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06-26-2023 HOPKINS PARK BOARD AGENDA Monday, June 26, 2023 6:30 pm THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE PARK BOARD MEETING The public may attend this meeting in-person. I. CALL TO ORDER II. ADOPT AGENDA III. COMMUNITY COMMENT 1. At this time, any interested resident may come to speak on an item not on the evening’s agenda. IV. CONSENT AGENDA 1. Minutes of March 27, 2023, Park Board Meeting 2. Minutes of May 15, 2023, Special Park Board Meeting V. GENERAL BUSINESS 1. Three Rivers Park District Presentation, Rexine 2. Park Board Events; Imihy Bean 3. PSMP Update, Imihy Bean 4. Recognition of Outgoing Members, Imihy Bean VI. GENERAL PARK UPDATE 1. Public Works Update, Pavek 2. Recreation Update, Davy VII. PARK AREA ASSIGNMENT REPORTS 1. Meg Slindee: Burnes, Buffer 2. Kimberly Stiele: Park Valley, Oakes 3. Kristin Hanneman: Maetzold, Valley 4. Emily Waitz: Harley, Elmo 5. Matthew Miller: Downtown, Central 6. Carsyn Johnson: Cottageville, Minnehaha Creek Preserve 7. Rachel Dachenbach: Interlachen, Hiawatha 8. Jon Lyksett: Shady Oak Beach, Hilltop VIII. ANNOUCEMENTS 1. Next Meeting: Monday, July 24, 2023 – at Hopkins City Hall, 1010 1st St S. IX. ADJOURN HOPKINS PARK BOARD REGULAR MEETING PROCEEDINGS MARCH 27, 2023 Page 1 of 2 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins Park Board was held on Monday, March 27, 2023, at 6:30 p.m. in the Council Chambers at City Hall, 1010 1st Street South, Hopkins, Minnesota 55343. Chair Stiele called the meeting to order with Vice Chair Hanneman, Members Dachenbach, Lyksett, Miller, Waitz, and Youth Member Johnson present. Member Slindee was absent. Staff present included Special Projects and Initiatives Manager Imihy Bean, Deputy City Clerk Vidoloff, and Parks and Streets Operations Supervisor Pavek. ADOPT AGENDA Motion by Miller. Second by Waitz. Motion to Adopt the Agenda. Ayes: All. Nays: None. Absent: Slindee. Motion carried. COMMUNITY COMMENT None. CONSENT AGENDA Motion by Waitz. Second by Hanneman. Motion to Approve the Consent Agenda. 1. Minutes of February 27, 2023, Park Board Meeting Ayes: All. Nays: None. Absent: Slindee. Motion carried. GENERAL BUSINESS V.1. Nine Mile Creek Clean-Up Presentation, Zembal Education and Outreach Coordinator from the Nine Mile Creek Watershed District (NMCWD), Gael Zembal presented on the upcoming Valley Park Creek Cleanup Event on Saturday, May 06, 2023, at Valley Park in Hopkins. Coordinator Zembal shared about the work of the NMCWD and invited the Park Board members to participate in the upcoming event. V.2. Events Working Group Update; Stiele, Hanneman Chair Stiele and Vice-Chair Hanneman presented the results of the Events Working Group that met after the last Board Meeting. After some discussion, the Board Members concluded that they would like to accomplish the following: 1) be more visible to the residents; 2) pair with other groups or help promote other park needs (such as seasonal hiring for Recreational and maybe Public Works jobs); and 3) promote all the Parks to residents. GENERAL PARK UPDATE V.1. Minnetonka Recreation Update, Imihy Bean Strategic Planning and Initiatives Manager Imihy Bean provided an update on Hopkins- Minnetonka Recreation Programming provided by Recreation Superintendent, Ann Davy. HOPKINS PARK BOARD REGULAR MEETING PROCEEDINGS MARCH 27, 2023 Page 2 of 2 V.2. Public Works Update, Pavek Parks and Streets Operation Supervisor Pavek provided an update on maintenance and care of local parks. PARK AREA ASSIGNMENT REPORTS The park assignments were reported as follows: • Meg Slindee: Burnes, Buffer: Absent • Kimberly Stiele: Park Valley, Oakes: Noted lots of snow in the park. • Kristin Hanneman: Maetzold, Valley: Noted lots of snow in the park • Emily Waitz: Harley, Elmo: Noted lots of snow, puddles, and ice • Matthew Miller: Downtown, Central: Nothing to report (NTR) • Carsyn Johnson: Cottageville, Minnehaha Creek Preserve: NTR • Rachel Dachenbach: Interlachen, Hiawatha: Impressive snow removal work being done at Interlachen in anticipation of Arbor Day event; NTR • Jon Lyksett: Shady Oak Beach, Hilltop: Mentioned to the board that Shady Oak Beach opens up on June 10 ANNOUCEMENTS Next meeting is Monday, April 24, 2023 – at Hopkins City Hall, 1010 1st St. S at 6:30 p.m. ADJOURNMENT There being no further business to come before the Park Board and upon a motion by Waitz, second by Hanneman, the meeting was unanimously adjourned at 7:50 p.m. Respectfully Submitted, Ann M. Vidoloff, Deputy City Clerk HOPKINS PARK BOARD SPECIAL MEETING PROCEEDINGS MAY 15, 2023 Page 1 of 1 CALL TO ORDER Pursuant to due call and notice thereof a special meeting of the Hopkins Park Board was held on Monday, May 15, 2023, at 6:06 p.m. in the Raspberry Room at City Hall, 1010 1st Street South, Hopkins, Minnesota 55343. Chair Stiele called the meeting to order with Vice Chair Hanneman, Members Dachenbach, Lyksett, Miller, Slindee, and Youth Member Johnson present. Staff present included Special Projects and Initiatives Manager Imihy Bean, Assistant City Manager Ari Lenz, and Recreation Superintendent Davy. ADOPT AGENDA Motion by Waitz. Second by Miller. Motion to Adopt the Agenda. Ayes: All. Nays: None. Motion carried. GENERAL BUSINESS V.1. Park System Master Plan Update Representatives from Confluence presented the concept plan for the Park System Master Plan. Discussion ensued on certain options of the plan and feedback was given to the representatives. ANNOUCEMENTS The meeting on Monday, May 22, 2023, was cancelled. The next meeting shall be June 26, 2023, at Hopkins City Hall, 1010 1 st St. S at 6:30 p.m. ADJOURNMENT There being no further business to come before the Park Board and upon a motion by Waitz, second by Hanneman, the meeting was unanimously adjourne d at 8:41 p.m. Respectfully Submitted, Ann M. Vidoloff, Deputy City Clerk Park Board Event Planning Worksheet Please fill out this form when planning a Park Board event. 1. Event Information Event Date How many people might attend? Event Name Event Location Who is the target audience? What is the overall goal of the event How does this event further the mission of the Park Board? What will the Park Board need at the event? (Tables, chairs, access electricity, food, etc.) What support is needed from the staff liaison? 2. Communications How would you like to advertise the event? (Please fill out Communications Request form) How will Park Board members advertise the event? (Handing out flyers, tabling at other events, sharing on social media, etc.) 3. Budget What is the estimated budget for the event? (Please provide a breakdown of estimated costs) Was the event budgeted for in the annual budget? Was the event part of the Park Board's workplan? City of Hopkins • Park Board 1010 1st Street South, Hopkins, MN 55343 PeggySue Imihy Bean | 952-548-6344 | pimihy@hopkinsmn.com Yes No Yes No Tasks to be completed Person Responsible Due Date confirm date and times create email and announcement language create volunteer registration form confirm with public works to pick up cut trees announce volunteer opportunity confirm gylphoste and cutting tools confirm liability waiver Assign who will demonstrate how to, provide supervision for volunteers Event Communications Request Form Please fill out this form to request communications for an upcoming event. 1. Department Department Name 2. Event Information Event Name Event Contact Event Co-Sponsors (if any) Date of Event Time of Event Location of Event Communications Budget 3. Type of Communications Requested 4. Estimated Cost Hopkins Highlights supplemental page Media ad Printed materials Social media Videography Estimated Total Cost City of Hopkins • Communications 1010 1st Street South, Hopkins, MN 55343 Kelsey Baumann | 952-548-6308 | kbaumann@hopkinsmn.com ˆCable channel slide ˆElectronic signs (maximum of 54 characters) ˆFlyer (to be placed in City buildings or community bulletin boards) ˆHopkins Connections ˆHopkins Highlights ˆSupplemental page (about $750) ˆMedia ad (see attached for rates) ˆNextdoor ˆPress release ˆPrinted mailer, poster or brochure (see attached for rates) ˆPromotion at City Council meeting ˆSocial media (Facebook & Twitter) ˆRegular post ˆBoosted Facebook post (Budget: _________) ˆThink Hopkins event calendar ˆVideography (see attached for rates) ˆWebsite ˆCalendar item ˆHopkins News item Park Department Buckthorn Removal November 4th 10 AM to 12 PM Shady Oak Pond, Cambridge Road X X X X Printing Costs from Snap Print in Hopkins Allow for 2-4 business days for printing, depending on quantity. Postcards: 4 x 6 Full color 2 sides Quantity: •100 - $46.00 •250 - $83.00 •500 - $113.00 •1,000 - $160.00 •2,500 - $298.00 Postcards: 5 x 7 Full color 2 sides Quantity: •100 - $72.00 •250 - $111.00 •500 - $157.00 •1,000 - $236.00 •2,500 - $465.00 Invitations: 10 x 7 flat, 5 x 7 folded Full color 2 sides Scored and folded Includes printed envelopes Quantity: •100 - $226.00 •250 - $316.00 •500 - $456.00 •1,000 - $743.00 •2,500 - $1,344.00 Tri-fold Brochure: 8.5 x 11 flat, 8.5 x 3.625 folded Folded Quantity: •100 - $145.00 •250 - $186.00 •500 - $249.00 •1,000 - $386.00 •2,500 - $494.00 Poster Unmounted - $24.00 Mounted to foam-core - $45.00 June Hopkins Minnetonka- Recreation Programming Update Shady Oak Beach Shady Oak Beach opened for the season on Saturday, June 10. To date, there have been 2,383 season passes sold. A new sound system was installed in the off-season so music can now be played throughout the grounds. The inflatable obstacle course will be available for patrons to use on Sundays, Tuesdays and Wednesdays from 1-5 p.m. New additions to the concession stand this year that have been popular include locally made frozen yogurt and buddle tea drinks. Park Adventures The Park Adventures program began June 12. This low-cost program is held at Interlachen and Burnes Park in Hopkins, as well as six Minnetonka parks, weekdays through July 14. Staff lead participants in games and crafts during the daily 3-hour program. A carnival will take place the evening of July 14 at Burnes Park for all of the participants and their families. The carnival will include inflatables, games and a free meal. Adult Leagues Summer adult sports leagues are in full swing. Here is a summary of team registrations in each of the summer leagues: • Co-Rec, Men’s & Women’s Softball (Big Willow Park & Central Park) – 54 teams • Co-Rec Soccer (Big Willow Park) – 16 teams • Men’s Basketball (Royals Athletic Center & Hopkins West Junior High) – 12 teams • Co-Rec Kickball (Central Park) – 7 teams • Co-Rec & Women’s Sand Volleyball (Valley Park) – 40 teams Raspberry Festival Tournaments A softball tournament is held annually in conjunction with Hopkins Raspberry Festival and a pickleball tournament was recently added to the festivities. Both tournaments take place at Central Park. There are currently 9 teams registered for the July 15 softball tournament and 16 teams registered for one of the divisions (men’s, women’s, doubles) of the July 16 pickleball tournament.