CR 98-197 Interim Ordinance Moratorium on Demolition of Single Family Homes
CITY OF
December 3, 1998 - Council Report 98-197
HOPKINS
. INTERIM ORDINANCE MORATORIUM ON
DEMOLITION OF SINGLE FAMILY HOMES
Pro Dosed Action
Staff recommends approval of the following motion: Adopt Resolution 98-092. approving
second reading of Ordinance No. 98-82 L an interim ordinance regulating and restricting the
demolition or removal of single family residential buildings and structures within the City of
Hopkins.
The actual ordinance would go into effect 20 days after publication in the official newspaper.
Oveniew
In previous discussions and planning documents, the City Council has identified a goal of
preserving the existing single family housing stock within the City. Recently there have been
some concerns expressed to staff as to whether the existing permitting process and regulations
within the City concerning the removal of single family housing actually does help to foster this
goal.
The action under consideration with this item would involve establishing an interim moratorium
on the issuance of permits for demolition of single family homes, except in certain circumstances
as identified within the ordinance. The moratorium would remain in effect for up to one year and
e could be extended for an additional six months. During this time, a study would be undertaken to
determine any revisions to the City's rules and regulations regarding removal of single family
homes so as to meet the goals and objectives that have been identified by the City Council.
The first reading of this item was held on December 1, 1998. Representatives of Zion Lutheran
Church appeared at this meeting and expressed a concern about the impact of the proposed
ordinance on their future development plans. The City attorney was directed to meet with Zion to
discuss their project in more detail and determine how the proposed ordinance might impact this
project. It should also be noted that Zion Church has now submitted an application for demolition
of two of the single family homes south of the church. Staffhas asked the City Attorney's office
to review this matter and determine whether the permit should be issued.
Primary Issues to Consider
o What are the specifics of the ordinance?
0 Summary of discussion with Zion Church.
0 Specifics of the planning study.
SUDDortin2: Documents
. Ordinance 98-821
. Resolution 98-092
. Letter from Zion Church dated December 10, 1998
. Memo from Tom Anderson
. . Memo from Jerre Miller dated December 10, 1998
,2 ~~
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11Glles D. Kerrigan '
Planning & Economic Development Director
Council Report 98-197, Page 2
. Primary Issues to Consider
0 What are the specifics of the ordinance?
Approval of this ordinance would prohibit the issuance of permits for the demolition of
single family homes. The ordinance has been revised from the first reading to now apply
only to one- and two-family zoned districts (R-1-A, R-1-B, R-1-C, R-1-D, and R-1-E).
This change has been made based on the fact that the City Council, through the planning
process, has already made the decision that properties zoned multi-family,
commercial-industrial not be single family in use. At the present, staff knows of two single
family dwellings on the market in these districts, which as a result of a sale could be
demolished and the property converted to a use which is in conformance with the
ordinance.
If approved, the ordinance would still allow for the removal of single family homes if they
met the following criteria: (See Section 3.01 of the ordinance.)
. Removal is being undertaken to construct a new single family home
. A single family structure is determined to be substandard
e . The structure is located within the redevelopment project and there is an approved
agreement to proceed forward with a development/redevelopment project
o Summary of discussion with Zion Church.
The City Attorney and City staff recently met with representatives of Zion Lutheran
Church to discuss their future development plans_ The following is a summary of that
discussion:
The development project under consideration would involve the following:
. Construction of a multipurpose facility_ This building would probably be on the east
side of the church.
. Construction of a new parking lot south of the church (presently occupied by three
homes). This would replace some of the parking lost as a result of building on the
easterly parking lot.
The total project cost is estimated to be $1.5 million. At the present time the layout
and design of this development project are still in a fairly conceptual stage. They have
hired an architectural firm and hope to have plans prepared by the third week of May.
.
Council Report 98-197, Page 3
. The development schedule is as follows:
. Spring 199 Demolition of single family homes
. Summer 1 99 Construction of new parking lot
. F all 199 Construction of multipurpose facility
In discussing the moratorium, the Zion Church representatives expressed a concern about
the impact of such an action on their project. They felt that it would be difficult to
undertake a fund raising effort (which they will soon be starting) for a project that might not
be allowed due to a possible future ordinance revision.
0 Specifics of the planning study.
The study undertaken in conjunction with this action would consider revising the existing
City ordinance regulations and official controls to determine possible modification as relates
to the removal of single family homes. This effort will include the following activities:
. Determine how other cities and units of government might be addressing this matter.
. A review by the City attorney on the City's ability to regulate the demolition of single
e family homes. The City attorney has estimated a cost of$2,500 to $3,500 to complete
this analysis.
Alternatives
The City Council has the following alternatives regarding this matter: I
1. Approve the action as recommended by staff With this action, a second reading will be
scheduled.
2. Continue for additional information. With this action, the Council needs to be aware that
if there were an application for demolition ofa single family structure in the immediate
future, there would be no basis for City denial.
3. Do not undertake a moratorium ordinance. With this action, there could still be direction
provided to staff to proceed with analysis of this matter and return to the Council at a
future date.
4. Approve the ordinance with revisions.
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. CITY OF HOPKINS
.. Hennepin County, Minnesota
ORDINANCE NO. 98-821
AN INTERIM ORDINANCE FOR THE PURPOSE OF PROTECTING THE
PLANNING PROCESS AND THE HEALTH, SAFETY AND WELFARE OF
CITY RESIDENTS; AND REGULATING AND RESTRICTING THE
DEMOLITION OR REMOVAL OF SINGLE FAMILY RESIDENTIAL
BUILDINGS AND STRUCTURES 'WITHIN THE CITY OF HOPKINS
TIlE CITY COUNCIL OF TI-IE CITY OF HOPKINS -HEREBY ORDAINS AS FOLLOWS:
Section 1. Back~round and Findings.
1.01 As part ofthe "Residential Neighborhood Policies" included in the Comprehensive Plan of
the City of Hopkins. the City and the City Cmmcil have adopted and approved the following
policies:
The City will work to assure strong and well maintained neighborhoods in
order to toster an overall positive economic development climate in Hopkins_
. The City will work to provide an overall mixture of residential land use in the
City.
The City will work to correct the disproportional amount of multiple family
land uses within the City.
1.02 Consistent with the Residential Neighborhood Policies stated in the City's Comprehensive
Plan, the City CounciL as part of the two-year action plan for the Metropolitan Livable
Communities Act, adopted June 4, 1996, has placed particular importance on preserving all
existing single family housing within the City.
1.03 Further, as part of the City of Hopkins Strategic Plan for Economic Development, the City
Council of the City has established a high priority on the maintenance of o'vvner-occupied
housing.
1.04 The City of Hopkins 1992 Housing Analysis Report (based on 1990 Census data), as adopted
September 9, 1992, included the following finding: "Hopkins has a much lower percentage
of single family homes than the average tor Hennepin County (30 percent in Hopkins
compared to an average of 55 percent in Hennepin County)."
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1.05 The City Council believes the conditions iJentitieu in the City of Hopkins 1992 Housing
.. Analysis Report continue to exist Specifically, the City Cmmcil believes that single family
residential use within tbe City constituks a much lower percentage of overall residential use
than the average for all of Hennepin County_
1.06 Consistent with the policies and goals stated in the City's Comprehensive Plan, Two-Year
Action Plan and Strategic Plan for Economic Development, and in order to assist in
achieving the City's goal of preserving single Lunily resiJential housing within the City. the
City Council believes it is pmdcnt to review the City's Ordinances, Regulations and Official
Controls relating to the demolition or removal of single family residential stmchlrcs located
within the City.
1.07 There is a need for a study to be conducted so that the City Council can determine whether
it is necessary to amend the City's existing Ordinances, Regulations and Official Controls
or adopt new Ordinances relating to and regulating the demolition or removal of single
family residential structures and buildings located within the City_
1.08 Minnesota Statutes, Section 462.355, Subd_ 4, allows the City of Hopkins to adopt this
Interim Ordinance to protect the plalli1jng process_ The City Council finds that adoption of
this Interim Ordinance will protect the planning process and the health. safety and welfilfe
of its citizens while the Shldy provided for in this Ordinance is being conducted_
. Section 2. Planning Study.
2JH A study shall be conducted by City staff to determine how and tu what extent the demolition
or removal of single family residential struchlres and buildings located within the City of
Hopkins should be regulated or restricted. The scope of the study should include. but should
not be limited to, the following matters:
A_ .. The manner in which such demolition or removal should be restricted or regulated
in order to serve or accomplish the policies and goals stated in the City's
Comprehensive Plan, Two-Year Action Plan and Strategic Plan for Economic
Development:.
B. The malli1er in which such demolition or removal should be restricted or regulated
in order to achieve the City's goal of preserving existing single family residential
housing stock and increasing single family residential use as a percent of overall
residential use within the City.
C. The need, if any, tor modilications to the City's Ordinances, Regulations and OI11cial
Controls in order to assist in achieving the City's policies and goals relative to the
preservation of single family housing within the City.
.
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:. 2.02 Upon completion of the study. the study shall be submitted by statTto the City Council for
its review and consideration of any modifications to the existing Ordinances, Rcgubtions
and Otlicial Controls of the City.
Section 3. Moratorium.
3.01 Except as expressly permitted by Subparagraphs A Band C of this Paragraph 3.01. a
moratorium on the demolition or removal of any single family building or structure located
within any of the following zoning districts as established by the Hopkins Official Zoning
Map as in effect on the effective date of this Interim Ordinance, namely: R -I-A, R -I-B.
R-I-C. R-I-D and R-I-E. is hereby adopted for the purpose of protecting the planning
process pending completion of the study authorized by this Ordinance and the adoption of
any modifications to the City's Ordinances. Regulations and Official Controls. No license
or permit shall be issued for the demolition or removal of any single family residential
building or stmcturc located within Zoning Districts R-I-A, R-I-B, R-I-C, R-I-D and R-I-E
during the term of this Interim Ordinance, except as expressly permitted by Subparagraphs
A, Band C of tIus Paragraph 3.01. Tllis Interim Ordinance and the moratorium imposed by
this Interim Ordinance shall remain in effect until the date that is one year after the effective
date of this Interim Ordinance, or such earlier date as may hereafter be established by an
Ordinance duly adopted by the City Council. The term of this Interim Ordinance and the
moratorium imposed hereby may be e:-..1ended for a reasonable period of time by Ordinance
., as may be necessary to complete the study authorized hereby and to adopt any necessary
modifications to the City's Ordinances. Regulations and Official Controls. The moratorium
established by tlus Interim Ordinance shall not apply to the following, which shall continue
to be permitted during the term of this Interim Ordinance, but subject to all other Ordinances,
Statutes, Regulations and Official Controls presently or hereafter in effect:
A. TIle demolition or removal of a single family residential stmcture or building for the
sole purpose of rcplacing the demolishcd or removed structure or building with
another single family residential stmCUJrc or building_ Each applicant for a permit
qualifying under this exception shall certifY, in writing, to the City's building
officials, at the time of permit issuance, that the building or stmcture to be
demolished or removed is to be replaced with another single family residential
building or stmculre.
B. The demolition or removal of single family residential structures or buildings as
required in connection with demolition activities undertaken pursuant to an
agreement to which the Housing and Redevelopment Authority in and tor the City
of Hopkins is a party, which demolition activities are to be conducted within a
Redevelopment Proj ect established under Minnesota Staultes, Sections 469.001
through 469.047.
C The demolition or removal of any single family residential building or structure that
e is determined to be a "hazardolls building", as defined in Milmesota Statutes, Section
.,
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:. 463_15. Subd. 3, pursuant to an order issued by a building oHicial of the City or a
Court of competent jurisdiction_
Section 4. Enforcement.
The City may enforce the provisions of this Interim Ordinance or enjoin any violation thereofby
mandamus, prohibitive or mandatory injunction or any other appropriate legal or equitable remedy,
including, but not limited to, remedies and enforcement procedures provided in the statutes of the
State of Minnesota or Ordinances of the City of Hopkins. in any Court 0 f competent jurisdiction.
Scction 5. Severability.
Every section. provision or part of this Interim Ordinance is declared severable from every other
section, provision or part, and if any portion of this Interim Ordinance is held invalid or
unenforceable by a Court of competent jurisdiction. it shalJ not invalidate any other section,
provision or part o[tl1is Interim Ordinance.
Section 6. Effective Datc_
This Interim Ordinance shall be effective twenty days after its publication.
. First reading:
Second reading:
Date of Publication:
Charles D. Redepelli1ing, Mayor
ATTEST:
Terry Obermaier, City Clerk
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CITY OF HOPKINS
.. HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO.98-092
A RESOLlITION AllPROVING SECOND READING OF ORDINANCE
NO. 98-821, AN INTERIM ORDINANCE REGULATING AND
RESTRICTING THE DEMOLITION OR REMOV AL OF SINGLE F AMIL Y
RESIDENTIAL BUILDINGS AND STRUCTURES 'VITI-UN THE
CITY OF HOPKINS
WHEREAS, on November L 1998 the City Council of the City ofIIopkins approved the first
reading of Ordinance No. 98-82 L which is an Interim Ordinance placing a moratorium on the
demolition or removal of any single family building or stmcture located within certain zoning
districts as established by the Hopkins Official Zoning Map.
WHEREAS, Scction 1 of Ordinance N 0_ 98-821 makes certain findings, including a finding
that it is necessary and pmdent for City staff to conduct a planning study to determine whether the
. City's Ordinances, Regulations and Official Controls should be modified to assist in achieving the
City's policies and goals relating to preservation of single family housing stock within the City.
WHEREAS, the City Council has determined that it is necessary to adopt an Intcrim
Ordimmce regulating and restricting the demolition or removal of single family residential buildings
and stmctures in order to protect the planning process and the health, safety and wclfare of its
citizens while the planning study is being completed by City staff.
WHEREAS, the "Background and Findings" contained in Section 1 of Ordinance No. 98-821
are hereby approved and incorporated in this Resolution in their entirety.
WHEREAS. the City Council has approved the second reading of Ordinance No_ 98-821.
NOW, THEREFORE, the City Council of the City of Hopkins. Minnesota, hereby adopts
. the following Resolution:
C:\lilc\hopcivil\resoluC dcm
RESOL VED, that the second reading of Ordinance No. 98-821 is hereby adopted and
.. approved. said Ordinance is hereby enacted by the City Council of the City of Hopkins. and
publication of sllch Ordinance is hereby ordered.
Adopted this day of December, 1998, by the City Council of the City of Hopkins.
lVIinnesota.
Charles Redepcnning, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
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o ZION LUTHERAN
. CHURCH
Fun Uii,J tiC/me the gift of God within you- 2 Timothy):6
Karl E. Galik
AdministratIVe Pastor December 10, 1998
Howie A Krienke
4ssoClate Pastor Hopkins City Council
Shepherding MlllIstnes
Donna J Hackler Dear Mr. Mayor and City Council Members
Palish MUSICian The purpose of this report is to address issues related to the pending ordinance
Vicki Peterson regarding a moratorium on the removal of single family dwellings in the City of
Olrectul of Education Hopkins.
J i rll Gri rll rll The following is intended to illustrate our shared overall concern for maintaining
Outreach Minister
of Y'L1LJth and Families the nature and character of Hopkins, and indicate how this ordinance would
negatively affect our potential growth as a Body, which, we believe, would not be
Meghan Hennes I the best interest of Hopkins.
Ministry Assistant
.vendee Larson First we'd like to illuminate our history as a people of faith and service. Secondly,
L'llfH.tor of Publications we'd like to explain the five major points which we're seeking to improve for vital
ministry into the next century. And, lastly, please note the many steps we've taken
Roy Karner and the money expended to get to this point in time.
Past,y Emeritus, I
VISitation I
I It is our hope that this report will explain our concern for the ordiance which
I
HE Sieving , would place a moratorium on the removal of single family dwellings, and our
Pastor Emeritus. prayer that you might see the wider benefit for the community for Zion to
VISitation continue to pursue its vision, and positively impact the people of this community.
241 5th Ave. N_ Sincerely, ;
. "
Hopkins, MN ,~ '--10 . /'
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55343-7398 - ! .,' ," ... -' 7 '
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"'-----'"
Karl E. Galik
612-938-7661 Administrative Pastor
Fax 612-938-7662 On Behalf of the People of Zion
4 cungleyatlOn of
The Lutheran Church-
Mlso,uwl Synod
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.
To Become An Outreach Center
A Report to the Hopkins City Council
Listing Zion's Service To Hopkins
and Plans To Move Forward
Into The Next Century
.
December 10, 1998
Zion Lutheran Church
241 5th Avenue North
Hopkin, MN 55343
.
. Our History Of Faith And Service Within and To the People of Hopkins
First of all, we want to illuminate our history and desire to be more than just good neighbors, but
to actually have a significant positive impact on the people of this community with our faith and
serVIce.
Zion's vision is to become an outreach center for spiritual health and wholeness. It is a belief
that God's love to us, shown through Jesus, is best exercised in an outreach and service
orientation. We care for many within our walls yes, but that is not the limit of our concern, work
or spending. Our Vision to become an outreach center for spiritual health and wholeness, is
more than an empty promise, but a 85 year history of benefiting the people of Hopkins and
surrounding communities. Please consider the following fourteen illustrations.
1. "After School At Zion" begun in 1990, has benefited hundreds of children from Alice
Smith Elementary School,free of charge, for eight years. Those who participate are
picked up at school, given a snack, led through outdoor activities, assisted with their
homework, and provided supper. We are one of a very few congregations doing this
ministry and also one of the first.
2. Vicki Peterson, Director of Education at Zion, and the After School at Zion leader, has
also participated in the 4RY outh Community Initiative, instrumental in establishing the
annual "We Love Our Kids" emphasis. Each year, Zion has had special events inviting
the community, and intended to uplift families including, A Community Prayer Service in
. 1997, and "Meet God On Mainstreet" Christian Community worship service held at the
Hopkins Center For the Arts (which involved choirs from two After School programs),
and invited community resources, (such as the Family Resource Center), to publicize their
opportunities for work and service.
3. Rev. Howie Krienke has invested years of service in "Schools and Community In
Partnership (SClP) since 1993, to enhance the connections and resources between the
institutions involved. Rev. Krienke was instrumental in the founding and developing of
this organization including the development of local after school programs.
4. Rev. Krienke, through SCIP, has served on the Local Time Study Collaborative District
270 Grant Review Committee disbursing several hundred thousand dollars to local
organizations.
5. Zion serves the community through granting approximately $2500 in urgent needs
through our Sonshine Fund providing short-term funds for those in financial crisis in our
community.
6. Youth skate board ramp open to community. Upon recognizing that Hopkins does not
have a designated place for skateboarders, and that police officers were simply chasing
skateboarders from place to place, Zion built two skateboard ramps, and offered weekly,
supervised opportunities for skateboarders.
7. Zion has made donations to the Depot Coffee House of both cash and volunteers in an
effort to support this burgeoning ministry for youth.
8. Zion's parking lot has been used by Burnes Park patrons for over 48+ years, and although
. city streetsweepers have occasionally swept the lot, the primary care, including all snow
. Our Recent History In Preparation For Ministry and Facility Expansion
All this reflects many years of work, planning and expenditures which are culminating into
Zion's cohesive plan. The bullet point timeline below illustrates the length, depth and breath of
the work so far. It has been at least 18 steps and 11 years which have brought Zion to this point.
1. In 1985, Zion purchased 227 5th A venue North at the price of $71,000 potential future
expansion of ministry. (The money was loaned to Zion by 20 families who were later
repaid in conjunction with the education wind expansion.)
2. Concern had been voiced for years for the elderly/handicapped having great difficulty
ascending our stairs; the current (outdoor) ramp is inadequate and there is no indoor
access between floors.
3. A 1993 study entitled" Church Membership Initiative" indicated that Lutheranism
continued to reflect increasing diversity in our society, so Zion saw the need for greater
diversity in worship, music and ministry to a new era of people as suggested in the study
document.
4. Christian Woman's Fellowship proposed an "elevator fund" to begin the critical facilities
thinking in 1994.
5. Congregational-wide Q&A were led by Elders in the Fall of '96, and there we learned of
many other needs within Zion including better nursery, daycare and contemporary
worship concerns.
6. The Board of Advanced Planning phoned about 100 new residents to seek their input into
. what they seek when they look for a new church home; and to determine their greatest
spiritual needs.
7. The Winter of 1996 included an invitation to Mike Fuxs, LCMS fund-raiser, to speak to
congregational leaders at a BoardNite...where he told us of how to carefully proceed with
unfolding plans.
8. Invitation was given to Darrel LaBarren, architect for Station 19, to speak to leaders in
the Winter '97 regarding facility possibilities for "Outreach and Access 2000" proposals.
9. Darrel LaBarren was hired as our architectural consultant, and invited to speak to the
congregation regarding the "next level" of proposals for continuing forward. He showed
us slides of congregations which had made changes, and the congregation responded by
giving an "over and above" gift of $5000 to the Board of Advanced Planning to proceed
with a workable 3D model.
1 O. The first 3D model was introduced in the Fall of '97 with two Congregational Forums for
feedback. The overwhelming response was, "Go back with something more
comprehensive... "
11. Considerable discussions/multiple meetings and regular prayer was the contents of the
next phase in "pulling together many needs" to form a comprehensive plan. Because of
the multiplicity of needs, the diversity of worship, and the desire not to have anything
look "piecemeal" or "stuck together" it was clear a more complete plan was necessary.
12. This, finally, has led to the congregation's proposal for "turning the sanctuary" and
considering the expansions which made up the second 3D model which was presented at
. three congregational forums in May of 1998.
. 13. This 3D model was then presented to the congregation on Vision Sunday, 1998. After
lengthy discussions, disagreements and concerns expressed, a written ballot proclaimed
that 75% of those present voted to go ahead with the project and form a Finance
Committee and Building Committee to carry out the resolution of the Voter's Meeting.
14. The Board of Finance was established and determined that the thumbnail financial sketch
of the congregation would support a project of approximately 1.5 million dollars. They
began the researching and interviewing of possible capitol campaign companies.
15. The Church Council, in its October meeting, issued a "Recommended Timetable" to the
Finance and Building Committees which included the removal of the available houses to
the South by Spring/Summer of 1999.
16. Doug Palmer and Cecel Kloss of the Building Committee began informal discussions
with Hopkins engineers regarding the procedures necessary for removal of the three
houses to our South. The first two which are owned by Zion, the third which has been
offered through the estate of Kay Whitney.
17. Disagreement over the Fall of 1998 led to a November 30 Voter's Meeting which stepped
back from the "turning of the sanctuary" and considered a "Community
Center"/multi-purpose facility to meet the needs of the original five bullet points in a less
expensive less "invasive" fashion.
18. The Executive Committee determined that all ministry and facility expansion would
necessitate parking lot expansion, and instructed the Building Committee to proceed with
the expansion of the parking lot as Pastor Sieving was ready to leave.
. As is evident from the annotated timeline, and attached notes, Zion has invested over 10 years
and over $82,000 in the desire to move forward focused on the vision to become an outreach
center for spiritual health and wholeness.
It is in that spirit that Zion has filed the "Building Permit Application" under the current laws and
statutes, of Hopkins for the demolition and removal of the noted houses. Please note the spirit in
which this is filed. It is not an attempt to circumvent the City Councilor the spirit of our
conversation. The long term relationship between the City of Hopkins and Zion Lutheran
Church has been excellent, and we wish to sustain that spirit long into the future.
It is, rather, the continuation of a process, begun in 1987, invested in by the people of Zion with
their money, time and effort, which has recently found focus and momentum, as explained above.
We believe that it fulfills our vision, enhances the nature and character of Hopkins, and allows
the City Council to proceed with their study.
We hope that the City Council will grant our applications knowing that, in this case, the
exchange of three single family dwellings is more than offset by a history of service and a
potential future which will continue in its rich heritage to the benefit of the Hopkins community.
It is our prayer that we continue in partnership for the growth of this congregation, and
. enhancement of this community well into the next century.
~ATION Nl NETEEN
. Station Nineteen Architects, Inc.
2001 University Ave. SE
(INVOICE Minneapolis, MN 55414
(612) 623-1800
April 30, 1998
Invoice No: 04154.00-0000010
Mr Rudy Niemiec
Zion Lutheran Church, Chair
1619 Dayton Ave
St. Paul MN 55443
Project: 04154.00 Zion Lutheran Church
Professional Services: April 1 , 1998 throuQh April 30, 1998
Fee
Percent
Phase Fee Complete Earned
Master Planning 8em. 5,000.00 100.00 5,000.00
Mail Out 240.00 100.00 240.00
SO Revisions Houny 916.00 100.00 916.00
. SO Revisions Houny MAR 758.00 100.00 758.00
Model 1,066.50 100.00 1,066.50
Total Fee 7,980.50 Total Earned 7,980.50
Previous Fee Billing 6,914.00
Current Fee Billing 1,066.50
Total Fee 1,OG6.50
Reimbursable Expense
Reproduction 18.46
Model Supplies 158.48
Total Reimbursables 176.94 176.94
otal this invoice $1,243.44
Respectfully Submitted
.
ZION ADVANCED PLANNING BOARD
DA TE: April 24, 1997
. TO: Dave Erdmann Erv Goede
Cindy Parkhurst Liz Benson
Marcia Robertaccio Ben Robertaccio
Darold Wold Diane DeJolsvay
Lydia Irwin Dick Yackel
CC: Karl Galik Harold Gust
FROM: Rudy Niemiec
RE: Summary of April 20 Special Meeting
Praise be to God!!! We had 116 friends of Zion attend the meeting. I do not believe the pizza was the
primary reason they came; even though 25 pizzas were consumed.
What a great meeting we had. Darrel LeBarro~ from Station 19 Architects, did a marvelous job by
combining strong use of actual church data and a vision for the kind of physical changes that could occur.
Darrel provided the strong empirical data of church and Sunday school attendance figures along with how the
. current structure can handle the load. Basically the building can support our existing and future worshipers.
Is the current facility ideal? NO! Darrel pointed out our lack of adequate parking, very narrow hallways and
stairways, lack of adequate accessability for disabled guests, etc.
The important item was that he repeated to the congregation what we already knew. Now we had a
professional church planner and architect confirming the problems. Darrel began to give rough ideas on how
the facility could be improved. His biggest, most expensive, suggestion was to fill in the courtyard between
the sanctuary and the education wing with a large greeting area. A larger and improved stairway and
entrance from the parking lot was also discussed.
After Darrel's presentation my nervousness began. "How would the congregation respond?" I wondered. A
request for a show of hands for those people agreeing that we need to continue a professional study to solve
our problems, brought a large majority of the attendees to raise their hands. Praise God! When asked about
giving money beyond their annual pledge to pay for Darrel to continue to plan for us, over 50% of the
attendees raised their hands. They agreed to fund the additional $3000 necessary to pay for Phase 2 of the
Station 19 proposal.
Twenty five attendees pledged $4,231; this included one $2,500 pledge. Several members commented they
would give but did not wish to pledge. We will have enough money to continue, but more importantly we
have the approval of the congregation to continue our work.
. Is our board's only focus the improvement of the church building for our own use? I don't think so! As the
Board of Advanced Planning we need to be considering ideas for reaching out to the community. Any
additional building or fund raising plans need to be combined with outreach activities in my opinion. One
member during the meeting asked about demographic study results or our plans to reach to particular
segments of the population in our neighborhood. We haven't talked about any of this yet!
Summary of April 20 Special Meeting
Page 2
. What is next for us?
. We will meet next at 7:00 PM on Monday, May 5 during the regular board meeting night.
Darrel will present his Phase 2 report to our board.
. We may need to meet during the following 2 weeks to prepare for Vision Sunday.
. On May 18, our board will present Darre)'s Phase 2 plans to the congregation during the
Vision Sunday luncheon and festivities. I do not yet know how much preparation that will
req nire.
We need to be considering the time table for our future changes. When do we present more plans or options
to the congregation? When do we vote on which changes we want to make? When do we start a fund
raising campaign? How much fimding do we suggest that we have in our pocket/account before we start any
construction? We have work to do!
I am out of town from April 24 to May 4. If you wish to leave me a message, please call me at work at
646-1741 ext. 107 and leave me your message and phone number. I do not carry my church directory with
me on the road.
Please check the Advanced Planning Mail Box each week for more information. I do not always mail
you all the information you should have. It sometimes goes into the mail box. The box is located down
the haD from Linnie's office, across the hall from the entrance to the sanctuary. It is located in the
. upper left corner of the little cubby hole.
See you on May 5 at 7:00 PM and on May 18 during Vision Sunday.
Please continue to pray for our congregation and pastors. God's blessings to you!
.
ZION ADVANCED PLANNING BOARD
DA TE: April 11 , 1997
. TO: Dave Erdmann Erv Goede ) -..0 i i.\ ; ;:t\Hl ~
,., . j.
Cindy Parkhurst Liz Benson
Marcia Robertaccio Ben Robertaccio
Darold Wold Diane DeJolsvay
CC: Karl Galik Harold Gust
FROM: Rudy Niemiec
RE: Minutes of Meeting from April 7, 1997
Members present: Dave Erdmann, Cindy Parkhurst, Liz Benson, Rudy Niemiec, Karl Galik
The entire meeting centered around a discussion with Darrel LeBarron from Station Nineteen Architects.
Darre!' s company primarily works with congregations to provide Master Planning Seminars and then full
fledged architectural designs if necessary. Darre! showed us pictures and drawings from a large number of
their projects. We were impressed with the variety of building additions that they have designed and
constructed; each was unique to the project and blended into the existing construction very well.
. Station 19 does not emphasize the construction phase of a project. Rather, Darrel emphasized the needs
assessment that must occur to verify if any construction is necessary. Their Master Planning Seminar
involves detail analysis of a congregations current space in relation to usage statistics (such as number of
attendees and cars at each service, number of students in each classroom, attendance trends over the last few
years, etc.) along with interviews of the staff and review of our study data.
After discussion among ourselves and Karl, we agreed to retain Station 19 for the Master Planning Seminar
for a cost of$5,000. The seminar is divided into 2 phases. Phase 1, a Vision to Serve People, involves
approximately 18 hours of detailed interviews and analysis, followed by a 1.5 to 2 hour presentation and
discussion with the congregation. This phase has begun. Phase 2, a Vision for Facility, involves a graphic
response to the needs defmed in Phase 1. This includes sketches for three or more alternatives.
Upcoming dates (members ofthe Board of Advanced Planning must be present at these events):
. Sunday, April 20
6:00 pm - baby sitting and pizza provided (with a free will offering)
entire congregation is invited to hear and discuss Darrel's findings from the Phase 1 study
. Monday, May 5
7 :00 pm
. our regular board night, Darrel will present Phase 2 sketches and concepts of alternative solutions
to our board and maybe a few other key people
. Sunday, May 18 Vision Sunday
Rudy and the board will present the Phase 2 recommendations to the congregation
Advanced Plarming Board
Minutes for April 7, 1997 Meeting
. Several important points were brought up by Darrel. These are based upon his experience of working with
over 200 congregations.
. generally speaking, we should have 1 parking space available for every 1.6 attendees at a service -
we will ask the ushers to count cars at the services for the next 2 weeks
. the names and phone numbers of committee members need to be published so members know who
to contact
. generally a new construction will add 15% attendance to a congregation the first year
. a congregation will typically hold 2 to 3 fund raising campaigns to retire the debt of construction
The meeting concluded with a handshake signifYing the agreement of Zion and Station 19 to conduct Phase 1
of the Master Planning Seminar. If both parties are satisfied at the end of Phase 1, we will sign a contract and
continue to Phase 2.
At a subsequent meeting on April 8, Rudy and Karl discussed the marketing efforts needed to help make this
entire process a success. Personal letters to approximately 40 people will be mailed to invite them to the
April 20 meeting. Several announcements will be made to the entire congregation via the Messenger of
Light and personal invitations during the services.
.
.
April 15, 1997
. Mr. Doug Palmer
Zion Endowment Fund
Zion Lutheran Church
241 Th Ave N
Hopkins, MN 55343
Dear Doug:
As you know, Zion's Board of Advanced Planning has been askedto research and recommend
solutions to a number of facility related problems. One problem is access to the sanctuary for
handicapped individuals or those with some disability. Another issue is the confusing entrance
situation from our parking lot. Many first time visitors are confused how to find the sanctuary, even
with the signs we have, and we are concerned about that reaction and their decision to come again.
Our board has begun the process of looking at alternatives to solve these and many other concerns.
We have reviewed findings from the Board of Elders' congregational survey and performed our
own telephone survey of people new to our community.
Our next step is to receive professional recommendations on possible solutions. We have begun
that process by contracting with Station 19 Architects. They are a firm which specializes in Church
. Planning, having designed and built or modified over 200 churches. They will perform a needs
analysis and make 2 presentations to out congregation. The second presentation will include rough
sketches of possible solutions, if necessary, and initial cost estimates of various alternatives. You
already have a copy of Station 19's proposal and can see what is included in each phase of this
project.
The Board of Advanced Planning was only given $2000 in the 1997 fiscal year for funding of this
important task. The cost for performing the two phases of planning with Station 19 is $5000. Our
board fIrmly believes a complete assessment and list of alternative solutions with estimated costs is
what Zion needs to correctly address our known concerns and help us work toward their resolution.
We are, therefore, asking the Board ofthe Zion Endowment Fund to assist us by contributing
funds to help Zion plan for the future. We respectfully request a grant of $1500 to $2000. The
Board of Advanced Planning will then seek specific contributions from members to match the
amoWlt of the grant and provide us the needed funds.
If you have any questions please contact me.
Your friend in Christ,
. {j N:E:ft/
Chair, Board of Advanced Planning
CC: Karl Galik
Purchase Order
BILL TO:
~ ZION LUTHERAN NO. 97- 1 328
CHURCH
;A.CCOUNTS PAYABLE
241 Fifth Avenue North DATE: 3/Jt.t /9 ~
Hopkins, Minnesota 55343
(612) 938~7661 - FAX (612) 938-7662
TO: 6 TA-nc tJ l'1 M.Cj.f-I'TE'"cTS SHIP TO: ~
~l>u l Uf'nJ ~ 17'1 AoJ 1: .5t="
l'1 'P LS MN .5"54/4
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. QUANTITY
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.
AUTHORIZED BY
WHITE-COMMITTEE CANARY-VENDOR PINK-OFFICE GOLDENROD-ACCOUNTING 6Ill7
---- -- -- -- - ---
r
~TION NINETEEN
. Station Nineteen Architects, Inc.
2001 University Ave. SE
( INVOICE Minneapolis, MN 55414
(612) 623-1800
January 31, 1998
Invoice No: 04154.00-0000007
Mr Rudy Niemiec .~
Zion Lutheran Church, Chair
1619 Dayton Ave
St. Paul MN 55443
Project: 04154.00 Zion Lutheran Church ,
Professional Services: Januarv 1. 1998 throuQh Januarv 31 , 1998
Fee
Percent
Phase Fee Complete Earned
Master Planning Sem. 5,000.00 100.00 5,000.00
Mail Out 240.00 100.00 240.00
. SO Revisions Hourly 670.00 100.00 670.00
Total Fee 5,910.00 Total Earned 5,910.00
Previous Fee Billing 5,910.00
Current Fee Billing 0.00
Total Fee 0.00
Professional Personnel
Hours Amount
Schematic Design
8renengen, Jane 5.25 r
i
Geiger, Ray 8.00 l
f;
Totals 13.25 J
.~
Total Labor 179.12
Reimbursable Expense
Telephone 0.10
Total Reimbursabtes 0.10 0.10
Unit Billing
Fax Machine 1.00
Photo Copies 0.15
Total Units 1.15 1.15
. Interest
Project: 04154.00 Zion Lutheran Church
1.0% of 757.48 (balance over 45 days) 7.57
. Total this invoice $187.94
Past Due Invoices
Number Date Balan ce
0000005 11130/97 757.48
0000006 12/31/97 1,042.36
Total 1,799.84
!
Total Amouint Due Upon Receipt L $1,987.781
I
i
Respectfully Submitted I '
.
.
Page 2
-- - --- -- - -
Purchase Order
BILL TO:
~ ZION LUTHERAN NO. 97.. 1 3 2 7
tt CHURCH
ACCOUNTS PAYABLE J/J }-/<j~
241 Fifth Avenue North
Hopkins, Minnesota 55343 DATE:
(612) 938-7661 - FAX (612) 938-7662
TO: S7~'TIDN }'1 SHIP TO:
-
QUANTITY
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AUTHORIZED BY
WHITE.COMMITTEE CANARY-VENDOR PINK.OfFICE GOLDENROD-ACCOUNTING 6197
. 1997 Budget Worksheet
for Zion Lutheran Boards and Staff
'. Name: -.61 Va ,!!C e. f/~iA. 14 r ri t? j( ~/y ~:: IM/e c. ~3/-3J~1
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hlf:e Base or Add-on or JIl-Lrt
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Fi.xed + Variable Costs =
% Increase over 1996
-- -- - - -- -- ---
~ City of Hopkins
. Inspections Division
Memorandum
To: Jim Kerrigan
From: Tom Anderson
Date: 12/10/98
Re: Single Family Home Demolition's
This memo is in response to your request foy information on
demolition permits for single-family homes over the last 10 years
in Hopkins.
Our division did not track this type of data before 1992 in a way
that is easily retrievable. After 1992, all permit records were
. computerized. If prior years are needed it will be necessary for a
staff person to spend a couple days manually Jooking through the
approximately 2,000 permits issued in those four years. Please
advise me if I should assign someone to this task.
From 1992 to present, we found the following records:
. 1992 - 2 single-family homes were removed. One at 702 7th Ave. S.
was ordered demolished as a substandard dwelling by the
Inspection Division. The lot is still vacant and on the market
as a building site for a new home. The other at 733 8th Ave. S.
was a raised by the owner and a single-family home was moved
onto the lot.
. 1993 - 5 single-family homes were removed and replaced by Sonoma
Apartments, 44 5th Ave. S. Sonoma is a 24 unit handicap housing
development.
. 1
December 10, 1998
. . 1994 - 2 single-family homes were removed. One at 125 16th Ave.
N. was a garbage house that was sold to a developer and replaced
with a new single-family Home. The other at 234 18th Ave. N. was
demolished in order to construct a new duplex and a single-
family home on the lot.
. 1996 - a 124 lot trailer park was demolished to make room for 66
new single-family town homes.
. 1997 - 4 single-family homes were removed, one was removed by
the city at 130 19th Ave. s. The lot was sold and it was replaced
with a new single-family home in 1998. The second was removed at
149 Jackson Ave. N. and was replaced by a parking lot for
Allient Technology Systems. The last two were at 930 2nd Ave. S.
They were cleared to make way for 62 new single-family homes at
9 Mile Cove.
I hope this gives you all the data you need. If additional data 1S
required please let me know.
.
. 2
City of JfopRjns
1010 fFirst Street Soutli · J{op/(jns, ~:N 55343-7573 · P/ione: 612-935-8474 · fFG.:{; 612-935-1834
MEMO
Date: December 10, 1998
To: Steve Mielke
James Kerrigan /
From: Jerre Miller
Re: Moratorium Ordinance
The City Council directed me to meet with Zion Lutheran representatives concerning the nature and
background of the development project the church is presently involved in.
A meeting was held on December 9 attended by myself, Jim Kerrigan, Pastor Karl Galik and Warren
. Hoseck. Mr. Hoseck is affiliated with Plmming And Design. Inc., an architectural facility planning
and interior design company located at 301 Fourth Avenue South in Minneapolis.
The church disclosed that it is presently the owner of two residential dwellings. TIle one at 231 Fifth
A venue North was acquired by the church in 1948. The second dwelling at 227 Fifth A venue North
was acquired in 1987. A third dwelling next to number 227 is subject to a verbal option of sale by
the owner. This particular dwelling is in need of renovation before it can be sold on the market.
The church has retained Station 19 which is an architectural firm specializing in church architecture
and design for their professional assistance in the development of their expansion plans.
The church submitted a photograph of a model displaying the intended development which shows
building plans including the following:
a) Expansion plans include a community center, gym and interior realignment of the church
proper oriented easterly on the area presently utilized for parking purposes for the church;
b) Installation of a parking lot oriented southerly where the three dwelling presently are located.
The church has established a improvement budget of $1 ,500,000.00 which has and will be raised
principally through grants and gifts with the assistance of a professional fund raiser hired for that
-. purpose.
The church indicated its schedule for development as follows:
c: \file\hopkins\sm -memo ,~n 'Eqw( app.;kunity 'Emp(oyer
.
. a) Installation of the parking lot would commence by demolition of the homes and installation
of the parking lot in spring and summer of 1999;
b) Construction of the multi-purpose expansion would commence in the fall of 1999;
c) A formal design plan for contractors and obtaining the City permits would be prepared by
May 1999.
The church disclosed that after receiving the news last week of a proposed moratorium that would
affect its planned project, they accelerated their schedule and applied for demolition of the dwellings.
The church has been in existence at that location for approximately 50 years and presently has a
recorded membership of 1,156 parishioners.
I
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c:\fiIe\hopkinslsm -memo 2