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AgendaHOPKINS CITY COUNCIL FINAL AGENDA May 19, 1998 7:30 p.m. Schedule: 7:25 p.m. — Special HRA meeting 7:30 p.m. - City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS (Public must fill out a Speaker Request Form. Three minute limit for each person) BUSINESS AGENDA III. CONSENT AGENDA 1. May 5, 1998 regular City Council meeting minutes 2. Disbursements, Prelist 1038 3. Award bid, alley reconstruction project, HCA alley (CR98 -74) 4. Authorize easements, Co Rd 3 project (CR98 -75) Vote: Maxwell Jensen Hesch Johnson Redepenning IV. OATH OF OFFICE Steve Thom, Human Rights Commission V. PRESENTATION Depot Coffee House Board recognition - Hesch VI. OLD BUSINESS 1. Interlachen Park street improvement project (Memo) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Approve streetscape design concept, 11th Avenue South (CR98 - 078) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939 -1421 (The Razzle Line is the City of Hopkins voice message system) • VII. NEW BUSINESS) 1. 4D contract for monitoring and inspection services (CR98 -076) - Elverum Vote: Maxwell Jensen Hesch Johnson Redepenning 2. First reading ordinance, City Council wage adjustment (CR98 -077) - Mielke Vote: Maxwell Jensen Hesch Johnson Redepenning VIII. REPORTS - COMMITTEES /COMMISSIONS IX. ADJOURNMENT A regular meeting of the Hopkins City Council was held on May 5, 1998, in the • Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan, Gessele, Hartshorn, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. CONSENT AGENDA 1. April 21, 1998, regular City Council Meeting minutes 2. Disbursements, Prelist 1037 3. Approve appointment to Human Rights Commission (Memo) 4. Approve EAW for SuperValu project, (CR98 -66) 5. Second reading, proposed amendments to City Codes 810 and 820 (Memo) Mayor Redepenning asked Jim Kerrigan to give a brief explanation of item four, EAW for SuperValu. Mr. Kerrigan said that EAW stands for Environmental Assessment Worksheet and that it was done on the original plans that were submitted. Since then the project has been scaled back, so the worksheet is an assessment of a much larger project. The worksheet is done to determine if an Environmental Impact Statement is necessary. Staff is requesting that the Council accept the worksheet. Mayor Redepenning announced that he is recommending Stephen G. Thom to be appointed to the Human Rights Commission. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. IV. PRESENTATION Sue Scribner, League of Women Voters, presented components of the wetlands awareness project that they have been working on with the City of Hopkins. Steve Mielke read Mayor Redepenning's proclamation naming May 17- May 23 as Wetlands Week. May 5, 1998 City Council Meeting Minutes Page 1 V. PUVLIC HEARING 1. INTERLACHEN PARK STREET IMPROVEMENTS, (CR98 -67) Jim Gessele told the Council that they approved the plans for Interlachen Park street improvements at their April 7 th meeting and ordered a public hearing to be held on May 5 Mr. Gessele said that costs exceeded the engineer's estimate by a little over $3.00 per front foot. He said that staff received two appeals prior to the report. Several additional appeals were submitted to the office on Friday and Monday. Mayor Redepenning asked why all assessments were not the same and why the project was being done. Mr. Stadler answered that the streets had been identified in the pavement management program as needing repairs. The feasibility study identified sections that, because of the condition of the pavement and the types of underlying soil, need reconstruction. Milling and overlay is considered maintenance and not assessed, whereas, reconstruction is assessed. Mayor Redepenning opened the public hearing at 7:51 p.m. Mr. Gessele read the appeals and residents were asked to comment on their individual appeals. There were a total of nineteen appeals. Council Member Maxwell moved and Council Member Jensen seconded a motion to close the public hearing. The hearing was closed at 8:54 p.m. by unanimous consent. A discussion followed. Council Members asked staff what the impact of not doing the project this year would be and if a decision were not made tonight, could the bid contract be extended. Mr. Stadler said that the project could be delayed another year and Mr. Mielke said that the contractor could be asked for a delay, but that the contractor is under no obligation to agree. It was also stated that it is likely that the bid will go up if left to next year. Council requested that Mr. Roetzel request a sixty -day extension from the contractor. Council Member Maxwell moved and Council Member Johnson seconded a motion to continue the discussion to the May 12 Worksession and action on the appeals to the May 19 regular City Council Meeting. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. Mayor Redepenning called a break at 9:18 p.m. The meeting resumed at 9:24 p.m. May 5, 1998 City Council Meeting Minutes Page 2 U VI. OLD BUSINESS 1. HEALTH INSPECTING SERVICES (CR98 -072) Council Member Maxwell removed himself from discussion of this item because his store is licensed by the Health Department. Jim Genellie pointed out the new information that was discovered since this item was discussed on April 7th. Council discussed the implications of giving up the right to have a City of Hopkins inspector. Council Member Hesch moved and Council Member Johnson seconded a motion to contract with another city for as short a term as possible until a more permanent solution can be reached. A poll of the vote was as follows: Council Member Maxwell, (removed from discussion) ; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VII. NEW BUSINESS 1. CONDITIONAL USE PERMIT, CAR WASH (CR98 -68) Jim Kerrigan said that the applicant, Harold Stiele, is proposing an addition to the existing building at 10889 Excelsior Boulevard. The proposed addition will be a car wash located on the east side of the building and will be. approximately 5244 square feet. Mr. Kerrigan said that a car wash is considered an accessory use to the auto body business. The area is zoned 1 -1, Industrial, and the Comprehensive Plan has the area designated as industrial. The Zoning and Planning Commission approved the addition with conditions that the project is approved by the Nine Mile Creek Watershed District, that additional trees are planted, that an existing chain link fence be relocated to the property line, and that the overhead door on the east side be abandoned. Mr. Stiele presented his plans and answered questions put to him by the Council. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 98 -26, approving a conditional use permit to construct a car wash to the existing building. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. May 5, 1998 City Council Meeting Minutes Page 3 2. CONDITIONAL USE PERMIT, VALVOLINE INSTANT OIL (CR98 -69) Jim Kerrigan said that Valvoline Rapid Oil is proposing to raze the existing car wash at 1821 Mainstreet. They will construct a new building with two bays. The site is zoned B3, General Business and the Comprehensive Plan lists the site as commercial. The Zoning and Planning Commission approved the project with several conditions. Council Member Maxwell asked if they did more than change oil, and if there was a possibility that they would be doing tires. John Kosmos, architect for the project, said that some of the franchises in the south were, but did not foresee it here. Council Member Jensen moved and Council Member Maxwell seconded a motion to adopt Resolution 98 -27, approving a conditional use permit to construct a Valvoline Instant Oil Change at 1821 Mainstreet with the addition of the condition that noise levels be monitored and that if a change occurs, Council reserves the right to revisit and address the noise level. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. Council Member Hesch asked if for the convenience of the NSP representative, items three and four could be switched. 4. APPROVE NSP EXCELSIOR BOULEVARD STREET LIGHTING CONTRACT (CR98 -70) Steve Stadler said that in July of 1997, Council approved the Excelsior Boulevard lighting design. At that meeting staff stated that NSP would prepare a proposal to include installation and maintenance of the lights. Mr. Stadler reviewed the proposal at a cost of $205,000. Mr. Stadler cited a letter from the Eden Prairie City Attorney saying that the bidding requirements of State Statute do not apply, to this project. Council Members questioned the cost of the addition of a circuit and plug -ins to plug in additional amenities. Council Member Jensen moved and Council Member Hesch seconded a motion to authorize the Mayor and City Manager to enter into a contract with Northern States Power (NSP) for installation of 64 streetlights on Excelsior Boulevard from Shady Oak Road to 9 th Avenue and directed staff to investigate the cost of circuits and plug -ins for additional amenities as discussed. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. May 5, 1998 City Council Meeting Minutes Page 4 3. ESTABLISH CHANGES TO THE DOWNTOWN PARKING SYSTEM (CR98- 73) Jim Hartshorn said that last year the Council requested a review of downtown parking after the HCA had been open for six months. Mr. Hartshorn outlined several changes. Council discussed various aspects of the changes. Council Member Jensen moved and Council Member Johnson seconded a motion to accept changes to the downtown parking system as follows: 1. On 12t Avenue North, change to permit parking only and issue permits to the residents; 2. Establish a loading zone on the east side of 12 Avenue North from Mainstreet to the alley that is north of the Hopkins Center for the Arts; 3. Change the direction of the alley located on the north side of the HCA to a westerly direction; 4. Post free all -day parking in the eastern half of Lot 100; 5. Designate parking areas for commercial vehicles on an as needed basis for a fee; 6. Change the east side of 10 Avenue South to two -hour parking; and directed staff to look at other parking issues. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. Council Member Hesch left the meeting. 5. APPROVE EQUIPMENT PURCHASE, COLD PLANER (CR98 -71) Steve Stadler told Council that the purchase of the new skid steer loader was $8,367.00 below the budgeted amount. Mr. Stadler said that he would like to use the savings plus approximately $2,000 to purchase a cold planer. The cost of the purchase would be equivalent to renting the equipment for about three seasons. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve the purchase of a cold planer(asphalt pavement milling machine) from Carlson Tractor and Equipment Company. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VIII. REPORTS - COMMITTEES /COMMISSIONS Council Member Maxwell attended the Zoning and Planning Commission meeting and the Cable Commission meeting. Mr. Genellie also attended the Cable Commission May 5, 1998 City Council Meeting Minutes Page 5 meeting and said that upgrades were to take place in Hopkins this summer and that .residents would notice different programming and a different order of channels. Mr. Maxwell said that more neighborhoods were organizing and that the East End Neighborhood is planning a picnic on May 31s and another meeting will be held at Katherine Curren Elementary for the residents of 18 19 and 20 Avenues. Council Member Johnson thanked all for attending the town meeting on the accessibility of alcohol to youth. Ms. Johnson said that they handed out key chains at the meeting and decided to give them to all students when they sign up for the prom and at the high school when Kevin Broclay's car is in the front of the school. Ms. Johnson asked the Council to give the $500.00 from M.T. Bears' fine to the Chemical Health Commission to help pay for the key chains. Council Member Johnson moved and Council Member Johnson seconded a motion to increase the Chemical Health Commission's budget by $500.00. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. IX. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Maxwell seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 11:08 p.m. Respectively Submitted, Terry Obermaier, City Clerk ATTEST: Charles D. Redepenning, Mayor COUNCIL MEMBERS May 5, 1998 City Council Meeting Minutes Page 6 •