CR 95-65 CO Mainstreet Project
"\ y 0
\
(, '"
e
..,. <:J
. April 12, 1995 o P K \ ~ council Report 95-65
CHANGE ORDER
ENGINEERING INVOICE
KAINSTREET PROJECT
Proposed Action.
staff recommends adoption of the following motion: Move that
Council approve Chancre Order No. 2 as it relates to RLK
Associates Invoice No. S for enaineerinq services on the
Mainstreet Reconstruction proiect (5th Avenue to Washinqton
Avenue) .
Overview.
council at its March 21 meeting considered and approved change
orders in RLK Associates fourth billing. council was advised at
that meeting that RLK would in all probability approach the City
with additional engineering change orders on this project in the
future. RLK in its fifth billing brings forth these additional
changes and furnishes complete support information for Council
consideration.
. Primary Issues to Consider.
+ Nature of change order items
+ Cost and funding
. Staff recommendation
Supportina Information.
. RLK invoice with change order
. RLK support letter
~~
James Gessele
Engineering Superintendent
e
.- -- -.-
. CR 95-65
Page 2
Primary Issues to Consider.
. Nature of change order items.
As in invoice no. 4, the engineer has categorized his additional
charges under design or construction related. The design phase
extras as shown in the support detail have been generated by
staff or Council direction and deal in great part with
consideration of the slip ramp option of connecting to T.H. 169.
Construction phase changes generating additional charges can be
categorized as utility related or as additional man-hours spent
with landscaping at the T.R. 169 noise wall.
. Cost and funding.
The design phase extras total $4,693.00. The additional charge
for completion of the sanitary sewer televising study should be
funded through the sanitary utility fund. The remaining costs are
considered by staff as normal project overhead and funding would
be through the project sources: special assessments and TIF.
e Construction phase extras total $2,428.50 and their funding is
discussed below:
Activitv Fundinq
1. Landscaping at noise wall TIF/Assessments
2. utility repairs (storm and Appropriate utility funds
sanitary)
3 . Water service lines Assessments or water
utility fund
RLK's extras considered on this invoice total $7,121.50. Their
revised contract now is $64,086.00 and this is roughly 16% of the
construction contract. Council should note that RLK mentions the
potential for additional engineering costs in dealing with the
substandard wear course surface of the street. There may be
additional costs in negotiating with the contractor for
corrective action.
RLK also points out in its attached support letter the
substantial credit and write-off they have applied to their
billings on this project. The total cost for this is $14,547.50.
. Staff Recommendation.
e Staff has examined RLK's change order and the detailed extras
performed and finds them accurate and fair. Staff recommends
approval of this change order.
Project Name: Mainstreet Reconstruction
5th To Washington Ave.
Project Number: 94044
Invoice Number: 5
.voice Period: February - March 1995
For Professional Engineering I!Ind Consulting Services
...... .., ...... . ............. ............. . "" - - -". . 'n..'. <Amourit . . :c:ontract. ...AmQunt..
I>. . '" ,,- ... . .......... ..
. . ... . . ",', .. :.....GuHe~t...
. . "," "' " ,. - .
....p.i..... ..... .....p.. :..... ,.,.',........ .. C()ntract .. . Perc::Eini. . :Billedto . .p<Arnount ....: . ..P~~~iolJsly: .
No; ...: Amount' . :Complei~ p .. ....DatB< fRemainirig. . ..< lilva tcecl ., .... Invoice ..p.
1 Preliminary Survey 4,000.00 100% 4,643.00 -643.00 4,643.00
2 Televise Sanitary Sewer 0.00 0.00 0.00
3 S.ip-Off Ramp Study 0.00 0.00 0.00
4 Feasibility Report 9,800.00 100% 9,800.00 0.00 9,800.00
5 Detl!liled Design Documents 12,000.00 100% 12,000.00 0.00 12,000.00
6 Construction Bidding 0.00 0.00 0.00
7 Construction Award 0.00 0.00 0.00
8 Construction Management 10,500.00 95% 10,500.00 0.00 10,500.00
9 Surveying & Testing Services 4,000.00 100% 4,405.52 -405.52 4,405.52
10 Cost Comp.lAssessm't Hearing 4,000.00 0% 0.00 4,000.00 0.00 0.00
11 As-Builts 2.000.00 0% 0.00 2,000.00 0.00 0.00
Subtotal Contract (before credit 46,300.00 41,348.52 4,951.48 41,348.52 0.00
12 Credit for Construction Inspection (labor/ /1,793.50) 1,793.50 (1,793.50)
Subtotal Contract laher credit} 46,300.00 39.555.02 6,744.98 39,555.02 0.00
13 Reimbursable Expenses
Print Reproduction 868.66 868.66
film & Processing 122.07 122.07
Express Delivery 138.19 138.19
Ughting 3,016.45 3,016.45
Auger Borings. NOT Testing and Analysis 1,265.00 1,265.00
Subtotal Reimb. Expenses 5.410.37 5,410.37 0.00
14 Additional Services (Design Phasel
Turn lane Alternatives 1,147.00 1,147.00
NOW Sports Parking Issues 400.00 400.00
Burger King Traffic Issues 1,426.50 1,426.50
Electric Box Detail 780.00 780.00
Electric Service Change 195.00 195.00
Televising & Dye Testing of Sanitary Sewer 288.50 0.00 286.50
Study of the Slip Ramp Option I 795.00 0.00 795.00
Landscape Studies at the Noise Wall 2,591.50 0.00 2,591.50
MnDOT Permit for Construction within ROW 1,020.00 0.00 1,020.00
Subtotal Additional Services (Design Phasel 8,641.50 3,948.50 4,693.00
15 Additiona' Services {Construction Phasel
Walser Drive 758.50 758.50
Burger King Water Issues 506.00 506.00
Grit Chambers/Sanitary Service 325.00 325.00
Water Service Investigation 520.00 520.00
Tools USA 195.00 195.00
Midnite Market Alley 130.00 130.00
Landscaping st the Noise Well 620.00 0.00 620.00
Storm Sewer/Utility Repair 1,017.00 0.00 1.017.00
Extending Water Service 408.50 0.00 408.50
Excavation of Sanitary Sewer Service 383.00 0.00 383.00
Subtotal Additional Services IConstruction Phase} 4,863.00 2.434.50 2.428.50
GRAND TOTAL I 58,469.89 51,348.39 7,121.50
CURRENT PROJECT
INVOICE TO DATE
SUBTOTAL CONTRACT 0.00 39.555.02
.EIMBURSABLE EXPENSES (13) 0.00 5,410.37
DDITIONAL SERVICES (14 & 15) 7,121.50 13.504.50
TOTAL INVOICE AMOUNT(SI 7,121.50 58,469.89
PAYMENTS RECEIVED TO DATE 51,348.39
BALANCE OUTSTANDING 7.121.50 7,121.50
----
Rl~ 922 Mainstreet
Hopkins, Mn.
55343
ASSOCIATES LTD. (612) 933-0972
fax: (612) 933.1153
April la, 1995
Mr. Jim Gessele
City of Hopkins
Public Works Department
1601 Second Street
Hopkins, MN 55343
Re: Mainstreet Reconstruction
RLK Project No. 94044
Dear Jim:
Attached is Invoice No.5 for engineering services provided by RLK Associates in connection with
the downtown Hopkins Mainstreet Reconstruction Project (5th Avenue to Washington Ave.).
The invoice is for payment of additional services provided by RLK Associates. The additional
services are identified to the design phase and the construction phase. Attached to the invoice is a
. summary of additional services and an itemized list of additional services detailing what work was
completed.
Please note that the as-built plans and assessment hearing have not been completed. We will
complete theses phases in accordance to the contract.
RLK Associates is requesting that the City approve the additional costs.
Additional work is required due to the condition of the bituminous wear course. We will coordinate
and monitor the corrective action completed by the contractor. The time spent will be billed on an
hourly basis. We are estimating that our costs will not exceed $1,200 for the additional work.
Should you have any questions regarding this. project and the additional fees, please don't hesitate
to call.
Sincerely,
Donald Shaffer
.
· Civil Engineering . Transportation . Infrastructure Redevelopment
· landscape Architecture . Construction Management
--.._- --.-- -
. Summary of additional services completed for Mainstreet Reconstruction proiect
Services were completed for the Mainstreet Reconstruction project which were not included in the
original proposal. Summarized below are the additional services and the labor costs associated
\\lith the services.
Design:
. Televising and dye testing of the sanitary sewer - $286.50
. Study of the slip ramp option - $795.00
. Landscape studies at the noise wall - $2,591.50
. MnlDOT permit for construction within the right of way - $1,020.00
The total cost of the above design extras is $4,693.00
Construction:
. Landscaping at the noise wall - $620.00
. Storm Sewer/Utility Repair - $1,017.00
. Extending water services - $408.50
. Excavation of sanitary sewer service - 383.00
. The total cost of the above construction extras is $2,428.50
RLK is writing off the following:
. Reduced rate for construction observation - $1,793.50
. All costs incurred in December through February - $1,450.55
. Overrun in the design/construction phase - $11,303.45
The total cost ofwrite-ofTs is $14,547.50
Additional work is required due to the condition of the bituminous V.lear course. We will coordinate
and monitor the corrective action completed by the contractor. The time spent will be billed on an
hourly basis. We are estimating that our costs will not exceed $1,200 for the additional work.
.
. Itemized below are additional services and associated labor costs we incurred.
Desil!Jl Phase
Televising the sanitary sewer:
City staff retained a firm to televise and dye test the sanitary sewer to determine the condition of
the sewer lines. RLK participated in the completion of the studies. Additional cost is $286.50.
Slip Ramp Study:
At the February 1, 1994 council meeting, the City Council directed RLK to discuss with MnJDOT
the possibility of providing a slip ramp from the rn 169 exit ramp to Mainstreet. Work completed
included meeting with Mn/DOT staff and reviewing the various alternatives. MnJDOT did not
approve a slip ramp which was communicated in their letter dated April 14, 1994. Additional cost
is $ 795.00.
Landscape studies at the noise wall:
RLK was directed by City Council to study landscaping alternatives at the noise wan along the TH
169 exit ramp. The studies also included placing a sign monument in the area and to remove a
portion of the noise wall. Work completed included the preparation of three design alternatives,
reviewing the possibility of removing a portion of the noise wall and presenting the information to
e the City Council. A landscaping alternative was selected which did not include the sign monument
and left the noise wall in place. The plan sheets and specifications were prepared with the
approved alternative. Additional cost is $2,591.50.
MnlDOT permit:
A MnlDOT permit was required because a portion of the proposed landscaping at the noise wall
was within MnlDOT right of way. Work completed included meeting with MnlDOT pennit staff,
completing the application form and submitting clear zone calculations to MnJDOT for their
review and approval. Additional cost is $1,020.00.
Construction Phase
Landscaping at the noise wall:
Additional costs were incurred for the landscaping activities at the noise wall. Additional time was
spent for coordination with the contractor for completing the work. This included meeting with the
contractor on site prior to the work starting. Additional cost is $ 620.00.
.
-.-
. Storm Sewer Utility Repair:
Existing storm sewer pipe, catch basin and sanitary sewer were replaced due to poor condition.
The additional work was authorized when the condition of the utilities became known during
construction. Additional time was spent for monitoring the work, coordination of the traffic
control, coordination with the contractor for completing the work and for completing the change
order. Additional cost is $1,017.00
Extending water service lines and installing new curb boxes:
Water service lines were extended and new curb boxes were installed at Now Sports and at Walser
Bargain Lot. Additional time was spent for monitoring the construction activity, coordination with
the contractor and for completing the change order. Additional cost is $408.50.
Excavation for abandoned sanitary sewer service at Walser Bargain Lot:
Sanitary sewer service line was excavated to verify that it was not in use. The service line was
disconnected at the main. Additional time was spent for monitoring the construction activity,
coordination with the contractor and for completing the change order. Additional cost is $383.00.
.
.
- - - - - -