CR 98-196 1999 Meeting Calender
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December 3, 1998 -m Council Report 98-196
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1999 MEETING CALENDAR
Proposed Action
Staff recommends adoption of the following motion: Move to adopt the 1999 meeting calendar.
Approval of this motion will set the calendar for Council regular and work session meeting
dates.
Overview
The adoption of an annual meeting calendar was done for the first time in 1998. It appears to
have been helpful in looking forward at potential conflicts with Council nights and resolving them
well in advance.
Staff has reviewed 1999 meeting dates and has looked at a variety of potential conflicts. Based
. upon this review, staff is recommending adoption of a meeting calendar for 1999, and has
outlined potential conflicts that the Council should address and resolve.
Primary Issues to Consider
. What conflicts exist?
Supporting Documents
. Staff analysis of issues
. Proposed 1999 meeting calendar
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Steven C. MIelke
City Manager
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Council Report 98-196
Page 2
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Staff Analysis of Issues
. What conflicts exist?
The City Council has established regular business meetings on the first and third Tuesday of
each month, and has ordinarily held a work session on the second Tuesday of each month.
The proposed calendar assumes the Council will continue that practice, but recommends
changes due to conflicts with other activities. The recommended changes include the
following:
. March 9 work session
The second Tuesday in March is March 9. This is also the last day of the National
League of Cities Congress of Cities conference. The Congress of Cities meet on March
5-9 and therefore, a conflict exists with the last day of the conference. In spite of that
conflict, staff would recommend that the work session schedule remain unchanged.
. June 15 regular Council meeting
. The National League of Cities conference begins on June 15 and runs until June 18.
This can, on occasion, cause a conflict with Council schedules, due to activities
necessary at the conference. Staff would recommend that we leave the meeting
unchanged, unless the City Council wishes to resolve the conflict by moving the Council I
meeting to Monday, June 14.
. August 3 regular Council meeting
This date is also the date of the National Night Out. Council has expressed in the past, a
desire to change our meeting date to eliminate the conflict with this ever-growing event.
Staff would recommend that the Council hold its meeting on Wednesday, August 4.
. November 2 regular Council meeting
November 2 is the date of the municipal election. Due to this election, Council meetings
cannot begin until 8 p.m. Staff would suggest we amend the meeting to Wednesday,
November 3, unless the Council wishes to leave it on November 2 and convene at 8
p.m., rather than 7:30.
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Hopkins City Council
. ~ 1999 Meeting Calendar ~
January January July
SMTWTFS SMTWTFS
,T.! 1 Friday ""12-)
J 4 :.': 6 7 8 9 NY" D Ot~- Cl' d (4 3' r)!-O 7 8 9 10
10 II ..t.;', 13 1+ I) 16 ew ears ay - ,Lees ose ..' -) -
\ 7 , I g-y'Pl" 20 21 22 23 11 1- (T J) 14 I' 16 17
~4-", 16 27 ~8 ~9 10 5 Tuesday 18 19 ~ 21 22 23 24
11 6:30 PM HRA Meeting 25 26 27 ~8 ~9 30 )1
7:30 PM City Council Meeting
12 Tuesday
7:00 PM City Council Worksession
18 Monday
Fehruary M . L h K- J at)' ('I d August
S M T W T F S artm ut er Ing. r, Lees. ose S M T W T F S
I ,1)~~S6 TTi1': 4 5---r-r
7 8 ,.tf-, LO 11 I~ 13 19 Tuesday 8 9 .-Tlf) 11 12 13 14
14 -~,!i"(;,~?, 18 19 ~O 7:30 PM City Council Meeting 15 L6 ::rt>18 19 ~o 21
21 22 n 2.t 2) 2li ~7 22 :n !4 25 26 '21 ~g
~8 February 29 30 31
1 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
9 Tuesday
March 7:00 PM City Council Worksession September
SMTWTFS SMTWTFS
["('!j J 4 (~) -~~: 15 Monday - - r-2 3 4"
7) :~'. ~ 10 11 I ~ 13 President's Day _ Ofllees Closed 5 ~ 0 8 9 O(l::<~:
14 15 ',10; 17 18 19 20 12 1) .14) 15 \6 17 18
21 ~2 -3 24 2) ~6 27 16 T d (Wyeo(!f) 2~ ~3 24 ~5
. ~8 ~9 30 31 -'- ileS oy 20 27 fiI 29 )0
7:30 PM City Council Meeting
17 Wednesday
Ash Wednesday
March
April 2 Tuesday cto er
~1 T W T ~ 6:30 PM HRA Meeting S M T W T~ ~
1 S .r; 7~)~) I~ 7:30 PM City Council Meeting 3 4 C"i (, 7 8 ~
l"l \._J _ 10 Illr:f~I) 1.+ 15 16
11 1_ .1), 14 I) 16 17 "d 17 18 .--pf, 20 2\ 22 2~
18 III ?:'O\ 21 22 23 24 5 Frl ay 2.f Z5' 26 27 :::8 24 10
25 '0 27 ~K 2Y 30 Congress of Cities Conference 3\
6 Saturday
Congress of Cities Conference
7 Sunday
Congress of Cities Conference
May November
S M T W T F S 8 Monday S M T __w..I. F S
1 C fC' - fi I ,~-, 1 4 ) ~
2 ~ .-5 I (, 7 Kongress 0 ltles Con erence 7 8 :~: I I) ,J r. 12 I,
.. I I) ,11", 12 . ~ J ~ 4.~ 14 15 i 17(, 17 ili' 19 2n
i~ ~~'~'i~ ~~'~r'2ii' 9 Tuesday ~I 2~ ~\ ~4::!5j'f(;;27
30 ,n 7:00 PM City Council Worksession ~8 29 JO -- n
Congress of Cities Conference
16 Tuesday
7:30 PM City Council Meeting
April
Jun~ 1 7'1.. d ~eem er
. S M j,f ~ _~ ~ Pas~(~~~rs ay S M T~~,~ri,
I. 7 ~. " 1 U II 12 j (, ,7 g 9 III II
13 I_I n.16<17,18:14 2 Friday 12 13,i:t,I' 1617 IK
20 :.!l ",", 2:'. 'lj ~-';]'fi Gllod rriday ll, 20 l:!t'! 22 2J 1,~.tX;-)l
27 2,1\ 2li :H1 ~6 ~7 ::!'g 29 W (,n"
] 2/3/98
Hopkins City Council
. ~ 1999 Meeting Calendar ~
January A -. uly
S M T W T F S pn S M T W T F S
--- -----r! 2 4 S undoy -- --T ~ ]
] 4 ,5; b 7 g q F (4\ .)' (6"' 7 8 9 10
111 L I ,r:h 11 14 15 I b ,aster ~) ';,1 , "' -
17 ,lltyt'f, ~o 21 2~ ~] II I. (11) 14 I, 16 17
~4 1)" :!6 n 28 ~9]U 6 Tuesday 18 \9 "~ 21 22 23 24
]L 6:30 PM HRA Meeting 25 26 27 28 29 JO 31
7:30 PM City Council Meeting
13 Tuesday
7:00 PM City Council Worksession
20 Tuesday
February "_. August
S M T W T F S 7:30 PM City Council Meeting S M T W T F S
-- T:'!iJ 'T""T6 -iTlJfT ~ 7
78 clfjlO III~ 11 May 89<111)11 121114
14I,'1"5\+7;),1'r; 18 19 20 I) 16,1'1; 18 19 20 21
21 ~~ ~j ~4 ~5 26 27 4 Tuesday ~2 21 24 2, ~6 ~7 ~8
28 6:30 PM HRA Meeting ~9 1U JI
1:30 PM City Council Meeting
5 Wednesday
Cinco de Mayo
11 Tuesday
arc 7:00 PM City Council Worksession September
SMTWTFS SMTWTFS
I :'!i~4 [3J1b) 18 Tuesday . ---r-2~4
IT) ;Z) 1,1lJ 10 11 \2 IJ 7'30 PM C"ty C "I M t" 5 (61 ,,7) 8 9 (10\11-'.
1'4\-5(11i)171819~0" I ouncl eemg 12 1-}(14) 15 Ib\7 IS'
'1 "1"1 ..,~ 14 ''i "")L "'17 ,In-~~~'''',,, '3 '4 ,)
. - -- --,. -- _U - 20 T.'h d . 71""1"'_1-- - - -
28 29 10 11 urs ay 26 ~7 !8 29 JO
Shavuot (Feast of Weeks)
21 Friday
Shavuot (Feast ofW~eks)
22 Saturday
A " Shavuot (Feast of Weeks)
~, ~cr
S M T_ W ~" F~ 31 Monda" S M_~~ ~
I ' Ie' J ;T , -
,-I' 5 .6-, 7 ~'-q' 10 Memorial Day - Offices Closed 3 4 ('iJ 6 7 8 q
~. ""l '.: 10 II ~_1:f! 11 14 IS. 16
II I _ (11) 14 \ ) I (, I 7 I 7 18 ,T'f, ~o 21 22 21
18 19'~121 22 21 ~4 June 24 25 ""Ii 27 ~8 29 ](I
~) 2h 27 28 29 30 1 Tuesday Jl
6:30 PM HRA Meeting
7:30 PM City Council Meeting
8 Tuesday
7:00 PM City Council Worksession
May November
S M T W T F S 15 Tuesday S M T \V T F S
--- 1 Jun 15 _ Jun 18 LMC Conference - I ':'i-3 4 5 h
~ 1 ,'1', .y, h 7 8 7"30 PM C' C "I M " 7 8 ,ll', 10 11" I~ \3
9 10,11112 11 14 15' Ity ouncl eating - j,,: . ,
16 17 ,rg',!'1 (2u{~r-,-:!:;-\ 14 \) '__! 17 18 19 _Il
23 2~!5 26;:7 '~"8 ~Q J I 2] ~:' 21 2-ii3"t""26":27
10,31-, U Y 2829 10
4 Sunday
Independence Day
5 Monday
Independence Day Holiday - Oflices Closed
June 6 Tuesday ecem er
. S M T ___~__J F S 6:30 PM HRA Meeting S M T W T F S
T, ~ ] 4 5 7:30 PM City Council Meeting ----;T~):1.
h 7 ,:!I', 9 In II 12 5 6 : T. 8 9 III II
11 14 n,,~-,li,18.19 1211,1':\,15 161718
2U 21 ~~- -~~ 2-~ 2f:!(J IQ 20 ::.o;-t"\ 22 ~J -::'413
"27 .~B 29 10 2(1 "27 2R' 2Q 10 I rf
12/3/98
, Hopkins City Council
. ~ 1999 Meeting Calendar ~
January July July
SMTWTFS SMTWTFS
IT) ~ 13 Tuesday ---r-~ J
I~ I~--f~\ 1~ I~ I~ I~ 7:00 PM City Council Worksession i~) '~; ~ 7 8 Y III
17 ,-n-M) 20 ~ I 22 23 II 1_':_1 J -. 14 I) 16 17
24 n -:rr;- 27 28 29 30 10 Tuesday 18 ly,~21 22 2} 24
31 25 26 27 28 29 30 3 I
7:30 PM City Council Meeting
August
3 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
I:-ebruary National Night Out August
SMTWTFS SMTWTFS
-- i ,"1) 3 4)6 lOT d 1 2 m 4 'Tf>7
7 8 ,'l', 10 II 12 13 ues ~y .. 8 93if., II 12 13 14
14 (13':<~X1T: 18 19 20 7:00 PM City Council Worksesslon " 16 (if, 18 19 20 21
!I 2~ 2J ~ 25 26 27 :!2 ::!J "24" ::!5 26 '27 :!K
28 17 Tuesday 29 10 11
7:30 PM City Council Meeting
September
6 Monday
Labor Day - Ollices Closed
March 7 T d September
S M T W T F S ues ay S M T W T F S
- I~ 4 '5')i01 6:30 PM HRA Meeting -~:! 1 4
C!.: 0.1 rll'1 10 11 ji fJ 7:30 PM City Council Meeting 5 ,~) m 8 9 (~[(JX~D
14 15 ('-5) 17 18 19 20 12 13 (111 I j 16 17 18
. 21 22 ~3 24 25 26 21 10 Friday (.1!X,~J!6 22 23 24 2'\
28 29 JII ] I Rosh HaShanah 26 27 28 29 30
II Saturday
Rosh HaShanah
14 Tuesday
7:00 PM City Council Worksession
April eta er
S~T W ~ ~. ~ 19Sunday ~M T WT_~
,., j i,6) 1 'i I~;]~ Yom Kippur 1 4 (0) 6 7 R ij
, 'j'f _ 10 II d'C' 13 14 I, 16
II L(_ _!14 l' 16 17 10M d 17 18t'f9'-,20 21 22 ~3
18 I~ ,1lt) 21 22 23 24 on ay '4 " "!Ii- '7 '8 'Q 10
25 26 ~j ~8 29 10 Yom Kippur ) I h - - - - -
21 Tuesday
7:30 PM City Council Meeting
October
5 Tuesday
May 630 PM HRA M t" ovem er
S M T W T F S: . ee I~g . S M T W T F S
__m---r 7:30 PM City Council Meetmg ., . I (~)T- 4 j (,
~ 3 ',:r;., 01 6 7 8 7 R .11' 10 ,'1 f' I' 13
~ IU,n,l~ ~3 14,.!,.; 12 Tuesday 14 ]"h", 17 '-Ii' 19 20
Hi 17 i 1ll", 19 , _lh71 ,( -- I --
~3 24 25- 26 -Tl 2K"::1l 7:00 PM City Council Worksession '] ~2 21 24 ,3'(26, ~1
10 31:, ~R ~9 30
19 Tuesday
7:30 PM City Council Meeting
November
2 Tuesday
June 6:30 PM HRA Meeting December
. S M T WT-----.!:. S 7:30 PM City Council Meeting S M T _w T,. F. S
-;Ti 2 l ~ 5 Election Day i~ ,1'1:41
h 7 11\", 'I I]) II 12 5 6 ,7': j\ i) I (j 11
13 I-I., i>;x16,1I'illr) 1'1 I~ 13rf;, 15 16 17 18
.::!O ~I 2~ ~j 2~ :T:i ~~ 1Q ~u:!f):!:? ~11~,ly3-~
~ Hopkins City Council ~
. 1999 Meeting Calendar
January November July
S MT WT F S S MT WT F S
..-.... ~ 9 Tuesday -" ~2 3
3 4 ,0' 6 7 K 9 7:00 PM City Council Worksession 'OJ 15, (6) 7 B 4 10
10 II ':~ 11 14 15 16 I" I:>: (1) 14 15 16 17
171-r~t )~021 2:2 33
24 )5' -20 27 28 29 30 11 Thursday I R 19,~ 21 22 23 24
31 25 26 27 2B 29 30 31
Veterans Day - Offlces Closed
16 Tuesday
7:30 PM City Council Meeting
25 Thursday
February Thanksgiving - Offices Closed August
S MT WT F S 26 Friday s MT WT F S
~ N"TUTS"" (; -r-l ~ 456 7
7 B ~10 II 12 I} Thanksgiving Friday Offices Closed R 9< !II ]21114
14 "lS\__ 12) IB \9 20 December " 16 :if] 18 1'1 20 21
21 ::: 23 24 25 2fr '27 :!:! 2:~ 24 :2S 26 27 28
28 1 Wednesday 2'1 30 3 I
NLC Conference
2 Thursday
NLC Conference
arc J Friday SeplemDer
S MT WT F S NLC Conference S MT WT F S
I -0-1 4 :'1 ':(;') - -, 2 r--:r
(7) (S";. I'll) 10 II Ii I} 4 Saturday 5 c6: '7) R 9 (11J\11)
14 15: 1i'>', 17 I 8 1'1 20 Chanukkah hegins J2 11 (-ft) I 5 I 6 n -18
. ~ I :!:! 21 ~4 25 26 17 NLC Conference ~lr(!t-J 22 23 2~ 25
2B 29 30 31 26" .~1 ~8- 29 30
7 Tuesday
6:30 PM HRA Meeting
1:30 PM City Council Meeting
14 Tuesday
April 7:00 PM City Council Worksession October
S MT WT F S 21 Tuesday S MT WT F S
-~1 '- ---.- ---:c
...:r) , (61 7 If 4 10 7:30 PM City Council Meeting J 4 {5'j (. 7 E 9
1\ 12 ,f':(: I~ 1\ 16 17 10 II (!:!-,,, 14 '5 16
17 ]g,:fll'J20 21 ~2 21
18 19 ~1U'~::!! 22 ::!3 :.!~ 24 Friday ]4. ~ '\ '16 27 28 ~q 30
:!s 26 ~f 28 2g 3{) Chrj5tl11a_~ Eve - City l-lall Closed 3 I
25 Saturday
Christmas - Oftkes Clos~d
31 Friday
New Year's Eve
May November
S M T WT F S S MTWTF S
--- r i ---?"; 1 4 -,- 6
2 1 r-Ti .')~ (, 7 8 7 R ,11110,1[-\]2 13
9 to "~no) 12 ]J 14 15 1.\ 15 ;'lIt:, I 7 [B 19 20
~~ ~l <~) l~ (.~~ ~ ~> -~~) ~ 1 22 "2] 24 (:~(:.o.' 27
30 --JT-, ~R 2ti ,,0
June Uecember
. S M T WI F S S M T W T F S
---;Tr 2'1 4 ) "- "~} 1?:01
" 7 ,.t1i q 1I} II 12 ) (, :1; II if 10 II
11 1.\ ,1),-r~,17>:n- l'l 12 \1,14': I' 16 J7 I~
211 21 ~~ 2' :l~ ~5 2b 19 20 :n'I::!:! ~J ;:!.f>,"23",~
~ 7 :: 8 :!9 30 ~6 n '1"R ::!Q ~O (ft ~ -.-
12/3/98
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