CR 08-119 Approval of the 2009 City Council Meeting CalendarDecember 16, 2008 Council Report 2008 -119
Approval of the 2009 City Council Meeting Calendar
Proposed Action
Staff recommends adoption of the following motion: Move to approve the 2009 City
Council Meeting Calendar.
Adoption of this motion will set the calendar for City Council regular meeting and work
session dates in 2009.
Overview
It has been customary since 1998 for the City Council to adopt prior to or at the first
meeting of the year its meeting calendar for the upcoming year. This is good practice
since there are invariably several conflicts during the year where normal meeting dates
and times need to be adjusted.
Staff has reviewed the potential conflicts and has outlined the proposed changes for
2009 meeting dates and times within this report.
Primary Issues to Consider
• Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and
attempts to address as many potential conflicts as possible; there are times where a
special meeting may need to be scheduled during the course of the year.
Supporting Information
• Proposed 2009 City Council Meeting Calendar
Lk yx
Rick Getschow
City Manager
Financial Impact: N/A Budgeted: Y/N N/A Source:
Related Documents (CIP, ERP, etc.):
Notes:
Council Report 2005 -006
Page 2
Meeting Analvsis
The Council traditionally meets in regular session on the first and third Tuesday of each
month at 7:30 p.m. The Council also meets for work sessions on the second and fourth
Tuesdays of the month at 6:30 p.m. Aside from the conflicts or additions described
below; the 2009 meeting calendar maintains this schedule.
Tuesday, March 17, Regular Meetinq moved to Monday, March 16.
(State of the City and St. Patrick's' Day)
The best available date in March for the State of the City address was on Monday,
March 16. Tuesday, March 17 is St. Patrick's Day. Moving the meeting back one day
allows for keeping the State of the City with a regular meeting and allows for the
Council to participate in the St. Patrick's Day parade and events.
We have traditionally moved the date of this meeting due to the fact that the City
Council wishes to participate in the National Night Out events. Staff proposes
rescheduling this meeting back one day to Monday, August 3.
Tuesday, November 3, Regular Meeting moved to Wednesday, November 4
Election
The City Council can not meet prior to 8:00 p.m. on this general election evening.
Since this is a major national election, it is proposed to move the date of this regular
meeting ahead one day. The Council can then meet on the day following the election
to also canvass the election results.
Cancellation of the December 22 Work Session.
In some cases, the Council will cancel a work session that falls close to the
Thanksgiving or Christmas holiday.
City Council Schedule
2009
Thursday
January
1
2009
New Year's Day
7:00 PM
Tuesday
January
6
2009
HRA Meeting
7:00 PM
Tuesday
January
6
2009
City Council Meeting
7:30 PM
Tuesday
January
13
2009
Work Session
6:30 PM
Monday
January
19
2009
Martin Luther King Day
7:30 PM
Tuesday
January
20
2009
City Council Meeting
7:30 PM
Tuesday
January
27
2009
Work Session
6:30 PM
Tuesday
February
3
2009
HRA Meeting
7:00 PM
Tuesday
February
3
2009
City Council Meeting
7:30 PM
Tuesday
February
10
2009
Work Session
6:30 PM
Monday
February
16
2009
President's Day
7:30 PM
Tuesday
February
17
2009
City Council Meeting
7:30 PM
Tuesday
February
24
2009
Work Session
6:30 PM
Tuesday
March
3
2009
HRA Meeting
7:00 PM
Tuesday
March
3
2009
City Council Meeting
7:30 PM
Tuesday
March
10
2009
Work Session
6:30 PM
Monday
March
16
2009
State of the City
7:30 PM
Monday
March
16
2009
City Council Meeting
7:30 PM
Tuesday
March
24
2009
Work Session
6:30 PM
Tuesday
April
7
2009
HRA Meeting
7:00 PM
Tuesday
April
7
2009
City Council Meeting
7:30 PM
Tuesday
April
14
2009
Work Session
6:30 PM
Tuesday
April
21
2009
City Council Meeting
7:30 PM
Tuesday
April
28
2009
Work Session
6:30 PM
City Council Schedule
2009
Tuesday
May
5
2009
HRA Meeting
7:00 PM
Tuesday
May
5
2009
City Council Meeting
7:30 PM
Tuesday
May
12
2009
Work Session
6:30 PM
Tuesday
May
19
2009
City Council Meeting
7:30 PM
Monday
May
25
2009
Memorial Day
Tuesday
May
26
2009
Work Session
6:30 PM
Tuesday
June
2
2009
HRA Meeting
7:00 PM
Tuesday
June
2
2009
City Council Meeting
7:30 PM
Tuesday
June
9
2009
Work Session
6:30 PM
Tuesday
June
16
2009
City Council Meeting
7:30 PM
Tuesday
June
23
2009
Work Session
6:30 PM
Friday
July
3
2009
Independence Day Holiday
Tuesday
July
7
2009
HRA Meeting
7:00 PM
Tuesday
July
7
2009
City Council Meeting
7:30 PM
Tuesday
July
14
2009
Work Session
6:30 PM
Tuesday
July
21
2009
City Council Meeting
7:30 PM
Tuesday
July
28
2009
Work Session
6:30 PM
Monday
August
3
2009
City Council Meeting
7:30 PM
Tuesday
August
4
2009
National Night Out
Tuesday
August
11
2009
Work Session
6:30 PM
Tuesday
August
18
2009
City Council Meeting
7:30 PM
Tuesday
August
25
2009
Work Session
6:30 PM
Tuesday
September
1
2009
City Council Meeting
7:30 PM
Monday
September
7
2009
Labor Day
Tuesday
September
8
2009
Work Session
6:30 PM
Tuesday
September
15
. 2009
City Council Meeting
7:30 PM
Tuesday
September
22
2009
Work Session
6:30 PM
Tuesday
October
6
2009
City Council Meeting
7:30 PM
Tuesday
October
13
2009
Work Session
6:30 PM
Tuesday
October
20
2009
City Council Meeting
7:30 PM
Tuesday
October
27
2009
Work Session
6:30 PM
City Council Schedule
2009
Tuesday
November
3
2009
Election Day
Tuesday
Wednesday
November
4
2009
City Council Meeting
7:30 PM
Tuesday
November
10
2009
Work Session
6:30 PM
Wednesday
November
11
2009
Verteran's Day
2009
Tuesday
November
17
2009
City Council Meeting
7 :30 PM
Tuesday
November
24
2009
Work Session
6:30 PM
Thursday
November
26
2009
Thanksgiving Day
Friday
November
27
2009
Thanksgiving Friday
Tuesday
December
1
2009
City Council Meeting 7:30 PM
Tuesday
December
8
2009
Work Session 6:30 PM
Tuesday
December
15
2009
City Council Meeting 7:30 PM
Thursday
December
24
2009
Christmas Eve
Friday
December
25
2009
Christmas Day