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CR 09-003 Accept Feasibility ReportJanuary 6, 2009 G �TY OF C12 NOPKiNS ACCEPT FEASIBILITY REPORT ORDER PUBLIC HEARING 2009 STREET IMPROVEMENTS PROJECT 08 -10 Propo d Action. Council Report 2009 -003 Staff recommends the following motion: "Move that Council adopt Resolution 2009 -004, Resolution Ordering Public Improvement Hearing, 2009 Street and Utility Improvements, City Project 08 -10. This action continues an assessable project for street upgrading. Overview. At its October 7, 2008 meeting, the Hopkins City Council authorized Bolten and Menk, Inc. to prepare a feasibility study concerning street and utility improvements in the Park Ridge Neighborhood and street improvements to Blake Road south of Excelsior Boulevard. The report is complete and is now submitted to Council for review and further action. A summary of issues is provided here,. but staff will provide a detailed summary of the report at the scheduled Council meeting. Primary Issues to Consider. • Scope of improvements • Public input • Costs and assessments • Schedule • Project budget • Assessments • Staff recommendation Supporting Information. • Feasibility report • Resolution 2009 -004 ohn R. Bradford, P.E. City Engineer Financial Impact: $ 3,158,000 Budgeted: Y/N Yes Source: PIR, Utility Funds, Assessments Related Documents (CIP, ERP, etc.): CIP Notes: N/A Council Report 2009 -003 Page 2 Analysis of Issues Scope of Improvements Proposed street improvements include complete reconstruction of 1 St Street North from 5 th Avenue North to Washington Avenue North; 2 nd Street North from 5 th Avenue North to Park Lane and from Ridgewood Drive to Washington Avenue North; Oak Glen Drive from 1 St Street North to 2 nd Street North; Park Lane from Washington Avenue North to 2 nd Street North; and Ridgewood Drive from Park Lane to 2 nd Street North. Proposed sanitary sewer improvements include the total reconstruction of the sanitary sewer system. The replacement is necessary due to the age and condition of the pipe. There are many cracks, sags, and root intrusions into the pipe. The cracks and roots allow ground water to enter the pipe. The cost for treating this clear water is charged to the City by the Metropolitan Council. The services in this area are generally made of Orangeburg pipe which is coal tar impregnated wood pulp pipe. A picture of this pipe is shown below. Services are proposed to be replaced from the main to the right of way line. Council Report 2009 -003 Page 3 Proposed water main upgrades includes the complete removal and replacement of the water system including valves, hydrants and residential services from the main to the right of way. This upgrade is necessitated by the age of the pipe, the presence of lead joints, as well as the impact the sanitary sewer reconstruction will have upon the water main. Lead joints were used to connect cast iron pipe together by stuffing oakum (see picture below) into the joint and pouring hot lead on top of it. The joint would be stable as long as it wasn't jostled or the pipe disturbed. All residential services are proposed to be replaced to the right of way line with the exception of those replaced within the last 10 years with copper pipe. Most of the older services are lead or galvanized and should be replaced. The added project cost of a new service is estimated to be $825 or $1,300 depending on which side of the street the water main is located. When replaced after the 5 th Avenue N reconstruction project, homeowners paid an average of nearly $3,000 for a new water service. This is primarily due to the street replacement cost and traffic control. We are proposing to share the cost of service replacements in the right of way with the property owner at a 50% rate. This is a change from the 1/3 cost share done on previous projects. The reason for the change is that program was a voluntary replacement of the water service only. This project proposes a mandatory replacement of both the water and sewer services. Proposed storm sewer upgrades include the replacement of the existing clay storm sewer system because the system is undersized, and the clay pipe material is not likely to survive the reconstruction of the sanitary sewer system. There will be additional catch basins added to improve drainage in the neighborhood. A mill and overlay is proposed for Blake Road south of Excelsior Boulevard. • Public Input A public information meeting was held on December 18, 2007, and a resident survey questionnaire was sent in the mail. Only 5 residents attended the meeting. Responses and feedback gathered through the returned questionnaires have generally noted some drainage concerns in the neighborhood. The minutes of the information meeting are in Appendix D of the attached feasibility report. Council Report 2009 -003 Page 4 • Schedule The cost and scope of this project necessitate an extended construction schedule over two construction seasons. Phasing is shown in the attached feasibility report on figure 1 -3. Phase 1 of this project will include all street and utility work on Park Lane from Ridgewood Drive to Washington Avenue; 1 St Street from Oak Glen Drive to Washington Avenue; 2nd Street from Ridgewood Drive to Washington Avenue; and all of Ridgewood Drive. Phase 2 will be constructed in 2010 and include 2 nd Street form 5 Avenue to Park Lane; 1 St Street from 5 t " Avenue to Oak Glenn Drive; Park Lane from Ridgewood Drive to 2 nd Street; and all of Oak Glen Drive. We are also proposing to finalize the assessments after construction. There are two reasons for this. First, with the economy in the shape that it is in, having assessments due in 2011 gives the residents some time to plan. Second, assessing the Phase 2 property owners a year prior to the start of construction may be objectionable to those residents. The proposed schedule is listed below: Oct. 7, 2008 Order Feasibility Study Dec 18, 2008 Neighborhood Meeting Jan 6, 2009 Approve Feasibility Study, Order Public Hearing Feb 3, 2009 Public hearing, order project, and final design Apr, 7, 2009 Approve plans & Specifications, Authorize Bidding May 19, 2009 Accept bids, Award Bid Jun -Oct, 2009 Construction — Phase 1 Jun -Sept 2009 Construction — Phase 2 October 2009 Public Assessment Hearing /Adopt Assessment Role • Proj ct Budget The estimate costs for this project are as follows: PIR $1,244,000 Assessments 611 Storm Sewer Fund 398,000 Sanitary Sewer Fund 395,000 Water Fund 510,000 Total 3 • Assessments The proposed street assessments are based on the City's Assessment Policy whereby 70% of the street reconstruction cost is assessed to the benefiting properties. The 2009 residential assessment cap is $70.17 per front foot based on a 3% increase to the 2008 assessment cap. Commercial properties are not capped and will be assessed at a rate of $157.67 per front foot. Because the lots in this neighborhood are fairly uniform, and the benefits of the project are generally spread equally among these lots, we are Council Report 2009 -003 Page 5 proposing to use a unit assessment. The unit assessment is base on an 80 foot lot with the assessments capped at $5,613.60. Burnes Park and the commercial properties will be assessed at a front foot rate. The cost of water and sanitary sewer services are in addition to the street assessments. With a 50% share of the service cost, the additional assessment will be approximately $900 to $1,225 per unit. This puts final assessment totals at approximately $6850 per unit. We are proposing to change the assessment term from 10 years to 15 years due to the mandatory replacement all water and sewer services and the burden this places on property owners. At the 7% interest rate used on recent assessment projects, typical monthly payments would be approximately $60 per month. As noted earlier, the assessment role will not be adopted until after construction in 2010. The first payment would be May 15, 2011 for those who do not pre -pay their assessment. Staff recommendation Staff recommends accepting the feasibility report and ordering a public hearing for February 5, 2007. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2009 -004 RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING 2009 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 08 -10 WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with reference to the aforesaid improvement, and WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements on 1 St Street North, 2 nd Street N, Oak Glen Drive, Park Lane, Ridgewood Drive, and Blake Road; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of $3,158,000. 2. A public hearing shall be held on such proposed improvement on Tuesday, the 3 rd day of February, 2009 in the Council Chambers of the City Hall at 1010 First Street South at 7:30 P.M and the City Clerk shall give mailed and published notice of said hearing and improvements as required by law. Adopted by the City Council of the City of Hopkins this 6 th day of January, 2009. 0 Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk