Loading...
CR 95-25 Environmental Engineer Renewal "i Y 0 \ V '" ~ . .y '" o P K \ ~ February 1, 1995 Council Report 95-025 CONTRACT RENEWAL ENVIRONMENTAL ENGINEER HOPKINS LANDFILL Proposed Action. Staff recommends adoption of the following motion: Move that Council authorize the mayor and city manaqer to enter into a renewed contract with Wenck Associates. Inc. as it concerns enqineerinq support with Hopkins landfill lssues. Overview. At its December 20 meeting Council authorized a contract with Wenck Associates for engineering services in connection with the 7th street Landfill. Staff made a case for a professional to represent the city's interest and to perform liaison and watchdog services during the MPCA's efforts to take control of the landfill site and to install a methane remediation system. Council placed a $6,000 budget cap on the e contract. Services to date have almost reached that cap and the City needs to renew a contract with the consultant. Primary Issues to Consider. o What services have been rendered to date? o What will be Wenck's future role? o what is the cost? Supportinq Information. o Wenck invoice activity summaries o New proposal ~ J~SSele Engineering Superintendent . -- ---- - _u e CR: 95-025 Page 2 Primary Issues to Consider. 0 What services have been rendered to date? Wenck's original proposal targeted data analysis of the landfill and coordination with Ron Lofy of Lockman Associates as the main scope of their initial services to the city. considerable data analysis was undertaken and the engineer was able to determine, with accuracy previously unattained, the amount and type of landfill material ln place and the types and amounts of cover material used in daily operations during actual time of filling. In coordination with Dr. Lofy in California, a computer model was framed that could establish amounts of methane generation from the landfill, including peak generation, and the general life expectancy of the landfill in terms of methane generation. The results have backed up the city's continued assertion that a full gas extraction system to remediate migrating methane is not a feasible alternative. This information is a matter of record. Wenck has played a very important role in making contact with the MPCA's consultant. Subsequent to the data analysis mentioned above, a . meeting was held with Camp Dresser McKee to give that firm a thorough briefing on the landfill's history. Wenck Associates provided its knowledge of the site as well as its data analysis, and what resulted was one of the more fruitful exchanges with a representative of the MPCA. Wenck has been available to the city staff for strategy sessions as well as making public presentations, such as at the January 10 Council workshop. Attached you will find invoice activity summaries that document Wenck's activities the past 1 1/2 months. 0 What will be Wenck's future role? Staff foresees a narrower role for Wenck into the near future. The MPCA is drawing up a concept that eventually will evolve into a full-fledged action plan. The agency will afford the city some input at these two critical junctures and it is paramount that Hopkins have local engineering expertise available to provide assurances that the City's interests and issues are being addressed. In brief, Wenck's role is likely to be reactive in nature for the time being. 0 What is the Cost? Staff has suggested a renewed contract under the previous terms with a budget cap at $6,000. . ~~ ~--- ~ . City of Hopkins Invoice Number: 41687 December 31, 1994 ACTIVITY DATE HOURS RATh COST Sf. Proj. Mgr.lSr. Prof. R. W. Arnbrosie, P.E. Contract Administration 12/16/94 2.00 $ 107.00 $ 214.00 R. W. Ambrosie, P.E. Technical Research 12/19/94 1.00 107.00 107.00 R. W. Ambrosie, P.E. Meeting 12/21/94 4.00 107.00 428.00 R. W. Ambrosie, P.E. Technical Review 12130/94 2.00 107.00 214.00 9.00 $ 963.00 Superv. Engr.lSup. Prof. J _ C. Larson, P .E. Technical Research 12/23/94 1.00 $ 85.00 $ 85.00 Engineer III S. P. Lucido, P.E. Meeting 12/16/94 2.00 $ 70.00 $ 140.00 S. P. Lucido, P.E. Data Analysis 12/19/94 6.00 70.00 420.00 S. P. Lucido, P.E. Data Analysis 12/20/94 5.00 70.00 350.00 S. P. Lucido, P.E. Data Analysis 12/21/94 8.00 70.00 560.00 s. P. Lucido, P.E. Data Analysis 12122/94 6.00 70.00 420.00 S. P. Lucido, P.E. Data Analysis 12123/94 4.50 70.00 315.00 . S. P. Lucido, P.E. Phone Conference 12/23/94 1.50 70.00 105.00 33.00 $2,310.00 Engr./S cUB ydro.lGeol. C. M. Ketcham Proj. Budget/Cost Anal. 12/19/94 0.50 $ 61.00 $ 30.50 Jr. Engr.lGeoLlCAD Draft E. G. Whitney Report Preparation 12120/94 0.50 $ 50.00 $ 25.00 E. G. Whitney Report Preparation 12/21/94 2.50 50.00 125.00 E. G. Whitney Report Preparation 12/22194 1.80 50.00 90.00 4.80 $ 240.00 Tech.JWord Processor R. E. Gallus Contract Administration 12/21/94 0.50 $ 41.00 $ 20.50 TOTAL PROFESSIONAL SERVICES $3,649.00 EXPENSES Facsimile Transmittal $ 3.75 Mileage 32.20 TOTAL EXPENSES $ 35.95 TOTAL INVOICE DUE $3,684.95 . -... . -~_.- .. -- ------,-- 02/01195 15:18 FAX 612 479 4242 WENCK ASSOC, INC @002l002 ..- -" -- - e City of Hopkins Invoice Number~ 41818 lanlUll)' 31,1995 ACTMTY DA:m flOURS BATE ~ Sr. Proj. Mgr./Sr. Prof. R. W. Ambrosie, P.E. Meeting 1/4/95 3.00 $ 112.00 $ 336.00 R. W. Ambrosie, P.E. Project Scheduling 1120/95 1.00 112.00 112.00 R W. Ambrosie, P.E. TechnicaJ Review 1124/95 1.00 112.00 112.00 5.00 $ 560.00 Superv.EngrJSup.Prof ). C. Larson, P.E, Technieal Review 1/25195 1.00 $ 90.00 $ 90.00 Sr. Engr.lSr. Scientist S. P. Lucido, P.E. Meeting 1/4/95 4.00 $ 80.00 $ 320.00 S. P. Lucido, P.E. Phone Conference 1/5/95 3.00 80.00 240.00 S. P. Lucido, P.E. Letter Preparation 1/6/95 2.00 80.00 160.00 S. P. Lucido, P.E. Technical Research 1/25/95 2.50 80.00 200.00 . S, P. Lucido, P.E. Meetin, Preparation 1126195 2.00 80.00 160.00 S. P. Lucido, P.E. Meeting 1/26/95 3.00 80.00 240.00 S. P. Lucido, P,E. Contract Preparation 1/30/95 2.00 80.00 160.00 18.50 $1,480.00 Engr .ISci./Hydro.lGeo I. C. M. Ketcham Proj. Budget/Cost Anal. 1/19/95 0.50 $ 65.00 $ 32.50 Tech.lWord Processor R E. Gallus Word Processing 1/9195 0.50 $ 43.00 $ 21.50 J. L. Perry Word Processing 1/30/95 0.40 43.00 17.20 0.90 $ 38.70 TOTAL PROFESSIONAL SERVICES $2,201.20 EXPENSES Computer Usage $ 4.50 Long Distance Telephone 0.59 Mileage 8.70 TOTAL EXPENSES $ 13. 79 TOTAL INVOICE DUE $2,214.99 . --- ----".--- --.. ----- 02/01/95 09:05 FAX 612 479 4242 WENCK ASSOC. INC 14l 0021003 E/lvil'oflmenmJ Wenck Associates. (nc. Engineers 1800 Pioneer Creek Ctr. ~~Wenck P.O. Bo>< 428 Maple Frain, MN 55359.:042& (6 J 2) 4794200 F~ (612) 479-4241 E-mail wenckmp@Wenck.<om February 1, 1995 Mr. James Gessele C.E.T. Engineering Supervisor City of Hopkins 1010 First Street South Hopkins, MN 55343 Re: Request for Professional Services Landfill Gas Evaluation Hopkins Landfill Dear Mr. Gessele: . As per our telephone discussions, Wenck Associates is pleased to develop this scope of services for continued landfill gas support at the Hopkins Landfill. Wenck has specific expertise in this area and will provide the city of Hopkins (City) with technical expertise and evalua.tions for effective negotiations with the M:PCA. As you requested, Wenck staff, specifically:Mr. Rod Ambrosie, P.E., and Mr. Sam Lucido, P.E., will be involved in this project. These gentlemen may call on other expertise within the company as necessary for professional opinions and project discussions. Wenck's role in this project is tv.ro-fold: 1) to provide technical advice to Hopkins staff on an as.needed basis, and; 2) as you requested, Wenck will also provide technical advice to non- Hopkins staff (such as other consultants or :MPCA staff) working on the project. This role only applies to individuals and information previously authorized by the City. . 02/01195 09:05 FAX 612 479 4242 WENCK ASSOC. INC I4l 003/003 ., '. .- . Mr. James Gesse1e C.E. T. Engineering Supervisor City of Hopkins February 1, 1995 Page 2 The project will be billed to the City on a ntime-and-materials" basis as per our attached Fee Schedule. The City will get a detailed invoice at the end of each month, describing the services provided that month. All work will be authorized by the City prior to initiation. As you requested, an initial $6,000 is budgeted for this project on a not-to-exceed-without-approval basis. If you have any questions, please call Mr. Rod Ambrosie at 479-4218. Please have the appropriate signatures below for authorization to proceed. Sincerely, . WENCK ASSOCIATES, INC. Rodney W. Ambtosie, P .E. Noonan C. Wenck. P.E. Vice President President RW A/jlp CITY AUTHORIZATION Name Name Date Date . Signature Signature ~:~I\UGQ~I\U.WAiJU' Environmental Wenck Associates, Inc. 1800 Pioneer Creek Or. Engineers P.O. Box 428 Maple Plain, MN SS3Sg-042B ~"Wenck (612) 479-4200 Fax (612) 479-4242 E-mail wenckmp@wenck.com WENCK ASSOCIATES, INC. PROFESSIONAL ENGINEERlNG FEE SCHEDULE JANUARY 1995 Hourly Rate Program Manager $132.00 Senior Project Manager/Senior Professional $112.00 Project Manager/Project Professional $99.00 Supervising Engineer/Supervising Professional $90.00 Senior Engineer/Senior Scientist $80.00 Engineer ill $75.00 Engineer ll/Senior Technician $71.00 . Engineer IScientistJHydrologistJ Geologist $65.00 Assistant Engineer/Assistant Geologist/CAD Designer $61. 00 Junior Engineer/Junior GeologistJCAD Drafter $54.00 Technician/Word Processor $43.00 Clerical $37.00 Subcontracted services will be billed at cost plus 5 percent. Mileage will be billed at the rate of $0.29 per mile. Reproductions will be billed at the rate of $0.15 per copy. Invoices are due upon presentation. Invoice balances not paid within thirty (30) days of invoice date are subject to 1-112% (18% annual) interest or finance charge. Rates to be adjusted annually. . . Expert testimony services billed at twice the normal rate.