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AgendaHOPKINS CITY COUNCIL FINAL AGENDA May 5, 1998 7:30 p.m. Schedule: 7:25 p.m. — HRA meeting 7:30 p.m. - City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS (Public must fill out a Speaker Request Form. Three minute limit for each person) BUSINESS AGENDA III. CONSENT AGENDA 1. April 21, 1998 regular City Council meeting minutes 2. Disbursements, Prelist 1037 3. Approve appointment to Human Rights Commission (Memo) 4. Approve EAW for SuperValu project, Anderson (CR98 -66) 5. Second reading, proposed amendments to City codes 810 and 820 (Memo) Vote: Maxwell Jensen Hesch Johnson Redepenning IV. PRESENTATION Wetlands Week, League of Women Voters (Memo) - Sue Scribner V. PUBLIC HEARING 1. Interlachen Park street improvements, (CR98 -67) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning VI. OLD BUSINESS 1. Health inspection services (CR98 -072) - Genellie Vote: Maxwell Jensen Hesch Johnson Redepenning QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939 -1421 (The Razzle Line is the City of Hopkins voic message system) VII. NEW BUSINESS) AS 1. Conditional use permit, car wash (CR98 -68) — Kerrigan Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Conditional use permit, Valvoline Instant Oil (CR98 -69) — Kerrigan Vote: Maxwell Jensen Hesch Johnson Redepenning 3. Establish changes to the downtown parking system (CR98 -73) - Hartshorn Vote: Maxwell Jensen Hesch Johnson Redepenning 4. Approve NSP Excelsior Boulevard street lighting contract (CR98 -70) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning 5. Approve equipment purchase, cold planer (CR98 -71) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning VIII. REPORTS - COMMITTEES /COMMISSIONS IX. ADJOURNMENT g A regular meeting of the Hopkins City Council was held on April 21, 1998, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mieike, Genellie, Kerrigan, Gessele, Vogtman, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 8:11 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Don Roesner, 618 Park Valley Road West, questioned the format and procedures that were followed at the Board of Review. Steve Barberio, 402 — 12 Avenue North, said that he is proud to work and live in Hopkins. He said that since last November, 52,000 people have visited the Hopkins Center for the Arts. III. • CONSENT AGENDA 1. April 7, regular City Council meeting minutes 2. Disbursements, Preiist 1036 3. Liquor license application for Archies Bar and Grill (CR98 -063) Mayor Redepenning added item four, miscellaneous licenses to the consent agenda and asked the liquor license applicants, Ken Plunkett and Dan Peterson to come forward after the license is approved. Council Member Maxwell moved and Council Member Hesch seconded a motion to approve the consent agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. Ken Plunkett and Dan Peterson came forward and gave a brief discretion of their plans for Archies. Mayor Redepenning welcomed them to the community. IV. NEW BUSINESS 1. Hopkins Jaycees' skateboard park proposal (Memo) Ray Vogtman told the Council that staff was approached by the Hopkins Jaycees with a proposal to fund a skateboard park. The Hopkins Jaycees are willing to fund April 21m 1998 City Council Meeting Minutes Page 1 up to $125,000 for a skatepark and $2,000 for a feasibility study and design. Mr. Vogtman said that because there have been previous discussions about skateboarding, the Park Board considered action on Monday, April 20, 1998. The Park Board was eager to go forward after discussing issues of liability, public ownership vs. private ownership, parking, and noise. Julie Howard of the Jaycees was there to answer questions. Mr. Vogtman said the Park Board recommended that a committee be formed to move forward with a feasibility study and if proceeding after that with the design and site. Council Member Maxwell asked how long the process would take. Mr. Vogtman said that it would take about three to four months to study prices, they would do the design work over winter and be ready to begin construction in the spring. Council Member Maxwell asked Ms. Howard if that timetable would be acceptable to the Jaycees. Ms. Howard answered yes, it would. Council Member Johnson moved and Council Member Jensen seconded a motion to approve the formation of a committee to begin the process. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 2. Increase HCA operations board membership (CR98 -064) Steve Mielke told the Council that a volunteer operations board was established to set the policies and procedures governing the Hopkins Center for the Arts. Mr. Mielke said that the board has concluded that a larger board would be more effective than the present nine members. They have requested to have the size of the board increased to twelve. Linda Flynn, Chair of the Operations Board, said that they were a working board as opposed to an advisory board and found that nine people were too few to get the jobs done. Mr. Mielke also asked that the Council appoint a new member, Majorie Hance, to the operations board. Council Member Hesch asked if twelve members would be enough. Ms. Flynn said maybe not. Council Member Hesch asked if the Council could give the board more flexibility. It was decided that the number and the appointment process would be discussed at a work session. Council Member Maxwell moved and Council Member Jensen seconded a motion to approve the expansion of the HCA operations board from nine members to twelve members, consisting of three major tenant members appointed by each major tenant; five members appointed by the City Council for staggered three -year terms; and four April 21m 1998 City Council Meeting Minutes Page 2 a members appointed by the operations board to staggered three -year terms, also to appoint Majorie Hance to the Operations Board of the Hopkins Center for the Arts. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 3. Award bid, 6 Avenue storm sewer project (CR98 -059) Jim Gessele told the Council that they had previously approved final plans for the 6th Avenue North and the Hopkins Plaza /Hopkins Home Center. Nine bids were received with Northdale Construction being the low bidder at $616,364. All bidders were notified that the city reserved the right to award single contracts for parts A and B with the Plaza Home Center designated part C. Mr. Gessele said that the Hopkins Plaza project would be funded by TIF with a possible payback in the 1999 budget. He said the rest of the project would be funded in the form of a loan from the Sanitary Sewer Utility Fund and the Sanitary Sewer Utility Fund. Mr. Gessele also said that the Oak Ridge Country Club Project would cost the City an additional $150,000 to $160,000 and that he would continue to negotiate with the country club to bring that cost down. Council Member Hesch moved and Council Member Jensen seconded a motion to approve Resolution 98 -22, Resolution for Award of Bid, City Project 97 -11 and 97 -08 and directed staff to pursue having Northdale Construction bid to do the work at the golf course during time that they are working on the 6 Avenue North storm sewer. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 4. First reading, proposed amendments to City Codes 810 and 820 (CR98- 060) Jim Gessele said that the changes were brought about because a resident at 14 Homedale Road applied for a driveway permit to improve an existing drive and to provide additional landscaping around the front of their home. At that time, staff noted that at some time in the past, the resident converted the garage to living quarters, but did not remove the driveway. Staff denied the permit. Mr. Gessele said that the residents thought their driveway should remain and improvement should be allowed because it had been there for fifty years and because they needed handicap accessibility. Staff and the resident have worked out an agreement and the amendments to the City Code support that agreement. April 21m 1998 City Council Meeting Minutes Page 3 Council Member Jensen moved and Council Member Johnson seconded a motion to adopt for first reading Ordinance 98 -809 amending Sections 810 and 820 of the City Code. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 5. Approve engineering services agreement, storm water management plan update (CR98 -62) Jim Gessele said that staff had decided to ask Council to wait for the final costs on the 6 Avenue North and the Oak Ridge Golf Course projects. The funding for this project may not be readily available. Council Member Jensen moved and Council Member Johnson seconded a motion to continue this item until a later date. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 6. Approve plans and order bids, 1998 alley reconstruction, HCA /US West (CR98 -061) Jim Gessele said that a public hearing was held on April 7t of this year and that Council ordered plans and specifications for the project. Mr. Gessele said that the plans are now being submitted for final approval and that the total cost is $49,979. The City has negotiated with US West for the acquisition of property along the alley and has reached an agreement to purchase the property. The agreement will allow three parking places for the exclusive use of US West and the City will waive the assessment. Council Member Johnson moved and Council Member Hesch seconded a motion to adopt Resolution 98 -23, Resolution Approving Plans and Specifications, Alley Reconstruction, Project 97 -16 and Authorizing Bids. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. V. REPORTS - COMMITTEES /COMMISSIONS Council Member Johnson announced the Town Meeting to be held on April 27 Steve Mielke extended sympathies on behalf of the City to the family of Police Officer Jamie Infanger who was accidentally killed this past weekend. April 21m 1998 City Council Meeting Minutes Page 4 VI. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Hesch seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:30 p.m. Respectively Submitted, Terry Obermaier, City Clerk ATTEST: Charles D. Redepenning, Mayor COUNCIL MEMBERS April 21m 1998 City Council Meeting Minutes Page 5