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08-28-2023 HOPKINS PARK BOARD AGENDA Monday, August 28, 2023 6:30 pm THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE PARK BOARD MEETING The public may attend this meeting in-person. I. CALL TO ORDER II. ADOPT AGENDA III. COMMUNITY COMMENT 1. At this time, any interested resident may come to speak on an item not on the evening’s agenda. IV. CONSENT AGENDA V. GENERAL BUSINESS 1. New Member Welcome, Imihy Bean 2. Overpass Skate Park Update, Imihy Bean 3. Park Events Update, Stiele/Miller 4. Park Board Work Plan Review, Imihy Bean VI. GENERAL PARK UPDATE 1. Park System Master Plan Update, Imihy Bean VII. PARK AREA ASSIGNMENT REPORTS 1. NEW MEMBER Burnes, Buffer 2. Kimberly Stiele: Park Valley, Oakes 3. Kristin Hanneman: Maetzold, Valley 4. NEW MEMBER: Harley, Elmo 5. Matthew Miller: Downtown, Central 6. Carsyn Johnson: Cottageville, Minnehaha Creek Preserve 7. Rachel Dachenbach: Interlachen, Hiawatha 8. Jon Lyksett: Shady Oak Beach, Hilltop VIII. ANNOUCEMENTS 1. Next Meeting: Monday, September 25, 2023 – at Hopkins City Hall, 1010 1st St S. IX. ADJOURN Buckthorn Removal project 2023 Purpose:Buckthorn poses a threat to native plant species and damages the diverse ecosystem,threatening animal and plant life in our community.This event will offer a community lead action to cut buckthorn in two locations.Unfortunately,there is not a one fix to remove Buckthorn,it requires ongoing maintenance.It is important for the Hopkins community to plan annual Buckthorn removal events to address this issue.This event will engage volunteers last year to stay connected and offer an opportunity for new residents to get involved. Proposed date:Saturday November 4th from 10 PM to 2 PM if needed Locations: 1)Shady Oak Pond 2)Hiawatha Oaks Preserve Number of volunteers:30 Shady Oak Pond Located at the end of 21st Ave N,this location was the site of the 2022 Buckthorn removal activity.Volunteers cleared buckthorn and then Hopkins Public Works removed the cut trees and disposed of them.The event had ##volunteers,a GreenCorp member organized the event and city staff participated.Equipment was available for volunteers including;gloves,saws,snippers, and chemical spray.In addition,there was coffee,water and snacks available. This year,volunteers will need to return to the site to remove new sprouts that have come up since last year.This will require the same equipment,but might might need higher skilled volunteers to make sure we are getting the smaller trees.This might be lighter work in terms of physical demand. Tree waste from this project can be bagged and left on the street.This will need a strong leader,someone who has done this work before and can lead a smaller group Hiawatha Oaks Preserve Hiawatha Oaks Preserve is city owned land just south of Cambridge Street and west of West Hiawatha Ave.Just under one acre,the parcel is 67 feet wide and 580 feet long.The preserve does not have any trails or accessible entry points.The parcel is not very even elevation and we will have to coordinate how volunteers enter the park.This will be a large area to clear.We recommend designating half of the parcel to clear and doing the other parcel the following year. Debris can be placed on West Hiawatha Ave to be picked up by public works.While there are no sidewalks on the west side of the avenue,there is little traffic. City Confirmation before event Equipment who Date/time Completed Delivery Confirm with public works that tree waste can be laid on sidewalk to be picked up later Public Works Sept 1 Public works confirms with PSIB Locate equipment, including saws, gloves,snippers. Public Works Completed Public works confirms with PSIB Identify Equipment staff lead Confirm (Dustin)PSIB confirms Pre-event promotion and organization Equipment who?Date/time Completed Delivery Draft language for volunteer sign up and email to past volunteers Buckthorn Taskforce Sept 1 Sent to Hopkins Communication Team Draft of roles defined, Leaders,Waste Organizer, Equipment lead, etc Buckthorn Taskforce Sept 1 Approved by PSIB and emailed to each Volunteer sign-up page on Hopkins Website Hopkins Communication team Sept 15 Hopkins Communication share URL for sign up Volunteer waiver attached to sign-up Hopkins Communication Team Sept14 PSIB approves Promotion plan Hopkins Park Sept Park Board Item on for volunteer recruitment Board meeting September Agenda Contact prior volunteers Hopkins Communication Sept 15 Hopkins communication or PSIB send email Event Equipment who?Date/time Completed Delivery Team leader for Shady Oak Pond and Hiawatha Oaks identified Prior email list, Peter?Park Board members Buckthorn Taskforce Sept Park Board meeting Names of volunteers given to PSIB and sent instruction of their roles,their contact information provided to Buckthorn Taskforce Draft press release to send to shared organization Buckthorn Taskforce Sept 15 Send to PSIB Contact three rivers to share information PSIB Oct 1 Contact Minnehaha to share information PSIB Oct 1 Create and Print instruction sheet Buckthorn Taskforce Oct 1 Distributed to leaders Draft week of reminder to all signed up,send instructional video Buckthorn Taskforce Oct 15 Send to Hopkins communications Post in Think Hopkins Hopkins Communication Oct 1 Post in Hopkins Connections Hopkins Communication Oct 1 Identify budget to purchase coffee and snacks and distribute to sites ?October Park Board Day of Event Equipment who?Date/time Completed Delivery Bring equipment to both sites to give to volunteer leads Identified Public Works staff Nov 4 PSIB confirms staff is available Photograph event at Hiawatha Oaks Nov 4 Send photos to Hopkins Communication Purchase coffee and snacks and distribute to sites ?Nov 4 Collect tools from site at end of event Identified Public Works staff Nov 4 PSIB confirms tools returned Review site at end of event to make sure clean and orderly Leaders Nov 4 Great volunteers confirm waivers signed Leaders Nov 4 Sets up table at each site Public works Nov 4 Take down table at each site Public works Nov 4 Roles: Volunteer Leaders:provide instruction on how to cut Buckthorn and use the tools safely. Follows Hopkins City staff guidance on safety on the site.Receives the tools at beginning of shift,collects tools at end,and hands off to equipment collector. Equipment Collector (City Staff):inventories equipment for both sites,delivers in the morning and collects to return to the city at the end of the event. Tree Waste Organizer:organizes tree waste at Hiawatha Oaks site for public works. Hiawatha Oaks Street closer:sets up cones to provide safe space for volunteers to work. Snack leader:purchases snacks and sets up at sites https://www.youtube.com/watch?v=nnCD3WS2uvo CITY OF HOPKINS Memorandum To: Park Board Chair and Members of the Park Board From: PeggySue Imihy Bean, Special Projects and Inititives Manager Date: August 28, 2023 Subject: Review and Discuss Park Board Work Plan for 2023 _____________________________________________________________________ Purpose To review and evaluate progress on the Park Board Annual Plan. Background Each fall, the Park Board creates a work plan for the upcoming year. This work plan should help fulfil the park boards ongoing responsibilities, as outlined by the Park Board by-laws: • Review of Park Dedication Funds • Advise Council on operation and maintenance on parks • Increase public understanding of park policies, practices, and ongoing projects For 2023, the Park Board selected to work on three goals: • Develop a Park System Master Plan • Review and Recommend Changes to the Adopt-A-Park Program • Work with partners such as Hopkins-Minnetonka Recreation, Hopkins Public Works, Hopkins Public School and other partners to receive more communication and updates regarding ongoing efforts. In looking back at these, Staff feels the Park Board has made great progress on the work plan. The Park System Master Plan is underway, and is scheduled to wrap up this fall, and the Park Board has been able to receive increased communications and feedback from Hopkins-Minnetonka Recreation and Public Works, as well as additional partners like Three Rivers Parks District. Later this fall, Staff will bring back recommendations for the Adopt-A-Park program for the board to review. Tonight, Staff is looking for the Park Board feedback on how these items have progressed and to begin thinking about a 2024 Work Plan to be discussed in detail at a future meeting. Next Steps Tonight, Staff is looking for the Park Board to review the Annual Plan, make any comments on how to continue work on this plan, and begin thinking about the 2024 annual plan. Administration Park Board 2023 Annual Work Plan Initiative ☐ New Initiative ☐ Continued Initiative ☒ On-Going Initiative Target Completion Date Budget Required Staff Support Required Council Approval Develop a Master Parks Plan Summer 2023 $150,000 Staff support from Planning, Public Works + Minnetonka Parks and recreation would be needed. 12/14/2021 Progress Report: In 2022, the Park Board selected Landscape Architecture firm, Confluence as the contractor for the Master Park System Plan. The work on this plan is ongoing and updates are planned consistent with the proposal. The project is currently running on time and on budget. Initiative ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Council Approval Review and recommend changes to staff on the Adopt-a-Park Program Fall 2023 None Staff support from Staff Liaison & Solid Waste Coordinator Progress Report: Park Board 2023 Annual Work Plan Initiative ☒ New Initiative ☐ Continued Initiative ☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Council Approval Work with partners such as Minnetonka Recreation, Hopkins Public Works, Hopkins Public School and other partners to receive more communication and updates regarding ongoing efforts. Ongoing None Staff liaison, Minnetonka Parks and Recreation and Hopkins Public Works Progress Report: Ongoing Responsibilities • Review of Park Dedication Funds • Advise Council on operation and maintenance on parks • Increase public understanding of park policies, practices, and ongoing projects Other Work Plan Ideas Considered for Current Year or Future Years • Revised Capital Improvement Plan which incorporates recommendations from Master Parks Plan • System improvements consistent with Master Parks Plan Proposed Month for Work Session: November Park Board 2023 Annual Work Plan Staff Comments: Staff is supportive of the above work plan. The proposed work plan continues to build on efforts made in 2022 to increase communication amongst key partners as well as effectively plan for future improvements to the park system. Council Comments: