 square feet or deeds that same square footage to the City for $1.00
in consideration.
Please contact me at 935 -8474 should you have further questions.
Sincerely,
James Gessele
Engineering Supt.
Enclosure
cc: Doug Fulton
PF OJC-CT N0.
City of Sopkins
FOLDER NO. /
1010 ¶First Street South • fopki %27255343 -7573 • Phone: 612 -935 -8474 • fFat 612 - 935 -1834
INITIALS J 7�
fin 'Equa(OPponuSy `E mp(nyer
WHEREAS, a resolution of the City Council adopted the 17 day of March, 1998, fixed a date
for a Council hearin on the proposed improvement of an alley in the #10 block north of Mainstreet
between 11 and 12 Avenues North, and
WHEREAS, the City Council deems it appropriate and expedient to reconstruct the alley with
concrete pavement, and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was held thereon the 7 day of April, 1998, at which all persons desiring to be heard
were given an opportunity to be heard thereon,
Adopted by the City Council of the City of Hopkins this 7 day of April, 1998.
Attest:
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 98 -19
RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING
ALLEY RECONSTRUCTION
PROJECT 97 -16
NOW, THEREFORE BE IT RESOLVED by the City Council of Hopkins, Minnesota:
1 Such improvement is hereby ordered as proposed in the Council resolution adopted
the 17 day of March, 1998.
2. The City's engineer is hereby designated to prepare plans and specifications for the
making of such improvement.
Terry Obermaier, City Clerk
Charles D. Redepenning, Mayor