01-06-09A regular meeting of the Hopkins City Council was held on January 6, 2009, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum,
Bradford, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATIONS
1. Automated External Defibrillator (AED) Project
Fire Chief Dale Specken explained that in 2008, the Fire Department started a program to
get AEDs into all of the City Buildings. They sent letters to various agencies for
donations. As a result, three AEDs were donated; one by the Hopkins Rotary Club; one
by the Hopkins VFW; and one by the Hopkins Youth Hockey Association. The three
AEDs were placed at the Hopkins Center for the Arts, the Pavilion, and the Activity
Center. Representatives from the organizations came forward. Mayor Maxwell thanked
the organizations for the donations that made the AEDs possible.
Chief Specken said that they have sent out letters again in hopes of receiving enough
donations to acquire three more AEDs; one for City Hall, one for Public Works, and one
for the Depot Coffee House.
IV. CONSENT AGENDA
1. Minutes of December 16, 2008 City Council Meeting
2. Minutes of December 16, 2008 City Council Work Session
3. Appointment of Mayor Pro Tempore (CR2009-002
4. Second Reading of 2008-1004, Amending Section 310 of the City Code, Bids
and Contracts (Memo)
5. Designate the Official Newspaper for 2009 (CR2009-001)
6. Appoint Stanley Brown to the Human Rights Commission (Memo)
7. Ratify Checks Issued in December, 2008 (Memo)
Council Member Halverson moved and Council Member Rowan seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Approve Resolution 2009-004, Accepting Feasibility Report, Ordering Public
Hearing, 2009 Street and Utility Improvements, City Project 2008-10 (CR2009-
003)
At the October 7, 2008 meeting, the City Council authorized Bolten and Menk, Inc. to
prepare a feasibility study concerning street and utility improvements in the Park Ridge
Neighborhood and street improvements to Blake Rd S, south of Excelsior Blvd. The report
is complete.
Sara Rippke and Marcus Thomas, Bolten and Menk, came forward. Ms. Ripke reviewed
the scope of the project and answered Council Members questions.
Because of the scope cost of the project, the construction will be completed over two
construction seasons.
In response to the Mayor's question, Steve Stadler stated that they would check to see if
the one-inch water supply lines would be large enough to provide water for sprinkling
systems in future homes.
Mr. Bradford reviewed estimated assessments. Mr. Bradford responded to Council's
question that staff would conduct another public information meeting prior to the public
hearing.
Council Member Rowan moved and Council Member Youakim seconded a motion to
adopt Resolution 2009-004, Resolution ordering public improvement hearing, 2009 street
and utility improvements, City Project 2008-10. A poll of the vote was as follows:
Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan,
aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
2. Approve Amendment to 2009-2013 Capital Improvement Plan (CR2009-004)
Staff would like to amend the 2009-2013 CIP to include a new 2009 project, installation
of a manual back-up control system for the Pavilion's ice making equipment. The project
would cost approximately $30,000 to 535,000 and would replace the current 2009 CIP
project to replace the bleacher infrared heating system. The estimated cost of the
bleacher heating system is $38,000. The bleacher infrared heating system would be re-
considered for inclusion in the 2010-2014 CIP.
The current control system for ice making equipment was installed eighteen years ago.
The system is run by two computer control boards and does not have the ability to run if
the boards go down. The control board manufacturer no longer manufactures
replacement control boards for the system.
Pavilion Manager Don Olson reported that they researched three options for resolving
issues with the system. They included a replacement of the system at a cost of
approximately $65,000 to $75,000, the purchase of refurbished control boards at a cost
of $5,000 to $8,000, and the installation of a backup system for approximately $30,000
to $35,000. The first two options would not assure that the ice sheet could be
maintained or saved if the system stopped working.
Council Member Youakim moved and Council Member Halverson seconded a motion to
approve amending the 2009-02013 CIP to defer the 2009 Pavilion Bleacher Heating
project and add a new 2009 Pavilion Refrigeration Control Upgrade project. A poll of the
vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:39 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Eugen J. axwell, Mayor
COUNCIL MEMBERS