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02-03-09A regular meeting of the Hopkins City Council was held on February 3, 2009, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum, Harkess, Bradford, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS There were none. III. OATH OF OFFICE 1. Stanley Brown, Human Rights Commission The City Clerk administered the Human Rights Commission oath of office to Stanley Brown. Judy Reinehr, Human Rights Commission Chair, welcomed Mr. Brown to the Commission. IV. PRESENTATIONS 1. CAFR Annual Financial Award Christine Harkess, Finance Director presented the Certificate of Achievement for Excellence in Financial Reporting to the Mayor and City Council. The Certificate is awarded by the Government Finance Officers Association of the United States and Canada. It recognizes the City's 2007 Comprehensive Annual Financial Report. It is the highest form of recognition in the area of governmental accounting and financial reporting. V. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission The Commission reviewed the eight planning districts and the proposed land use changes of the 2010 - 2030 Comprehensive Plan, and the possibility of rezoning some Blake Rd properties from B-3 to B-4. The Commission recommended approval of the Comprehensive Plan. They recommended that there be no changes to zoning of properties on Blake Rd at this time, but that they would like to revisit the issue in the joint meeting with the City Council, which will take place in March or April. February 3, 2009 City Council Meeting Minutes Page 1 VI. CONSENT AGENDA 1. Minutes of January 20, 2009, City Council Meeting 2. Minutes of January 20, 2009 City Council Work Session 3. Minutes of January 27, 2009 City Council Work Session 4. Ratify Checks Issued in January, 2009 (Memo) 5. Approve Contract Amendment with the 2008/2009 Sergeant Contract (CR2009-008) 6. Appoint Marie Parmar to the Human Rights Commission (Memo) Council Member Brausen moved and Council Member Halverson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. PUBLIC HEARING 1. 2009 Street and Utility Improvement Project, City Project 08-10 (CR2009-008) On October 7, 2008, the City Council authorized Bolten and Menk, Inc. to prepare a feasibility study of Project 08-10. On January 6, 2009, the Council accepted the report and ordered a public hearing for February 3, 2009. Public hearing notices were mailed to all affected property owners. Two public information meetings were held. There were some residents that were strongly against the project because of the economic situation and because they did not perceive a need for the project. The same residents were against additional parking at Burnes Park because they believed it would increase crime and drug dealing. Sarah Rippke, Bolten and Menk, Inc., reviewed the scope of the project. Because of the size of the project, it will be bid as one project, but it will take two years to complete. John Bradford, City Engineer reviewed the estimated cost of the project, $3,158,000, and the assessments. Residential assessments will be capped at $70.15 per front foot. Because the lots are pretty uniform, staff proposed a unit assessment. The maximum assessment for each homeowner would be $5,613. The City is requiring that residents replace their old water and sewer service lines from the main to the home. Because it is a requirement, the City will pay for one half of the cost. The homeowners cost would be between $900 to S 1225. This amount may be added to the assessed amount. Mr. Bradford reviewed the schedule and said that staff will work with contractors and residents to maintain access to the driveways. Mayor Maxwell opened the public hearing at 8:20 p.m. February 3, 2009 City Council Meeting Minutes Page 2 Deborah Jance, 122 Oakglen Dr, stated that she is not in favor of the parking area on the south side of Burnes Park. Elizabeth Butterfield, 314 1St St N, was not in favor of the parking area or the sidewalk and felt that the cost was a hardship. Constance Anderson, 129 Ridgewood Dr, was concerned about the cost of the assessment. Thomas Birt, 129 Ridgewood Dr, had questions about how the project will be bid. Char Wilkinson, 1 18 Oakglen Dr, asked questions about long term planning if any portion of her real estate taxes is used to fund improvements. Terrance Fitzgerald, 1 13 1St St N, had questions about the utility connections and the cost of the connections. Keith Conway, 102 Ridgewood Dr, was concerned about loosing a tree when the utility work is done. He also stated that he does not want the parking lot at Burnes Park. Council Member Brausen moved and Council Member Halverson seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 9:12 The Council discussed the parking lot at Burnes Park and stated that they would like more feedback on that issue before final bids are accepted. Council Member Brausen moved and Council Member Halverson seconded a motion to adopt Resolution 2009-006, Resolution Ordering Improvement after Public Hearing, 2009 Street and utility Improvement project, Project 08-10 with the stipulation that the staff request alternate bids for the parking lot at Burnes Park and the sidewalk. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council, Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. Council Member Rowan moved and Council Member Youakim seconded a motion to adopt Resolution 2009-007, stating City's intent to sell revenue bonds to fund this project and authorize the Mayor and City Manager to enter into an agreement with Bolton and Menk, Inc. for project engineering services. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. NEW BUSINESS February 3, 2009 City Council Meeting Minutes Page 3 1. Fourth Quarter 2008 Financial and Investment Report (Memo) Finance Director Christine Harkess gave a presentation of the 2008 Financial and Investment Report. IX. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:48 p.m. Respectfully Submitted, Terry Obermaier, City Clerk ATTEST: Euge a J. axwell, Mayor February 3, 2009 City Council Meeting Minutes Page 4 COUNCIL MEMBERS ., -...