IV.3. Resolution Awarding Contract for 2024 City-Wide Water Meter Replacement – City Project 2024-001; Moilanen
CITY OF HOPKINS
City Council Report 2024-024
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Sean Moilanen, Utilities Superintendent
Date: March 4, 2024
Subject: Resolution Awarding Contract for 2024 City-Wide Water Meter
Replacement – City Project 2024-001
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Adopt Resolution 2024-020 Awarding Contract for 2024 City-wide water
meter replacement, City Project 2024-001.
OVERVIEW
The bid opening for the 2024 City-wide water meter replacement project was February
23, 2024. The lone bid for the base bid was submitted by Ferguson Waterworks. The
base bid was $2,099,999.55, Ferguson Waterworks has a good reputation with previous
similar projects in the wider metro area. Staff is recommending the award of the project
contract to Ferguson Waterworks.
SUPPORTING INFORMATION
• Resolution 2024-020
• Abstract of Bid
UTILITIES
ANALYSIS OF ISSUES
Project Summary
The existing water meters in Hopkins are at the end of their serviceable life. Failing
batteries and obsolete reading technology has made meter reading difficult and
inefficient. On November 21, 2023, City Council approved the 2024 CIP which included
city-wide water replacement. All properties in Hopkins will receive a new water meter
with MXU radio to replace the obsolete meters. A new fixed radio network will also be
installed. The new meters and fixed radio system will allow water meter readings to be
automated. This will eliminate the current meter reading system which requires staff to
drive all streets in the city to collect meter data. Fuel usage and staff time required for
meter readings will be greatly reduced.
A pilot project with approximately 130 meters has been operational for approximately a
year without issue.
The project will be completed in phases with the project starting with the oldest meters
and radios first.
Bid Results and Analysis
Contractor Base Bid
Ferguson Waterworks $2,099,999.55
Engineers Estimate $1,913,975.00
Project Costs
Based on the bid the total estimated project cost is $2,099,999.55, while slightly over
the engineers estimate, the project remains under the CIP budgeted amount of
$2,200,000.00. This item will be paid for from the water fund.
Project Schedule
Award Contract March 4, 2024
Begin Project Spring 2024
Complete Project Summer 2025
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2024-020
RESOLUTION FOR AWARD OF CONTRACT
2024 CITY-WIDE WATER METER REPLACEMENT
CITY PROJECT 2024-001
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the
lowest bid of Ferguson Waterworks in the amount of $2,099,999.55 is the lowest
responsible bid for the 2024 City-wide water meter replacement, City Project 2024-001,
and the Mayor and City Manager are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the City.
Adopted by the City Council of the City of Hopkins, Minnesota, this 4th day of March 2024.
By___________________________________
Patrick Hanlon, Mayor
ATTEST:
_____________________________________
Amy Domeier, City Clerk
Abstract
City of Hopkins
Citywide Water Meter Replacements
Hopkins, MN
BMI Project No. 0T1.130236
Bid: 02/23/2024 09:30 AM CST
Engineer Estimate Ferguson Water Works - Blaine
Section Title Line Item Item Description UofM Quantity Unit Price Extension Unit Price Extension
1 3/4" ULTRASONIC WATER METER EACH 2946 $185.00 $545,010.00 $200.00 $589,200.00
2 1" ULTRASONIC WATER METER EACH 130 $245.00 $31,850.00 $240.00 $31,200.00
3 1.5" ULTRASONIC WATER METER EACH 204 $780.00 $159,120.00 $700.00 $142,800.00
4 2" ULTRASONIC WATER METER EACH 94 $950.00 $89,300.00 $800.00 $75,200.00
5 3" ULTRASONIC WATER METER EACH 40 $2,865.00 $114,600.00 $2,700.00 $108,000.00
6 4" ULTRASONIC WATER METER EACH 21 $3,685.00 $77,385.00 $3,500.00 $73,500.00
7 6" ULTRASONIC WATER METER EACH 2 $6,280.00 $12,560.00 $6,500.00 $13,000.00
8 RADIO FREQUENCY METER INTERFACE UNIT EACH 3437 $110.00 $378,070.00 $115.00 $395,255.00
9 INSTALL METER AND RADIO - UP TO 1" METER EACH 3076 $100.00 $307,600.00 $125.00 $384,500.00
10 INSTALL METER AND RADIO - 1.5" TO 2" METER EACH 298 $250.00 $74,500.00 $420.00 $125,160.00
11 INSTALL METER AND RADIO - 3" METER EACH 40 $350.00 $14,000.00 $920.00 $36,800.00
12 INSTALL METER AND RADIO - 4" METER EACH 21 $475.00 $9,975.00 $1,295.00 $27,195.00
13 INSTALL METER AND RADIO - 6" METER EACH 2 $690.00 $1,380.00 $2,295.00 $4,590.00
14 CONFINED SPACE ENTRY EACH 2 $2,500.00 $5,000.00 $1,250.00 $2,500.00
15 EXISTING WATER SERVICE INVENTORY EACH 2045 $25.00 $51,125.00 $1.59 $3,251.55
16 FIXED ADVANCED METERING INFRASTRUCTURE (AMI)LUMP SUM 1 $30,000.00 $30,000.00 $74,100.00 $74,100.00
17 AMI SYSTEM SOFTWARE LUMP SUM 1 $12,500.00 $12,500.00 $13,748.00 $13,748.00
BASE BID TOTAL:$1,913,975.00 $2,099,999.55