2006 City of Hopkins, MN Budget
2006 BUDGET
CITY OF HOPKINS,
MINNESOTA
1010 First Street South
Hopkins, MN 55343
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING J~L\NUARY 1, 2006
Mayor Eugene Maxwell
Councilmember Kristi Halvorson
Councilmember Jay Thompson
Councilmember Cheryl Y ouakim
Councilmember - Bruce Rowan
Appointed January 17, 2006
Rick Gctschow .................. City Manager
Department Directors
Jim Genellie................Community Services
Steve Stadler .........................Public Works
Jim Kerrigan........ Community Development
Dave Johnson......................... .Recreation
Christine Harkess........ ..Finance Director
Craig Reid................. ......... .Police Chief
Dale Specken............ ............ ..Fire Chief
This document was developed and compiled by the Finance Department) City of Hopkins, with significant contributions from:
Deb Dahlheimer, Senior Account Clerk
CITY OF HOPKINS
TABLE OF CONTENTS
I ntrod uction/Background
Letter of Transmittal.. .... .... .......... ........ ....... ...... ...... ............... .... ... ... ..... ............... 1
City Manager's Budget Message......................................................................... 2
Distinguished Budget Presentation Award....................................................... ............ 6
Organization Chart................................................................................................ 7
Mission Statement .... .... ... ......... ......... .... .......... ......... ... ...... ............ ........ .............. 8
Community Profile ...................... ......................................................................... 9
Organization Structure. .... ... ........ ....... .... .......... .................. ............ .... ... .... ... ....... 12
Organization Goals............................................................................................ 12
Financial Management and Policies................................................................... 13
Budget Calendar... .... ......................... ..... ... ...... ............ ......... ......... .................... 16
Budget Overview
Authorized Staffing Levels.. ...... ........ ..... ....... ... ...... .., ... ...... ........ .... ....... .... ......... 21
2006 Budget Summary - All Funds ................................................................... 22
2006 Revenue Summary - All Funds.................................................................. 24
2006 Appropriation Summary - All Funds.......................................................... 29
Property Tax Service Costs............................................................................... 34
Fund Balance..................................................................................................... 39
De bt Overview................................................................................................... 40
Capital Improvements Overview. ................... .............................. ...................... 43
General Fund Budget Projection........................................................................ 45
Gene ral Fund ........................................................................................................ 49
Special Revenue Funds....................................................................................... 108
Internal Service Fund ..... ... ............... ...... ........ ...... ..................... ....... ... .... .... ............. 146
Enterprise Funds. .... ...... .... .... .... ...... ....... ..... ... .... ......... ..... ......... ....... ... .... ................. 148
General Debt Service Funds ..................................................................................... 160
Glossary..... ...... ............. .... .... .......... ....... ........ .... ....................... .... ...... .... .... .......... ... 162
Index........................................... ............................................................................. 169
CITY OF HOPKINS
HOPKINS, MINNESOTA
DepartInent of Finance
1010 First Street South. Hopkins, MN 55343 . (952) 935-8474. Fax: (952) 935-1834 . Finance (952) 548-6330
Dear Reader:
This document presents the City's approved 2006 budget, including budget sUlnlnaries for all funds along with
program sumlnaries and lnajor objectives to be accomplished in 2006. Background information used to develop
the budget and to describe the impact of this budget and corresponding levies are included in the city lnanager's
budget message and the budget overview to provide a more cOlnplete understanding of the 2006 budget.
This infonnation has been cOlnpiled and presented in accordance with generally accepted budgeting practices as
pronounced by the Government Finance Officers Association of the U.S. and Canada, and with generally accepted
accounting principles for governmental accounting.
~~.~~
Christine M Harkess, CPA, CGFM
Director of Finance
~ etty of }!opIdDs
]6]6 Fll~St Stl~&&t S(')uth . j-f(')pkiDS, 'Jvt:X 553?13-?5?3. Ph(')D&: 952-935-35??1 . F'ilX: 952-935-]33?1
W&h ilddy&ss:www.h(')okl1Js]))];).c(')P)
January 2006
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2006 Budget. Hopkins' strong financial position and proactive fiscal management practices allowed
options for the City Council to maintain a service delivery at current levels while minimizing the impact on the 2006 tax levy. The final result is an adopted 2006
budget that lives within the City's financial resources, meets basic service needs, provides for the maintenance and replacement of the City's infrastructure, and
plans for the future, keeping Hopkins' good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through mission and vision statement building, citizen academy and state of the city projects. The budget adoption is a significant way in which the
City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget.
2006 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
o Strategic Planning Process - The Council has a mission and vision statement, which helps determine the priorities of the community and direct the
council in providing services for its constituency. As part of the process annual goals and objectives are set.
o Program Budgeting - This provides more information in regards to what programs departments provide and what is the individual cost of those
programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity.
· Four Year Budget Modeling - Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs
over the next four years.
· Cash Flow Models - Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds and
for the City as a whole. This assists in long range planning and goal setting.
'h~I",Dtil'iJ.lt, Wi/'\1 I.hti e(')Jl)\lJUlJit;y ,;(') t.l.lhm:JCti I.ha ~tw/,H;y ~)r I.il'ti
. 11:J~pil'ti . EJuc;?l.a . Ir.,),,(')l"tl . (';l'J'))Jl)U!.liC;?/.t: .
2
CITY OF HOPKINS
. Net Property Tax Cost for Sample Properties - Developed many years ago, this provides information to the council incorporating expected
increases in valuation and projecting actual costs on sample properties within the City.
. Net Tax Cost by Program - This provides both a dollar and percentage of property tax support for each of the City's general fund programs.
HOPKINS IN 2005
In the year 2.005, the nations economy experienced some growth. However, the governmental environment in 2004 and 2005 was to cut costs and reduce
the size of government. This philosophy impacted the city through lost governmental aids and reduced revenues. In order to accommodate the changed
environment, the 2004 and 2005 budget objectives were modified. The city continued to provide all core services through 2005. The City held the line on
expansion of staffing and capital expenditures that along with retirements allowed us to maintain a balanced budget. Program budgeting has helped in our
analysis of city services. We analyzed the impact of the franchise fee on electric and natural gas and continued extended the franchise fee until 2007. The
council and staff continue to investigate additional revenue sources.
In 2005, the City's tax base continued to grow. Redevelopment of properties in Hopkins helped to increase our tax base, which increased our tax capacity.
The levy has gone up an average of 6.3% per year for the last five years. The above average increases in the levy are attributed to the loss of
intergovernmental revenues from the state and a $890,000 levy for the new fire, public works and police facilities. The City's general fund expenditures have
increased an average of 2.5% a year over the last five years. This increase is directly related to salary and benefit increases for employees, insurance costs
and oil based products. Diligent planning and management has helped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of employees has
remained stable at 110 and no significant changes are expected for 2006.
ECONOMIC OUTLOOK
Minnesota's overall economy is one of the strongest in the nation. Thirteen fortune 500 companies are headquartered in Minnesota. Super Valu is the
largest food wholesaler in the nation. They are a fortune 500 company that continues to expand in Hopkins. Another fortune 500 company with a branch in
Hopkins is US Banks. Included with the fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial
and industrial properties.
Hopkins economic outlook is very stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community
of Minneapolis with new home construction. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and
industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central
downtown area where development continues because of its highly desirable location. Retail sales are strong at more than 200% of the states and nation's
levels. This reflects on the strength of the downtown area. Hopkins wealth levels are above average when compared nationwide.
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working environment
· Increase ratio of residential properties.
. Maintain the high quality of our livable community.
· Increase tax base to spread share of tax burden.
I '"
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1[0
2006 BlJDGET
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3
CITY OF HOPKINS
BUDGET OBJECTIVES FOR 2006
. Maintain core City services at a reasonable price for residents and commercial/industrial users.
. Use program budgeting as a tool for analysis of all programs and services to:
. look for ways to reduce dependency on the property tax,
. find greater efficiencies in the provision of current services and programs,
. compare staffing levels to workloads to assure proper allocation of resources,
. create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
. Forecast funding needs and tax implications to assure strong long-term financial stability.
. Continue policy of avoiding the use of fund balances for operating expenses.
. Recognize and award employees that help the City save money.
. Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
~ The state's ongoing budget issues may again affect City finances as well as residential and commercial based taxpayers.
~ Property Classification Changes - In the past there has been a tendency to shift some of the tax burden back to residential taxpayers from
commercial/industrial taxpayers. This continues with the phase out of limited market value on residential properties.
~ Tax Increment Finance - Any changes in property classifications impact property taxes generated by TIF districts. Currently the tax generated in
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
~ Property Tax Freeze and/or Levy Limits - May be considered in the future as a tool to hold down local government spending.
~ State Aids - In 2002 the state shifted a portion of its aids from local governments to school districts, allowing local governments to levy back the
loss. In 2003 the state un-allotted a portion of local government aids without the ability to raise taxes. In 2004 cities were given the authority to
levy back 60% of lost local government aid. The trend of reducing local government reliance on state aids is anticipated to continue into the
future.
Real Estate Values - Real estate values in this community continue to increase. This results in an increase in the City's tax capacity, which in turn
decreases the overall tax rate. In addition, three tax increment districts were decertified in 2004 adding over $69M in increased value to the general
tax base.
Redevelopment - Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed
substantially towards the increase in property values and by making Hopkins a more desirable place to live and work. In 2004 and early 2005 the
City of Hopkins completed construction on the a new fire station, rebuilt and added onto the public works storage facility and remodeled and
expanded the police station. Other development included new commercial structures on Mainstreet, renovation of older industrial buildings and new
residential projects. Redevelopment efforts continue to ensure that Hopkins remains a desirable community to live and work in.
2006 BUDGET
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CITY OF HOPKINS
Overall, expenditures will decrease less than 1 % (0.46%) in 2006 with projected increases of about 3% in 2007 and 3% a year into the future. The
state aid losses of 2003 and 2004 triggered program expenditure cuts and increases in other revenue sources.. Future programs and services
provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on budget
solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid losses
and reduced redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant cha!lges in the policy of
avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
. Tax levy history in relation to consumer price index.
. Sample properties - cost per month
. Comparisons of comparable communities
. Goal achievement
2006 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been
accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough
funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire station and
public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police
department facility. At the same time as these new levies were being implemented the state significantly reduced local government aid to the city.
These new levies and the loss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone from 32% in 2001 to
57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three tax increment districts and is further reduced in 2006 to 48%.
To offset a large portion of the increase in the city tax rates the state significantly reduced the school districts reliance on tax levies. The result is that
more property tax dollars support the city, county and special districts with a smaller amount going to the schools. School districts now receive the
majority of their income from state aids.
The adopted General Fund budget has a 0.46% expenditure decrease. The city's tax capacity rate for 2006 shows a decrease of 1.08% from 2005.
The total tax levy increase for 2006 is 3.92%. The levy includes funds designated for general fund operations and debt service payments. The
Housing and Redevelopment Authority levy was increased to $20,000 and the levy for capital items implemented in 2005 continues in the amount of
$25,000. The monthly city tax cost for a median valued home, which increased in value by 15% from $187,000 in 2004 to $218,000 in 2005 is
approximately $73.
reflY,
Rick Getschow
City Manager
~
2006 BUDGET
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CITY OF HOPKINS
G
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presen tation
Award
PRESENTED TO
City of Hopkins
Minnesota
For the Fiscal Year Beginning
J'anuary 1, 2005
----]1. ;),:;;:'"1, '..
I ~~~~~If~' (j~t2L
President
~/~
Executive Director
The Government Finance Officers
Association of the United States
and Canada (GFOA) presented a
Distinguished Budget Presentation
Award to City of Hopkins,
Milmesota for its mmual budget
for the fiscal year beginning
January 1, 2005. In order to
receive this award, a govermnent
unit n1ust publish a budget
doculnent that Ineets program
criteria as a policy doculnent, as an
operations guide, as a financial
plan, and as a con11nunications
device.
This award is valid for a period of
one year only. We believe our
current budget continues to
confonn to program requirelnents,
and we are sublnitting it to GFOA
to detem1ine its eligibility for
another award.
2006 BtIDG~T
6
Assessing
City Clerk
Elections
Inspections
Reception
Communications
MIS
Accounting
Payroll
Utility Billing
Budgeting
Real Estate
Debt
Equipment
Replacement
CITY OF HOPKINS
CITIZENS
Boards &
Commissions
Planning &
Economic
Development
Economic
Development
Housing
Planning &
Zoning
Public Housing
TI F Districts
Parking
Paratransit
City Manager
Administration
Fire & Medical
Response
Fire Prevention
Emergency
Preparedness
Chemical
Assessment
City Attorney
Patrol
Investigation
Dispatch
Crime
Prevention
Records
Building Maint. &
Equipment
Engineering
Parks & Forestry
Street/Traffic
Refuse
Water & Sewer
Facilities Mgmt.
Activity Center
Center for the Arts
Depot, Skate Park
Pavilion/Ice Arena
City of
Minnetonka
Playgrounds
Ice Rinks
Joint
Recreation
2006
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CITY OF HOPKINS
Inspire
Involve
Hopkins
Partnering with
Citizens to
Enhance the
Quality of Life
Educate
Communicate
Together, all of city government pledges to:
As a City Council we pledge to:
Continually enhance partnerships with citizens.
Inspire citizen leadership.
Educate and involve residents.
Communicate openly and effectively.
Be responsive.
Be fiscally responsible
Continually enhance partnerships with staff.
Lead in the creation of a community-wide vision.
Set policy.
As a staff, we pledge to:
Continually enhance partnerships with the City Council.
Develop and implement long-term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
20063 B'VriGEi:\:~'\\
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CITY OF HOPKINS
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building of the Minneapolis Threshing Machine
Company, later called Minneapolis Moline. Minneapolis Moline, once employed most of the Hopkins residents. The West Minneapolis Land Company was
also founded in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the Hennepin County Board of
Commissioners received a petition signed by 41 residents, asking that the village be formed. Following an election, the community was then incorporated
as the village of West Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its present size of about four square miles. The
population at the time of its incorporation was 1,105; today, there are 17,559 people living in Hopkins. In 1928, the name of the village was changed to
Hopkins - for Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The first mayor was Harley Hopkins'
son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager form of government. The City Council consists of
four council members and the mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a two-year
term. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City's
manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was Hopkins City Hall at 8th Ave Nand Mainstreet.
Completed in 1912, it housed the city's police and jail in the rear portions, and city offices, library and meeting room upstairs. The fire station was on the
main level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at 1010 1 st St S. In 2004, a new Fire Station was
built on 17th Ave. The Police Department was expanded and remodeled in 2005. In the summer of 1982, the city and its Public Works Department
accomplished the challenge of building a city garage on a small area, using as many of the existing structures as possible, doing it within a $475,000
budget, and doing it without disrupting city services. The Public Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989 park bond referendum. The facility opened in
December 1991. It is now one of the premier facilities of its kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and
ice hockey. The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the former South Junior High School. A
variety of programs for people of all ages are offered at the Activity Center. It was renovated in 1990, and the facility includes a gymnasium, meeting
rooms and kitchen. The Hopkins Historical Society, which was started more than 24 years ago, also is located in the Activity Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as a focal point for arts, culture and entertainment
in the Hopkins community, the Twin Cities metro area and the region. It is a community-gathering place where young and old can enjoy high quality, multi-
disciplinary cultural arts programs and community activities. The Arts Center includes a theater, a visual arts gallery, multipurpose spaces for rehearsals,
community activities and small performances, a visual arts classroom, a dance studio, and kitchen facilities for serving catered food.
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival. The first festival was organized in 1934 by a group of community
business people who were concerned that the Hopkins economy and community needed a boost. This festival is one of the largest in the state.
200'6 'BUDGET
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CITY OF HOPKINS
Dated of Incorporation November 27, 1893 Parks:
Date of Adoption of City Charter December 2, 1947 City Parks 12
Form of Government Council - Manager Playgrounds 1
Fiscal Year Begins January 1 Skating Rinks 18
Area of City 4.0 Square Miles
Elections:
. Miles of Streets and Alleys: Registered Voters - last general election 11,518
Trunk Highways 1.6 Number of votes cast last general election 8,880
County 6.3 Election day registrations 2,298
City Streets 55.0 Percentage of registered voters voting 77%
"Alleys 9.9
Housing
Miles of Sewers: Single Family 2,382
Storm Sewers 21.4 Multiple Family 4,188
Sanitary Sewers 43.4 Duplexes 486
Condo/Townhouses 1,763
Miles of Watermains 52.6
School Enrollment 8,320
Civil Defense Warning Sirens 3 Education
Elementary Schools 4
Fire Protection: Middle Schools 2
Number of Stations 1
Number of Employees - Volunteer 36 Unemployment Rate 2.7%
Police Protection: City Bond Rating Standard & Poorls AA-
Number of Stations 1 Moody's A+
Number of Employees 41
Property Values $1.5 billion
2006?BI-r.91~:~ET
10
CITY OF HOPKINS
Population:
1920 3,055
1930 3,834
1940 4,100
1950 7,595
1960 11,380
1970 (census) 13,395
1980 (census) 15,336
1991 (census) 16,534
1992 16,534
1993 16,534
1994 16,534
1995 16,534
1996 16,534
1997 16,665
1998 16,559
1999 16,887
2000 (census) 17,145
2001 17,145
2002 17,250
2003 17,559
2004 17,643
2005 17,675
Taxpayer
Super Valu
St. Therese
Duke Realty
Ramsgate Apmiments
Auburn NOlih
Greenfield (Phase I)
Westside Village
Greenfield (Phase II)
Rosewood West
Creekwood Estates
Knollwood Towers West
Atlas Cold Storage
Hopkins Plaza Apmiments
Brentwood
Hopkins Business Center
Plantation Apmiments
Oak Ridge Country Club
Planned Inv 97-1 Hopkins LLC
Hopkins Village Apaliments
Gateway Foods
PRINCIP AL T AXP AYERS
Type of Business
Grocery Warehouses
Apaliments/ Assisted Living
Office/Warehouses
Apartments
Townhouses
Apmiments
Apmiments
Apaliments
Apaliments
Apmiments
Apmiments
Warehouse
Apmiments
Apaliments/Townhomes
Bank/Office
Apmiments
Golf Course
Bank/Office
Apaliments
Office/Warehouse
Tax
Capacity
1,038,000
318,125
292,500
235,413
150,663
143,288
131,178
129,663
124,138
120,588
112,538
110,490
107,852
100,213
98,450
94,413
94,230
91,250
87,867
85,250
Percentage
of Total Tax
Capacity
6.17% $
1.89%
1.74%
1.40%
0.90%
0.85%
0.78%
0.770/0
0.740/0
0.720/0
0.67%
0.660/0
0.64%
0.60%
0.590/0
0.56%
0.56%
0.54%
0.52%
0.51%
Amount of
Estimated
Tax City
Receives
375,949
157,392
105,939
116,471
74,541
70,892
64,688
64,151
61,417
59,661
55,678
40,407
53,360
49,580
35,657
46,711
34,461
33,371
43,313
31,177
,2006'BUDGET'
11
CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes
the council-manager form of municipal government. The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four-year term and the mayor serves a two-year term. The city manager of the City is the
chief administrative officer of the City. The city manager and the city attorney are selected by the City Council and serve an indefinite term. The city
manager controls and directs the administration of the City's affairs and therefore, supervises all departments and divisions of the City. The city attorney
provides legal and prosecution services for the City. City boards and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city manager. In addition to the departments the city
manager oversees the administration, human resources and management information functions. A description of each of the departments is included in
this document. Within each department are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are
comprised of volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and
also recommends changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they
promote equality and fairness within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning
applications, changes to zoning ordinances and recommends possible future economic development for t.he City. The Park board meets monthly to
review park and recreation programs use and recommends future programs and development for parks. The Chemical Health commission meets
monthly and they promote chemical use awareness in the City.
There are also several internal committees comprised of department heads and employees to assist in the management of City operations. These
include the Labor Management committee, Employee Management committee, Safety committee and Police Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
o Continually enhance partnerships with citizens.
o Inspire citizen leadership.
o Educate and involve residents.
o Communicate openly and effectively.
o Be responsive.
o Be fiscally responsible.
o Provide quality customer service that is:
../ Responsive to the needs of the community.
../ Innovative.
../ Accessible.
2006'~]JUDGET:i
12
CITY OF HOPKINS
Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the global environment and ends with prioritizing goals for
the near future. Below are the short-term goals for the City and some strategies to implement them.
o Create opportunities for employee growth.
../ Employee academy
../ Mentoring
o Develop City traffic control committee.
o Elicit feedback from residents concerning City services.
../ Conduct surveys
../ Informal feedback
o Alternative services analysis/alternative means of providing services.
../ Program budgeting
../ Department revenues
o Redevelopment of "blighted" sites in Hopkins.
o Investigate alternative city revenue sources.
o Communication improvements with residents
../ I nternet and City website
../ Digitize information
../ Education
o Long term technology planning.
../ Technology committee
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and
financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices, policies and
year-end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self-balancing account group for each fund of the City. Accounting records are maintained on the
modified accrual basis for City funds. The modified accrual basis of accounting recognizes revenues to the degree that they are available to finance
expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when
payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. The budgetary basis of
accounting is the same basis of accounting used to prepare the City's financial statements as included in the City's Comprehensive Annual Financial
Report at the fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year ending December 31,2003. The statement
also requires the City to utilize the economic resources measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by
the City's Finance staff. Copies of the 2005 CAFR will be available to the public upon completion in June 2006 and a summary of the results will be
published in the official newspaper.
2006 B:UDGE,T
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CITY OF HOPKINS
The 2005 CAFR will be audited upon completion by the independent auditing firm of KPMG, LLP to insure accuracy and compliance with federal and state
laws and regulations. State law provides that the City may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by
the State Auditor or by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete annual audit of the City
records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial
Reporting to the City of Hopkins for its CAFR for the fiscal year ended December 31, 2003. The City is awaiting the results of the 2004 CAFR. The
Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local
government financial reports.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the council advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. Thoe council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G. The city manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be
invested by the city manager according to policies adopted by the City Council.
I. The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information
relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for
annual City financial reports and copies will be made available to interested parties.
BUDGET CONTROLS
Budgets are financial plans for future events. The budget document is the result of months of work and planning and includes proposed revenues and
expenditures for 52 separate funds. These funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council
may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
2006 " BT$I]) GE T:",
14
CITY OF HOPKINS
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The council
shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a budget in which expenditures are equal to income.
Other City funds mayor may not have a balanced budget depending on when funding is received for specific expenditure needs. For example a grant
may be budgeted for an expenditure that may overlap years. Thus all revenues would be in one year and the expenditures would be in multiple years.
Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET - The annual budget shall.provide a complete financial plan for the budget year by fund, showing all
proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require
or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the
past two complete fiscal years and, as current as possible, for the immediate past fiscal year. The council may include or exclude at its discretion any
fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less
than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies
thereof to be prepared for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET - The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and
adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET - Except as set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure
uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after
deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or
make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations
incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein
authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET - Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal
year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer
of sums from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those
funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a
department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the
general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other
funds are at their discretion.
2006 \.BU'D.,G'ET ~
15
CITY OF HOPKINS
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described
below. Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by
the City Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary appropriations can be carried forward if
approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of
fund balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council,
enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the
Capital Improvement Plan approved by the City Council. Capital projects are approved by the City Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
May 10 Meet with Council to set parameters and goals for 2006 budget process
June 9 - June 24 Review of salary distribution by departments
June 28 Review of personnel changes by Finance Director and City Manager
July 1 - July 15 General Fund departments prepare 2006 budget
July 1 - July 22 Special Revenue and Enterprise departments prepare 2006 budgets
July 25 - July 29 Editing and review by Finance Director
August 1 - August 5 Departments meet with City Manager and Finance Director to discuss signif!cant changes to their budgets
August 9 City Council work session discussion of preliminary budget and levy
August 15 - August 19 Compilation and printing of preliminary budget doc~ments
August 23 Proposed 2006 budget and levy presented to Council
August 31 Post proposed 2006 budget and levy on the City website
September 6 City Council adopts preliminary levy and budget
September 13 Proposed 2006 budget and levy certified to Hennepin
Septem ber/October/N ovem ber Remaining budgets presented to Council for review and approval
December 5 Truth in Taxation public hearing
December 20 Final budget approval and tax levy certification
December 28 Final 2006 levy certification to Hennepin County
iI$
,/;'2006 BUDGET
16
CITY OF HOPKINS
INTERNAL CONTROLS
In developing and altering the City's accounting system, consideration is given to the adequacy of internal accounting controls. These controls are
designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use of disposition and
the reliability of financial records for preparing financial statements and maintaining accountability for assets. the concept of reasonable assurance
recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and the benefits requires estimates and
judgments by management. All internal control evaluations occur within the above framework. We believe the City's internal accounting controls
adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month US Treasury
Bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent
investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or
purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees
from injury, and reduce overall costs of operations. The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability
coverage amounts to $1,000,000 per occurrence (and aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
DEBT
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt
levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a
favorable majority vote. The City will keep the total maturity length of general obligation bonds below 25 years. Total net (after deducting reserves)
general obligation bonds (net of utility supported portion and any portion supported by others, such as direct fees to property owners) shall not exceed
$1,309 (2005 dollars) per capita, to be indexed annually by the increase in property market value and population. Net general obligation debt (as defined
above) will not exceed 2% of the estimated full market value of taxable property in the City.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency
bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there
after for ten years.
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that
are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue,
Debt Service, Capital Projects and Enterprise.
2006 ~BQ]jGETi;
17
CITY OF HOPKINS
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund, including most of the basic governmental services.
The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, parks and public
works, recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated purpose. The City maintains nineteen Special
Revenue Funds. There are eighteen budgeted Special Revenue Funds.
. Chemical Assessment Team Fund - grant funds received from the state restricted for the operation of the Chemical Assessment Team.
. Economic Development Fund - revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to
housing and redevelopment projects throughout the city.
. Real Estate Purchases and Sales Fund - revenue sources include variance fees of city property to be used to improve city infrastructure.
. Tax Increment Funds (8) - tax increment revenues for housing and economic redevelopment projects throughout the city.
. Paratransit Fund - local grant and rider fees used to support local transit services.
. Housing Rehabilitation Fund - interest on loans provided to local businesses and homeowners to improve enhance property.
. Parking Fund - parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps.
. Section 8 Housing Fund - HUD rental assistant program.
. Cable TV Fund - franchise fee for cable TV supports cable and communications efforts of the city.
. Depot Coffee House Fund - grants, leases and concession revenues support a local teen center and coffee house.
. Art Center Fund - leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community-based
center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the type of revenue and expenditure. Expenditures
are authorized on an individual basis.
· Hennepin County COBG Fund - block grant funds used for housing and infrastructure improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt principal, interest, and related costs. The City
maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds, which is
shown in total as the GO Debt Service Funds.
2006 BlY'D'GET
18
CITY OF HOPKINS
Capital Proiect Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds).
This includes expenditures relating to capital projects and large capital outlay purchases. The City has four budgeted funds in this category:
. Park Improvement Fund - development and improvement of City parks. Revenue is primarily from park development fees paid by
developers.
. State Aid Construction Fund - revenue from state aid to assist with maintenance and construction of state aid streets throughout the city.
. Capital Improvement Fund - transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure.
. Permanent Improvement Revolving Fund - bonds issued to fund reconstruction and maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business-type activities. These activities provide services where most of the costs are recovered through user fees and
charges. The City has five Enterprise funds.
. Water Utility Fund - water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system
infrastructure.
. Sewer Utility Fund - sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the
sewer system infrastructure.
. Refuse Utility Fund - refuse fee based on size of refuse container, which covers the expense of disposing of refuse products.
. Storm Sewer Utility Fund - storm sewer utility fee based on non-permeable surface of property for commercial or a fixed rate for residential
properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city.
. Pavilion/Ice Arena Fund - rental fees for ice or space, which covers the operatinOg costs of running the facility.
Internal Service Funds
I nternal Service Funds are used to account for the financing of goods and services provided by one department to other departments of the City on a cost
reimbursement basis. The City has three Internal Service Funds and no budgets are prepared for these funds.
. Equipment Replacement - revenues derived from leases of large equipment to all departments. Revenues are used to cover the cost of
replacing equipment in the future. Lease payments are budgeted in the individual funds and transferred to the Equipment Replacement Fund
monthly.
. Employee Benefits -
. Insurance Risk - accounts for the dividends received from the insurance company for low insurance claims and costs, which is used to cover
the deductible for any losses.
2006 BnUDGET
19
CITY OF HOPKINS
City of Hopkins Market Values
$1,000,000,000
~ Commercial
-+-Industrial
Residential
~ Apartments
$800,000,000
$600,000,000
$400,000,000
$200,000,000 - .'~-'---'~e.'~;;j:'::'di'l'~;~1".~~~
~ ~, ~, 't", ~i'" .~ '$' '" m ,X" w
$0
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
General Fund Actual and Projection
$12,000,000
~ Levy
$10,000,000
$8,000,000
---+- Revenue
$6,000,000
___ Expenditure
$4,000,000
Fund
Balance
$2,000,000
$0
W ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
The general fund tax levy rises in
proportion to general fund expenditures.
Currently Hopkins relies on its property
taxes as its major source of revenue. In
fact property taxes account for 82% of
General Fund revenues.
The city's objective is to have 40% of its
annual general fund tax levy in fund
balance. At the end of 2005 the City's fund
balance was 63% of the General Fund levy
and 55% of expenditures.
The City of Hopkins is experiencing major
growth in its' residential property values.
One goal of the city council is to preserve
the current housing stock and promote
housing growth. The graph to the left
depicts the achievement of this goal. The
housing stock has grown in Hopkins and
the market value of the residential
properties has grown substantially.
Commercial, Industrial and Apartment
properties have also experienced
increases in market value.
2006 BUDG)tt~
20
CITY OF HOPKINS
Authorized Staffing Levels
Full-Time and Permanent Part-Time Positions
2002
~~~" 1J:i 'j
iliAuthorized
5.11
4.0
1.5
3.66
10.3
40.25
.9
23.05
Administrative Services
Finance
Municipal Building
Activity Center
Community Services
Police
Fire
Public Works
Skate Park
Planning & Community
__ . G~!J.~laf;IiY:Q.<[.,fOtal i
Economic Development
Para-Transit
Housing Rehabilitation
Parking
Section 8
Cable
Depot Coffee House
Art Center
:~]afT8~X~Due.,f~,':.,l:ptal:,;:; ~:.:-:- -1~aJ3-- "'_
Water 4.18
Sanitary Sewer 3.35
Refuse 3.68
Storm Sewer .62
Pavilion/Ice Arena 2.37
Art Center 3.92
Skate Park .38
Housing & Redevelopment 1.9
~'t~~";'~'~~' ~~~~'~
_~Q@1HJl?Pli&alYfund~"",_ _
1.28
2.37
.15
1.05
1.8
1.2
.58
.73
Total All
118.33
2003
Authorized
5.11
4.0
1.5
3.66
10.3
41.25
.9
23.05
1.28
-- 91f..o:S ~~m._-
2.37
.15
1.05
1.8
1.2
.58
.73
3.92
- -- -:f1~8-0 ~.,. -
4.18
3.35
3.68
.62
2.37
.38
1.9
~~~-~'f6.4~-~' -
119.33
,,,"2004
~~' &> ".
~jYAuthorized
3.53
4.30
.85
2.55
9.74
39.00
.90
20.00
1.20
. h '" 'jEf2~67i~
2.40
.20
.65
1.20
1.40
.07
1.08
3.56
3.23
3.89
.47
2.44
1.90
5~4:9 - .r_,_""
1 08.28
2005~
'i" ~0~;, ',' ~;:p
Authorized
5.55
4.60
1.40
4.10
8.90
37.50
1.20
19.50
1.20
~ _ ~3~:~f5 -~_..-
1.60
.20
.70
2.00
1.40
.05
1.93
4.22
J2~ lQ:-
3.24
3.55
4.15
.47
2.44
1.90
4006
Authorized
5.55
4.60
1.45
4.10
8.90
38.50
1.20
18.60
.05
1.20
~4;t5.:-~
1.60
.20
.70
2.00
1.40
.05
3.25
3.56
4.08
.46
2.90
2.40
6~Q9:-'---~
110.80
111.80
~iOJ)6'aUD...GET
21
CITY OF HOPKINS
2006 BUDGET SUMMARY - ALL FUNDS
REVENUES APPROPRIA TIONS
2006 2005 Difference % age 2006 2005 Difference % age
GENERAL FUND GENERAL FUND
Property Taxes $ 7,211,078 $ 7,273,078 $ (62,000) -0.9% Council $ 97,327 $ 97,313 $ 14 0.0%
Intergovernmental 411,910 379,510 32,400 7.9% Administrative Services 387,665 392,088 (4,423) -1.1%
Licenses, Permits & Fines 639,400 627,975 11,425 1.8% Finance 156,583 156,828 (245) -0.2%
Interest Earnings 110,000 110,000 Legal 126,600 136,480 (9,880) -7.8%
Charges for Services 200,750 219,350 ( 18,600) -9.3% Municipal Building 173,293 123,826 49,467 28.5%
Miscellaneous 25,150 21,851 3,299 13.1% Activity Center 293,721 276,719 17,002 5.8%
Franchise Fees 290,000 290,000 Community Services 825,559 796,107 29,452 3.6%
Police 3,794,863 3,584,766 210,097 5.5%
Fire 656,047 6] 6,069 39,978 6.1%
Emergency Preparedness 5,290 5,110 180 3.4%
Public Works 1,876,853 1,875,702 1,151 0.1%
Recreation 215,555 204,685 10,870 5.0%
Planning 95,659 89,071 6,588 6.9%
Unallocated 183,273 567,000 (383,727)
$ 8,888,288 $ .8,921,764 $ (33,476) -0.4% $ 8,888,288 $ 8,921,764 $ (33,476) -0.4 %
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Chemical Asses. Team $ 45,000 $ 45,000 Chemical Assess. Team $ 45,000 $ 45,000
Economic Development 94,000 115,900 (21,900) -23.3% Economic Development 257,008 247,170 9,838 3.8%
Real Estate Sales 5,800 5,700 100 1.7% Real Estate Sales
Paratransit 129,017 144,183 (I 5, 166) -11.8% Paratransit 129,017 133,601 (4,584) -3.6%
Housing Rehabilitation 28,100 32,100 (4,000) -14.2% Housing Rehabilitation 89,176 89, 101 75 0.1%
Parking 101,500 104,000 (2,500) -2.5% Parking 130,449 141,991 (I 1,542) -8.8%
Section 8 113,500 127,500 ( 14,000) -12.3% Section 8 118,966 123,008 (4,042) -3.4%
Cable Franchise 156,500 150,450 6,050 3.9% Cable Franchise 147,606 183,009 (35,403) -24.0%
Depot Coffee House 201,317 199,000 2,317 1.2% Depot Coffee House 183,782 198,767 ( 14,985) -8.2%
Art Center 477,020 434,645 42,375 8.9% Art Center 422,950 408,238 14,712 3.5%
Tax Increment Financing 1,120,400 1,060,304 60,096 5.4% Tax Increment Financing' 947,352 1,068,702 (I 21 ,350) -12.8%
$ 2,472,154 $ 2,418,782 $ 53,372 2.2% $ 2,471,306 $ 2,638,587 $ (167,281) -6.8%
2006 BUDG'EJf
\\.,. ..' ,/if.
22
CITY OF HOPKINS
REVENUES APPROPRIA TIONS
2006 2005 Difference % age 2006 2005 Difference % age
PROPRIET AR Y FUNDS PROPRIETARY FUNDS
Equipment Replacement $ 344,800 $ 337,000 7,800 2.3% Equipment Replacement $ 429,552 $ 426,512 3,040 0.7%
Water 1,048,000 1,131,200 (83,200) -7.9% Water 1,137,112 1,067,049 70,063 6.2%
Sanitary Sewer 1,437,500 1,462,000 (24,500) -1. 7% Sanitary Sewer 1,763,245 1,700,254 62,991 3.6%
Refuse 736,300 725,300 11,000 1.5% Refuse 8 I 8,471 750,608 67,863 8.3%
Storm Sewer 697,500 744,054 (46,554) -6.7% Storm Sewer 508,054 506,628 1,426 0.3%
Pavilion/Ice Arena 382,000 385,500 (3,500) -0.9% Pavilion/Ice Arena 392,804 383,035 9,769 2.5%
Skate Park Skate Park 7,710 (7,710) -100.0%
$ 4,646,100 $ 4,785,054 $ ( 138,954) -3.0% $ 5,049,238 $ 4,841,796 $ 207,442 4.1%
DEBT SERVICE FUNDS DEBT SERVICE FUNDS
Special Assessments $ 2 1 0,21 9 $ 210,2 19 Bond Principal $ 4,926,284 $ 2,250, I 32 2,676,152 54.3%
Property Taxes 1,217,000 812,000 405,000 33.3% Bond Interest 1,307,168 1,503, I 83 (196,015) -15.0%
Special Fees 672,557 672,557 Service Charges 4,665 5,650 (985) -21. 1%
Tax Increments 682,000 721,000 (39,000) -5.7% Transfer out 3,035,225 3,035,225 100.0%
Interest Earnings 23,750 21,050 2,700 11.4%
Operating Transfer In 3,035,225 545,000 2,490,225 82.0% $ 9,273,342 $ 3,758,965 5,514,377 59.5%
$ 5,840,751 $ 2,981,826 $ 2,858,925 48.9%
Total Revenues $ 21,847,293 $ 19,107,426 $ 2,739,867 12.5% Total Appropriations $ 25,682,174 $ 20,161,112 $ 5,521,062 21.5%
Use of Equity or
Fund Balance 3,834,88 I 1,053,686 2,781,195
TOTAL SOURCES 25,682,174 $ 20,161,112 $ 5,52 I ,062 21.5% TOT AL USES 25,682, 174 $ 20,16 I , 112 $ 5,52 I ,062 21.5%
2006',BUljGET
23
CITY OF HOPKINS
APPROVED BUDGET SUMMARY - ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The
amount of the annual total anticipated revenues, fluctuates up or down from year to year, depending on special projects and grants which may occur
during the plan budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$21,847,293. The largest source of revenue by category is property taxes of $10,136,578 comprising 47% of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have
helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to payoff redevelopment notes,
redevelopment bonds and help in future redevelopment costs of properties within certain districts. Levy limits re-instated in 2004 were removed once
again in 2005 and date have not been re-instated thereby giving the City the flexibility for meeting citizen's requests for sustained services.
Property Taxes
Intergovernmental Revenue
9,000,000
8,500,000
8,000,000
7,500,000
7,000,000
6,500,000
6,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
o
2002
2003
2004
2005
2006
2002
2003
2004
2005
2006
The City of Hopkins lost over $ 1.8 million in state aids during the state budget deficits of 2003 and 2004. As state aids were
reduced, propeliy taxes were increased to provide sufficient funding to meet service needs of the community. In addition, voter
approved debt was added in 2002 and 2003 to fund the new fire station, public works facility addition and police station
remodeling projects.
Intergovernmental revenues total $753,477 or 3% of the City's revenues. The City currently receives $50,000 in Local Government Aid that supports the
Hopkins Center for the Arts. Other forms of intergovernmental revenues received are police and fire aid, chemical assessment grants, PERA aid, fire
grants Section 8 Housing funds, Community Development Block Grant funds and other miscellaneous state grants.
200~~~:V;D,!GEJ
24
CITY OF HOPKINS
Utility fees for water, sewer, refuse and storm sewer account for $3,791,100 of the City's revenue or 17%. Each year the utility fees are analyzed to
determine the accuracy of the rates being charged. The City increased its water and refuse rates in 2005 and the sanitary sewer and storm utility fees in
2006. The storm sewer utility issued bonds in 1999, 2001 and in 2003 to pay for storm sewer replacement costs throughout the City. During each budget
cycle all utility rates are analyzed to ensure revenues meet expenditures.
Charges for services, other than utilities is $1,544,917 or 7% of the City's revenues. The City charges for plan checks, special police or fire services,
parking permits for city parking facilities, facility rental, concessions and ice time. Included in charges for services is $289,800, which is charged to the
general and special revenue funds for equipment replacement.
Charges for Services
1,700,000
1,500,000
1,300,000
1,100,000
900,000
2002
2004
2006
2003
2005
Special Assessments and Special Assessment Fees for housing projects are
$882,776 or 4% of City revenues. Special Assessments are levied for street,
sidewalk and alley, water, sewer or storm sewer improvements that benefit
private property. Special Assessment fees are assessed every year to the
specific housing properties that benefited from the development projects.
These projects allowed the City to improve the value of the housing stock in
several town home and condominium developments. Special assessment
revenues continue to decline as the debt they support is retired.
In 2003 when faced with significant losses in state aids, charges
to governmental funds for equipment replacement were reduced
by 50% as capital acquisitions were re-evaluated and
replacement schedules were lengthened. Beginning in 2006
charges for equipment replacement are slowly being raised over
the next several years to restore equipment funding.
Special Assessments
800,000
700,000
600,000
500,000
2002
2003
2004
2005
2006
20Q6.'B~UIj"GE;rQr
25
CITY OF HOPKINS
Permits, licenses and fines are $683,100 or 3% of revenues. Permit revenues are dependant on the economy and on future development of the City. In
2006, permit revenues should increase over 2005 due to redevelopment projects scheduled for 2006. In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities was implemented in 2004 to help offset the loss of state aids. It impacts residential properties by $1
per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial properties. Total franchise fees
collected in 2006 will be about $440,000 or 2% of City revenues.
Ucense, Permits & Rnes
850,000
800,000
750,000
700,000
650,000
600,000
550,000
500,000
2002
2003
2004
2005
2006
Overall, total 2006 budgeted revenues increased by 14% over 2005 due to
an increased debt levy for facility debt, charges for service' in the equipment
replacement fund, and bond proceeds totaling $3,380,760 that will be used
to refund four outstanding bonds early in 2006.
Franchise Fees
500,000
400,000
300,000
200,000
100,000
o
2002
2004
2005
2006
2003
Total Revenues - All Funds
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
2002
2003
2006
2004
2005
2Q06"BUDt;E~
26
CITY OF HOPKINS
2006 Budgeted Revenues
Other Sources
15%
Franchise Fee
2%
Property Tax
47%
Charges for Services
7%
License, Permits & Special Assess. Fees
Fees 4%
3% Intergovermental
3%
2006 BUDGE;r"
27
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
CITY OF HOPKINS
Major Revenue Trends
2001
2002 2003 2004 2005 2006
D Utility Charges
D Intergovermental
D Taxes
The graph depicted above shows the impacts of losing state aids over the last five years. Overall revenues have remained relatively constant with a
drastic shift in the makeup of the sources. Intergovernmental revenues are no longer a major revenue source.
2006WBUDGET
28
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $25,682,174. This is more than anticipated revenues for 2006. The deficit of $3,834,881 will come from designated fund
balance in the Tax Increment Financing funds, the Section 8 fund and the Economic Development Fund in addition to bond proceeds totaling $3,380,760
received in 2005 to refund four debt issues in 2006..
The largest source of appropriations by category is employee salaries and benefits at $8,392,254. Employee salary and benefits make up 39% of the
City's annual appropriation. In 2006, employee salary and benefits increased by 3%.
Materials, supplies and services make up 25% of appropriations at $6,871,995. This amount represents a 3.8% increase over last years budget. The
increase is related to increased maintenance costs on the expanded public works and police facilities, fuel products, heating and electricity, insurance and
general cost increases. The costs in this category comprise of consulting, professional services, office and general supplies, disposal costs, expenditure
reimbursements and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2006, the appropriated amount is $100,200 or .05% of total appropriations.
The City allocates equipment replacement costs to its general and special revenue funds to ensure that resources are available for replacement of
equipment when scheduled or necessary. The charges for equipment replacement are recorded in the materials supplies and services categories as
they do not directly relate to specific capital outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2006 have increased 54% with scheduled bond debt payments and the refunding of four bond issues. Total appropriations
for 2006 are $6,710,122 or 31 % of appropriations. The remaining 5% of appropriations is for depreciation of property and equipment.
The six largest programs of the City in 2006 account for 72% of the appropriations budget and are as follows:
Debt Service
Police
Public Works
Sanitary Sewer
Water
Tax Increment Finance
$6.2 million
3.8 million
1.9 million
1.8 million
1.1 million
1.0 million
2006B,U,:E>GE T.')y&1
29
Debt
36010
CITY OF HOPKINS
2006 Budgeted Appropriations
By Category
General
Government
8010
Public Safety
180/0
Utilities
16%)
Community
Development
Tax Increment 20/0
Equipment Financing
Replacement 4010
2010
2006!iBUD6E~~~i
,. ':',.. .' <,'Yo
30
CITY OF HOPKINS
2006 Budgeted Appropriations
Depreciation
50/0
Salaries & Benefits
i.\ 390/0
Capital Outlay
0010
Materials, Supplies
& Services
25%)
4'2006i~;BUDG E T~::'1f#"
31
CITY OF HOPKINS
REVENUES-ALLFUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2002 2003 2004 2005 2006
SOURCE ACTUAL ACTUAL ACTUAL BUDGET BUDGET
Current Revenues
PROPERTY TAX $ 6,215,194 $ 6,876,064 $ 7,702,582 $ 8,153,978 $ 8,442,078
TAX INCREMENT 2,035,024 2,246,378 2,206,679 1,006,980 1,012,500
SPECIAL ASSESSMENTS 696,503 672,999 666,001 672,557 672,557
LICENSE, PERMITS & FINES 620,125 825,159 753,960 671,675 683,100
INTERGOVERNMENTAL REVENUE 2,079,427 1,933,190 1,331,443 751,194 753,4 77
CHARGES FOR CURRENT SERVICES 1,517,758 1,251,249 1,266,301 1,283,075 1,329,467
INTEREST ON INVESTMENTS 427,688 444,826 370,690 425,800 423,250
UTILITY SERVICE CHARGES 3,478,731 3,395,711 3,323,720 3,887,300 3,791,100
FRANCHISE FEES 146,575 137,931 398,158 434,000 440,000
OTHER REVENUES 468,057 214,197 268,153 183,229 215,450
TOTAL CURRENT REVENUES $ 17,685,082 $ 17,997,704 $ 18,287,687 $ 17,469,788 $ 17,762,979
Other Financing Sources 4,810,941 1,892,771 2,594,787 5,016,398 4,084,314
TOTAL REVENUES $ 22,496,023 $ 19,890,475 $ 20,882,474 $ 22,486,186 $ 21,847,293
2006 B~],DGET
32
CITY OF HOPKINS
EXPENDITURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
ADOPTED
2002 2003 2004 2005 2006
OBJECTIVE ACTUAL ACTUAL ACTUAL BUDGET BUDGET
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS $ 7,774,694 $ 7,980,601 $ 7,996,710 $ 8,144,603 $ 8,392,254
MA TERIALS, SUPPLIES AND SERVICES 5,868,756 6,443,489 5,855,407 6,616,836 6,871,995
CAPITAL OUTLAY 1,365,318 571,765 288,712 181,800 100,200
INTERGOVERNMENTAL CHARGEBACKS (1,295,454 ) (1,333,029) (1,358,864) (1,378,802) (1,385,606)
DEPRECIA TION 1,044,827 900,099 1,219,597 1,110,564 1,111,064
DEBT REPAYMENT 3,176,024 3,535,096 3,951,582 4,333,237 6,710,122
TOTAL $ 17,934,165 $ 18,098,021 $ 1 7,953, 144 $ 19,008,238 $ 21,800,029
Other Financing Uses 2,030,007 1,921,774 2,381,568 2,348,201 3,882,145
TOTAL EXPENDITURES $ 19,964,172 $ 20,019,795 $ 20,334,712 $ 21,356,439 $ 25,682,174
Excess (deficiency) of Revenues and Other
Financing Sources over (under)
Expenditures and Other Financing Uses 2,531,851 (129,320) 547,762 1,129,747 (3,834,881 )
Fund Balance and Equity - January 1 30,310,810 32,842,661 32,713,341 33,261,103 34,390,850
Fund Balance and Equity - December 31 32,842,661 32,713,341 33,261,103 34,390,850 30,555,969
2006,BWIDGEF:F
33
CITY OF HOPKINS
The growth in tax capacity from 2002 thru 2006 reflects overall increased market value of property in Hopkins from redevelopment. In 2002 the affects of
the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity
dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years.
Tax Capacity History (in thousands)
20,000
17,000 ,
14,000
As the graph depicts, the tax capacity in Hopkins had
remained pretty level through 2000. However market
values continued to rise every year. The leveling of tax
capacity is primarily caused by restructuring of the tax
classifications and rates by the state. In 2002, tax
capacity decreased substantially due to drastic changes
in property classification rates by the state. Without
further adjustments by the state, the tax capacity is
projected to continue steady growth into the future.
11,000
8,000
5,000
L.() CD I"- co Q) 0 '"" N CY) ""'" L.() CD
Q) Q) Q) Q) Q) 0 0 0 0 0 0 0
Q) Q) Q) Q) Q) 0 0 0 0 0 0 0
'"" '"" '"" '"" '"" N N N N N N N
The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average
home in Hopkins in 2006 is valued at $218,000. Total taxes of $2,721 on an average home in Hopkins helps pay for all governmental services.
2006:!"BlJDGE~!<
34
CITY OF HOPKINS
City Property Tax Levy
City of Hopkins Monthly Property Tax
Service Cost for an Average Home
$90
$80
$70
$60
$50
$40
$30
$20
$10
$0
1999 2000 2001
2002
2003
2004
2005
2006
2006 Monthlv Property Tax Cost (avera2;e home)
Council
Administrative Services
Finance
Legal
Municipal Building
Activity Center
Community Services
Police
Fire
Emergency Preparedness
Public Works
Recreation
Planning and Community Development
U nallocated
Debt
Debt on Facility Project
Monthly Cost for City Services
$0.81
$3.23
$1.29
$0.25
$1.44
$1.88
$2.83
$28.62
$4.56
$0.01
$14.58
$1.80
$0.74
$0.15
$2.72
$8.08
$73.00
As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004
however, we experience increases of $13, $9 and $9 a month respectively, for property tax supported city service costs. The larger than average
increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property
taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property
owner is seeing increases in property taxes for the completion of the facility project. In 2005 due to the decertification of three tax increment districts
additional tax capacity became available, thereby lowering property taxes for the average taxpayer.
The property owner in Hopkins will experience a slight increase in property taxes in 2006.
"':'.1
'2006l3UDGET
35
Monthlv Service Costs
City of Hopkins Average Monthly Service Costs (average home):
2006 2005
City Property Taxes $73/mo $69/mo
HRA Property Taxes $ O/mo $ O/mo
Water - Consumption
5,000 a month $ 7/mo $ 7/mo
$1.40/1000 gal.
Sewer - Consumption $12/mo $11/mo
5,000 a month
$2.50/1000 gal.
Refuse and Recycling $17/mo $17/mo
Storm Sewer $ 4.50/mo $ 4/mo
Franchise Fee $ 2/mo $ 2/mo
Total $115/mo $110/mo
4.5% increase overall
CITY OF HOPKINS
In 2006 the City continued its property tax levy for the purpose of funding the debt for
the construction of the new fire station, replacing a public works storage facility
and remodeling the police station. 2005 was the first full year of the franchise fee
on electric and gas bills. Sewer rates were increased by $.25 per 1000 gallons and
storm sewer utility rates were increased by 50~ per month.
Special revenue funds, which experienced changes in 2006, include Economic Development, Parking, Cable, Tax Increment Financing, Section 8, Depot
Coffee House, Art Center and funds. The activities in the Economic Development Fund encompass redevelopment and development of the City of
Hopkins. Two projects currently underway include the North Annex and the Honda property redevelopment projects. Both projects are redevelopment of
blighted areas with new businesses. The expenditures follow the goals of continued redevelopment to expand the tax base in Hopkins. Both the
Economic Development fund and the Cable fund support the Art Center with an operating transfer to help pay for promoting, advertising and debt at the
Art Center. Section 8 housing activity continues to grow in Hopkins, giving the city federal dollars to administer that program.
36
CITY OF HOPKINS
City tax capacity rates of 48.414% result in payments of $879 annually or approximately $73 per month on the average resident. Net property tax cost by
program, was developed by crediting related revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
I I I
Police Protection Street and Park Maintenance Facility Project Debt
~
$28.62 $14.58 ~ $8.08
I
I I I
= Fire Protection Council & Administration Assessing, Inspections & City Clerk
$4.57 $4.04 2.83
..
I I I
Other Debt Activity Center Recreation
$2.72~ $1.88 $1.80
I I I
I I
Building Maintenance Finance Planning Legal
$1.44 $1.29 $.74 $.25
The City's overall net levy increase before tax credits is 3.92%. The general fund gross levy decreased from 2005 to 2006 by about 1.3% or $97,000. .
The debt levy increased from 2005 to 2006 by $405,000, which is due to the balance of the facility debt coming on the tax rolls. The total levy increase for
2006 is $318,000.
,,2006 {jUDGEr"'
37
CITY OF HOPKINS
City Levy - By Purpose (Net of Credits)
2006 2005
General Fund $7,164,263 $7,261,263 1.3% decrease
Debt 1,217,000 812,000 49.8% increase
HRA 20,000 10,000 100.0% increase
PERA 11,815 11,815 0% no change
Capital 25,000 25,000 0% no change
Fund Balance
Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its
short and long-term needs. Fund balance goals are established by staff and council, to provide for cash flow needs, capital purchases, emergency
contingency and other special needs identified. Most funds are projected to exceed the fund balance goals established by staff.
The general fund will add about $200,000 to its fund balance in 2005. This is the result of revenues exceeding budgeted goals in the areas of license and
permits, additional grants received that were not expected when the budget was prepared, and conservative staff spending in 2005. The general fund is
currently above its fund balance goal of 50% and is at 52% of expenditures. Due to conservative expenditure goals and modest tax increases we expect
the general fund balance to continue to be at or above 50% of annual expenditures.
The Economic Development fund will use approximately $163,000 of its fund balance to pay for normal operations to administer housing and business
redevelopments in Hopkins. This is what the HRA levy was established for in 2002. Due to property tax increases the council eliminated the HRA levy
temporarily and added a portion of this levy back in 2005 with continued increases in 2006 and beyond. Without a levy for this fund the normal operating
costs to administer housing and redevelopment in Hopkins would absorb all the funds available to assist with redevelopment projects. The Economic
Development fund continues to meet its' fund balance goals.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need
another source of funding by 2016. This fund dropped below its fund balance goals in 2005.
The Parking fund will use a portion of its fund balance for operations and a portion for ramp maintenance. The city will need to increase parking fees by
approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is slightly
below its fund balance goals.
The Cable TV fund continues to support the advertising and promotion of the Art Center. In 2004, the full-time position supporting the communications
activity for the city was eliminated. The city has retained a part-time web and newsletter editor. Given these changes this fund should continue well into
the future. The council and. staff continue to work hard at relieving the Art Center promotional activity expense burden from the cable fund. Currently this
fund exceeds its fund balance goals.
Tax Increment fund balance may be used to retire tax increment debt early. Tax Increment District 1-1 was retired early in 2005. Currently all tax
increment funds meet their combined fund balance goals.
2QQ6~B'tlDGE T~'
38
CITY OF HOPKINS
2006 FUND BALANCE PROJECTIONS
Projected 2006 Projected Amount
Recommended Beginning Changes in A vailable for Amount
Fund Balance Fund Balance Fund Balance Appropriation Reserved
GENERAL FUND
Approximately 50% of Budgeted Expenditures $ 4,444,144 $ 4,651,387 $ $ 4,385,571 $ 265,816
CHEMICAL ASSESSMENT
Grant must be spent in order to be reimbursed
ECONOMIC DEVELOPMENT
Maintain healthy fund balance to enable future 3,000,000 2,698,952 ( 163,008) 26,297 2,509,647
development projects for the city.
REAL ESTATE PURCHASES AND SALES 40,000 77,918 5,800 83,718
PARATRANSIT BUDGET
Grants and fares do not usually cover entire costs.
Supported by the general fund.
HOUSING REHABILITATION 1,000,000 914,296 (61,076) 742,387 110,833
Maintain healthy fund balance to continue support of
housing rehabilitation for the city.
PARKING 250,000 248,164 (28,949) 219,215
Maintain fund balance to continue maintenance of parking
facilities and support the enforcement of parking.
SECTION 8 40,000 106,373 (5,466) 100,907
Maintain minimum to continue section 8 housing program.
CABLE TV 200,000 385,303 8,894 394,197
Maintain fund balance to replace communications
equipment and SUPPOlt communications.
DEPOT COFFEE HOUSE 40,000 35,873 17,535 53,408
Build fund balance for capital improvements
ART CENTER OPERATIONS 80,000 (1,000,116) 54,070 (946,046)
Build fund balance for capital improvements
T AX INCREMENTS 2,000,000 3,730,308 173,048 1,830,849 2,072,507
Maintain healthy fund balance to continue support of
existing debt, pay-as-you-go notes and projects.
:J,S
2006' BllD.GET
39
Debt Overview
CITY OF HOPKINS
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor's' AA- and Moody's A+ G.O. debt ratings. The
City's total outstanding debt on December 31, 2005, was $33,991,284. After reducing this by the amount supported by utilities or special fees, the per
capita debt is $1,309.
The total debt principal and interest due in 2006 is $6,882,355, of which $1,217,000 is raised through direct tax levy. In addition four bond issues totaling
$3,748,093 will be refunded with bond proceeds from the November 2005 refunding bond sale. The remaining principal and interest is paid with direct
fees, utility fees, tax increment transfers, and special assessments. As depicted in the graph below debt service requirements increase until 2006 and
then decrease for the next twenty years. The requirements drop to $2,530,831 in five years and to $1,562,316 in ten years. The ability to retire 69% of
the City's debt in the next ten years is a major strength. The City is anticipating issuing new debt in 2006 for street improvements made in the years 2004
through 2006.
The graph below illustrates the retirement of debt in years 1999 through 2024.
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Total Debt
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w
~ ~ ~ ~ ~ ~ ~. ~ ~ ~ ~ ~ ~
Minnesota State law limits the amount of G.O. debt
for any municipality to 2% of market value,
estimated to be $1,515,701,900 in 2006. This
limitation provides reasonable assurance of the
municipality's ability to pay. The legal debt limit for
Hopkins is $30,314,038; projected debt subject to
the legal limit for Hopkins is $14,120,000
2006{'illtrDGEl!::
40
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS - ALL FUNDS
Total Tax Increment Bonds Special Assmnt Bonds Revenue Bonds Housing Fee Bonds G.O Bonds
Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
2006 5,376,284 1,506,070 2,386,284 281,250 305,000 56,927 450,000 198,903 1,560,000 375,985 675,000 593,006
2007 2,020,000 1,293,043 335,000 163,916 315,000 46,378 475,000 181,304 215,000 327,884 680,000 573,561
2008 2,170,000 1,214,655 360,000 152,087 320,000 34,854 495,000 162,201 305,000 312,570 690,000 552,944
2009 2,110,000 1,129,591 375,000 139,184 200,000 24,865 505,000 141,851 325,000 293,365 705,000 530,326
2010 2,080,000 1,044,773 385,000 125,449 210,000 16,534 530,000 120,976 240,000 276,050 715,000 505,764
2011 2,030,000 955,906 405,000 110,691 110,000 10,195 320,000 101,705 480,000 253,160 715,000 480,155
2012 1,745,000 872,259 405,000 95,588 115,000 6,067 330,000 86,131 270,000 229,141 625,000 455,331
2013 1,745,000 791,025 210,000 84,263 100,000 1,974 350,000 69,683 435,000 206,795 650,000 428,311
2014 1 ,460,000 713,156 215,000 76,119 370,000 52,118 195,000 187,490 680,000 397,429
2015 1,815,000 631,630 220,000 67,583 390,000 33,344 495,000 165,759 710,000 364,945
2016 1,270,000 554,713 240,000 58,360 65,000 22,534 220,000 143,076 745,000 330,743
2017 1,550,000 483,206 135,000 50,533 70,000 20,153 565,000 117,819 780,000 294,703
2018 1,275,000 410,389 140,000 44,413 70,000 17,598 245,000 91,728 820,000 256,651
2019 1,565,000 336,073 150,000 37,813 75,000 14,878 485,000 66,808 855,000 216,575
2020 1,250,000 262,018 155,000 30,681 80,000 11,893 115,000 45,039 900,000 174,405
2021 1,750,000 3,182,053 170,000 22,750 80,000 8,733 560,000 20,478 940,000 3,130,093
2022 1,255,000 102,866 180,000 14,000 85,000 5,411 990,000 83,455
2023 1,315,000 40,905 190,000 4,750 90,000 1,845 1,035,000 34,310
2024 210,000 4,568 210,000 4,568
$ 33,991,284 $ 15,528,897 $ 6,656,284 $ 1 ,559,426 $ 1,675,000 $ 197,793 $ 4,830,000 $ 1,251,258 $ 6,710,000 $ 3,113,146 $ 14,120,000 $ 9,407,274
li2006'" BUDGET
41
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs. that the City of Hopkins must meet. The future debt
capacity will allow the City to issue debt to provide for our community's needs and desires while keeping pro~erty taxes reasonable.
$3,000,000
$2,750,000 -
$2,500,000
$2,250,000
$2,000,000
$1,750,000
$1,500,000
$1,250,000
$1,000,000
$750,000
$500,000
$250,000
Principal and Interest Debt Obligations
$0
-Tax Increment
- Special Asses.
Revenue
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Principal and interest payments for the City are projected to stay fairly level into the future.
2006 q'BU,DGET'i4
42
CITY OF HOPKINS
Capital Improvement Plans
The Capital Improvement Plan (CIP) is a five-year schedule or plan for capital improvement expenditures in excess of $10,000 and having a useful life of
five or more years. The Capital Improvement Plan process begins with departments editing and updating existing plans from previous years and adding
or deleting projects. Once this is completed, finance does an analysis of funding requirements and any related prioritization is done by the city manager.
The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the
improvement and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the
results of public discussion, to determine which projects are to proceed and exactly how they will be funded.
2005 Capital Improvement Projects
Buildinq Improvements - Scheduled for 2006 are improvements to City Hall, Hopkins Center for the Arts and the Community Center. City Hall will see
new site improvements to the entrance of city hall and replacement of wall coverings on both levels of the building. The Arts Center will be getting new
carpeting in the lobby and three staircases to replace badly worn carpeting. The Community Center roof was last replaced in 1990 and is showing
significant wear. Decking lacks adequate insulation and has had numerous leaks over the past 1.0 years. The operational impact of these building
improvements will be decreased maintenance costs by city staff and decreased repair costs for the community center roof.
Parks - Scheduled for 2006 are Valley Park hockey rink upgrades and parking lot addition. The park usage is increasing each year and as the use grows
the demand for additional parking increases. The city will be installing a community message sign at the Pavilion that will be used to promote community
events, registrations and news items. Operational impacts include additional maintenance by the public works department for the Valley Park
enhancements and increased electricity costs in the operation of the community message board. Both of these expenses have been incorporated into
the 2006 budgets.
Utilities - The banks of Nine Mile Creek need to be stabilized in 2006 to prevent erosion and damage to adjacent parks. This cost is approximately
$74,000. The city increased the water rates in 2005 to help pay for bonds issued in 2000 and increased operating costs.
Pavement Manaqement - A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded
through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair streets. In
2005 the City anticipates spending approximately $2,900,000 on street improvements. In addition to the City's share of costs, other government agencies
will contribute approximately $920,000 towards street improvements in Hopkins. A proactive pavement management and infrastructure improvement
program aids in keeping public works maintenance costs to a reasonable level and as a result of the city's program, maintenance costs have remained
relatively stable over the last five years.
2006 BUDGET
43
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2006
PROJECT TITLE
2006
City Hall - Building Improvements
Arts Center - Building Improvements
Community Center - Building Improvements
Pavilion - Community Facilities
Parks - Valley Park
Public Works - Signs & Signals
Residential Street Improvements
Residential Street Improvements - Utilities
Citywide Concrete Alleys
Excelsior Boulevard Streetscape Improvements
Storm Drainage System Maintenance
Total
Site improvements at entrance of city hall and wall coverings on both
levels of city hall.
Carpet replacement in Arts Center lobby and three staircases
Roof replacement
Pavilion community message sign
Valley Park parking lot improvements and hockey rink upgrade
Master plan for upgrade of city entrance signs, building signs and
park signs
Reconstruct 19th and 20th Ave S from Mainstreet to Excelsior Blvd or
existing cul-de-sac ends; 1 st St S from 17th Ave S to 19th Ave; Blake
Road overlay
Program to reconstruct deteriorated water main and sanitary sewer
and to provide storm sewer improvements in conjunction with street
improvement projects
$25,000 Alley south of 6th St S and north of 9 Mile Creek between 11th Ave S
and 10th Ave S
$73,000
$18,000
$35,000
$45,000
$85,000
$35,000
$825,000
$250,000
$1,800,000 Excelsior Boulevard from 9th Ave S to Highway 169. Street lighting,
landscaping, pedestrian improvements.
$74,000 Nine Mile Creek bank stabilization
$3,265,000
The projects described above are planned for 2006. The complete Capital Improvement Plan (CIP) is five years. In addition to the CIP, the City also
completes an Equipment Replacement Plan (ERP) that is twenty years out. Both of these plans assist the City with budgeting.
2006 BUDGET
44
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
Approved
2005 2006 2007 2008 2009 2010
SOURCE Projected Budget Budget Budget Budget Budget
Current Revenues
Property Tax $ 7,386,027 $ 7,211,078 $ 7,300,000 $ 7,535,000 $ 7,820,000 $ 8,050,000
Intergovernmental Revenues 451,981 411,910 415,000 425,000 433,000 457,000
License, Permits and Fines 660,956 639,400 640,000 645,000 650,000 655,000
Investment Earnings 122,151 110,000 110,000 115,000 120,000 123,000
Charges for Current Services 203,082 200,750 210,000 215,000 225,000 235,000
Other Revenue 26,092 25,150 10,000 15,000 20,000 25,000
Franchise Fee 305,886 290,000 290,000 290,000 290,000 290,000
Total Revenues 9,156,175 8,888,288 8,975,000 9,240,000 9,558,000 9,835,000
Current Expenses
Salaries and Employee Benefits 6,435,913 6,647,671 6,847,000 7,052,000 7,285,000 7,500,000
Materials, Supplies and Services 3,069,748 3,498,023 3,414,000 3,482,000 3,550,000 3,620,000
Capital Outlay 145,365 73,700 50,000 50,000 75,000 75,000
Total 9,651,026 10,219,394 10,311,000 10,584,000 10,910,000 11,195,000
Less Expenditures Charged to
Other Activities (1,344,23 1 ) (1,348,106) (l,355,000) (1,365,000) (1,375,000) (1,385,000)
Net Total 8,306,795 8,871,288 8,956,000 9,219,000 9,535,000 9,810,000
Other Financing Uses 417,000 17,000 19,000 21,000 23,000 25,000
Total Expenditures 8,723,795 8,888,288 8,975,000 9,240,000 9,558,000 9,835,000
Change in Fund Balance 432,380
Fund Balance $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780
2od~ IBUDGE1:'
45
CITY OF HOPKINS
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general
fund for years 2007 through 2010 is projected to be 2.9%. This projection reflects an average annual appropriation increase of 3%. These amounts may
be reduced through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 8% is estimated for tax base
growth. In addition to the normal growth there are several redevelopment projects that will contribute to the increase in the tax base. This translates to a
projected decrease in the tax capacity rate over the next 5 years.
Franchise fees - The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general
operations. The franchise fee has an optional sunset clause after two years. The franchise fee was set to expire on December 31, 2005, however the
City Council reviewed the impacts of this fee and extended the franchise to December 31.2007. The franchise fee is reviewed annually by the City
Council and along with staff continues to analyze its usefulness.
Intergovernmental revenue, which decreased substantially in 2003 and 2004,Ieveled off in 2005 and is expected to remain stable in 2006. Following the
state aid cuts of 2003 and 2004 funds received by the City of Hopkins from the State have remained the same. In 2004, the City lost the remained of its
local government aid except $50,000, which is used to assist with the operations of the Art Center. Local government aid is derived from sales tax
revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and Market Value
Credits, and the amount can increase or decrease based upon State Legislative action. In 2006, it is anticipated that the legislature will not change its
current allocation of aid the City is to receive. Other significant forms of intergovernmental revenue received by the city include police and fire aid, which
is used to offset pension costs of the police and fire departments and municipal state aid for streets.
Licenses, permits and fines include building permits, which are volatile depending on new construction and remodeling projects. Based on projected new
construction projects and historical information a slight increase is projected for 2006 with revenues continuing to show small increases each year. Fine
revenue continues to be stable with slight increases due to implementation of license violation and administrative citations.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity
fluctuates every year. This revenue is forecast to increase 1 % annually. Interest revenues are scheduled to increase in 2006 and level off over the next
five years. This is based on the current state of the economy. Overall revenues will increase each year about 3%.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $8,888,288 and an appropriation budget of the
same. The decrease in appropriations over 2005 is $33,476 or .38%. This decrease deceptive as a $400,000 levy swap that was budgeted in 2005
through the tax levy is not needed in 2006. That tax levy capacity was absorbed by expenditure increases attributed to salary increases per contract
negotiations, new facilities that have come online, increases in insurance, utilities and fuel costs. The budget was specifically prepared with the intention
of meeting the budget goals, while assuring efficiency and effectiveness in all positions.
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46
CITY OF HOPKINS
For 2006, the budget was prepared maintaining the current level of services and not adding new programs or services, which would increase the cost of
government. The Police department and Public Works demonstrated a need for additional personnel to alleviate the overtime burden and burn out of
officers and dispatch clerks and to accommodate the increase workload due to new facilities. Although the need is significant the council held fast on the
"no new positions" stand.
An emphasis was placed on holding the line on the cost of current government services, while recognizing the increased cost of providing those services.
Departments were requested to provide financial information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold taxes down while meeting the needs of the
citizens. Staff continues to explore ways to contain costs and develop new revenue sources so that we can maintain the quality of life Hopkins residents
have come to expect.
General Fund Expenditures
10,500,000
10,000,000
9,500,000
9,000,000
8,500,000
8,000,000
2005
Projected
Actual
2006
Budget
2007
Budget
2008
Budget
2009
Budget
2010
Budget
This chart shows 2005 projected actual expenditures along with the 2006 approved
budget and projected budgets from 2007 through 2010.
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47
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons
$ Amount
2006 2005 Change Change
Council $97,327 $97,313 $14 0.01%
Administrative Services $387,665 $392,088 ($4,423) -1.13%
Finance $156,583 $156,828 ($245) -0.16%
Legal $126,600 $136,480 ($9,880) -7.24%
Municipal Building $173,293 $123,826 $49,467 39.95%
Activity Center $293,721 $276,719 $17,002 6.14%
Community Services $825,559 $796,107 $29,452 3.70%
Police $3,794,863 $3,584,766 $210,097 5.86%
Fire $656,047 $616,069 $39,978 6.49%
Emergency Preparedness $5,290 $5,110 $180 3.52%
Public Works $1,876,853 $1,875,702 $1,151 0.06%
Planning & Economic Dev. $95,659 $89,071 $6,588 7.40%
Recreation $215,555 $204,685 $10,870 5.31%
U nallocated $183,273 $567,000 ($383,727) -67.68%
TOTAL $8,888,288 $8,921,764 ($33,476) -0.38%
'~12006'!BUDGET
48
CITY OF HOPKINS - 2006 BUDGET
GENERAL FUND BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent
2002 2003 2004 2005 2005 2006 Change
Revenues
Property Taxes $ 5,799,309 $ 5,932,258 $ 6,357,981 $ 7,306,040 $ 7,273,078 $ 7,211,078 14.91 %
Intergovernmental 1,521,977 1,094,005 743,812 731,468 383,010 413,910 -1.66%
Licenses, Permits and Fines 583,667 773,539 687,656 665,350 627,975 634,400 -3.24%
Interest Earnings 116,211 101,647 63,664 122,152 110,000 110,000 91.87%
Charges for Services 295,001 333,085 280,791 217,374 228,551 213,750 -22.59%
Franchise Fees - - 242,431 305,887 290,000 290,000
Miscellaneous 16,019 9,783 52,699 17,815 9,150 15,150 -66.20%
Total Revenues 8,332,184 8,244,3 17 8,429,034 9,366,085 8,921,764 8,888,288 11.12%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 4,756,659 4,786,593 4,825,371 4,949,253 4,947,918 5,114,493 2.57%
Fringe Benefits 1,354,733 1,4 72, 768 1,465,851 1,486,660 1,468,265 1,533,177 1.42%
Materials, Supplies and Services
Professional & Technical Servic( 621,082 568,456 635,209 664,459 722,779 749,433 4.60%
Utilities and Maintenance 624,826 670,440 664,519 791,108 806,375 827,520 19.05%
Operations 227,609 173,654 221,398 227,133 430,138 473,580 2.59%
City Support Services 511,623 533,453 585,366 591,109 564,565 607,746 0.98%
Supplies and Materials 464,062 454,721 447,900 543,232 526,734 560,552 21.28%
Capital Outlay
Buildings & Improvements 98,469 - 18,237 5,543 12,700 17,000 -69.61 %
Vehilces 11,918 28,400 -
Office Furniture and Equipment 110,412 11 ,722 3,214 11,648 - 24,300
Equipment 69,497 12,549 52,556 116,256 86,500 32,400 121.21 %
Equipment Allocation 509,091 252,035 252,745 252,708 251,692 279,193 -0.01%
Total Expenditures 9,348,063 8,936,391 9,172,365 9,651,028 9,846,066 10,219,394 5.22%
Transfer Out 55,378 161,600 294,648 417,000 417,000 17,000 41.52%
Reimbursed Expenditures (1,248.954) (1,265.] 83) (1.321,364 ) ( 1,344.23 I ) ( 1.341.302) (1,348.106) 1.73%
Net Total Expenditures 8,154,487 7,832,809 8,145,648 8,723,797 8,921,764 8,888,288 7.10%
Excess (deficiency) of Rev. over Exp. 177,697 411,509 283,385 642,288 - -
Ending Fund Balance 3,376,228 3,787,737 4,071,122 4,713,410 4,071,122 4,713,410 15.78%
49
CITY OF HOPKINS - 2006 BUDGET
UNALLOCATED Gcncml Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Reven ues
Property Taxes $ 5,799,309 $ 5,932,258 $ 6,357,981 $ 7,306,040 $ 7,273,078 $ 7,211,078 -0.85%
Intergovernmental Revenue 1,142,470 693,574 314,785 314,785 20,510 20,510 PERA aid
Interest earnings 116,211 92,819 48,918 95,000 110,000 110,000
Franchise Fees 242,431 290,000 290,000 290,000
Miscellaneous 5,421 14,746
Total Revenues 7,063,411 6,718,651 6,978,861 8,005,825 7,693,588 7,631,588 -0.81 %
Expenditures
Materials, Supplies and Services
Professional & Technical Services 57,033
Operations 20,232 102,527 48,393 150,000 166,273 10.85% Contingency fund
Supplies and Materials 15,088
Capital Outlay
Improvements
Computers 1,155
Operating Transfers
Transfer to other funds 19,192 15,953 294,648 417,000 417,000 17,000 -95.92% Transfer for Paratransit
Total Expenditures 112,700 118,480 343,041 417,000 567,000 183,273 -67.68%
Indirectly Funded Amount 6,950,711 6,600,171 6,635,821 7,588,825 7,126,588 7,448,315 4.51%
The Unallocated program is where unallocated revenues are recorded and unallocated
or unforseen expenditures are allocated from.
50
GENERAL FUND
PROGRAM: U naIlocated
PROGRAM SUMMARY
FUND 101
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual expenditures that may occur in a given year. The
revenues recorded here are revenues that are not directly associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Maintain the current funding level for contingency.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES:
Property Taxes $7,273,078 $7,211,078 -.48%
Intergovernmental 20,510 20,510 0%
Interest Earnings 110,000 110,000 0%
Franchise Fee 290,000 290,000 0%
Miscellaneous
Total Revenues 7,693,588 7,656,588 -.48%
EXPENDITURES:
Materials, Supplies & Services 150,000 166,273 10.8%
Operating Transfer 417,000 17,000 -95.9%
Total Expenditures 567,000 183,273 -67.7%
NET TAX AND GENERAL $7,126,588 $7,473,315 4.9O~
REVENUE
$8,000
$7,000
$6,000
Ii) $5,000
"0
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:5
~ $3,000
$2,000
$1 ,000
$0
51
General Fund Revenues
2001 2002 2003 2004 2005 2006
-+- Property Taxes
____Intergovernmental
Licenses,
Permits & Fines
-*-, Interest Earnings
~ Charges for
Services
-e-- Franchise Fees
---f- Miscellaneous
CITY OF HOPKINS - 2006 BUDGET
CITY COUNCIL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Contributions and Donations $ $ $ $ $ $
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 24,400 25,250 24,869 24,400 24,400 24,400 Mayor and Council
Fringe Benefits 2,097 2,086 2,138 2,109 2,109 2,097 -0.57%
Materials, Supplies and Services
Professional & Technical Services 11,890 8,516 20,030 14,650 9,300 9,300 Audit & consulting
Operations 30,627 32,425 25,324 33,200 44,189 44,080 -0.25% Post, print, train & misc.
City Support Services 8,574 8,305 7,956 8,543 8,905 9,040 1.52% Occupancy, insurance
Supplies and Materials 5,376 4,226 4,898 4,606 8,410 8,410 Office supplies & equip.
Capital Outlay
Office Furniture and Equipment
Total Expenditures 82,964 80,807 85,215 87,508 97,3 13 97,327 0.01%
Indirectly Funded Amount 82,964 80,807 85,215 87,508 97,313 97,327 0.01%
The City Council Depal1ment is made up of two programs.
They are Council Activity and Health and Welfare.
52
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change FY 2005 FY 2006
EXPENDITURES: Approved Approved Percent
Salaries/Wages/Benefits $26,509 $26,497 -.05% Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $ $ -%
Materials, Supplies & Services 69,754 69,780 .040/0
Materials, Supplies & Services 1,050 1,050 0%
Capital Outlay -%
Capital Outlay -%
NET TAX AND GENERAL
REVENUE SUPPORTED $96,263 $96,277 .01% NET TAX AND GENERAL
REVENUE SUPPORTED $1,050 $1,050 00/0
PERSONNEL:
N umber of FTE positions Mayor and 4 Council PERSONNEL:
Number of FTE positions 0 0
53
COUNCIL
FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes
city policies, goals and objectives. It approves the budget and monitors the
activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular
meetings and work sessions, receives input from staff, citizens and other
interested parties. The Council controls policy through changes in the City
Code and Legislative Policies. They control spending through their review
and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Conduct meetings with groups/organizations (Faith Community,
Neighborhood Assoc., ISO 270, HBCA) in areas of mutual interest
2. Promote city marketing efforts through the Marketing Committee
3. Conduct 2006 Citizen Academy
4. Preparation of a technology plan
COUNCIL
FUND 101
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides
funding to social organizations operating within the City. It also provides
funds to the Human Rights commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to suppOli local programs
CITY OF HOPKINS - 2006 BUDGET
ADMINISTRA TIVE SERVICES BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 307,853 268,032 20 I ,604 251,004 297,294 305,968 2.92% Three & one-half full time employees
Fringe Benefits 84,414 77,665 65,849 81,660 108,686 94,655 -12.91% Health, dental, life, FICA, PERA
Materials, Supplies and Services
Professional & Technical Services 5,885 12,280 10,287 17,565 13,035 10,750 -17.53% Audit and other consulting services
Utilities and Maintenance 3,420 4,606 2,104 1,980 4,680 4,725 0.96% Equip. maint., tele. & cell phone
Operations 35,890 20,919 7,866 18,160 27,445 30,395 10.75% Post., print, train, picnic & misc.
City Support Services 19,365 16,3 17 10,511 18,639 18,638 18,876 1.28% Space and occupancy, insurance, equip.
Supplies and Materials 12,176 4,582 5,652 5,896 9,395 9,495 1.06% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment
Total Expenditures 469,003 404,40 I 303,872 394,904 479,173 474,864 -0.90%
Reimbursed Expenditures (104.088) (103.625) (102.786) (87.085) (87.085) (87.200) 0.13% Charges to other funds for services
Net Total Expenditures 364,915 300,777 201,086 307,819 392,088 387,664 -1.13%
Indirectly Funded Amount 364,915 300,777 201,086 307,819 392,088 387,664 -1.13%
The Administrative Services Department is made up of seven programs. They are
Administration, Legislation, Agenda, Personnel, Capital Improvement Plan,
WelIness and Information Services.
54
ADMINISTRATIVE SERVICES
FUND 101
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Administration
PROGRAM: Legislation
PROGRAM SUMMARY
The Administration program of the Administrative Services Department
provides leadership and support to all city programs and operations.
Administration controls and directs the City's affairs. It responds to citizen
concerns and participates in affiliated organizations.
PROGRAM SUMMARY
The Legislation program of the Administrative Services Department
monitors and recommends legislative actions through the state. This
includes ensuring that legislative policies and procedures adopted by the city
are complied with. Also that legislation is necessary for the welfare of the
people and the efficient administration of the City's affairs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Implementation of the new performance management system.
2. Enhance Leadership and Development Training for employees
3. Continue to upgrade technology and the city website
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Prepare legislative agenda.
2. Continue to monitor the legislative activities each year.
3. Lobby on issues affecting the City of Hopkins.
FY 2005 FY 2006
Approved Approved Percent FY 2005 FY 2006
Budget Budget Change Approved Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $93,777 $92,057 -1.8% EXPENDITURES:
Salaries/Wages/Benefits $20,356 $20,140 -1.1%
Materials, Supplies & Services 29,300 29,570 1.0%
Materials, Supplies & Services 703 714 1.50/0
Capital Outlay -%
Capital Outlay -0/0
Reimbursed Expenditures (39,902) ( 40,000) .2%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $83,175 $81,647 -1.8%) NET TAX AND GENERAL
REVENUE SUPPORTED $21,059 $20,854 -1.00/0
PERSONNEL:
Number ofFTE positions 1.75 .95 PERSONNEL:
Number of FTE positions .18 .2
55
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Agenda
PROGRAM SUMMARY
The Agenda program of the Administrative Services Depal1ment keeps the
council informed through meetings and correspondence. This includes the
preparation of the weekly agenda and council updates. Ensures that charter,
laws, policies and resolutions passed by the council are recorded and
enforced. The council is provided information regarding all city affairs and
city status.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Weekly packets out to Council on time.
2. Enhanced use of the Internet to provide information on agendas and
packet material.
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Personnel
PROGRAM SUMMARY
The Personnel program of the Administrative Services Department provides
human resource support for departments, employees and organized unions.
This includes coordination o.f staff recruitment, coordination of employee
benefit programs and conducting employee relations' activities for all City
employees. Another aspect of this program is ensuring compliance with
state, federal and local laws regarding employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Resolve retiree benefit issue.
2. Negotiate and administer reasonable compensation and benefit levels for
City staff.
3. Coordinate the hiring of employees.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $50,026 $49,759 -.5% Salaries/W ages/Benefi ts $48,254 $47,757 1.0%
Materials, Supplies & Services 2,618 2,660 1. 60/0 Materials, Supplies & Services 6,3 15 6,278 -.6%
Capital Outlay -0/0 Capital Outlay -%
Reimbursed Expenditures (18,529) (18,530) 00/0 Reimbursed Expenditures (12,012) (12,025) -.1%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $34,115 $33,889 -.70/0 REVENUE SUPPORTED $42,557 $43,010 1.1 0/0
PERSONNEL: PERSONNEL:
N umber of FTE positions .75 .6 N umber of FTE positions .45 .45
56
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Capital Improvement Planning
PROGRAM SUMMARY
The Capital Improvements program of the Administrative Services
Depal1ment coordinates the annual Five Year Capital Improvement Plan for
the City. This plan encompasses all infrastructure and major capital changes
proposed for the city for the next five years.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to diligently coordinate the planning of future projects for the
city.
2. Improve on presentation of CIP to council.
3. Add graphics to the plan
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: WeIIness
PROGRAM SUMMARY
The WelIness program of the Administrative Services Depal1ment provides
suppor1 and activities to encourage overall general good health of city
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to provide healthy guidance to employees.
2. Coordinate the effor1s of the WeIIness Committee.
FY 2005 FY 2006
FY 2005 FY 2006 Approved Approved Percent
Approved Approved Percent Budget Budget Change
Budget Budget Change EXPENDITURES:
EXPENDITURES: Salaries/Wages/Benefits $6,622 $6,730 1.6%
Salaries/Wages/Benefits $12,535 $12,447 -.7%
Materials, Supplies & Services 1,955 2,030 3.8%
Materials, Supplies & Services 1 ,247 913 -26.8%
Capital Outlay -%
Capital Outlay -%
Reimbursed Expenditures -%
Reimbursed Expenditures -%
NET TAX AND GENERAL
NET TAX AND GENERAL REVENUE SUPPORTED $8,577 $8,760 2.10/0
REVENUE SUPPORTED $13,782 $13,360 -3.10/0
PERSONNEL:
PERSONNEL: Number ofFTE positions .05 .1
Number of FTE positions .25 .15
57
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services
Department provides all network hardware and software support for the City.
It also provides individual city employees with hardware and software
suppOli. The internal web site is designed and maintained through this
program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Complete and move equipment to new server room.
2. Integrate Police network with the rest of the City network
3. Continue to update and improve network efficiency and reliability.
4. Complete an IT business continuity/disaster recovery plan and integrate
it into the overall city disaster plan.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits 174,410 170,733 -2.1%
Materials, Supplies & Services 31,055 32,057 3.2%
Capital Outlay -%
Reimbursed Expenditures (16,642) ( 16,645) -0%
NET TAX AND GENERAL
REVENUE SUPPORTED 188,823 186,145 -1.40/0
PERSONNEL:
N umber of FTE positions 2.1 2.1
58
CITY OF HOPKINS - 2006 BUDGET
FINANCE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Miscellaneous $ 2,915 $ 4,923 $ 3,751 $ 2,200 $ 3,900 $ 2,200 -43.59%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 200,114 222,779 221,017 221, I 72 229,866 235,498 2.45% Four full time employees
Fringe Benefits 59,892 59,414 61,979 58,980 63,650 62,117 -2.41 %
Materials, Supplies and Services
Professional & Technical Services 1,369 7,066 3,426 4,115 2,635 4,915 86.53% Audit, consulting & other
Utilities and Maintenance 11,423 12,599 14,141 14,320 13,850 15,030 8.52% Software maint & telephone
Operations 6,347 7,066 10,456 7,513 10,115 9,985 -1.29% Post, print, advtg, train, & misc.
City Support Services 8,277 8,344 8,260 8,358 8,358 8,393 0.42% Space and occupancy, ins.
Supplies and Materials 9,663 10,553 9,959 8,480 7,025 9,550 35.94% Office supplies and small equip
Capital Outlay
Office Furniture and Equipment
Equipment Allocation 25,626 5,876 9,672 9,998 9,998 4,444 -55.55% Computer software allocation
Total Expenditures 322,711 333,697 338,909 332,936 345,497 349,932 1.28%
Reimbursed Expenditures ( 169.296) (186.781 ) (185.341 ) (188.669) ( 188.669) (193.350) 2.48% Chargebacks for acctg servo
Net Total Expenditures 153,415 146,916 153,568 144,267 156,828 156,582 -0.16%
Indirectly Funded Amount 150,500 141,993 149,817 142,067 152,928 154,382 0.95%
The Finance department is made up of nine programs. They are Benefit
Administration, Budgeting, Cash Management, Debt Management,
General Accounting, Payroll, Risk Management, Tax Increment Finance
Reporting and Utility Billing.
59
FINANCE
FUND 101
PROGRAM: Benefit Administration
PROGRAM SUMMARY
The benefit administration program of the Finance Department provides
benefit information and administration to employees of the City of Hopkins
and the Housing and Redevelopment Authority. This program administers
. health, dental, life, short and long-term disability and workers compensation
insurances. It also includes flexible spending account administration and
deferred compensation administration. Benefit administration reconciles
insurance reports, files claims and assists employees with all benefit related
needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Reconcile general ledger liability accounts for insurance.
2. Analyze funding options for post employment health insurance benefits.
3 . Work with Insurance Committee to evaluate insurance renewal options.
FINANCE
FUND 101
PROGRAM: Budget
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the
annual budget. It also prepares the 20-year equipment replacement plan and
assists the City Manager with the capital improvement plan preparation.
This includes meeting with departments and administrators to determine the
overall goals and funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. App ly for the Government Finance Officers B udget Award.
2. Update the 20-year Equipment Replacement Plan
3. Update budget presentation and work to get budget document on the
website.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $15,720 $15,785 .41% Salaries/Wages/Benefits $27,171 $27,076 -.35%
Materials, Supplies & Services 2,512 2,238 -10.9% Materials, Supplies & Services 5,077 4,225 -16.78%
Capital Outlay -0/0 Capital Outlay -%
Reimbursed Expenditures ( 4,855) ( 4,855) -0/0 Reimbursed Expenditures (11,595) (11,600) .04%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $13,377 $13,168 -1.560/0 REVENUE SUPPORTED $20,653 $19,701 -4.610/0
PERSONNEL: PERSONNEL:
Number of FTE positions .3 .2 Number of FTE positions .4 .3
60
FINANCE
FUND 101
FINANCE
FUND 101
PROGRAM: Cash
PROGRAM: Debt
PROGRAM SUMMARY
The cash program of the Finance Department invests, records and forecast
cash flows for the city. Cash is invested according to state statute and city
investment policies. Cash flow projections are prepared for all funds.
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains
debt for the City of Hopkins and the Hopkins Housing Rehabilitation
Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Invest public funds in a manner, which will provide the highest
investment return with minimum risk while meeting daily cash flow
needs.
2. Maintain and update cash tlow.projections.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Maintain the current bond rating of AA- through conservative financial
management and accurate. reporting of financial and economic
conditions of the city.
2. Project future debt needs and ability.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 27,841 28,180 1.22% Salaries/W ages/Benefits $9,643 $9,590 -.55%
Materials, Supplies & Services 4,659 5,463 17.25% Materials, Supplies & Services 313 270 -13.74%
Capital Outlay -0/0 Capital Outlay -%
Reimbursed Expenditures (11,659) (11,660) 00/0 Reimbursed Expenditures (9,556) (9,860) 3.18%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $20,841 $21,983 5.480/0 REVENUE SUPPORTED $400 $0 -1000/0
PERSONNEL: PERSONNEL:
Number ofFTE positions .4 .4 Nun1ber of FTE positions .10 .10
61
FINANCE
FUND 101
PROGRAM: Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial
management for the City and the Housing and Redevelopment Authority. It
provides support services to other departments in the City through initiating
fiscal plans, implementation and control of those plans, accounting and
analysis of transactions. Accounting manages the city's day-to-day
accounting transactions, including accounts receivable, accounts payable,
cash receipts and general accounting. The program prepares monthly and
qumierly financial statements and compiles the year-end comprehensive
financial repOli.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Apply for Comprehensive Annual Financial RepOli reporting award.
2. Provide accurate and timely month-end and qumierly financial reports.
3. Implement upgrade from current finance software to In Vison software.
FY 2005
Approved
Budget
FY 2006
Approved
Budget
Percent
Change
REVENUES:
$ 3,000
-600/0
$ 1,200
EXPENDITURES:
Salaries/Wages/Benefits
$71,850
$70,928
1.3%
Materials, Supplies & Services
17,187
5.390/0
16,307
Capital Outlay
-%
Reimbursed Expenditures
(28,919)
(29,000)
.28%
NET TAX AND GENERAL
REVENUE SUPPORTED
$55,316
$58,837
6.360/0
PERSONNEL:
Number of FTE positions
1.05
1.05
FINANCE
FUND 101
PROGRAM: Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly
payroll, maintains all payroll records and completes the payroll qumierly
repOlis. It also provides suppOli services to employees regarding payroll
Issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Implement upgrade from current software to the In Vison software.
2. Provide accurate and timely payroll and repOlis.
62
FINANCE
FUND 101
PROGRAM: RiskManagement
PROGRAM SUMMARY
The Risk Management program of the Finance Depmiment maintains the
property, fleet and general liability insurances for the city. It also maintains
the workers compensation insurance and unemployment benefit insurance.
It accomplishes this goal by working with outside brokers and agents to
arrive at an equitable coverage for the city and its constituents and
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Ensure adequate coverage for all property of the city.
2. Encourage employee safety to keep workers compensation insurance
low.
FINANCE
FUND 101
PROGRAM: TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance
Department records and reports tax increment program activities. It is
charged with the responsibility of ensuring compliance with state statutes
and guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue analysis of Tax Increment Financing funds.
2. Assist with implementation of new TIP districts.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $13,918 $14,095 1.2 70/0 Salaries/Wages/Benefits $9,648 $9,594 -.56%
Materials, Supplies & Services 506 506 0% Materials, Supplies & Services 693 695 .29%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (3,937) ( 4,000) 1.6% Reimbursed Expenditures (10,860) (10,425) -.5%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $10,487 $10,601 1.080/0 REVENUE SUPPORTED ($519) ($136) -73.80/0
PERSONNEL: PERSONNEL:
Number of FTE positions .15 .2 Number of FTE positions .10 .10
63
FINANCE
FUND 101
PROGRAM: Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues
monthly utility bills for collection of utility service fees from its customers.
Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Convert from Govern software to In Vison software.
2. Explore E-commerce for utility customers.
3. Complete monthly billing implementation in areas where radio read
meters are installed.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES:
Current Services $900 $1,000 11.11%
EXPENDITURES:
Salaries/Wages/Benefits 80,401 82,41 8 2.51%
Materials, Supplies & Services 13,299 14,728 10.75%
Capital Outlay -%
Reimbursed Expenditures (93,800) (98,450) 4.960/0
NET TAX AND GENERAL
REVENUE SUPPORTED ($1,000 ($2,304) 130.37
PERSONNEL:
Number of FTE positions 1.35 1.65
Recycle/Yard Waste $2.75 per month
Refuse 30 Gallon
60 Gallon
90 Gallon
Water and Sewer
Storm Sewer
State Solid Waste
State Health Fee
Hennepin County
$13.20
15.90
17.25
Water is $1.40 per 1000 gallons
Sanitary Sewer is $ 2.50 per 1000 gallons of water used
$4.50 per month.
Charge of 9.75/0 calculated on the Refuse portion of the bill
$5.21 per year
Charge of 9'7'0 calculated on the Refuse portion of the bill.
64
CITY OF HOPKINS - 2006 BUDGET
Revenues
Court Fines
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Operations
Total Expenditures
Indirectly Funded Amount
LEGAL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
$ 92,870 $ 95,228 $ 93,181 $ 96,576 $ 96,000 $ 96,000
112,749 119,871 117,680 111,674 136,000 126,000 -7.35% Legal services
600 600 480 600 25.00% Memberships
112,749 119,871 118,280 112,274 136,480 126,600 - 7 .24 %
19,879 24,643 25,099 15,698 40,480 30,600 -24.41 %
The Legal Department is made up of two programs. They are Legal
Counseling and Prosecution.
65
LEGAL
FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department represents the City in cOUli, at City Council meetings
and direct contact with staff and the general public. The firm of Miller
Steiner & Curtiss is retained on a fee per hour basis. They respond to legal
summons and/or initiate action on behalf of the City. Written and oral
inquiries are made by staff, council, citizens and other interested pmiies.
The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2005
Approved
Budget
FY 2006
Approved
Budget
Percent
Change
REVENUES:
$96,000
$96,000
00/0
EXPENDITURES:
Salaries/Wages/Benefits
-%
Materials, Supplies & Services
126,600
-7.24%
136,480
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$40,480
$30,600 -24.410/0
PERSONNEL:
Number ofFTE positions
o
o
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
66
City Legal Costs
~ Legal Service
____ Prosecution
2000 2001 2002 2003 2004 2005 2006
CITY OF HOPKINS - 2006 BUDGET
MUNICIPAL BUILDING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Sale of Fixed Assets $ 66 $ $ 2,419 $ 125 $ $
Expenditures
Salaries, Wages and Benetits
Salaries and Wages 51,555 54,556 50,724 63,132 64,780 80,616 24.45% full time employee
Fringe Benetits 18,803 19,791 19,152 23,650 25,143 25,230 0.35%
Materials, Supplies and Services
Professional & Technical Services 31,488 33,240 41,421 56,700 52,000 56,000 7.69% Weekend cleaning service
Utilities and Maintenance 109,643 116,130 91,897 108,840 120,500 132,650 10.08% Equip maint., teleph, heat & elect.
Operations 1,380 480 680 500 1,500 3,300 120.00% Training and miscellaneous
City Support Services 16,748 14,668 9,422 7,904 7,721 10,562 36.79% Insurance, equip.
Supplies and Materials 8,869 6,298 8,753 11,264 14,942 15,645 4.70% Office supplies & small equipment
Capital Outlay
Buildings & Structures 8,045 15,537 4,000 5,000 10,850 117.00%
Office Furniture and Equipment 6,200
Total Expenditures 246,531 245,163 237,585 275,990 291,586 341,053 16.96%
Reimbursed Expenditures ( 167.880) (167.760) ( 172.500) (167.760) (167.760) (167.760) Space & occup. Chargebacks
Net Total Expenditures 78,651 77,403 65,085 108,230 123,826 173,293 39.95%
Indirectly Funded Amount 78,585 77,403 62,666 108,105 123,826 173,293 39.95%
The Municipal Building Department consists of building maintcnacc.
67
MUNICIPAL BUILDING
FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the
maintenance and repair of all City Buildings. The Municipal Budget covers
City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Re-bidding of Custodial Contracts due to increased square footage
of areas currently cleaned.
2. City Hall Wall cover Replacement project.
3. City Hall site improvement project.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $89,923 $105,846 17.71%
Materials, Supplies & Services 196,663 218,157 10.93%
Capital Outlay 5,000 17,050 241%
Reimbursed Expenditures (167,760) (167,760) 00/0
NET TAX AND GENERAL
REVENUE SUPPORTED $123,826 $173,293 39.950/0
PERSONNEL:
Number of FTE positions 1.0 1.45
68
CITY OF HOPKINS - 2006 BUDGET
ACTIVITY CENTER BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Charges for Services $ 62,166 $ 78,168 $ 58,921 $ 57,000 $ 72,500 $ 62,200 -14.21 %
Contributions 1,456 6,424 6,000 6,000 #DIV/O!
Total Revenues 63,622 78,168 65,345 63,000 72,500 68,200 -5.93%
Expenditures
Salaries, Wages and Benetits
Salaries and Wages 139,563 140,760 143,741 132,185 137,312 141,876 3.32% Six part-time employees
Fringe Benefits 36,491 42,319 40,441 38,586 43,444 38,735 -10.84%
Materials, Supplies and Services
Professional & Technical Serviccs 47,608 46,511 31,250 24,020 25,771 25,250 -2.02% Branson trip, instructors & cleaning
Utilities and Maintenance 29,021 26,977 24,277 33,735 29,640 36,240 22.27% Equip maint., telc., heat & electricity
Operations 2,980 9,009 6,977 7,697 18,565 18,415 -0.81 % Post, print, adver., training and misc.
City Support Services 5,881 3,408 7,205 7,115 3,987 6,405 60.65% Insurance, cquipmcnt
Supplies and Materials 11,188 18,159 13,902 11,655 18,000 17,650 -1.94% Office supplies and small equipment
Capital Outlay
Buildings & Structures 794 2,700 1,150
Other Improvcments 3,444
Omce Furniture and Equipmcnt 6,265 8,000 dishwasher & security sysem
Computers 1,063
Total Expcnditures 278,033 293,408 270,492 254,993 276,719 293,721 6.14%
Indirectly Funded Amount 214,41 I 215,240 205,147 191,993 204,219 225,521 10.43%
The Activity Center Department is made up of three programs. They are
Community Use, Senior Activities and Maintenance. Due to budget
constraints, the center will be closed on Fridays unless there is a special
event.
69
ACTIVITY CENTER
FUND 101
ACTIVITY CENTER
FUND 101
PROGRAM: Community Use
PROGRAM: Senior Activities
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works
Department provides a facility for residents to use for active or passive
activities. This program coordinates all the activities that take place at the
Activity Center.
PROGRAM SUMMARY
The Activity Center Senior Activities program of the Public Works
Depmiment provides programs for older adults. These programs encompass
recreational, social, nutritional, housing, legal, business and a variety of
classes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Market the Hopkins Activity Center to residents.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Market current special interest groups implemented by the Hopkins
Activity Center
2. Encourage users to become a "frequent user" member of the Hopkins
Activity Center.
3. Increase partnerships with businesses, civic organizations, school district
and faith community.
FY 2005 FY 2006
Approved Approved Percent FY 2005 FY 2006
Budget Budget Change Approved Approved. Percent
Budget Budget Change
REVENUES: $20,100 $25,000 24.38%
REVENUES: $52,400 $43,200 -17.56%
EXPENDITURES:
Salaries/Wages/Benefits 85,253 86,001 .880/0 EXPENDITURES:
Salaries/Wages/Benefits 84,400 80,468 -4.66%
Materials, Supplies & Services 11,802 12,273 3.99%
Materials, Supplies & Services 51,961 51,461 -.96%
Capital Outlay 8,000 -%
Capital Outlay -%
NET TAX AND GENERAL
REVENUE SUPPORTED $76,955 $81,274 5.610/0 NET TAX AND GENERAL
REVENUE SUPPORTED $83,961 $88,729 5.680;"
PERSONNEL:
Number ofFTE positions 1.21 1.4 PERSONNEL:
Number ofFTE positions 2.18 1.7
70
ACTIVITY CENTER
FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the Maintenance and repair of all City Buildings. The Activity Center
maintenance Budget covers the Hopkins Activity Center. In house
maintenance personnel and patt time cleaning personnel maintain this
Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to maintain the facility and equipment.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ $ -%
EXPENDITURES:
Salaries/Wages/Benefits 11 ,1 03 14,142 27.37%
Materials, Supplies & Services 32,200 40,226 24.92%
Capital Outlay 1,150 -%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $43,303 $55,518 28.210/0
PERSONNEL:
Number of FTE positions .2 .2
H: :'!',~ !-.:.',! ,''''.,; '.,;./~,,}.~!*~'t!t-""i,,~i;~:~~';;r~:J;i ~J:.:'.h~~-~'~'~~~~}~~: ~'!~t~r:~~':';'~',~::,~:~~ ~~ <~.);:~,~;:~;
. ;. t _ ;. ""';;l!~.t "::',,1; ,;: ilJ:1~J.:jf&';!t::f~I.'t:ii*~1iI"lI.t;'!lf"",~~;;.,,~.;J~'{lZ~~iJ<~~+~!f"'1f h: ..:},.,:~,;r"J;;i.it_f;, 't~;'~~~:11:r;'\,f~~.;;"~
,.:/i.. ' ,:.: :'; .~~;~";;~~~~~'{j~!~!r~.~~~/~~~~f~~~~~;f~:~~~~ft;~f~:~:;~~~1~<~~i~~:~1~~~t~~~~~;~~~f;i{ J!:
71
CITY OF HOPKINS - 2006 BUDGET
COMMUNITY SERVICES SUMMARY BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Licenses $ 37,269 $ 43,30 I $ 43,442 $ 43,900 $ 39,000 $ 40,400 3.59%
Permits 332,485 505,573 378,825 325,300 343,500 350,500 2.04% Building permits
Current ServiCes 133,140 186,240 124,911 93,750 97,851 94,400 -3.53% Plan check fees
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 538,529 521,714 476,843 444,847 467,449 484,916 3.74% Ten full time employees
Fringe Benel1ts 130,566 131,350 137,426 108,021 125,855 116,529 -7.41%
Materials, Supplies and Services
Professional & Technical Services 32,400 45,929 93,073 112,525 119,170 138,340 16.09% Health inspec., assessing & consult..
Utilities and Maintenance 11,926 14,020 8,903 9,177 13,545 13,480 -0.48% Equip & vehicle maint. & telephone
Operations 21,080 21,774 14,677 13,690 24,141 25,862 7.13% Postage, print, adver, train, & misc.
City Support Services 20,851 35,513 87,136 87,295 85,897 86,099 0.24% Spaee & oceup., insur. & Admin fee
Supplies and Materials 9,789 9,261 9,786 12,670 10,080 10,900 8.13% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 5,000 1,492
Equipment Allocation 5,876 3,253 3,216 3,319 4,732 6,195 30.92% Computer & equipment allocation
Total Expenditures 776,017 782,814 832,552 791 ,544 850,869 882,321 3.70%
Reimbursed Expenditures (21,504) (21 ,500) (34.045) (54.562) (54.762) (56.762) 3.65% Charges to other funds
Net Total Expenditures 754,513 761,314 798,507 736,982 796,107 825,559 3.70%
Indirectly Funded Amount 251,619 26,200 251,329 274,032 315,756 340,259 7.76%
lity Service department is made up of five main programs. They are
.ssessing, Inspections, City Clerk and Elections.
72
COMMUNITY SERVICES
FUND 101
PROGRAM: Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Depaliment answers
calls at main switchboard and route calls to various depatiments. Directs
walk-in customers to the appropriate department. Sales of Hop-A-Ride
tickets, dog licenses and parking permits occur in this program. Receipts are
accepted for payment of building permits and utility bills. The program also
provides clerical and secretarial services to other depaliments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Enter utility receipts into the finance system.
2. Continue to assist customers quickly and accurately.
73
COMMUNITY SERVICE - ASSESSING
FUND 101
COMMUNITY SERVICE - ASSESSING
FUND 101
PROGRAM: Assessing Information
PROGRAM: Homestead Administration
PROGRAM SUMMARY
The Assessing Information program of the Community Services Department
PROGRAM SUMMARY
The Homestead Administration program of the Community Services
Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Reorganize filing system
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Integrate new software for homestead tracking.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $300 $300 00/0
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 15,328 14,911 -2.72% Salaries/Wages/Benefits $24,332 $23,798 -2.190/0
Materials, Supplies & Services 50,243 49,965 -.550/0 Materials, Supplies & Services 1,727 1,754 1.57%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $65,271 $64,576 -1.060/0 REVENUE SUPPORTED $26,059 $25,552 -1.95%)
PERSONNEL: PERSONNEL:
Number of FTE positions .25 .25 Number of FTE positions 0.4 0.4
74
COMMUNITY SERVICES - ASSESSING
FUND 101
COMMUNITY SERVICES - ASSESSING
FUND 101
PROGRAM: Propeliy Valuation
PROGRAM: Special Assessments
PROGRAM SUMMARY
The Propeliy Valuation program of the Community Services Depmiment
PROGRAM SUMMARY
The Special Assessments program of the Community Services Departm~nt
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1 . Reassess 100 percent of the taxable parcels and obtain an equalized
assessment on all classes of property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to improve efficiency using Access for record retention and
celiification.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approve Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $10,657 $16,701 56.71 % Salaries/Wages/Benefits $21 ,247 $14,861 -30.06%
Materials, Supplies & Services 46,928 48,221 2.75% Materials, Supplies & Services 1,775 1,782 .41%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures (20,762) (20,762) -%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $57,785 $64,922 12.74010 REVENUE SUPPORTED $2,260 ($4,119) 137.710/0
PERSONNEL: PERSONNEL:
Number of FTE positions .2 .2 Number of FTE positions .25 .25
75
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services
Department inspects all new or remodeled buildings to insure they meet the
minimum requirements of the state building code. The process begins with a
plan review; permit issuance, inspection of construction phases and an
issuance of a ce11ificate of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Review/revise comment cards.
2. Implement new software (Govern replacement).
3. WOl:k with Assessing and other depat1ments on creating joint filing
system for 2007 implementation.
4. Review permit application process with an eye towards simplification
and speeding it up. Consider flat fees for some simple permits.
FY 2005
Approved
Budget
FY 2006
Approved
Budget
Percent
Change
REVENUES:
$323,450
2.03%
$330,000
EXPENDITURES:
Salaries/Wages/Benefits
201,407 199,856
-.770/0
Materials, Supplies & Services
101,810
3.56%
98,306
Capital Outlay
-%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$(23,737) $(28,334) 19.370/0
PERSONNEL:
N umber of FTE positions
2.62
2.62
COMMUNITY SERVICES - INSPECTIONS
PROGRAM: Fire Code Inspection
FUND 101
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department
inspects existing buildings from time to time to insure they are maintained
safe in accordance with the minimum safety standards provided in the state
fire code. A percentage of commercial and large multiple residential
buildings are inspected yearly for fire code violations to insure these
structures are maintained safe for their occupants. The focus is on more
hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue the fire prevention inspection program.
FY 2005
Approved
Budget
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
24,381
Materials, Supplies & Services
2,366
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$26,747
PERSONNEL:
Number of FTE positions
.27
76
FY 2006
Approved
Budget
24,425
1,164
$25,589
.27
Percent
Change
-%
.18%
-50.81 %
-%
-%
-4.330/0
COMMUNITY SERVICES - INSPECTIONS
PROGRAM: Heating and Plumbing Code Inspection
FUND 101
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of the Community
Services Depmiment inspects new and remodeled buildings for heating and
plumbing compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Adopt new codes as them become available from the state.
FY 2005
Approved
Budget
REVENUES:
$65,000
EXPENDITURES:
Salaries/Wages/Benefits
80,959
Materials, Supplies & Services
7,193
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$23,152
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
$71,000
80,637
7,245
$16,882
1.09
Percent
Change
9.23%
-.4%
.72%
-%
-%
27.080/0
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Depmiment
inspects all existing buildings from time to time to insure they are
maintained safe in accordance with city housing code. Rental propeliies are
inspected every five years to identify hazards to the occupants and to insure
buildings are well maintained and to improve on the city's housing stock.
Homes being sold in the community must be evaluated. A listing of certified
evaluators for the Truth in Housing program are maintained. Home sales are
monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Maintain schedule of routine rental inspections
2. Examine methods to educate owners of small rental properties on tenant
issues, drug ftee multi-housing, etc.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$48,000 $48,500 1. 040/0
41 , 192 41,544 .85%
4,967 5,115 2.980/0
469 469 -50.6%
($1,841)
($1,841)
00/0
.7
.6
77
COMMUNITY SERVICES - INSPECTIONS
FUND 101
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Restaurant and Hotel Inspection
PROGRAM: Miscellaneous Community Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program of the Community Services
Depmiment contracts with a health inspector to make regular inspections of
restaurants and food establishments.
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community
Services Department responds to general nuisance complaints from Hopkins
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Complete all required inspections and respond to complaints in a
prompt manner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue with spring and fall sweeps and respond to citizen complaints
in a prompt and courteous manner.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $25,500 $26,000 1.96% REVENUES: $ $ -%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 3,622 3,650 .77% Salaries/Wages/Benefits 40,369 41,982 4.00/0
Materials, Supplies & Services 18,483 18,527 .22% Materials, Supplies & Services 4,368 4,420 1.180/0
Capital Outlay -% Capital Outlay -0/0
Reimbursed Expenditures -% Reimbursed Expenditures -%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $(3,392) $(3,823) 12.710/0 REVENUE SUPPORTED $44,737 $46,402 3.720/0
PERSONNEL: PERSONNEL:
Number of FTE positions .15 .06 N umber of FTE positions .95 .61
78
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: Charter & Council Administration
PROGRAM SUMMARY
The Chmiel' & Co~ncil Administration program of the Community Services
Department updates the City Code and takes minutes at City Council
meetings. The City Clerk updates the City Code as new ordinances are
passed, takes minutes at the City Council meetings and transcribes them
using a computer. .
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Ensure that historical documents, minutes and agendas, are available
through the Web site.
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: Licensing
PROGRAM SUMMARY
The Licensing program of the Community Services Department is
responsible for reviewing all applications for licenses and permits, issuing
and signing them.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Make applications and forms available on the Web site.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $2,000 $2,000 -% REVENUES: $7,100 $7,500 5.63%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 27,161 27,653 1.81 % Salaries/Wages/Benefits 13,253 13,518 2.00/0
Materials, Supplies & Services 3,074 3,746 21.86% Materials, Supplies & Services 1,619 2,395 47.94%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (17,000) (17,000) -0/0 Reimbursed Expenditures -%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $11,235 $12,399 10.360/0 REVENUE SUPPORTED $7,772 $8,413 8.25O!.J
PERSONNEL: PERSONNEL:
N umber of FTE positions 0.35 0.35 Number of FTE positions 0.15 0.2
79
COMMUNITY SERVICES - CITY CLERK
PROGRAM: Purchasing
FUND 101
PROGRAM SUMMARY
The Purchasing program of the Community Services Department provides
other depaliments with purchasing services. This program establishes
pricing for standard purchases, maintains inventory items and processes
purchase orders for the majority of city purchases.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Maintain best price for highest quality standard.
2. Encourage continued use of purchase requisitions.
FY 2005
Approved
Budget
REVENUES: $
EXPENDITURES:
Salaries/Wages/Benefits 13,283
Materials, Supplies & Services 2,457
Capital Outlay
Reimbursed Expenditures (7,500)
NET TAX AND GENERAL
REVENUE SUPPORTED $ 8,240
PERSONNEL:
Number of FTE positions
.25
FY 2006
Approved
Budget
$
13,528
1,960
(7,500)
$ 7,988
.20
Percent
Change
-%
1. 84 %
-20.21 %
-%
00/0
-3.050/0
COMMUNITY SERVICES - CITY CLERK
PROGRAM: Records Management
FUND 101
PROGRAM SUMMARY
The Records Management program of the Community Services Department
reviews City records to ensure that necessary documents are retained and
outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Complete revision of Records Retention Schedule
2. Continue to transfer permanent records to electronic storage and
integrate with the Web site.
3. Work with IT to establish procedures for the retention or disposal of e-
mails.
FY 2005
Approved
Budget
REVENUES:
$
EXPENDITURES:
Salaries/Wages/Benefits
19,558
Materials, Supplies & Services
2,355
Capital Outlay
Reimbursed Expenditures
(9,500)
NET TAX AND GENERAL
REVENUE SUPPORTED
$12,413
PERSONNEL:
Number of FTE positions
0.20
0.20
80
FY 2006
Approved
Budget
Percent
Change
$ -%
27,528 40.75%
8,516 261.6%
-%
(11,500) 21.05%
$25,544 97.730/0
COMMUNITY SERVICES
FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Comi11unity Services Department provides
supervision of elections, registers voters, and certifies election results. All
state and federal legislation is reviewed, judges are trained, equipment and
polling places are prepared. After elections ballots are counted and the
results cel1ified to the County and State of Minnesota. Throughout the year
citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Investigate alternative Polling Place locations for Precincts Two and
Seven.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ 9,001 $ 0 -100%
EXPENDITURES:
Salaries/Wages/Benefits 12,762 12,968 1.61 %
Materials, Supplies & Services 9,740 22,408 130.06%
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $13,501 $33,376 162.020;0
PERSONNEL:
N umber of FTE positions 0.15 0.15
8]
CITY OF HOPKINS - 2006 BUDGET
POLICE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Intergovernmental $ 294,085 $ 182,603 $ 181,542 $ 141,888 $ 164,000 $ 171,900 4.82% State grants
Licenses 93,331 82,878 92,559 88,105 88,275 89,900 1.84% Liquor licenses
Court Fines/Forfeitures 22,476 37,021 61,674 66,000 41,000 45,000 9.76%
Penalties 1,100 1,000
Current Service 35,955 38,855 52,956 27,750 41,400 41,400
Miscellaneous 14,507 7,780 10,323 9,150 9,300 9,500 2.15%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 2,118,855 2,164,867 2,348,403 2,251,662 2,271,167 2,407,717 6.01% Thirty nine full time employees
Fringe Benefits 575,004 624,985 640,592 641,487 625,416 685,716 9.64%
Materials, Supplies and Services
Professional & Technical Services 115,880 132,229 109,680 106,650 110,213 116,203 5.43% Prisoner Board, hiring, & consult.
Utilities and Maintenance 105,698 111,739 111,611 136,380 145,850 151,565 3.92% Veh. & equip. maint. & repair, te1e.
Operations 47,002 42,998 38,895 52,687 62,300 66,620 6.93% Training, advertising and misc.
City Support Services 554,818 463,963 491,204 494,767 460,360 510,433 10.88% Admin chrg, space alloc. & ins.
Supplies and Materials 117,046 120,189 119,498 130,456 133,060 145,690 9.49% Off. supp., uniforms & small equip.
Capital Outlay
Vehicles 8,287 28,400 -100.00% Heat team & Crime Prev vehicles
Office Furniture and Equipment 100,094 5,456 1,722 10,100 Computer software system
Equipment 61,580 9,581 50,000 50,000 1,800 -96.40%
Total Expenditures 3,795,979 3,666,425 3,871,186 3,872,376 3,886,766 4,095,844 5.38%
Reimbursed Expenditures (300,840) (306,752) (301,887) (302,000) (302,000) (302,000) Credit to Admin from police prog.
Net Total Expenditures 3,495,139 3,359,674 3,569,299 3,570,376 3,584,766 3,793,844 5.83%
Indirectly Funded Amount 3,034,785 3,010,537 3,170,245 3,236,383 3,240,791 3,435,144 6.00%
The Police Department. is made up of eleven programs. They are Administration, Patrol,
Heat Team, Reserves, Investigations, Metro Drug Task Force, Pawn Shop, Outreach,
Dispatch, Records and Receiption and Systems Information.
82
POLICE
FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Depal1ment provides 24-hour
staffing of police and supp0l1 services for delivery and supervision of
emergency and non-emergency services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Implement an afternoon/evening overlap patrol shift to address heavy
calls for service during those hours.
2. Continue to develop individual employee work plans to integrate
community policing goals.
3. Implement new city performance appraisal program for civilian
personnel.
4. Continue to seek grant funding.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $304,188 $313,088 2.9%
Materials, Supplies & Services 124,762 136,126 9.11%
Capital Outlay -%
Reimbursed Expenditures (302,000) (302,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $126,950 $147,134 15.9OI.J
PERSONNEL:
N umber of FTE positions 3.15 3.15
83
POLICE
FUND 101
PROGRAM: Patrol
PROGRAM SUMMARY
The Patrol program of the Police Department is responsible for patrolling the
residential and business areas to prevent and deter crime, respond to calls for
service, provide first response medical assistance and apprehend persons
responsible for crime. Work with citizens to improve the quality of life by
implementing effective prevention strategies to reduce crime and improve
traffic safety.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Develop two, year-long traffic projects to alleviate traffic concerns and
problems.
2. Utilize monies obtained from DWI forfeitures to fund special DWI
enforcement projects.
3. Participate in joint Chaplain program with Minnetonka Police.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$205,900 $219,900 6.8%
1,646,175 1,790,472 8.77%
423,882 43 1,251 1. 740/0
50,000 1,800 -96.1 %
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$1,914,157 $2,003,623 4.670/0
PERSONNEL:
Number of FTE positions
20.55
21.5
POLICE
PROGRAM: Heat Team
PROGRAM SUMMARY
The High-risk entry and tactics team (HEAT team) of the Hopkins Police
Depaliment is pali of a 5 city tactical consOliium that provides tactical and
rescue operations in situations posing a high-risk to civilians and/or
department personnel. The members of the consOliium train together and
provide suppOli during high-risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to review and update activation criteria and procedures.
2. Continue to maintain a strong working relationship with other
consOliium members.
FUND 101
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$- $- -0/0
$24,023 $36,567 52.22%
19,700 21,157 7.4%
20,000 0 -1 000/0
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$63,723
$57,724 -9.410;"
PERSONNEL:
Number of FTE positions
0.35
0.45
84
POLICE
FUND 101
PROGRAM: Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve program has been active for almost 40 years.
This vital unit provides civilian volunteers with exceptional training to assist
the police department with civic events, surveillance details, extra patrol and
other duties as necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to utilize trained Reserve personnel to respond to medical
emergencies and other calls for service.
2. Conduct recruitment processes to achieve 25 members.
3. Continue leadership training for Reserve Command Staff.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$ 800 $ 800 0%
37,945 27,565 -27.36%
12,877 12,683 -1.5%
-%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$50,022
$39,448 21.140/0
PERSONNEL:
N umber of FTE positions
0.25
0.25
POLICE
FUND 101
PROGRAM: Investigations
PROGRAM SUMMARY
The Investigations program of the Police Department conducts follow-up
investigations on criminal activity that has occurred in Hopkins. The
investigators interview, take statements from victims, suspects and
witnesses, prepare and execute search warrants relative to investigations and
present completed investigations to the County and City Attorneys for
charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Identity training oppOliunities for the investigation and prosecution
techniques regarding identity theft.
2. Continue the practice of rotating patrol officers into the investigator
position.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$87,100 $87,200 .110/0
$239,190 $255,327 6.75%
115,755 117,197 1.25%
10,100 -%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$267,845 $295,424
10.30/0
PERSONNEL:
N umber of FTE positions
2.9
2.85
85
POLICE
FUND 101
PROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi-jurisdictional unit that conducts
investigations of illegal drug activity by developing suspect information
from citizens, utilizing confidential informants, search warrants, surveillance
and other covert activities. The Hopkins Police Department provides one
investigator to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assign a police investigator to work with the Task Force.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$8,500 $8,500 0%
84,765 85,723 1.13%
9,045 9,114 .760/0
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$85,310
$86,337
1.20/0
PERSONNEL:
N umber of FTE positions
.95
.95
POLICE
FUND 101
PROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains
computerized records of pawnshop transactions as required by City
ordinance, check transactions for the presence of reported stolen property
and assist other depal1ments in recovering stolen property located in
Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Conduct at least one random inventory and compliance check at each
pawnshop.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$12,000 $12,000 0%
13,951 5,701 -59.14%
10,112 10,049 -.62%
-%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$12,063
$3,750 -68.910/0
PERSONNEL:
Number of FTE positions
0.25
0.10
86
POLICE
FUND 101
POLICE
PROGRAM: Outreach/Police Services Liaison
PROGRAM: Dispatch
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating
outreach and crime prevention programs in Hopkins. These programs
include Neighborhood Watch, National Night Out, Crime-free Multi-
housing, Neighborhood Officer, School Safety Patrol, public tours, safety
presentations and classroom instruction of Project Aleli. In addition, the
Police Services Liaison is responsible for the administration of the alarm
program, nuisance property program, providing training for liquor and
tobacco licensees, review and revision of various ordinances and grant
research, application and administration and is the staff liaison to SClP,
Reduce the Use and the Depot.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue bike helmet sales program.
2. Continue working with apartment complexes to obtain Crime Free
Multi-Housing certification.
3. Conduct liquor and tobacco compliance checks.
FUND 101
PROGRAM SUMMARY
The Dispatch program of the Police Depmiment receives, processes and
dispatches calls for service for Police, Fire, EMS and Public Works; operates
an E-911 Public Safety Answering Point (PSAP) that handles enquiries from
the public and other agencies, receives, enters, modifies and queries
information from a variety of information systems including computer-aided
dispatch (CAD), state, national and local databases, and operates a state of
the mi 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Provide relevant job related training for dispatchers.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change REVENUES:
REVENUES: $10,175 $10,300 1.23% EXPENDITURES:
Salaries/Wages/Benefits
EXPENDITURES:
Salaries/Wages/Benefits 51,863 52,863 1.88% Materials, Supplies & Services
Materials, Supplies & Services 24,559 25,070 2.080/0 Capital Outlay
Capital Outlay 8,400 0 -100% Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $74,647 $67,606 -9.430/0 REVENUE SUPPORTED
PERSONNEL: PERSONNEL:
N umber of FTE positions 0.85 0.85 Number of FTE positions
87
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$ 19,400 $ 20,000 3.09%
312,488 330,101 5.64%
77,894 91,866 17.94%
-%
-%
$370,982 $401,967 8.350/0
5 5
POLICE
FUND 101
PROGRAM: Records Management
PROGRAM SUMMARY
Assist the public, police personnel and other law enforcement agencies with
in-person, mail and telephone requests for service, documents or records;
enter, modify, query, and manage a variety of databases; process information
and generate state and federal mandated reports, transcribe and process
reports and correspondence and maintain records in accordance with state
and local guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Annual records retention purge.
2. Streamline records processing.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: -0/0
EXPENDITURES:
Salaries/Wages/Benefits $181,995 $196,133 7.770/0
Materials, Supplies & Services 23,553 22,369 -5.03%
Capital Outlay -%
Reimbursed Expenditures -0/0
NET TAX AND GENERAL
REVENUE SUPPORTED $205,548 $218,502 6.300/0
PERSONNEL:
Number ofFTE positions 3.25 3.4
POLICE
FUND 101
PROGRAM: Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the
supervision of the city's IT depmiment who oversees the maintenance of all
police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006.
1. Develop a preventive maintenance schedule for the computer systems.
2. Train an additional department employee as a backup "systems
administrator" for the computer and CAD systems.
3. Research and make recommendation for mobile computer replacements
due in 2007.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$ 100 $ 0 -1 000/0
-%
69,644 114,648 64.62%
-64.6%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$69,544 $114,648 64.680/0
PERSONNEL:
Number of FTE positions
2.0
o
88
CITY OF HOPKINS - 2006 BUDGET
FIRE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Licenses & Permits $ 1,230 $ 2,185 $ 4,450 $ 4,135 $ 15,000 $ 4,500 -70.00%
State Aid 65,013 79,403 101,852 81,500 79,000 99,500 25.95%
Federal Grant 24,283 7,594 70
County Grant 5,475
Current Service 6,160 10,295 11,602 4,100 2,600 2,600
Donations 1,279
Miscellaneous 2,394 2,000 2,000
72,403 116, 166 134,646 91,805 96,600 108,600 12.42%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 194,813 217,481 218,767 208,916 213,272 230,883 8.26% Full time emply & 37 fire fighters.
Fringe Benetits 114,911 131,707 16 1,3 18 139,436 122,560 155,716 27.05% Fire Relief Assoc. contrib. & benefits.
Materials, Supplies and Services
Professional & Technical Services 10,321 10,767 12,075 6,300 31,850 25,850 -18.84% Medical exams for fire fighters.
Utilities and Maintenance 21,919 38,867 27,745 32,990 38,150 38,150 Equip. & vehicle repair and maint.
Operations 40,521 37,103 42,149 61,375 54,775 56,925 3.93% Training and miscelaneous.
City SuppOli Services 156,335 99,683 76,952 80,784 80,872 75,737 -6.35% Space allocation and Insurance.
Supplies and Materials 46,0 17 56,833 56,132 57,150 64,590 72,785 12.69% Office supp., uniforms & small equip
Capital Outlay
Office Furniture and Equipment
Equipment 2,993 11,700 10,000 20,070 10,000 -100.00%
Total Expenditures 587,829 604,143 605,139 607,021 616,069 656,046 6.49%
Indirectly Funded Amount 515,426 487,977 470,492 515,216 519,469 547,446 5.39%
The Fire Depmiment is made up of three programs. They are Emergency
Medical Service, Fire Suppression and Fire Prevention.
89
FIRE
FUND 101
PROGRAM: Emergency Medical Services
PROGRAM SUMMARY
The Emergency Medical Services program of the Fire Department supports
the Police Department in managing responses to medical emergencies. The
Fire Depmiment responds to all life threatening situations and when there
are no police officers available to respond.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Work with the Police Depmiment to determine how the Fire
Department can better assist them in managing medical emergency
response.
2. Work with the Police Department to put together an analysis of
medical response in Hopkins and establish the level of service that
will be needed over the next 10 years and how that service will be
delivered.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$9,500 $12,000 26.320/0
$18,844 $22,812 21.06%
20,860 20,977 .56%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
31,789
5.250/0
30,204
PERSONNEL:
Number ofFTE positions
0.10
0.10
FIRE
FUND 101
PROGRAM: Fire Suppression
PROGRAM SUMMARY
The Fire Suppression program of the Fire Depmiment responds to all fire,
hazardous materials, special hazards and special rescue incidents in the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Implement change to fulltime chief position and monitor and make
changes if need.
2. Develop plan to recruit and retain firefighters with emphasis on
daytime responders.
3. Develop action steps and timelines to accomplish Long Range
Planning Goals. (IE. Hiring fulltime fire inspectors to help with
daytime response.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $62,500 $79,500 27.2%
EXPENDITURES:
Salaries/Wages/Benefits $231,254 $261,075 12.9%
Materials, Supplies & Services 226,142 224.501 -.73%
Capital Outlay 10,000 0 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $404,896 $404,896 16.30/0
PERSONNEL:
Number of FTE positions 0.40 0.30
90
FIRE
FUND 101
PROGRAM: Fire Prevention
PROGRAM SUMMARY
The Fire Prevention program of the Fire Department enforces the fire code,
reviews and inspects new construction, provides for public fire education
and files reports to the State Fire Marshal on depaliment activity, property
loss and injury or death due to fire emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Do an evaluation of the fire inspection program implemented in
2005 for effectiveness.
2. Continue with fire inspections through out the city with 90%
completion of buildings in Hopkins.
3. Increase public education to elderly and minorities with in the City
of Hopkins.
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Materials, Supplies & Services
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$24,600 $17,JOO -30.490/0
$85,734 $102,712 19.8%
23,235 23,970 3.16%
~ tl
"_0 ,0
-%
REVENUES:
EXPENDITURES:
Salaries/W ages/Benefi ts
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
$84,369
$109,582 29.880/0
PERSONNEL:
N umber of FTE positions
0.40
0.80
91
CITY OF HOPKINS - 2006 BUDGET
EMERGENCY PREPAREDNESS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change l-lighlights
Revenues
State Grant 5,083
Civil Defense Reimbursement $ $ $ 6,365 $ 3,500 $ 3,500 $ 4,000 14.29%
11,448 3,500 3,500 4,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 785 547 250 V olunteer fire fighters.
Materials, Supplies and Services
Professional and Technical 900
Utilities and Maintenance 1,004 5,193 3,508 4,800 2,735 2,855 4.39% Siren maintenance
Operations 1,289 616 2,777 1,400 1,475 1,700 15.25% Training and miscelaneous.
City Support Services 481 421 458 500 500 535 7.00% Insurance.
Supplies and Materials 174 10 400 200 -50.00% Office and general supplies
Capital Outlay
Equipment
Total Expenditures 2,774 7,189 8,189 6,960 5,110 5,290 3.52%
Indirectly Funded Amount 2,774 7,189 (3,259) 3,460 1,610 1,290 -19.88%
The Emergency Preparedness Department plans for both natural
and manmade disasters.
92
EMERGENCY PREPAREDNESS
FUND 101
PROGRAM: Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with
preparedness, mitigation, response, and recovery from natural and
technological disasters including acts of terrorism. The emergency
preparedness program is designed to provide training for all employees
through paltnerships with the Federal Emergency Management Agency,
Minnesota Division of Emergency Management, and Hennepin County
Emergency Preparedness. Training is accomplished through mock drills and
simulated emergency situations, along with specialized training.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006.
1. Update City's Emergency Plan with new locations, phone numbers and
radio system information.
2. Do Public education on Disaster Awareness.
3. Continue warning siren replacement program.
4. Deve}op a tabletop scenario for all depattment heads and city council.
~s
FY 2005 FY 2006 i$l
Approved Approved Percent Ili
'"
Budget Budget Change \Ii
REVENUES: $3,500 $4,000 14.29%
EXPENDITURES:
Salaries/Wages/Benefits $ $ 0/0
Materials, Supplies & Services 5,110 5,290 3.52%
Capital Outlay -%
NET TAX AND GENERAL
REVENUE SUPPORTED $1,610 $1,290 -19.880/0
PERSONNEL:
Number ofFTE positions
93
CITY OF HOPKINS - 2006 BUDGET
PUBLIC WORKS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Licenses and Pcrmits $ 9,005 $ 6,290 $ 11,370 $ 5,000 $ 3,700 $ 5,500 48.65%
In tergovernmen tal 15,000 116,208 118,283 116,000 116,000 116,000
Charges for Services 3,285 9,571 3,495 3,400 5,200 4,650 -10.58%
Other Miscellaneous 430 III 1,888 1,250 450 450
Sales of Fixed Assets 9,642 300
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 1,060,228 1,051,648 1,029,856 1,043,111 1,101,357 1,057,091 -4.02% 20 fulll time employees
Fringe Benefits 321,872 361,436 319,070 347,010 347,138 347,633 0.14%
Materials, Supplies and Services
Professional & Technical Services 101,903 24,326 105,463 104,470 138,600 166,850 20.38% Striping, sidewalks, seal coating
Utilities and Maintenance 306,879 339,051 347,088 352,071 391,650 376,850 -3.78% Equip maint., ~ele, heat & elec
Operations (394) 10,618 ( 4)$17) 15,146 22,500 28,300 25.78% Print, advertise, training and misc.
City Supp0l1 Services 194,880 122,593 123,144 129,436 123,255 146,082 18.52% Insurance, space & occupancy
Supplies and Materials 205,198 193,875 197,177 207,200 239,250 240,700 0.61% Office supplies & small equipment
Capital Outlay
Buildings & Improvements 7,700 5,000 -35.06%
Office Furniture and Equipment 100
Equipment 4,924 849 32,975 1,500 26,500 30,600 15.47% Skid loader
Total Expenditures 2,195,589 2,104,394 2,149,896 2,199,944 2,397,950 2,399,106 0.05%
Reimbursed Expenditures ( 485.345) (472.296) (506.028) (522.248) (522.248) (522.254 ) 0.00% admin., street and equip charges
Net Total Expenditures 1,710,244 1,632,098 1,643,868 1,677,696 1,875,702 1,876,852 0.06%
Indirectly Funded Amount 1,682,524 1,499,918 1,499,190 1,551,746 1,750,352 1,750,252 -0.01%
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration., Engineering, Streets, Snow Removal, Parks and Tree Service
94
PUBLIC WORKS
FUND 101
PROGRAM: Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the maintenance and repair of all City Buildings. The Public Works
Buildings Budget covers the entire Public Works Complex. These Buildings
and Equipment are maintained by.in house maintenance personnel and the
Custodial Duties by a Contract Cleaner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Maintain PW building to assure a safe and comfoliable environment for
all City employees at the lowest cost to the taxpayer.
PUBLIC WORKS
FUND 101
PROGRAM: Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides
maintenance and repair of all City vehicles and equipment. Equipment
Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and
equipment. It is the goal of Equipment Services to provide a quality and cost
effective service to all cities departments for all their equipment needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue aggressive maintenance and repair of all city equipment.
FY 2005 FY 2006
FY 2005 FY 2006 Approved Approved Percent
Approved Approved Percent Budget Budget Change
Budget Budget Change
EXPENDITURES: REVENUES: $ 200 $ 200 00/0
Salaries/Wages/Benefits $30,685 $29,029 -5.4%
EXPENDITURES:
Materials, Supplies & Services 57,518 71 ,299 23.96% Salaries/Wages/Benefits 159,878 162,903 1.890/0
Capital Outlay 2,700 0 -1 00% Materials, Supplies & Services 11,966 15,612 30.47%
Reimbursed Expenditures (67,250) (67,250) 00/0 Capital Outlay 3,500 3,600 2.860/0
NET TAX AND GENERAL Reimbursed Expenditures ( 140,806) (140,810) 0%
REVENUE SUPPORTED $23,653 $33,078 39.850/0
NET TAX AND GENERAL
PERSONNEL: REVENUE SUPPORTED $34,338 $41,105 19. 71 o~
N umber of FTE positions 0.7 0.4
PERSONNEL:
Number ofFTE positions 2.30 2.35
95
PUBLIC WORKS
FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The. Administration program of the Public Works Department provides
administrative direction, control and suppOli by the Public Works Director,
reception and clerical for the following Public Works Depaximent divisions:
Engineering Services; Building Services; Equipment Services; Parks and
Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse
Collection; Recycling and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Complete Shady Oak Road improvement planning and coordination
with affected commercial businesses and residential areas.
2. Continue to analyze and respond to oppOliunities to improve service
quality and efficiency.
3. Complete construction of Excelsior Boulevard Phase III Landscape
Improvements
4. Respond to increased facility maintenance needs and protect City
investment in new facilities.
EXPENDITURES:
Salaries/Wages/Benefits
FY 2005 FY 2006
Approved Approved
Budget Budget
$142,860 $142,073
15,993 18,645
16.58%
Percent
Change
-.55%
Materials, Supplies & Services
Capital Outlay
-0/0
Reimbursed Expenditures
(145,608) (145,610)
00/0
NET TAX AND GENERAL
REVENUE SUPPORTED
$13,245 $15,108
14.070/0
PERSONNEL:
Number ofFTE positions
1.34
1.4
PUBLIC WORKS
FUND 101
PROGRAM: Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides
engineering services for the City. The Engineering Division provides
drafting, surveying, layout, design and other engineering services for the
City, as well as maintenance and updating of base maps, as-builts, and other
miscellaneous map updating projects. This division also acts as the primary
liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to develop utility maps in digitized format and apply to GIS
program.
2. Continue field survey and inventory of utility system for GIS
application.
3. Update the City's Pavement Management database.
4. Oversee implementation of the City's Capital Improvement Plan.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ 3,500 $ 5,300 51.43%
EXPENDITURES:
Salaries/Wages/Benefits 148,472 148,362 -.07%
Materials, Supplies & Services 28,050 44,138 57.35 %
Capital Outlay -%
Reimbursed Expenditures (60,000) (60,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $113,022 $127,200 12.540/0
PERSONNEL:
Number ofFTE positions 1.77 1.77
96
PUBLIC WORKS
FUND 101
PROGRAM: Streets and Alleys
PROGRAM SUMMARY
The Streets and Alleys program of the Public Works Department provides
maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots
(including parking ramp) within the City for convenient day-to-day use. Also
provides street lighting, traffic signs and signals, and sidewalk repair.
Maintenance includes activities such as sweeping, patching, seal coating and
curb repair. Major maintenance is scheduled on a 6 year, maintenance
district rotation basis. Routine mill/patching/paving is accomplished
throughout the City during the SUlllmer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Street maintenance utilizing pavement management support information
that includes prep seal coat areas and contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three
weeks, residential sweeping (spring, summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic
controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and
streetlight painting.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $118,950 $118,700 -.210/0
EXPENDITURES:
Salaries/Wages/Benefits 359,436 350,436 -2.590/0
Materials, Supplies & Services 537,810 516,765 -3.91%
Capital Outlay 18,000 15,000 -16.67%
Reimbursed Expenditures (108,584) (108,584) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $688,046 $654,917 -4.820/0
PERSONNEL:
Number of FTE Dositions 4.74 4.74
97
PUBLIC WORKS
FUND 101
PROGRAM: Snow & Ice Removal
PROGRAM SUMMARY .
The Snow & Ice Removal program of the Public Works Department provides
snow and ice control services of 55 miles of streets, 33 miles of alleys and 9
parking lots (including parking ramp) and economic development properties
within the city for convenient day-to-day use, and to provide safe travel and
parking conditions.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ 500 $ 0 -1000/0
!1i
EXPENDITURES:
Salaries/Wages/Benefits 83,616 83,964 .42%
Materials, Supplies & Services 39,921 44,086 10.43%
Capital Outlay 2,000 -0/0
NET TAX AND GENERAL
REVENUE SUPPORTED $123,037 $130,050 5.7%)
PERSONNEL:
Number ofFTE positions 1.26 1.01
98
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Complete plowing/sanding operations of all city streets, alleys, parking
lots and parking ramp with 10 hours.
2. Complete snow removal operations in downtown areas/ramp/parking
lots in efficient manner to meet parking/traffic flow demands.
3. Secure permanent snow dumpsites to meet our needs.
4. Utilize snow emergency policy to maximize safety and snow removal
efforts, while minimizing resident conflicts.
PUBLIC WORKS
FUND 101
PROGRAM: Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks program of the Public Works Depaliment provides for the
maintenance of developed parks and grounds adjacent to public buildings
and right-of-ways, including, seeding, fertilizing and mowing of grass,
maintenance of all athletic fields and general playgrounds and maintenance
of Shady Oak Beach. Maintenance of Co. Rd 3 median flowers and
irrigation is provided. Maintenance of picnic facilities and trails, trash and
rubbish removal from parks is also included. Open skating and hockey areas
are included. Open skating and hockey areas are provided from Deceillber
through February for outdoor recreational purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue grounds maintenance of all parks including Shady Oak Beach,
City Hall, 4 well houses, Public Works garage and all other City owned
right-of-way.
2. Provide open skating and hockey at the following parks: Valley, Harley
Hopkins, Oakes, Central; open skating only at Hilltop, Interlachen and
Burnes.
3. Expand Excelsior Boulevard landscaping; begin maintenance activities
(mowing, irrigation, snow removal).
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $2,100 $2,300 9.52%
EXPENDITURES:
Salaries/Wages/Benefits $397,924 $366,949 -7.78%
Materials, Supplies & 156,810 162,657 3.73%
Capital Outlay 8,500 13,000 52.940/0
NET TAX AND
REVENUE SUPPORTED $561,134 $540,306 -3.710/0
PERSONNEL:
Number of FTE positions 5.66 5.07
99
PUBLIC WORKS
FUND 101
PROGRAM: Tree Maintenance & Forestry
PROGRAM SUMMARY
The Tree Service program of the Public Works Depatiment provides for the
maintenance of all trees. Through the utilization of aboriculture practices,
all trees on public propeliy will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest
along with providing safe passage for pedestrian and vehicular traffic.
Through utilization of tree inspectors residents will be consulted on tree
related problems and advised to the solutions. Reforestation of the urban
forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2006
3. Remove all diseased, dead, dying trees on public propeliy.
4. Provide for prompt customer service on requests for trimming and tree
consultation.
FY 2005 FY 2006
Proposed Approved Percent
Budget Budget Change
REVENUES: $ 100 . $100 00/0
EXPENDITURES:
Salaries/Wages/Benefits 125,290 $121,008 -3.42%
Materials, Supplies & 67,187 85,581 27.380/0
Capital Outlay 1,500 2,500 33.33%
NET TAX AND
REVENUE SUPPORTED $193,877 $208,489 7.54%)
PERSONNEL:
Number of FTE positions 1.92 1.86
Actual Actual Actual Actual Budget
SELECTED WORK INDICA TORS 2002 2003 2004 2005 2006
Number of diseased trees removed on
private property 66 73 274 146 125
Number of trees removed on public propertv 81 93 182 137 90
Number of trees planted 40 41 100 74 75
Number of trees trimmed 150 150 50 50 100
Number of irrigated acres mowed on a 20-
week arowinq season 850 850 900 950 950
Number of non-irrigated acres mowed on a
20-week qrowing season 1,890 1,890 1,900 2,000 2,000
Number of acres fertilized a year 180 180 180 180 180
Number of acres sprayed for broad leaf
weed control 240 240 250 100 250
Number of acres over seeded and aerated 130 130 130 25 130
Number of times temporary rinks are
installed/removed 4 4 2 2 0
Number of times 11 ice rinks are
resurfaced/cleared of snow 78 78 66 55 77
Number of times 7 primary ball fields are
Iprepared for plav 100 100 100 100 100
Number of times secondary ball fields are
prepared for plav 30 30 30 30 30
Number of times soccer/football fields are
prepared for play 56 56 56 40 40
Number of times playground equipment is
checked for safety and repair 12 12 12 0 12
Number of times tennis courts are checked
and repaired 4 4 4 4 4
Number of times swimming area is
maintained, including set up and
winterization 14 7 7 7 7
Number of times park garbage is picked up
fall parks 1 time) 40 40 40 40 40
Number of times sidewalks cleared of snow
and ice 16 16 16 12 16
Number of times trails are maintained 5 4 4 4 4
Number of times park buildings are cleaned
and/or repaired 18 18 16 16 16
Number of weed notices issued 30 30 120 76 75
100
CITY OF HOPKINS - 2006 BUDGET
RECREA TION BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revcnue and Expcnditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenucs
Miscellaneous $ $ 25 $ 100 $ 25 $ $
Expenditures
Salaries, Wages and Benefits
Salarics and Wages 72,966 56,53 I 35,241 47,295 53,628 53,879 0.47% Part-time employees
Fringe Benefits 10,394 5,816 2,651 4,860 5,467 6,126 12.05%
Materials, Supplies and Services
Operations 157,414 155,139 147,980 149,780 149,800 152,850 2.04% Reimb. to Minnetonka Recreation.
Supplies and Materials 2,444 229 3,385 300 3,500 2,700 -22.86%
Capital Outlay
Improvements Othcr than B1dg 86,186 5,000
Transfer Out 36, I 86
Total Expenditures 365,590 217,714 189,257 207,235 212,395 215,555 1.49%
Indirectly Fundcd Amount 365,590 2 I 7,689 189,157 207,2 I 0 212,395 215,555 1.49%
The Recreation departmcnt is made up of fivc main programs. They are
Playground, Ice Rink, Park serviccs, Joint Rccreation and Skate Park.
101
RECREATION
FUND 101
PROGRAM: Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 13
locations throughout the both the city of Hopkins and Minnetonka.
Activities include outdoor games, arts and crafts, the playground program
play mobile, a tiny tots program, a summer adventure club, and several field
trips. The summer concludes with a carnival attended by children from all
the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To develop, promote and provide quality recreational oppOliunities in
anticipation of and in response to the needs and interests of the
Hopkins-Minnetonka community.
RECREATION
FUND 101
PROGRAM: Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 16 locations throughout
Hopkins and Minnetonka. Each site is staffed with rink attendants from
mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for both general skating, hockey and broomball.
Approximately 50 staff are hired and trained to supervise the outdoor ice
rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To provide quality customer service and facilities to ice rink users.
FY 2005 FY 2006
Approved Approved Percent
FY 2005 FY 2006 Budget Budget Change
Approved Approved Percent
Budget Budget Change REVENUES: $ $ -%
REVENUES: $ $ -% EXPENDITURES:
Salaries/Wages/Benefits $13,345 $13,320 -.19%
EXPENDITURES:
Salaries/Wages/Benefits $30,965 $31,000 .11% Materials, Supplies & Services -%
Materials, Supplies & Services -% Capital Outlay -%
Capital Outlay -% Reimbursed Expenditures -%
Reimbursed Expenditures -% NET TAX AND GENERAL
REVENUE SUPPORTED $13,345 $13,320 -.190/0
NET TAX AND GENERAL
REVENUE SUPPORTED $30,965 $31,000 .11 0;6 PERSONNEL:
N umber of Pati-time positions 1.5 1.5
PERSONNEL:
N umber of Pali-time positions 1.5 1.5
102
RECREATION
PROGRAM: Park Service
FUND 101
PROGRAM SUMMARY
The Recreation Depatiment hires and trains attendants to supervise park
services at both Burnes and Valley Parks. Attendants manage picnic
reservations, maintain restroom facilities, provide recreational equipment
and keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To provide quality customer service and facilities to park users.
FY 2005
Approved
Budget
REVENUES:
$
EXPENDITURES:
Salaries/Wages/Benefits
10,875
Materials, Supplies & Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
$10,875
PERSONNEL:
N umber of Pati-time positions
.5
FY 2006
Approved
Budget
Percent
Change
$
11,165
2.67%
$11,165 2.670/0
.5
RECREATION
FUND 101
PROGRAM: Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division.
Youth classes are offered in over 15 areas of interest including tennis, golf,
swimming, and ice-skating lessons and ball skills programs. Youth sports
leagues are offered in basketball and soccer. Adult classes are offered in
several area of interest, and team sports are offered in soccer, softball,
basketball, volleyball, hockey, broomball and football. In addition, the joint
recreation division oversees the operation of Shady Oak Beach, attended by
over 40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To develop, promote and provide quality recreational opportunities in
anticipation of and in response to the needs and interest of the Hopkins-
Minnetonka community.
FY 2005
Approved
Budget
FY 2006
Approved
Budget
Percent
Change
REVENUES:
$
$
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
152,500
2.01%
149,500
NET TAX AND GENERAL
REVENUE SUPPORTED
$149,500 $152,500 2.010/0
PERSONNEL:
Number of Pati-time positions
3.25
3.25
103
SKATEPARK
FUND 101
PROGRAM: Overpass Skate Park
PROGRAM SUMMARY
The Skate Park program provides skate boarders, bikers, and inline skate
athletes 10 years of age or older, with a safe, fun and challenging place to
improve their skills. The skate park is open up to seven days a week during
the summer months of the year. When school is in session the park is open
on weekends only as weather permits.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To operate the park under a contractual operating agreement.
2. To operate the park with favorable fees for resident and community
patiners.
3. To increase the number of Hopkins resident users and patineI'
community (Minnetonka and St. Louis Park) resident users.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ 0 $ 0 0%
EXPENDITURES:
Salaries/Wages/Benefits 3,910 $ 4,520 15.6%
Materials, Supplies & Services 3,800 3,050 -19.74%
Capital Outlay 0 0 0%
Reimbursed Expenditures 0 0 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (7,710) $ (7,570) 1.820/0
PERSONNEL:
Number ofFTE positions 0.05
104
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CITY OF HOPKINS - 2006 BUDGET
PLANNING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2003 2004 2005 2005 2006 Change Highlights
Revenues
Permits and Licenses $ 1,978 $ 2,055 $ 1,600 $ 1,500 $ 1,600 6.67%
Charges for Services 5,993 22,198 2,500 4,500 5,500 22.22%
Miscellaneous 767 #DIV/O!
Total Revenues 7,971 25,020 4,100 6,000 7,100 18.33%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 71,848 70,929 68,614 71,360 72,767 1.97% One full time employee
Fringe Benefits 17,737 17,403 18,033 18,740 17,505 -6.59%
Materials, Supplies and Services
Professional & Technical Services 733 14,945 650 3,200 3,200 Planning consulting and legal advise.
Utilities and Maintenance 776 212 425 775 775 Yehicle maintenance and telephone
Operations 3,553 6,057 3,595 8,840 11,470 29.75% Post., print, advertise, train, & misc.
City Support Services 2,893 2,974 2,764 3,034 3,121 2.87% Space and occupancy, insurance
Supplies and Materials 1,613 1,688 1,340 1,900 5,600 194.74% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment #DIV/O!
Total Expenditures 99,153 114,209 95,421 107,849 114,438 6.11%
Reimbursed Expenditures (18,778) ( 18,778) ( 18,778) ( 18,780) 0.01%
Net Total Expenditures 99,153 95,431 76,643 89,071 95,658 7.40%
Indirectly Funded Amount 91 ,182 70,411 72,543 83,071 88,558 6.61%
~ department is made up of three programs. They are Zoning Activities
~nt, Sign & Fence Permits and Miscellaneous Planning. The Community
t program has been moved to the Economic Development fund.
105
PLANNING
FUND 101
PLANNING
FUND 101
PROGRAM: Zoning Activities & Enforcement
PROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Zoning Activities & Enforcement program of the Planning &
Community Depmiment provides administration and enforcement of locally
approved Zoning Ordinance and Comprehensive Plan.
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning & Economic
Development Department provides administration and inspection of signs
and fences.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Rezone East End
2. Implement East End Overlay District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Process permit requests timely and expedient manner
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Bud get Budget Change
REVENUES: $4,500 $5,500 22.20/0 REVENUES: $1,500 $1,600 6.67%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $56,953 $56,884 -.12% Salaries/Wages/Benefits $7,936 $7,828 -1.36%
Materials, Supplies & Services 14,399 20,804 44.480/0 Materials, Supplies & Services 1,450 1,460 .66%
Capital Outlay -% Capital Outlay 271 271 %
Reimbursed Expenditures (18,778) (18,780) .010/0 Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $48,074 $53,408 11.09010 REVENUE SUPPORTED $7,886 $7,688 -2.520/0
PERSONNEL: PERSONNEL:
Number of FIE positions 0.75 0.75 Number of FTE positions 0.10 0.10
106
PLANNING & COMMUNITY DEVELOPMENT
FUND 101
PROGRAM: Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning & Community
Depmiment prepares various planning documents and repOlis necessary to
ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Amend Comprehensive Plan/Zoning Ordinance to reflect the results of
the East End Land Use and Market Study.
2. Provide staff assistance to Planning Commission.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: -%
EXPENDITURES:
Salaries/Wages/Benefits $25,211 $25,560 1.38%
Materials, Supplies & Services 1,900 1,903 .15%
Capital Outlay -%
Reimbursed Expenditures -0/0
NET TAX AND GENERAL
REVENUE SUPPORTED $27,111 $27,463 1.30/0
PERSONNEL:
N umber of FTE positions 0.35 0.35
107
CITY OF HOPKINS - 2006 BUDGET
STATE CHEMICAL ASSESSMENT BUDGET Special Revenue Fund 203
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Intergovernmental $ 54,146 $ 59,484 $ 33,899 $ 88,523 $ 45,000 $ 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 26,918 32,089 18,905 28,715 24,800 22,961 -7.42% Part-time fire fighters
Materials, Supplies and Services
Professional & Technical Services 3,835 5 2,655 2,500 100 -96.00% Weekend cleaning service
Utilities and Maintenance 2,212 2,693 2,293 2,510 4,540 2,650 -41.63% Equip maint., telephone, heat & ekc.
Operations 16,428 11,748 1,691 3,600 4,500 6,500 44.44 % Training and miscelaneous
City SUppOli Services 2,528 3,605 3,486 3,611 660 3,632 450.33% Insurance & audit
Supplies and Materials 12,998 6,625 14,068 22,405 5,000 6,157 23.14% Ofnce supplies and small equipment
Capital Outlay
Other Equipment 25,027 3,000 3,000
Total Expenditures 64,919 56,760 40,449 88,523 45,000 45,000 0.00%
Excess (deficiency) of revenue over
expenditures (10)73 ) 2,724 (6,550) (0)
Ending Fund Balance 13,981 16,705 10,156 10,156 10,156 10,155
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
108
CHEMICAL ASSESSMENT TEAM
FUND 203
PROGRAM: State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency
response for assessment of chemical hazards for the State of Minnesota and
maintenance of state owned equipment for emergency response and training
of personnel. Responding as requested by the State Duty Officer to the
counties of Hennepin, Scott, Carver, McLeod and Renville. The State of
Minnesota will reimburse the City for up to $45,000 per year for the training
of personnel, maintenance of equipment, and purchase of supplies and
equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. To bring all Team Members from a Technician Level to a the highest level
attainable, Specialist.
2. To heighten Team awareness in CBRNE (Chemical, Biological,
Radiological, Nuclear, Explosives) and WMD (Weapons of Mass
Destruction).
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $45,000 $45,000 0%
EXPENDITURES:
Salaries/Wages/Benefits $24,800 $22,961 -7.42%
Materials, Supplies & Services 17,200 19,039 10.69%
Capital Outlay 3,000 3,000 0%
NET SOURCE (USE) OF
FUND BALANCE $ $ _0/0
PERSONNEL:
Number ofFTE positions
109
CITY OF HOPKINS - 2006 BUDGET
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET Special Revenue Fund 204
Revenues and Expenditures
Projected Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Property Taxes $ 93,669 $ 101,437 $ 814 $ 14,500 $ 68,900 $ 14,000 -79.68% HRA levy
Intergovernmental 200,000 424,969 166,250 Livable Community grant - no projects for 2005
Interest earnings 36,131 49,342 21,604 21,000 20,000 20,000 Interest earnings on cash balance
Charges for services 89,988 12,056 10,511 46,000 15,000 45,000 200.00%
Miscellaneous 236,856 45,643 19,615 10,000 12,000 -100.00%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 89,927 115,435 107,412 99,600 103,574 109,198 5.43% Two and a half full time employees
Fringe Benefits 44,554 32,035 29,611 26,784 28,411 29,037 2.20%
Materials, Supplies and Services
Professional & Technical Services 31,446 484,763 195,262 31,350 40,620 42,950 5.74% Development consulting and legal
Utilities and Maintenance 255 154 166 230 380 450 18.42% Equipment maintenance and telph.
Operations 59,466 6,872 3,059 3,250 11,645 10,625 -8.76% Training and miscelaneous
City Support Services 29,696 49,206 36,410 36,522 34,046 36,557 7.38% Admin. fee, occupancy and ins.
Supplies and Materials 2,135 2,313 1,346 1,825 4,200 3,800 -9.52% Office supplies and small equip
Capital Outlay
Land Acquisition 412,517
Other Improvements 359,670
Equipment Allocation 1,670 1,623 792 794 794 891 12.22% Computer & equip replacement
Total Expenditures 1,031,336 692,402 374,058 200,355 223,670 233,508 4.40%
Reimbursed Expenditures (46,500) (67,846) (37,500) (37,500) (37,500) (37,500) Cost to TIF districts for direct time.
Net Total Expenditures 984,836 624,557 336,558 162,855 186,170 196,008 5.28%
Operating Transfer In (Out) (61,000) (61,000) (61,000) (61,000) (61,000) (61,000) Transfer to Art Center
Excess (deficiency) of Revenues over
Expenditures (389,192) (52,111) (178,764) (132,355) (131,270) ( 178,008) 35.60%
Ending Fund Balance 3,061,568 3,009,457 2,882,804 2,877,102 2,751,534 2,699,094 -1.91 %
The Economic Development Fund was established to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
110
ECONOMIC AND COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Project Development and Coordination
PROGRAM SUMMARY
Undertake miscellaneous development actIvItIes not directly funded by
specific project district budgets.. Administer the Economic Development
funds. Meet with developers, property owners and business tenants to
review possible redevelopment/development activities. Explore alternative
methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Monitor income/expenditure of Economic Development fund.
2. Prepare program budget.
3. Facilitate redevelopment projects as directed by the City Council.
ECONOMIC AND COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Tax Increment Financing Program
PROGRAM SUMMARY
UndeIiake miscellaneous development actIVItIes funded through tax
, increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $98,900 $94,000 -4.95% REVENUES:
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $55,474 $57,159 3.040/0 Salaries/Wages/Benefits
Materials, Supplies & 57,662 60,648 5.18% Materials, Supplies & Services
Services
Capital Outlay
Capital Outlay -%
Reimbursed Expenditures
Operating Transfer Out 61,000 61,000 00/0
NET USE
NET USE (SOURCE) OF FUND BALANCE
OF FUND BALANCE $75,236 $84,807 12.720/0
PERSONNEL:
PERSONNEL: N umber of FTE positions
N umber of FTE positions .75 .70
FY 2005
Approved
Budget
FY 2006
Approved
Budget
Percent
Change
$
$
-%
$43,348
$45,886
5.85%
21,791
22,213
1.94%
-%
(37,500)
(37,500)
0%
$27,639
10.710/0
$30,599
.50 .50
111
ECONOMIC & COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Economic
Development Depatiment prepares various planning documents and repolis
necessary to ensure orderly development/redevelopment of City.
Administration of overall economic development process. Preparation and
administration of annual CDBG program with Hennepin County.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Commencement Council-approveq goals and objectives.
2. Continue liaison role for City between both HBCA and Twin West
Chamber.
3. Work with Marketing Task Force to develop and implement community
marketing plan.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$2,000 $0 -I 00%
$33,163 $35, 190 6.110/0
11,983 12,412 3.58%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials~ Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET USE OF FUND
BALANCE
$43,146
$47,602
10.33%
PERSONNEL:
Number ofFTE positions
0.40
0.40
t;
~
112
CITY OF HOPKINS - 2006 BUDGET
REAL ESTATE PURCHASES AND SALES BUDGET Special Revenue Fund 205
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Miscellaneous $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ 3,700 Right of way fees
Interest 2,013 1,569 2,039 2,400 2,000 2,100 5.00% Interest camings
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Utilites & Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment Allocation
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Net Revenues 5,713 5,269 5,739 6,100 5,700 5,800 1.75%
Ending Fund Balance 60,705 65,974 71,713 77,813 83,513 83,613 0.12%
ate Purchases and Sales fund records the acquisition and dispositon
operties with the proceeds used to improve city buildings.
113
REAL ESTATE PURCHASES AND SALES FUND
FUND 205
PROGRAM: Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $5,700 $5,800 1.750/0
EXPENDITURES:
Salaries/Wages/Benefits $ - $ - -%
Materials, Supplies & Services -%
Capital Outlay -0/0
Reimbursed Expenditures -0/0
NET SOURCE
OF FUND BALANCE $5,700 $5,800 1. 7 50/0
PERSONNEL:
Number of FTE positions 0 0
114
CITY OF HOPKINS - 2006 BUDGET
PARA TRANSIT BUDGET Special Revenue Fund 212
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
State Grant $ 100,077 $ 95,261 $ 93,990 $ 94,000 $ 104,684 $ 96,067 -8.23% Grant from Met Council
Paratransit Fares 15,342 18,498 14,184 16,000 28,000 24,000 -14.29%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 8,116 11,083 12,551 12,140 12,622 13,006 3.04% One quarter full time employees
Fringe Benefits 3,933 2,533 2,054 2,474 3,215 2,931 -8.83%
Materials, Supplies and Services
Professional & Technical Services 103,319 107,027 107,459 107,500 116,684 112,475 -3.61 % Transport. provider, audit & legal
Utilites & Maintenance 511 557 46 50 Phones
Operations 15 21 101 20 720 220 -69.44% Postage, advertising and training.
City Support Services 4,412 4,137 288 360 360 385 7.00% Insurance, space & admin fees
Total Expenditures 120,306 125,358 122,500 122,544 133,601 129,017 -3.43%
Transfer In from general funds (5,563) (11,600) (15,648) (11,500) (11,499) (8,950) -22.17% Transfer in from the general fund.
Indirectly Funded Amount 1,321 (1,044) 10,582 0 -100.00%
Ending Fund Balance 1,321 277 10,859 10,860 0.00%
The Para Transit fund accounts for the receipt of grants and rider fees
and the expenditures for the Hop-A-Ride program.
115
PARATRANSIT
FUND 212
PROGRAM: Hop-A-Ride
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a shared
ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Solicit bids for future service.
2. Provide service within budget constraints.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $144,183 $129,017 -10.520/0
EXPENDITURES:
Salaries/Wages/Benefits $15,837 $15,937 .63%
Materials, Supplies & Services 117,764 113,080 -3.98%
Capital Outlay -%
Reimbursed Expenditures -%
NET SOURCE (USE) OF
FUND BALANCE 10,582 0 _0/0
PERSONNEL:
Number ofFTE positions .2 .2
116
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CITY OF HOPKINS
CITY OF HOPKINS - 2006 BUDGET
HOUSING REHABILITATION BUDGET Special Revenue Fund 213
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Intergovernmental $ $ 5,775 $ 5,775 S $ $
Assessment Fees
Interest Earnings 37,943 24,722 22,774 28,000 32,000 28,000 -12.50%
Miscellaneous 160 210 84 100 100 100
Bond Proceeds
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 58,615 44,939 38,543 43,436 44,871 46,563 3.77% One three quarter time
Fringe Benefits 16,121 11,745 11,638 11,426 13,001 12,196 -6.19%
Materials, Supplies and Services
Professional & Technical Services 3,220 4,773 5,096 2,325 4,470 3,920 -12.30% Legal, Audit, and consulting
Utilities and Maintenance 39 29 5 300 -100.00% Telephone
Operations 2,612 1,084 513 2,265 6,557 6,340 -3.31 % Post., print, adver., train., misc.
City Support Services 15,675 17,846 18,160 18,075 18,075 18,262 1.03% Space & occup., admin., insur.
Supplies and Materials 1,765 1,207 1,370 1,185 1,430 1,450 1.40% Office supplies and small equip.
Capital Outlay
Improvements 38,022 Patio Homes and Valley View
Office Furniture and Equipment
Equipment Allocation 879 812 396 394 397 445 12.09% Computer and equipment aIloc.
Total Expenditures 98,926 120,456 75,720 79, 1 06 89,101 89,176 0.08%
Excess (deficiency) of Revenues
over Expenditures (60,823) (89,749) (47,087) (51,006) (57,001) (61,076) 7.15%
Ending Fund Balance 1,224,843 1,135,094 1,177,756 1,126,750 1,120,755 1,065,675 -4.91%
The Housing Rehabilition fund accounts for funds received from past grants. The funds
are used for administration of the housing rehabilitation programs.
117
HOUSING REHAB
FUND 213
HOUSING REHAB
FUND 213
PROGRAM: Special Projects
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City
propeliy owners and residents. Staff support of housing programs such as 1 st
Time Home Buyer MOligage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program.
PROGRAM SUMMARY
Coordinate bi-monthly meetings of the Hopkins ApaIiment Managers
Association. Serve as the City representative on the Hopkins Family
Resource Center Board of Directors and other community committees and
collaborative effOlis.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006:
1. Continue promotion and support of various housing programs.
2. Investigate funding for East End Redevelopment including Livable
Communities Demonstration Account.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006:
1. Continue to promote City of Hopkins vision statement goals and
objectives through collaborative efforts with outside groups/agencies.
FY 2005 FY 2006 FY 2004 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $ $ -% REVENUES: $100 $100 0%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $26,202 $25,863 -1.29% Salaries/Wages/Benefits $11,875 $12,343 3.94%
Materials, Supplies & Services 15,590 15,175 -2.67% Materials, Supplies & Services 7,884 8,275 4.96%
Capital Outlay -% Capital Outlay 00/0
Reimbursed Expenditures -% Reimbursed Expenditures -%
NET USE OF FUND NET USE OF FUND
BALANCE $41,792 $41,038 -1.810/0 BALANCE $19,659 $20.518 4.370/0
PERSONNEL: PERSONNEL:
Number ofFTE positions .3 .3 Number of FTE positions .15 .15
118
HOUSING REHAB
FUND 213
PROGRAM: Housing Program
PROGRAM SUMMARY
Provide referrals to Housing Rehabilitation Loan/Grant programs. Monitor
oppOliunities for new funding sources. Provide ongoing loan servicing
support. '
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Investiga~e new funding options for housing improvement programs
2. Complete transfer of rehabilitation loans to new servicing agency
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $32,000 $28,000 -12.50/0
EXPENDITURES:
Salaries/Wages/Benefits 19,795 20,553 3.83%
Materials, Supplies & Services 7,755 6,967 -10.16%
Capital Outlay 135 135 -%
Reimbursed Expenditures -%
NET SOURCE OF FUND
BALANCE $4,450 $480 -89.210/0
PERSONNEL:
Number ofFTE positions .25 .25
119
CITY OF HOPKINS - 2006 BUDGET
PARKING BUDGET Special Revenue Fund 214
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Court Fines $ 32,758 $ 47,920 $ 40,888 $ 40,000 $ 40,000 $ 40,000
Leased Parking 46,673 51,900 48,037 54,000 56,500 54,000 -4.42% Increase parking permit fees
Interest Earned 11,457 7,205 7,026 7,500 7,500 7,500
Federal Grant 470
Current Services 93
Total Revenues 90,888 107,588 95,951 101,500 104,000 101,500 -2.40%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 54,216 60,160 55,761 50,829 57,206 56,656 -0.96% One and three-quarter employees
Fringe Benefits 8,813 10,102 7,850 8,886 8,997 7,814 -13.15%
Materials, Supplies and Services
Professional & Technical Services 711 753 4,645 1,325 1,325 275 -79.25% Legal, Audit, and other consulting
Utilities and Maintenance 21,131 15,291 30,677 26,900 30,950 17,000 -45.07% Bldg & equip. maint., electricity
Operations 1,562 410 2,560 2,685 1,750 -34.82% Print new brochures in 2004.
City Support Services 14,181 15,772 15,624 15,375 15,375 15,812 2.84% Space and occup, admin. fee, insur.
Supplies and Materials 4,450 5,995 4,716 7,025 9,125 8,150 -10.68% Supplies, Equip, signage, lighting.
Capital Outlay
Other Improvements 41,032 45,000 15,000 -66.67% caulking, paint & structural repair
Office Furniture and Equipment
Equipment Allocation 2,161 2,406 1,344 1,319 1,328 1,492 12.35% Computer and equipment allocation
Total Expenditures 148,258 110,478 121,028 114,219 171,991 123,949 -27.93%
Excess (deficiency) of Revenues
over Expenditures (57,370) (2,890) (25,077) (12,719) (67,991) (22,449) -66.98%
Ending Fund Balance 295,485 292,595 267~518 254,799 199,527 232,350 16.45%
The Parking fund aquires land, improves and maintains parking lots and a parking
ramp. Revenues are collected through monthly user fees, fines and assessments.
120
PARKING FUND
FUND 214
PROGRAM: Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is
available for customers and parking rules are followed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Monitor the effects of current parking enforcement efforts and
recommend changes as needed.
2. Continue to accurately account for fine revenues that result from parking
enforcement.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$40,000 $40,000 0%
EXPENDITURES:
Salaries/Wages/Benefits
$62,686
$57,970 7.520/0
Materials, Supplies & Services
15,860
12,611 -20.490/0
Capital Outlay
-%
NET USE OF FUND
BALANCE
$38,546
$30,581
-20.660/0
PERSONNEL:
Number of FTE positions
1.5
2
PARKING FUND
FUND 214
PROGRAM: Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and
the Parking Committee and follow-up on any questions by the general
public. Provide information to the Parking Committee and the City Council
on items of operation. Manage the parking as to provide the most
convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Update parking brochure and map.
2. Develop and implement marketing plan for permit parking and
municipal ramp.
3. Review funding options for future maintenance of public lots.
4. Implement moderate permit rate increase to help keep pace with inflation
and rising maintenance costs of aging structures.
5. Maintain and improve public parking lots as needed.
6. Work with Public Works Depatiment to complete analysis of public
arkin lots.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$29,000 $61,500 5.5%
$3,517 $4,500 27.95%
6,024 5,123 -14.96%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
NET SOURCE OF FUND
BALANCE
$19,459
$51,877
166.60/0
PERSONNEL:
Number of FTE ositions
.15
.15
121
PARKING FUND
FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of
the leased parking system for the ramp. Implement recommendations by the
City Council and the Parking Committee and follow-up on any questions by
the general public. Provide information to the Parking Committee and the
City Council on items of operation. Manage the parking as to provide the
most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$35,000 $0 -100%
EXPENDITURES:
Salaries/Wages/Benefits
$ -
$ 2,000 -%
Materials, Supplies & Services
38,904
33,246 -14.54%
Capital Outlay
45,000
15,000. -40.12%
Reimbursed Expenditures
-%
NET USE OF FUND
BALANCE
$48,904
$50,246
2.740/0
PERSONNEL:
Number ofFTE positions
.15
.15
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122
CITY OF HOPKINS - 2006 BUDGET
SECTION 8 BUDGET Special Revenue Fund 215
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Intergovernmental - Federal - Sec 8 $ 114,329 $ 128,659 $ 115,093 $ 120,000 $ 124,000 $ 11 0,000 -11.29%
Interest Earnings 1,850 2,43] 2,372 3,500 3,500 3,500
Total Revenues 116,179 13 1 ,090 117,465 123,500 127,500 113,500 -10.98%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 43,267 51,494 62,232 66,354 ' 64,921 65,300 0.58%
Fringe Benefits 11,206 13,515 16,17 ] 18,082 22,748 19,745 -13.20%
Materials, Supplies and Services
Professional & Technical Services 164 129 200 200
Utilities and Maintenance 3,373 5,499 2,367 3,000 5,500 3,800 -30.91 % Telephone & equip maint
Operations 3,573 9,832 7,176 9,700 11,200 11,500 2.68% Postage, training and other misc.
City Support Services 5,832 19,907 9,215 9,415 9,815 i 0,115 3.06% Accounting, admin. and insurance
Supplies and Materials 3,708 5,416 4,878 4,900 5,500 6,000 9.09% Office supplies and small equip.
Capital Outlay
Office Furniture and Equipment 617 3,071 10,772 624 3,149 2,306 -26.77%
Total Expenditures 71,576 108,898 112,939 112,075 123,033 1 ] 8,966 -3.31 %
Excess (deficiency) of revenue over
expenditures 44,603 . 22,192 4,526 11,425 4,467 (5,466) -222.36%
Ending Fund Balance 78,314 100,506 105,032 116,457 109,499 110,991 1.36%
The Section 8 Housing Department administers the HUD rental assistance program.
123
SECTION 8 FUND
FUND 215
PROGRAM: Section 8
PROGRAM SUMMARY
Administration of HUD Section 8 Rental Assistance program in conjunction
with the contract between the City and the Metropolitan Council. We
process applications and verify income while completing yearly re-
examinations of program paIiicipants. Staff also perform housing inspections
in accordance with Section 8 Housing Quality Standards and complete other
program related tasks as required.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Manage Section 8 Administration with reduced funding and monitor
staffing needs to continue to adequately deliver services.
2. Introduce Quality Control Component consistent with Metro HRA
priorities for Section 8 Program Files.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $127,500 $113,500 -10.98%
EXPENDITURES:
Salaries/Wages/Benefits $87,669 $85,045 -2.99%
Materials, Supplies & Services 32,864 3 1,921 -2.87% r--! - ~ v
l. t+"'iIq
Capital Outlay 2,500 2,000 -20.00/0
Reimbursed Expenditures -0/0
NET SOURCE (USE) OF
FUND BALANCE $4,467 ($5,466) -222.3601.>
PERSONNEL:
Number of FTE positions 1.4 1.35
124
CITY OF HOPKINS - 2006 BUDGET
CABLE BUDGET Special Revenue Fund 217
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Franchise Fees $ 146,575 $ 137,931 $ 155,727 $ 152,000 $ 144,000 $ 150,000 4.17%
Charges for Services
Proceeds from Sale of Assets 500
Interest Earned 11,118 6,365 5,953 8,900 6,450 6,500 0.78%
Total Revenue 157,693 144,796 161,680 160,900 150,450 156,500 4.02%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 34,386 43,520 5,739 9,244 11,691 7,732 -33.86% part-time
Fringe Benefits 6,560 9,500 13,814 1,762 2,089 1,464 -29.92%
Materials, Supplies and Services
Professional & Technical Services 1,706 21,149 23,207 23,140 28,790 25,460 -11.57% Audit and other consulting
Utilities and Maintenance 4,160 2,897 3,451 1,410 5,275 2,400 -54.50% Equipment maint. & telephone.
Operations 7,579 16,200 12,440 12,700 29,060 10,815 -62.78% Post, print, adver., train, & misc.
City Support Services 8,260 7,927 15,222 14,394 14,394 10,805 -24.93% Space & occup., admin. fee, ins.
Supplies and Materials 4,038 1,639 3,018 1,400 4,250 1,400 -67.06% Office and general supplies
Capital Outlay
Office Furniture and Equipment 75,610 8,970 Council Chamber Audio improve.
Equipment Allocation 594 680 528 540 540 610 12.96% Computer and equip. allocation
Transfer Out 50,886 86,920 86,920 86,920 86,920
Total Expenditures 193,777 103,512 173,309 151,510 183,009 147,606 -19.34%
Excess (deficiency) of Revenues
over Expenditures (36,084) 41,284 (11,629) 9,390 (32,559) 8,894 -127.32%
Ending Fund Balance 292,621 333,904 322,275 331,665 289,716 340,559 17.55%
The Cable fund records the City's share of a five city joint venture cable TV
franchise administered under the Southwest Suburban Cable Commission.
125
CABLE FUND
FUND 217
CABLE FUND
FUND 217
PROGRAM: Communication and Cable Liaison
PROGRAM: Newsletters
PROGRAM SUMMARY
Provide two-way communication between the City and its residents,
employees and businesses; its civic, service, and fraternal organizations; and
other communities and government agencies. Written, verbal and visual
communication tools.
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses;
its civic, service, and fraternal organizations; and other communities' and
government agencies. Written communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Reestablish information programming on Channel 16.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Analysis of advertising as a revenue option.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $119,800 $125,000 4.34% REVENUES: $ $ -%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $5,351 $ 7,043 31.620/0 Salaries/Wages/Benefits $ 1,253 $ 0 -1 00%
Materials, Supplies & Services 16,171 11,669 -27.84% Materials, Supplies & Services 20,859 16,578 -20.520/0
Capital Outlay -% Capital Outlay -0/0
Transfer Out 86,920 86,920 0% NET (USE) OF
FUND BALANCE $22,112 $16,578 -25.030/0
NET SOURCE (USE) OF
FUND BALANCE $11,358 $19,369 70.530/0 PERSONNEL:
Number of FTE positions 0 0
PERSONNEL:
Number ofFTE positions .05 .05
126
CABLE FUND
FUND 217
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and
businesses; its civic, service, and fraternal organizations; and other
communities and government agencies through a web site. Also maintain
the Razzle line. Written, verbal and visual communication tools.
~
I
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $30,650 $31,500 2.770/0
EXPENDITURES:
Salaries/Wages/Benefits $ 3,407 $ 2,153 -36.81 %
Materials, Supplies & Services 33,140 23,244 -29.86%
Capital Outlay -0/0
NET SOURCE (USE) OF
FUND BALANCE ($5,897) $6,103 203.50/0
PERSONNEL:
Number of FTE positions
"I
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MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Make LaserFiche documents available through web site.
2. Begin implementation of interactive forms on web site.
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127
CITY OF HOPKINS - 2006 BUDGET
DEPOT BUDGET Special Revenue Fund 219
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Intergovernmental $ 10,000 $ 51,000 $ 70,000 $ 31,000 $ 25,000 $ 17,500 -30.00% Federal & State Grants
Leases and Rentals 56,260 4,755 82,786 61,000 60,000 63,899 6.50% School Dist & room rents
Concessions 105,261 86,218 94,387 98, 100 104,000 100,418 - 3.44 % Concessions Sales
Contributions 13,854 31,825 17,499 16,200 10,000 12,500 25.00% Contributions & Grants
Miscellaneous 5,797 9,991 6,700 7,000 Cover charges
Transfer in 13,629 General fund support
Total Revenues 199,004 179,594 274,663 213,000 199,000 201,317 1. 16%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 72,943 94,264 109,431 13,802 15,370 1,600 -89.59% Part-time Sound Employees
Fringe Benefits 15,692 23,800 28,230 6,102 6,297 525 -91.66%
Materials, Supplies and Services
Professional & Technical Services 38,010 18,898 22,880 100,193 96,870 104,175 7.54% Consulting, Professional Services
Utilities and Maintenance 9,800 7,862 9,255 9,815 9,640 10,299 6.84% Telephone, heat & electricity
Operations 3,957 6,431 6,586 6,779 8,865 11,605 30.91 % Equip. rental, training & misc
City Support Services 1,320 1,088 1,879 1,800 1,075 1,404 30.60% Insurance
Supplies and Materials 58,481 46,048 53,070 55,000 56,950 51,674 -9.26% Concessions, supplies and equipment
Capital Outlay
Improvements 4,793 3,700 2,500 -32.43% Coffee equipment
Total Expenditures 204,996 198,392 23 1 ,33 1 193,491 198,767 183,782 -7.54%
Excess (deficiency) of Revenues
over expenditures (5,992) (18,798) 43,332 19,509 233 17,535 7425.75%
Fund Balance (4,865) (23,663) 25,818 45,327 45,560 63,095 38.49%
The Depot Coffee House fund accounts for the operations of the coffee house business
and the teen center operations. Additional grant funds support these operations.
128
DEPOT COFFEE HOUSE FUND
FUND 219
PROGRAM: Operations
PROGRAM SUMMARY
Operate a coffee house business to support the educational component of the
Depot. The coffee house is open on a daily basis. Generally, daytime hours
serve as the time of operation for the coffee house. The Coffee House also
serves to suppoli the site as a trailhead for Three Rivers Park District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Operate a profitable environment.
2. Explore use of the site as an energy learning lab.
3. Provide drug free environment for teens.
DEPOT COFFEE HOUSE FUND
FUND 219
PROGRAM: Teen Center
PROGRAM SUMMARY
Provide a teen oriented activity center, which is funded primarily through
coffee house operations, admittance fees, rentals, and grants. A Depot Board
& a Partners group, consisting primarily of students, community individuals,
community business partners, City, and Hopkins School District
representatives, determines activities of the facility. Services offered
through the teen center include social programs, student outreach programs,
educational programs, and chemical dependency education. Late afternoon
and Friday evening hours are generally utilized for teen center related
activities.
129
CITY OF HOPKINS - 2006 BUDGET
ART CENTER Special Revenue Fund 250
Revenues and Expenditures
Projected Revenue and Expenditure
Actual Actual Actual Actual Budget Budget Percent Highlights
2002 2003 2004 2005 2005 2006 Change
Revenues
Current Services $ 21 0,7~3 $ 227,970 $ 211,737 $ 256,025 $ 225,875 $ 262,400 16.17%
Grants 50,000 50,000 50,000 50,000 50,000 50,000 State Aid
Interest (852) (3,744) (7,000)
Charges for Service 10,090
Miscellaneous 49,811 24,266 466 14,840 10,850 16,700 53.92%
Transfers In 111,886 61,000 147,920 147,920 147,920 147,920 Cable & Econ. Dev.
Total Revenues 421,568 363,236 416,469 461,785 434,645 477,020 9.75%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 196,711 199,937 205,044 212,11 0 231,252 234,572 1.44% Three and 3/4 time
Fringe Benefits 56,145 55,695 59,472 59,604 71,209 70,091 -1.57%
Materials, Supplies and Services
Professional & Technical Services 1,791 888 19,909 8,045 1,810 9,860 444.75% HCA performance
Utilities and Maintenance 51,734 61,789 56,507 65,500 63,300 70,400 11.22% maint., heat, e1ec. & tele.
Operations 3,025 3,226 3,019 2,800 3,600 5,700 58.33% ' Pos't, advert., train., misc
City Support Services 6,679 6,011 7,664 6,379 5,521 6,878 24.57% Ins., interest expense
Supplies and Materials 12,595 9,506 12,240 14,000 15,100 14,700 -2.65% Supplies, parts, & equip
Interest Expense 21,39 I 19,807 18,159 24,360 16,446 6,749 -58.96%
Capital Outlay
Equipment 12,668 4,000 Security equip.
Total Operating Expenses 350,071 356,859 394,683 392,798 408,238 422,950 3.60%
Total Expenses 350,071 356,859 394,683 392,798 408,238 422,950 3.60%
Excess (deficiency) of Revenues
over Expenditures 71,497 6,377 21,786 68,987 26,407 54,071 104.76%
Close out enterprise fund (1,078,142)
Ending Fund Balance (1,049,845) (1,043,469) (1,021,683) (952,696) (995,276) (898,625) -9.71 %
The Art Center fund accounts for the maintenance, operations and promotions of the center.
130
ARTS CENTER
FUND 250
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Alis Center manages, maintains, schedules,
promotes and utilizes the Hopkins Center for the Arts to its maximum
potential. Schedules major tenants through meet and confer process. Promotes
and leases unallocated space to occasional user and community groups. Uses
developed policies to manage the facility. Trains and supervises staff in order
to maintain a safe, clean, and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Develop collaborative effOlis with tenants, partners, & community that
increase net revenues and/or reduce expenses in the Alis Center.
2. Work with HCA, Inc, the programming arm of the Arts Center, to increase
HCA, Inc.' s capacity to program and increase revenues.
3. Develop tracking, repOliing, and evaluating tools to describe & promote
the AIis Center's role in the community.
4. Install new lobby carpet.
5. 0 erate a bud et to maximize revenues.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $434,645 $477,020 9.75%
EXPENDITURES:
Salaries/Wages/Benefits $302,461 $304,663 .730/0
Materials, Supplies & Services 105,777 114,287 8.04%
Capital Outlay 4,000 -%
NET SOURCE OF FUND
BALANCE $ 26,407 $ 54,071 104.760/0
PERSONNEL:
Number of FTE ositions 4.22 4.05
SELECTED WORK INDICATORS
Actual
2004
Budget
2006
Budget
2005
1. # of reservations (events) 790 800 820
2. # of bookings (room uses within events) 5,598 5,500 5,700
3 Total number of reserved hours 36,950 34,000 38,000
4 HCA, Inc. membership total 441 475 500
5. Number on HCA, Inc newsletter mailing list 8,700 10,250 11,000
6. Total customer visits for events/activities 182,800 187,000 195,000
131
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 1-2 BUDGET Special Revenue Fund 211
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Tax Increment $ 44,186 $ 49,409 $ 50,396 $ 48,500 $ 49,500 $ 50,000 1.0 I %
Interest 749 849 729 700 700 700
Transfers In
Expenditures
Materials, Supplies and Services
Professional & Technical Services 136 820 182 486 400 500 25.00% Henn. Co. Distribution charge
Operations 67,787 34,458 29,525 28,544 27,514 -3.61 % Development payment and admin.
Capital Outlay
TIF projects 150,000 75,000 TIF 1-2 project
Total Expenditures 67,923 185,278 75,182 30,0 II 28,944 28,014 -3.21 %
Transfers out for debt
Total Expenditures 67,923 185,278 75,182 30,0 II 28,944 28,014 -3.21%
Excess (deficiency) of Revenues
over Expenditures (22,988) (135,020) (24,057) 19,189 21,256 22,686 6.73%
Ending Fund Balance 187,888 52,868 28,811 48,000 50,067 70,686 41.18%
The Tax Increment District 1-2 fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District.
The fund records the use of tax increment receipts.
132
TAX INCREMENT DISTRICT 1-2 FUND
FUND 211
PROGRAM: Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of propeliy in the CBD, nOIih and south of
Mainstreet between 11th and lih Avenues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documentation.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $50,200 $50,700 1.01%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ - -0/0
Materials, Supplies & Services 28,944 28,014 -3.21 %
Capital Outlay -0/0
Transfer Out - Debt Service -%
NET SOURCE (USE) OF
FUND BALANCE $21,256 $22,686 -10.77 0/0
PERSONNEL:
Number of PTE positions 0 0
133
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 2-1 BUDGET Special Revenue Fund 221
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Tax Increment 342,549 $ 375,899 $ 373,571 $ 372,000 $ 373,000 $ 373,000 Tax increments
Interest 9,631 6,602 5,843 5,000 6,500 6,000 -7.69%
Expenditures
Salaries,. Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services 124 2,134 847 1,386 1,700 #DIV/O! Development and legal consulting.
Operations 6,000 23,000 19,000 18,000 18,000 18,000 Development payment & admin.
Capital Outlay
TIF projects 165,564 170,588 170,588 170,588 170,588 170,588 TIF 2-1 project
Total Expenditures 171,688 195,722 190,435 189,974 188,588 190,288 0.90%
Transfers out for debt 220,000 219,000 218,000 220,000 400,000 216,000 -46.00%
Total Expenditures 391,688 414,722 408,435 409,974 588,588 406,288 -30.97%
Excess (deficiency) of Revenues
over Expenditures (39,508) (32,221 ) (29,021) (32,974) (20~,088) (27,288) -86.95%
Ending Fund Balance 225, 151 192,930 163,909 130,935 (45,179) 103,647 -329.41 %
The Tax Increment District 2-1 fund is the redevelopment of an office/warehouse within
the project area. The fund records the use of tax increment receipts.
134
TAX INCREMENT DISTRICT 2-1 FUND
FUND 221
PROGRAM: Improvement of County Road 3 and former Minneapolis
Moline.
PROGRAM SUMMARY
Coordinate redevelopment activity of former Minneapolis Moline property
on 11th A v., south of Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documents.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $397,500 $397,000 -.130/0
EXPENDITURES:
Salaries/Wages/Benefits $ $ -%
Materials, Supplies & Services 18,000 19,700 .940/0
Capital Outlay 170,588 170,588 00/0
Transfer Out - Debt Service 400,000 216,000 -46.00/0
NET SOURCE (USE) OF
FUND BALANCE $(209,088) $(27,288) -86.9501.>
PERSONNEL:
Number of FTE positions 0 0
135
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 2-6 BUDGET Special Revenue Fund 226
Revenues and Expenditures
Projected
Actual Actual Actua] Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Tax Increment $ 8,571 $ ]3,498 $ 19,089 $ 18,500 $ 13,500 $ 18,500 37.04 % Increased increments
Interest 148 581 513 500 500 500
Miscellaneous 10,423 5,550 5,000 5,024 5,000 -0.48% Reduced reimbs. to cover shortfall.
Expenditures
Materials, Supplies and Services
Professional & Technica] Services 25 681 47 375 375 500 33.33% Fees
Operations 504 250 50 -100.00% Administration.
Capita] Outlay
TIF projects
Tota] Expenditures 529 931 47 375 425 500 17.65%
Transfers out for debt
Total Expenditures 529 931 47 375 425 500 17.65%
Excess of Revenues over Expenditures 18,613 13,]48 25,106 23,625 18,599 23,500 26.35%
Ending Fund Ba]ance (438,326) (425,178) (400,073) (376,448) (38] ,474) (352,948) -7.48%
The Tax Increment District 2-6 fund is the handicapped housing development.
The fund records the use of tax increment receipts.
136
TAX INCREMENT DISTRICT 2-6 FUND
FUND 226
PROGRAM: Sonoma Handicap Housing Project
PROGRAM SUMMARY
Coordinate redevelopment of nOIihwest corner of 5th Avenue and Excelsior
Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documents.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $19,024 $24,000 26.16%
EXPENDITURES:
Salaries/Wages/Benefits $ $ -%
Materials, Supplies & Services 425 500 17.65%
Capital Outlay -%
NET SOURCE OF FUND
BALANCE $18,599 $23,500 26.35%)
PERSONNEL:
Number of FTE positions 0 0
137
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 2-9 BUDGET Special Revenue Fund 229
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Tax Increment $ 100,307 $ 118,111 $ 133,457 $ 119,000 $ 120,000 $ 120,000
Intergovernmental - Mkt Value Credit 14,494 13,980 12,367 14,494 13,980 14,000 0.14%
Development Fees #DIV/O!
Interest 6,328 4,220 4,424 4,600 4,600 4,500 -2.17%
Total Revenues 121,129 136,311 150,249 138,094 138,580 138,500 -0.06%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 38 1,560 373 965 1,100 1,100 Henn. Co. Dist. Fee
Operations 2,304 1,379 8,500 1,500 -82.35% Administration.
Capital Outlay #DIV/O!
TIF projects #DIV/O! Developer payment
Transfers out for debt 131,000 130,000 133,000 133,000 133,873 133,000 -0.65%
Total Expenditures 133,342 132,939 133,373 133,965 143,473 135,600 -5.49%
Excess (deficiency) of Revenues
over Expenditures (12,213) 3,373 16,876 4,129 (4,893 ) 2,900 -159.27%
Ending Fund Balance 182,009 185,382 202,257 206,386 197,364 209,286 6.04%
The Tax Increment District 2-9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
138
TAX INCREMENT DISTRICT.2-9 FUND
FUND 229
PROGRAM: Redevelopment Area - Oaks of Main Street.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road
and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documents.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $138,580 $138,580 0%
EXPENDITURES:
Salaries/Wages/Benefits $ $ -%
Materials, Supplies & Services 9,600 2,600 -72.92%
Capital Outlay -%
Transfer Out - Debt Service 133,873 133,000 -.65%
NET SOURCE (USE) OF
FUND BALANCE $(4,893) $2,900 159.20/0
PERSONNEL:
Number of FTE positions 0 0
139
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 2-10 BUDGET Special Revenue Fund 230
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Tax Increment $ 59,112 $ 86,291 $ 87,467 $ 87,000 $ 87,000 $ 87,000
Development Fees #DIV/O!
Interest 410 1,276 1,449 1,000 1,000 1,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services 63 1,527 492 806 500 900 80.00% Consulting.
Operations 3,504 500 4,959 5,200 5,200 5,200 Administration.
Capital Outlay
TIF projects 48,110 62,130 62,862 82,457 76,695 74,000 -3.51% Developer payment
Total Expenditures 51,677 64,157 68,313 88,463 82,395 80,100 -2.79%
Excess (deficiency) of Revenues
over Expenditures 7,845 23,411 20,603 (463) 5,605 7,900 40.95%
Ending Fund Balance 15,211 38,622 59,224 58,761 64,829 66,661 2.83%
The Tax Increment District 2-10 is the Hopkins Business District redevelopment.
This fund records the use of tax increment revenues.
140
TAX INCREMENT DISTRICT 2-10 FUND
FUND 230
PROGRAM: Redevelopment Area - Hopkins Business Center.
PROGRAM SUMMARY
Coordinate redevelopment actIvIty of project area south of Excelsior
Boulevard and west of 11 th Avenue.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documents.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $88,000 $88,000 0%
EXPENDITURES:
Salaries/Wages/Benefits $ $ -0/0
Materials, Supplies & Services 5,700 6,100 7.020/0
Capital Outlay 76,695 74,000 -3.510/0
Transfer Out - Debt Service -0/0
NET SOURCE OF FUND
BALANCE $5,605 $7,900 40.9501.>
PERSONNEL:
Number of FTE positions 0 0
141
CITY OF HOPKINS - 2006 BUDGET
TIF DISTRICT 2-11 BUDGET Special Revenue Fund 231
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Reven ues
Tax Increment $ 373,424 $ 357,928 $ 346,603 $ 297,500 $ 350,000 $ 350,000
Interest 22,980 65,063 55,359 60,000 35,000 40,000 14.29%
Refunds 21,505 4,075
Bond Issue 2,450,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services. 165,547 385,617 32,586 (722) 18,000 35,000 94.44% Consulting.
Operations 28,438 24,186 23,647 23,647 23,647 23,650 0.01% Administration.
Capital Outlay
TIF projects 27,760 394,927 19,995
Transfers out for debt 10,635 187,500 188,000 188,000 183,830 188,000 2.27%
Total Expenditures 232,380 992,230 264,228 210,926 225,477 246,650 9.39%
Excess (deficiency) of Revenues
over Expenditures 2,614,024 (547,734) 141,809 146,575 159,523 143,350 -10.14%
Ending Fund Balance 2,881,380 2,333,646 2,475,455 2,622,029 2,634,978 2,765,379 4.95%
The Tax Increment District 2-11 fund is the SuperValu redevelopment.
This fund records the use of tax increments and bond proceeds.
142
TAX INCREMENT DISTRICT 2-11 FUND
FUND 231
PROGRAM: Redevelopment Area - NOlih Annex Propeliy
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required documents.
2. Work with developer to coordinate redevelopment project.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $385,000 $390,000 1. 30/0 .-J 1fl.....1ll
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EXPENDITURES: ,j) ~"'~ B:iI 1.1I 113 Ii!!
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Salaries/Wages/Benefits $ $ -% 'Ill ii!I III
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Materials, Supplies & 41,647 58,650 40.83%
Capital Outlay -0/0
Transfer Out - Debt Service 183,830 188,000 2.270/0
NET SOURCE (USE) OF
BALANCE $159,523 $143,350 -10.140/0
'll1 ([J
PERSONNEL:
N umber of FTE positions 0 0
143
CITY OF HOPKINS - 2006 BUDGET
Block 64 is the redevelopment of a block within the downtown district.
The fund records the costs and reimbursement of project expenses.
144
TAX INCREMENT DISTRICT 1-3 FUND
FUND 232
PROGRAM: Redevelopment Area -Block 64
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, nOlih of
Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Assist in preparation of program budget and other required
documents.
2. Work with developer on implementation of project.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $ $50,200 -0/0
EXPENDITURES:
Salaries/Wages/Benefits $ $ -0/0
Materials, Supplies & Services 0 50,200 -%
Capital Outlay -%
Transfer Out - Debt Service -0/0
NET SOURCE OF FUND
BALANCE $1,438 $ -1000/0
PERSONNEL:
Number ofFTE positions 0 0
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145
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CITY OF HOPKINS - 2006 BUDGET
EQUIPMENT REPLACEMENT BUnGET Internal Service Fund 602
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Current Services $ 517,327 $ 259,136 $ 256,920 $ 256,900 $ 257,000 $ 289,800 12.76%
Property taxes
Intergovernmental Revenue 326,841
Interest Earnings 57,108 21,457 44,456 30,000 65,000 40,000 -38.46%
Miscellaneous 21,845 4,335 18,910 10,000 15,000 15,000
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services 500 500 1,189 550 550 550 Audit
Utilities and Maintenance 13,051 14,071 13,406 17,700 18,100 20,640 14.03% Vehicle & equip. maint. and lease.
City Support Services 7,548 3,014 2,362 2,362 2,362 2,362 Administrative fee
Total Operating Expenses 21,099 17,585 16,957 20,612 21,012 23,552 12.09%
Non-operating expenses 362,568 312,932 303,029 405,504 405,500 406,000 0.12% Depreciation
Total Expenses 383,667 330,517 319,986 426,116 426,512 429,552 0.71%
Net Income (Loss) 212,613 (45,589) 300 (129,216) (89,512) (84,752) -5.32%
Capital 285,571 81,145 1,151,201 671,970 741,800 355,500 -100.00% Equipment replacement
The Equipment Replacement fund is an internal service fund. It accounts. for the
acquisition of machinery and equipment. User charges are billed to the various
departments. Equipment purchases scheduled for 2005 include police vehicles, front end loaders,
3/4 ton trucks, extrication tool, computers, network servers & upgrades
146
EQUIPMENT REPLACEMENT FUND
FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an
annual basis. The objective of this fund is to stabilize the required funding
on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Prepare annual plan.
2. Analyze future needs.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $337,000 $344,800 2.310/0
EXPENDITURES:
Salaries/Wages/Benefits $ $ -%
Materials, Supplies & Services 21,012 23,552 12.09%
Depreciation 405,500 406,000 .12%
NET SOURCE (USE) OF
EQUITY $(89,512) $(84,752) -5.320/0
Capital Purchases $741,800 $355,500 -52.08%
PERSONNEL:
N umber of FTE positions 0 0
Working Capital Balance Assessment
Year Cash Sources Cash Uses Net Gain or Cash
(Use) Projection
2006 675,759 392,479 283,280 1,130,203
2007 483,175 330,729 152,446 1,282,649
2008 1,035,659 1,199,996 -164,337 1,118,312
2009 468,015 424,280 43,735 1,162,047
2010 508,209 962,641 -454,432 707,615
2011 529,808 345,760 184,048 891,663
2012 589,343 556,698 32,645 924,308
2013 619,339 653,955 -34,616 889,692
2014 621,354 392,531 228,823 1,118,515
2015 659,086 407,428 251,658 1,370,173
2016 687,911 639,746 48,165 1,418,338
2017 708,103 622,985 85,118 1,503,456
2018 736,687 1,552,047 -815,360 688,096
2019 738,611 536,631 201,980 890,076
2020 788,633 1,3 1 5,239 -526,606 363,470
2021 793,862 603,372 190,490 553,960
2022 832,517 460,929 371,588 925,548
2023 880,525 369,212 511 ,3 13 1,436,861
2024 936,072 227,621 708,451 2,145,312
2025 1,001,791 1,132,958 -131,167 2,014,145
147
CITY OF HOPKINS - 2006 BUDGET
WATER BUDGET Enterprise Fund 703
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Current Services $ 834,916 $ 920,258 $ 803,287 $ 955, I 00 $ 1,073,200 $ 998,000 -7.01% Water rates increased to $1.40/gal
Permits 10,500 11,508 2,081 9,500 14,000 12,000 -14.29%
Interest Earnings 38,860 24,594 17,889 18,000 29,000 20,000 -31.03%
Miscellaneous 10,314 11,030 20,760 18,000 15,000 18,000 20.00%
Transfer In 166,108
Total Revenues 1,060,698 967,390 844,017 1,000,600 1,13 1,200 1,048,000 -7.36%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 241,875 234,733 224,913 231,150 201,793 204,574 1.38% Three full time employees
Fringe Benefits 70,884 76,365 69,777 73,947 61,038 64,288 5.32%
Materials, Supplies and Services
Professional & Technical Services 33,508 38,488 23,780 24,220 36,235 42,345 16.86% Water sampling, audit, legal
Utilities and Maintenance 126,768 150,490 159,256 162,665 175,000 181,200 3.54% Equip. maint., heat & elec.
Operations 14,200 7,717 5,866 6,250 16,450 17,100 3.95% Postage, adver., train. & misc.
City Support Services 177,347 189,675 183,276 172,745 181,385 182,857 0.81% Admin. fee and insurance.
Supplies and Materials 48,599 66,848 53,483 50,500 48,415 58,715 21.27% Supp., uniforms, parts & equip.
Total Operating Expenses 713,181 764,316 720,351 721,477 720,316 751,079 4.27%
Non-operating expenses 371,412 311,083 364,871 395,207 391,733 386,033 -1.46% Depr & bond interest expense.
Total Expenses 1,084,593 1,075,399 1,085,222 1,116,684 1,112,049 1,137,111 2.25%
Net Income (Loss) (23,895) (108,009) (241,205) (116,084) 19,152 (89,111) -565.30%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
148
WATER UTILITY
FUND 703
PROGRAM: Pumps & Wells
PROGRAM SUMMARY
The Pumps & Wells program of the Water Utility Fund provides
maintenance to the City's water well pumping system so that a continued
supply of potable water is furnished to water customers at the most
reasonable cost. Water supply must be maintained at proper levels, as well
as bacterial free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Produce water supply sufficient to meet the needs of 17,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. StaIi the next phase of the Wellhead protection plan.
OPERATING REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$485,500 $463,000 -4.63 %
$98,216 $101,641 3.490/0
262,284 279,208 6.450/0
125,000 82,152 -34.28%
13,000 10,000 -23.07%
187,931 184,226 -1.97%
$( 49,931) $(92,075) 84.40/0
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number ofFTE positions
1.31
1.31
WATER UTILITY
FUND 703
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides
maintenance to the City's water system so that a continued supply of potable
water is furnished to water customers at the most reasonable cost. Water
supply must be maintained at proper levels, as well as bacterial free.
Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Produce water supply sufficient to meet the needs of 17,000 people.
2. Flush and check all hydrants annually.
3. Test samples each month to ensure safe water supply.
4. Ensure all affected customers are given adequate notice of all scheduled
water shut offs, both by the city and contractors.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
6. Continue to replace the commercial meters to radio read system.
FY 2005 FY 2006
Approved Approved
Budget Budget
Percent
Change
OPERATING REVENUES: $616,700 $565,000 -18.11 %
OPERATING EXPENSES:
Salaries/Wages/Benefits $164,615 $167,221 1.58%
Materials, Supplies & Services 195,201 203,009 4.0%
Operating Income (Loss) 256,884 194,770 -24.17%
NON-OPERA TING REVENUES: 16,000 10,000 -37.5%
NON-OPERATING EXPENSES: 203,801 201,806 -.98%
NET INCOME (LOSS) $69,083 $2,963 -95.710/0
Construction: 269,542 75,000 -72.18%
PERSONNEL:
Number of FTE positions 1.93 1.94
149
CITY OF HOPKINS - 2006 BUDGET
SANITARY SEWER BUDGET Enterprise Fund 707
Revenues and Expenses
Projected Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change ~ighlights
Revenues
Current Services $ 1,314,255 $ 1,306,341 $ 1,229,280 $ 1,250,700 $ 1,420,000 $ 1,387,000 -2.32% Rates increased by $0.25
Permits 20,337 17,913 9,600 5,000 13,000 8,500 -34.62%
Interest Earnings 35,007 26,559 26,228 24,500 29,000 27,000 -6.90% Less cash & lower rates
Miscellaneous 14,891 14,000 15,000
Total Revenues 1,369,599 1,350,813 1,279,999 1,294,200 1,462,000 1,437,500 -1.68%
Operating Expenses
Salaries, Wage~ and Benefits
Salaries and Wages 141,167 131,583 151 ,644 119,521 199,306 196,004 -1.66% 3 3/4 full time emplys
Fringe Benefits 32,244 39,646 36,290 36,049 55,647 58,011 4.25%
Materials, Supplies and Services
Professional & Technical Services 13,3 15 8,512 19,268 16,180 54,044 54,7 40 1.29% GIS, audit, legal & consulting
Utilities and Maintenance 32,609 23,758 34,657 34,255 68,010 71,450 5.06% Equip. maint., heat & electro
Operations 850,493 954,193 856,175 925,234 973,320 961,478 -1.22% Disposal, adver, train, & misc.
City Support Services 192,477 199,658 196,285 199,591 199,591 200,848 0.63% Admin. fee and insurance.
Supplies and Materials 13,453 8,765 19,824 18,123 22,720 24,300 6.95% Suppls, fuel, parts & equip.
Total Operating Expenses 1,275,757 1,366,115 1,314,143 1,348,953 1,572,638 1,566,831 -0.37%
Non-operating expenses 312,178 93,628 446,057 196,414 196,414 196,414 Deprc & transfers for cap imp
Total Expenses 1,587,935 1,459,742 1,760,200 1,545,367 1,769,052 1,763,245 -0.33%
Net Income (Loss) (218,336) (108,929) (480,202) (251,167) (307,052) (325,745) 6.09%
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here.
150
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
OPERATING REVENUES: $284,000 $275,000 -3.17% OPERATING REVENUES: $1,149,000 $1,135,500 -1.1 7%
OPERATING EXPENSES: OPERATING EXPENSES:
Salaries/Wages/Benefits $140,706 $143,546 2.02% Salaries/Wages/Benefits $114,247 $110,469 -3.31 %
Materials, Supplies & Services 171,045 173.903 1.67% Materials, Supplies & Services 1,146,640 1,138,913 -.670/0
Operating Income (Loss) (27,751) ( 42.449) -52.96% Operating Income (Loss) (111,887) (113,882) -.18%
NON-OPERATING REVENUES: 7,000 7,000 0% NON-OPERATING REVENUES: 22,000 20,000 -9.09%
NON-OPERATING EXPENSES: 87,850 87,850 0% NON-OPERATING EXPENSES: 108,564 108,564 0%
NET INCOME (LOSS) $(108,601) $(123,299) -13.530/0 NET INCOME (LOSS) $(198,451) $(202,446) -2.010/0
Construction: Construction: 575,000 75,000 -86.96%
PERSONNEL: PERSONNEL:
Number of FTE positions 1.95 1.95 Number of FTE positions 1.6 1.6
15 I
SEWER UTILITY
FUND 707
PROGRAM: Lift Stations
PROGRAM SUMMARY
The Lift Stations program of the Sewer Utility Fund provides maintenance
and repairs to the City's sanitary sewer lift station system. The system is
comprised of 7 sanitary sewer 1 ift stations that pump s~wage to the Metro
Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Mechanically clean 33% of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as
needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line
maintenance.
4. Verify accuracy and implement new utility mapping system.
SEWER UTILITY
FUND 707
PROGRAM: Collection & Disposal
PROGRAM SUMMARY
The Collection & Disposal program of the Sewer Utility Fund provides
maintenance to the City's sanitary sewer system. The system is comprised of
sewers, manholes, and lift stations so that sewage may be transported to the
, Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Mechanically clean 33% of sanitary sewer lines in the City.
2. Inform neighborhoods prior to scheduled sanitary sewer line
maintenance.
3 . Verify accuracy and implement new utility mapping system.
CITY OF HOPKINS - 2006 BUDGET
REFUSE BUDGET Enterprise Fund 717
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Current Services $ 608,948 $ 510,721 $ 585,025 $ 676,550 $ 681,600 $ 695,100 1.98%
County Grant 28,898 23,394 22,891 23,000 23,000 23,000 New formula for county grant in 2004
Interest Earnings 20,945 13,378 12,734 12,000 15,000 12,500 -16.67%
Miscellaneous 5,694 5,209 5,860 5,700 5,700 5,700
Total Revenues 664,485 552,702 626,510 717,250 725,300 736,300 1.52%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 186,736 181,222 1 79,223 179,567 200,320 222,996 11.32% Three and three-quarter employees
Fringe Benefits 51,766 50,514 48,339 56,789 58,909 68,909 16.98%
Materials, Supplies and Services
Professional & Technical Services 91,576 112,338 106,669 101,700 110,007 121,557 10.50% Recycling service, audit & consulting
Utilities and Maintenance 29,018 18,304 32,565 26,975 40,500 42,500 4.94% Vehicle & equip. maint., heat & elec.
Operations 136,251 121,749 142,135 126,144 140,430 134,430 -4.27% Disposal, post, adver., train, & misc.
City Support Services 106,875 112,282 110,695 128,742 128,742 129,929 0.92% Administrative fee and insurance.
Supplies and Materials 32,825 24,934 34,757 31,950 39,200 40,650 3.70% Supplies, parts, fuel, small equip.
Total Operating Expenses 635,048 621,343 654,384 651,867 718,108 760,971 5.97%
Non-operating expenses 31,619 33,378 57,122 57,500 32,500 57,500 76.92% Depreciation
Total Expenses 666,667 654,721 711 ,506 709,367 750,608 818,471 9.04%
Net Income (Loss) (2,182) (102,019) (84,996) 7,883 (25,308) (82,171) 224.68%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
152
REFUSE UTILITY
FUND 717
PROGRAM: Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item
pickup for larger items, which are scheduled on a call-in basis on Thursdays
throughout the year. Free bulk item drop off service is provided twice per
year (spring & fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
L Review and expand user fee based system. (Council Approval
Required)
2. Improve drop off procedures and increase efficiency at our bi-annual
drop offs.
REFUSE UTILITY
FUND 717
PROGRAM: Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund
provides yard waste and leaf collection weekly mid-April through November
with a rear load refuse truck or I-ton truck. (Subject to change upon Council
review.) A free drop-off site is available to Hopkins residents.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor usage of free residential drop off site.
3. Track impact of curbside fee increase.
FY 2005 FY 2006 FY 2005 FY 2006
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
OPERA TING REVENUES: $12,000 $12,500 4.17% OPERATING REVENUES: $7,000 $20,000 185.71%
OPERATING EXPENSES: OPERATING EXPENSES:
Salaries/Wages/Benefits $20,276 $23,084 13.85% Salaries/Wages/Benefits $42,671 $44,736 4.84%
Materials, Supplies & Services 36,532 36,719 .37% Materials, Supplies & Services 45,996 46,567 1.24%
Operating Income (Loss) ( 44,858) (47,303) -5.450/0 Operating Income (Loss) (81,667) (71,303 ) 12.69%
NON-OPERATING REVENUES: -0/0 NON-OPERATING REVENUES: -%
NON-OPERATING EXPENSES: -% NON-OPERATING EXPENSES: -%
NET LOSS $( 44,858) $(47,303) -5.450/0 NET INCOME (LOSS) $(81,667) $(71,303) 12.690/0
Construction: -% Construction: -%
PERSONNEL: PERSONNEL:
Number ofFTE positions 0.26 0.26 Number of FTE positions 0.63 0.62
153
REFUSE UTILITY
FUND 717
PROGRAM: Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling
coordination for contract collection (2,990 units) in City service area and
administration in remaining areas of the City. Recycling materials are
collected single stream (no sOliing) at the curb from a wheeled recycling cart
by a contracted hauler.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Monitor the Single Stream Recycling Program and work with residents
to increase the volume of waste recycled.
2. Continue to promote waste abatement through public awareness
campaigns and educational presentations.
OPERATING REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$98,000 $98,000 0%
$25,536 $28,328 10.93%
114,336 117,326 2.62%
(41,872) (47,654) -30.64%
23,000 23,000 0%
-%
$(18,872) $(24,654) -30.640/0
-%
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
0.42
0.41
REFUSE UTILITY
PROGRAM: Brush Service
FUND 717
PROGRAM SUMMARY
The Brush Service program of the ~efuse Utility Fund provides the
collection of curbside brush weekly on a call-in basis on Fridays throughout
the year. Free yard waste/brush drop off is offered two times per week from
mid-May through November. (Subject to change upon Council review.)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor impact of curbside brush pick-up fee increase on program
usage.
3. Continue free residential drop off system.
FY 2005
Approved
Budget
OPERATING REVENUES:
$
OPERATING EXPENSES:
Salaries/Wages/Benefits
$37,477
Materials, Supplies & Services
32,198
Operating Income (Loss)
(69,675)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
$(69,675)
Construction:
PERSONNEL:
Number of FTE positions
0.665
154
FY 2006
Approved
Budget
Percent
Change
$
-0/0
$47,805 27.56%
34,393 6.820/0
(82,198) -17.970/0
-%
-%
$(82,198) -17.97010
-%
0.655
REFUSE UTILITY
FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse
collection. Residential Curbside Refuse is collected from roll out cmis with
a fully automated truck on one of four designated route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations
and communicating with residents.
OPERATING REVENUES:
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
$570,300 $570,300 0%
$133,269 $147,952 11.020/0
229,767 234,061 1.87%
207,264 188,287 -9.15%
15,000 12,500 -16.67%
32,500 57,500 76.92%
$189,764 $143,287 -24.4901<<>
-%
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
2.175
2.135
155
CITY OF HOPKINS - 2006 BUDGET
STORM SEWER BUDGET Enterprise Fund 740
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Current Services $ 689,775 $ 628,971 $ 679,556 $ 666,300 $ 685,500 $ 675,500 2.88% Storm Sewer rates remain the same
Interest Earnings (19,334) 23,843 24,140 22,000 21,000 22,000 -4.55%
Miscellaneous/Transfer In 19,077 37,553 38,135 37,554 #DIV/O!
Total Revenues 689,518 690,367 741,831 688,300 744,054 697,500 8.10%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 17,380 17,988 18,523 23,748 27,807 31,789 17.09% halftime employee
Fringe Benefits 5,875 3,580 4,397 6,058 7,669 7,887 26.59%
Materials, Supplies and Services
Professional & Technical Services 4,755 538 3,645 1,520 20,550 20,550 1251.97% Storm Sewer consulting & audit.
Utilities and Maintenance 88 1,722 2,915 21,000 23,800 620.41 % Equip. maint., street sweeping, etc...
Operations 400 400 20,000 4900.00% Storm Sewer projects
City Support Services 75,409 69,367 78,673 79,032 79,032 79,158 Administrative fee and insurance.
Supplies and Materials 1,402 5,406 2,734 1,800 11,000 11,000 511.11% Supplies, parts, sand, small equip.
Total Operating Expenses 104,821 96,967 110,093 115,473 187,058 174,184 61.99%
Non-operating expenses 313,130 312,315 345,950 344,430 319,570 333,870 -7.22% Depreciation & bond interest expo
Total Expenses 417,951 409,282 456,044 459,903 506,628 508,054 10.16%
Net Income 271,567 281,085 285,787 228,397 237,426 189,446 3.95%
Bond Principal payment 1,840,000 250,000 330,000 325,000 325,000 330,000
The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
156
STORM SEWER
FUND 740
PROGRAM: Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all
storm sewer lines and st0l111 inlets to assure adequate run-off. Creeks and
ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water &
Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Continue upgrades of storm water system including catch basin
maintenance upgrades and open drainage ditch maintenance.
2. Continue reviewing overall city storm water drainage system with
reflection to watershed districts/mandated requirements.
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $723,054 $675,500 -1.4 7%
OPERATING EXPENSES:
Salaries/Wages/Benefits $35,476 $39,676 11. 84 %
Materials, Supplies & Services 151,582 134,508 -11.26%
Operating Income 535,996 501,316 -6.4 7%
NON-OPERATING REVENUES: 21,000 22,000 4.760/0
NON-OPERATING EXPENSES: 319,570 308,870 -3.35%
NET INCOME $237,426 $214,446 -9.68Oh.
Construction 498,000 159,000 -68.07%
PERSONNEL:
Number of FTE positions .47 .46
157
CITY OF HOPKINS - 2006 BUDGET
PA VILION Enterprise Fund 747
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Rental $ 252,130 $ 261,210 $ 267,305 $ 258,650 $ 349,500 $ 272,000 -22.17%
Interest Earnings 3,183 393 (2,610) 3,000 1,000 2,500 150.00%
Miscellaneous 23,968 14,277 93,297 101,548 33,000 107,500 225.76%
Total Revenues 279,281 275,880 357,992 363,198 383,500 382,000 -0.39%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 129,991 135,140 145,851 146,433 148,432 143,794 -3.12% Two and one-half full time emp.
Fringe Benefits 37,761 38,621 42,075 39,814 45,225 44,940 -0.63%
Total Salaries and Wages 167,752 173,761 187,926 186,247 193,657 188,734 -2.54%
Materials, Supplies and Services
Professional & Technical Services 5,588 5,826 3,202 3,835 4,268 4,490 5.20% Audit and other consulting.
Utilities and Maintenance 48,040 55,509 63,085 58,165 69,090 83,800 21.29% Equip. maint., heat & elec.
Operations 2,798 2,719 1,505 1,410 3,830 2,850 -25.59% Post., adver., training, and misc.
City Support Services 17,557 18,411 17,328 17,950 17,950 18,330 2.12% Administrative fee and insurance
Supplies and Materials 14,983 15,550 18,589 13,400 18,090 18,450 1.99% Supplies, parts, fuel, small equip.
Total Materials Supplies & Service 88,966 98,015 103,709 94,760 113,228 127,920 12.98%
Total Operating Expenses 256,718 271,776 291,635 281,007 306,885 316,654 3.18%
Non-operating expenses 58,075 67,735 75,500 76,150 76,150 76,150 Depreciation
Total Expenses 314,793 339,511 367,135 357,157 383,035 392,804 2.55%
Net Income (Loss) (35,512) (63,631 ) (9,143) 6,041 465 (10,804) -2423.46%
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
158
FY 2005 FY 2006
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $382,500 $379,500 -.78%
OPERATING EXPENSES:
Salaries/Wages/Benefits $193,657 $188,734 -2.54%
Materials, Supplies & Services 113,228 127,920 12.98%
Operating Income (Loss) 75,615 62,846 -16.88%
NON-OPERATING REVENUES: 1,000 2,500 150.0%
NON-OPERATING EXPENSES: 76,150 76,150 0%
NET INCOME (LOSS) $ 465 $(10,804) 2423.50/0
PERSONNEL:
Number of FTE positions 2.9 2.9
159
PAVILION - ICE ARENA
FUND 747
PROGRAM: Ice, Turf, Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public
use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to
offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2006
1. Explore and market'program and rental oppOliunities to increase the
community's recreational options and generate additional revenue to
offset operations.
2. Maximize the revenue from new sources such as adveIiising.
3. Develop and utilize energy saving procedures and equipment to
lower operating costs and save energy.
4. Operate a budget to maximize revenues.
Actual Budget Budget
SELECTED WORK INDICATORS 2004 2005 2006
1. Rented prime hours ice 1,270 1,300 1,300
2. Rented non-prime hours ice 251 260 260
3. Pavilion leases for summer use 3 6 6
4. Hours ice resurfacer is in use 229 240 250
5. Hours of pati-time employment 2,41 7 2,400 2,300
6. Open skate hours 180 180 180
7. Teams for indoor soccer 6 8 12
8. Rented roller hockey hours 75 100 100
9. Hours compressors in use 4,012 4,050 4,200
10. Hours of turf LIse 464 450 450
11. Hours Of Mezzanine Rental Use 162 250 400
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CITY OF HOPKINS - 2006 BUDGET
DEBT SERVICE FUNDS
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2005 2005 2006 Change Highlights
Revenues
Property Tax $ 322,199 $ 842,369 $ 1,034,767 $ 909,134 $ 812,000 $ 1,217,000 49.88% Annual levy amount
Special Assessments 679,503 672,999 666,001 659,406 672,557 672,557 Special housing fees
Interest (3,939) 26,846 39,433 52,403 21,050 23,750 12.83%
Transfer In 2,080,006 1,820,171 2,431,219 1,476,219 1,476,219 3,927,444 166.05% TIF, PIR and General fund
Bond Proceeds 3,380,760
Total Revenues 3,077,769 3,362,385 4,171,421 6,4 77 ,921 2,981,826 5,840,751 95.88%
Expenditures
Bond expenditures
Principal 1,591,502 1,688,138 1,780,620 2,306,152 2,306,152 4,926,284 113.61% Principal payments
Interest 995,371 1,353,262 1,639,888 1,499,824 1,499,723 1,307,168 -12.84% Interest payments
Fiscal charges 4,631 3,731 6,932 7,950 5,700 4,665 -18.16%
Transfer Out 3,035,225 Proceeds from refunding to
Bond issuance expense 41,906 pay off bonds
Total Expenditures 2,591,504 3,045,131 3,427,440 3,855,832 3,811,575 9,273,342 143.29%
Sources (Uses) of Fund Balance 486,265 317,254 743,981 2,622,089 (829,749) (3,432,591 ) 313.69%
Ending Fund Balance $ 2,728,091 $ 3,045,345 $ 3,789,326 $ 6,411,414 $ 2,959,577 $ 2,978,823 0.65%
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
160
CITY OF HOPKINS
OUTSTANDING DEBT AND PURPOSE
2005A
2005A
2005B
2005B
2003
2003
2002A
2002B
2002
2001
2001
2001
2000
1999A
1999B
1999C
1999D
1997 A
1997B
1996D
1996C
1995
1992
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General Obligation Tax Increlnent Refunding
General Obligation Tax Incren1ent Refunding
Taxable General Obligation
Taxable General Obligation
General Obligation Stonn Sewer
Public Facilities Lease Revenue Bonds
General Obligation Tax Increlnent Bonds
l1nprovelnent Revolving Bonds
Public Facilities Lease Revenue Bonds
General Obligation Refunding - Park Bonds 1993D
General Obligation Refunding -l1nproven1ent
General Obligation Refunding - Storm Sewer 1993B
Water Revenue Bonds
Taxable Housing In1proven1ent
Taxable IU1provelnent Area Bonds
Stonn Sewer Revenue Bonds
In1proven1ent Revolving Bonds
Tax Increlnent
Taxable Housing l1nprovement Area Bonds
Taxable Tax Increlnent
Tax Incren1ent
Housing l1nprovement Area Bonds
Redevelopment Refunding Taxable Bonds
Total Outstanding Debt December 31, 2005
Oaks of Mainstreet RedeveloPlnent
County Road 3 l1nproven1ents Phase I
Westbrooke Patio Homes l1nprovements
Oaks of Mainstreet RedeveloPlnent
Stonn Sewer Replacen1ent
Police Station Expansion and Relnodeling
County Road 3 l1nprovelnents Phase II
Street IU1provements
Fire Station & Public Works Storage Facility
Park l1nprovements
Street l1nprovelnents
Stonn Sewer Replacen1ent
Paint Water Towers & In1plen1ent Radio
Read Meters
Westbrooke Patio HOlnes Improvelnents
Valley View Hon1es In1provelnents
Stonn Sewer Replacen1ent
Street In1provelnents
County Road 3 l1nprovements Phase I
Westbrooke Patio Hon1es l1nprovelnents
Oaks of Mainstreet RedeveloPlnent
Oaks of Mainstreet Redevelopn1ent
Meadow Creek Condon1inium In1proven1ents
Ice Arena Facility and Street In1provements
$ 505,000
$ 1,125,000
$ 1,320,000
$ 435,000
$ 1,160,000
$ 2,920,000
$ 2,295,000
$ 800,000
$10,370,000
$ 830,000
$ 400,000
$ 1,055,000
$ 1,515,000
$ 1,295,000
$ 2,275,000
$ 1,100,000
$ 475,000
$ 1,265,000
$ 1,365,000
$ 500,000
$ 500,000
$ 455,000
$ 31,284
$33,991,284
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GLOSSARY OF TERMS
Accrual Basis - The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they
result in liabilities for benefits received, notwithstanding that the receipt of cash or the paynlent of cash nlay take place, in whole or in part,
in another accounting period.
Adopted Budget - The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council.
Appropriation - A specific aInount of money authorized by the City Council, generally during adoption of the annual budget, used to make
expenditures for specific purposes.
Assets - Property owned by a goverrunent which as a nlonetary value.
Assessed Valuation - A value established by the City Property Appraiser for all real or personal property for use as a basis for levying
property taxes.
Balanced Budget - A budget in which expenditures are equal to inconle.
Bond - A written prolnise to pay a sunl of Inoney on a specific date at a specified interest rate as detailed in a bond resolution.
Bond Proceeds - Funds received froln the sale of any bond issue.
Budget - The financial plan for a specific period of tinle that identified proposed expenditures and the sources of revenue to pay for them.
Budget Adjustment - A revision to the adopted budget OcculTing during the affected fiscal year as approved by the City Council by an
amendlnent or a transfer.
Budget Documents - The official written statenlent prepared by the Finance Director and supporting staff, which presents the proposed
budget to the legislative body.
Budget Calendar - The schedule of key dates involved in the process of adopting and executing an adopted budget.
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CITY OF HOPKINS
Budget Message - The opening section of the budget which provides the City Council and the public with a general sumnlary of the IllOst
iIllportant aspects of the budget, changes fronl the CUlTent and previous fiscal years, as well as the views and recollllllendations of the City
Manager.
CDBG Community Development Block Grant - This fund receives and expends the City's allocation of the Federal Comnlunity
Developlllent Block Grant Progrmll llloney.
Capital Asset - Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.
Capital Improvement Program (CIP) - A five year schedule of capital iIllprovenlent projects and the l1leans of financing them. This is a
flexible budget document that is used as a planning tool for needed inlprovelllents. Al1lounts approved in the ClP are considered guidelines
and are not officially adopted as budgeted amounts until they are incorporated in the operating budget of one of the City's funds.
Capital Outlay - Expenditures for the acquisition of capital assets.
Capital Project Funds - The funds that account for all resources unused for the acquisition or construction of capital facilities, except those
financed by Proprietary Funds.
, Certified Levy - Total tax levy of a jurisdiction, which is certified to the County Auditor.
Contingency - A budgetary reserve set aside for enlergencies or unforeseen expenditures.
Debt Service Funds - the funds that account for the paynlent of principal and interest on outstanding debt for the City.
Deficit - The excess of expenditures over revenues.
Department - Basic organizational unit of City govenmlent, responsible for carrying out a specific function.
Depreciation - Expenditures incurred when spreading the cost of an asset over its estinlated useful like rather than deducting the entire cost
in the year the asset is purchased.
20(j'6BtT:DGET
163
CITY OF HOPKINS
Enterprise Fund - The funds that account for the financing of self-supporting activities of govermllental units and render services to the
general public based on user charges.
Estimated Market Value - Represents the selling price of a property if it were on the nlarket. Estinlated nlarket value is converted to tax
capacity before property taxes are levied.
Expenditure - Decreases in financial resources other than through interfund transfers.
Fiscal Disparities - The progrmn created by the Metropolitan Fiscal Disparities Act which shares growth in the comnlercial-industrial tax
base in the seven county Inetropolitan area. Forty percent of the value of new commercial-industrial developnlent since 1971 is pooled and
redistributed anlong the 300 taxing districts to address uneven business developlnent throughout the region.
Fiscal Year - For budgeting purposes the City's fiscal year is the calendar year.
Fixed Asset - Purchases of a long-tenn nature, which are to be held and used. Exanlples would be land, buildings, Inachinery, furniture and
equipment.
Fund - A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of
expenditures to carry out a specific function.
Fund Balance - Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classified as
reserved or unreserved.
Reserved funds - Legally segregated for specific use. They are not available for discretionary appropriation due to third party clainl
or due to the nature of the asset.
Unreserved funds - Designated funds - To establish tentative plans for or restrictions on the future use of financial resources.
Undesignated funds - The funds renlaining after reduction for reserved and designated balances.
Full-Time Equivalent (FTE) - Equivalent of one elnployee working fulltilne, or 2.080 hours per year. A FTE can be filled by any number
of enlployees whose conlbined hours total 2,080 per year.
200611UD..GET
164
CITY OF HOPKINS
GASB (Governmental Accounting Standards Board) - It is the highest source of accounting and financial reporting guidance for state
and local governlnents.
General Fund - The largest fund in the City, the General Fund accounts for n10st of the City's financial resources. General Fund revenues
include: propeliy taxes, licenses and pennits, local taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc.
General Obligation Bonds - When a governn1ent pledges its full faith and credit to the repaYlnent of the bonds it issues, then those bonds
are general obligation (GO) bonds. SOlnetilnes the tern1 is also used to refer to bonds with are to be repaid from taxes and other general
revenues.
GFOA (Government Finance Officers Association) - the professional association of state and local finance officers in the United States
who are dedicated to the sound n1anagen1ent of goven1n1ent financial resources. The association sets progran1 standards for the GFOA's
Certificate of Achievement for Excellence in Financial Reporting.
Governmental Funds - The General Fund, Special Revenue Funds, Debt Service Funds and Capital Project Funds.
Indirectly Funded Amount - The pOliion of appropriates not funded by program revenues such as fees and grants. This portion is funded
fron1 shared revenues such as propeliy tax, govenm1ental revenues or a city-wide fee not directly attributed to anyone program.
Interest Earnings - Interest received frOln the investn1ent of cash in a fund.
Intergovernmental Revenues - Funds received fron1 State or Federal govenunents in the 1'011.11 of grants or shared revenues for various
activities.
Internal Service Funds - The funds within the Proprietary Fund that account for the financing of goods or services provided by one
department or agency to other depmilnents or agencies of a goVe11.11nent.
IT - Information Teclmology Departn1ent of the city. This department provides con1puter technology suppoli to all city departments.
Levy - To in1pose taxes, special assessn1ents or service charges.
2006 BUDGfE"T
165
CITY OF HOPKINS
Licenses - Revenues received by the issuance of various licenses that are granted to various businesses in the City.
Major Account Series - Three classifications of expenditures made by the City.
Salaries, Wages and Benefits - Costs relating to employees or telnporary help, including fringe benefits.
Materials, Supplies and Services - Costs relating to articles of non-durable nature, such as office supplies; professional and
technical services; utilities and n1aintenance; operations and city support services.
Capital Outlay - Costs of durable goods such as furniture and equipn1ent.
Reimbursed Expenditures - Offset against costs for services provided by one fund to another fund.
Market Value Credit - Started in 2002, this is the prilnary State progrmn for property tax relief The State remits a pOliion of sales and
income taxes to local government to assist in keeping propeliy taxes down.
Modified Accrual Basis - Under the n10dified accrual basis of accounting, revenues are recognized in the period in which they become
available and measurable, and expenditures are recognized at the tin1e a liability is incuned pursuant to appropriation authority.
Miscellaneous Revenue - Funds collected from various sources generally on a non-recuning basis.
Net Assets - The equity associated with general governlnent less liabilities.
Operating Expenditure - Expenditure classifications based upon the types of categories of goods and services purchased. Typical objects
include: personal services (salaries and wages); contracted services (utilities, n1aintenance, contracts, travel); supplied and n1aterials; and
capital outlay.
Operating Budget - Financial plan for the fiscal year, which authorizes proposed personnel cOlnplelnents, expenditures and the revenues to
finance them.
Permits - Revenue derived froln various pern1its as defined in the City Code, for the perfonnance of a specific action. For example,
building a house.
Personal Services - The cost of salaries and wages paid to employees as well as the fringe benefits associated with elnploYlnent (i.e. Social
Security, PERA, health insurance, life insurance, etc.).
2006 BUDGE'f"
166
CITY OF HOPKINS
Program - Within each Departnlent are several divisions or programs in the City, each charged with carrying out a specific function.
Proposed Budget - Budget as subnlitted by the City Manager to the City Council.
Proprietary Funds - The funds that account for governInent operations financed and operated in a Inamler sinlilar to a private business.
Refuse Service - Revenue incurred froIn the sale of trash pick-up and disposal, leaf pick-up, yard waste and recycling to residential
custonlers of the City.
Retained Earnings - An equity account reflecting the accunlulated earnings of the City's Proprietary (Enterprise) Funds.
Sewer Service - Revenue incuned froln the sale of sanitary sewer service to custOlners of the utility.
Special Assessment - Receipts fronl assessnlents placed on propeliy within the City for public inlprovenlents that have benefited that
property.
Special Revenue Funds - A fund that accounts for revenues derived fronl specific taxes or other earnlarked revenue sources.
Storm Sewer Sales - Revenue derived from a stornl sewer utility fee assessed propeliy owners based on the alnount of inlpervious surface
on their propeliy. Revenues are used to Inaintain and ilnprove the City's storm sewer systenl.
Tax Capacity - County tax base for the purposes of levying property taxes. Properties are assigned rates at which their values will be
converted into the tax base, (see tax classification rate).
Tax Capacity Rate - Tax rate applied to tax capacity to generate property tax revenue. The rate is obtained by dividing the propeliy tax
levy by the available tax capacity.
Tax Classification Rate - Rates at which estilnated market values are converted into the propeliy tax base. The classification rates are
assigned to properties depending on their type.
Tax Increment Financing - Financing tool originally intended to cOInbat severe blight in areas which would not be redeveloped "but for"
the availability of govemnlent subsidies derived fronllocally generated propeliy tax revenues.
2006,BI:J]'GET
167
CITY OF HOPKINS
Tax Increments - The value of local taxes collected on a redeveloped or developed property, above the base year taxes.
TIF - An abbreviation for Tax Incren1ent Financing.
Transfers - Funds transferred between City funds.
Truth-in- Taxation - Procedures adopted by the 1998 Minnesota Legislature intended to improve accountability in the adoption of the
budget and property tax levy of local gover11111ents. These procedures are revised al111ually.
Truth-in- Taxation Public Hearing - Statutory requiren1ent for most local govenm1ents to hold public hearings on their proposed budgets
and propeliy tax levies.
Water Sales - Revenue earned fron1 the sale of water to customers of the utility.
Working Capital- Current assets Ininus current liabilities. This n1easure is used as a gauge in detennining appropriate fund balances.
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