CR 95-34 1995 Volunteer Recognition
. March 15,1995 ~ Council Report 95-34
1995 VOLUNTEER RECOGNITION
Proposed Action
Staff recommends adoption of the following motion: Set the date for Hopkins' volunteer recogni-
tion for Thursday, April 27; and conduct a reception with hors d'oeuvres.
Overview
The city of Hopkins traditionally holds its volunteer recognition in March, and honors those peo-
ple who serve on the city's advisory boards, conunissions and committees. However, Milmesota
Volunteer Recognition Week and National Volunteer Week is April23 - 29, and it would be nice
to dovetail Hopkins' recognition with those. Minnesota's theme is "Stars of the North: Minnesota
Volunteers." Hopkins' theme is "Stars of Hopkins: Hundreds of Helping Hands Building a
Community."
Last year, some of the Hopkins City Council members expressed a desire to broaden the scope of
. the volunteer recognition. As a note of interest, the Hopkins Raspberry Festival's theme is "Sa-
lute to Volunteers."
Primary issues to consider
0 Scope of the recognition
0 Nature of the recognition
0 Cost
0 Alternatives
Supporting information
0 List of invitees
0 Potential invitees
0 Invitation
~~ J/ tu0~
. Eileen Harvala
Community Relations Coordinator
volrepo2.sam page ]
. Primary Issues to Consider
Scope of the recognition:
0 Include members of the city's advisory boards, committees and commissions, city
department volunteers, special project volunteers, Hopkins Area Arts Association and Lone
Oak Garden Club. About 460 people will be invited, which includes volunteers and their
guests.
Nature of the recognition:
0 The board, commISSIOn, committee, and special project volunteers will receIve
individualized certificates. With Mayor Chuck Redepenning acting as master of
ceremonies, the certificates will be presented by the staff and city council liaisons. The
liaisons also will recognize any support staff members present at the reception. HAAA and
the Lone Oak Garden Club will receive a certificate in a wooden frame. The reception will
begin at 6 p.m., with a cash bar available. The Hopkins High School Madrigal Singers will
perform from 6:30 p.m. to 7 p.m. The volunteers will receive their certificates at 7 p.m.
COst:
0 The cost is a minimum of $1,500 to rent a banquet room at the Hopkins House. The rental
cost is offset by the number of dinners the city buys, or the amount of hors d'oeuvres the
city buys. The city would have to buy a minimum of 200 dinners, a cost of $3,000. With
the expanded recognition involving 400 people, the cost of buying dinners would be
. $6,000. However, the city can buy a lot of hars d'oeuvres for $1,500, including meats,
cheeses, vegetables, fresh fruits and dips. Other costs include about $375 for printing,
certificate parchment and decorations.
Alternatives
1. Conduct a dinner far about 460 vohmteers and guests at a cost of$6,375.
2. Conduct a reception with hors d'oeuvres for 460 volunteers and guests at a cost of $1 ,875.
3. Continue for further discussion.
.
volrepo2.sam page 2
. A list of invitees includes:
0 11 Charter Commission members
0 9 Chemical Health Commission members
0 11 Human Rights Commission members
0 3 Civil Service Commission members
0 7 Zoning and Planning Commission members
0 26 Neighborhood Advisory Board members
0 5 Park Board members
0 5 Parking Committee members
0 30 Apartment Manager's Association members
0 2 Suburban Alliance representatives
0 5 City Council members
0 30 County Road 3 task force
0 10 Strategic Plan Review Committee
0 6 Police Department volunteers
0 1 Dow Towers volunteer caretaker
0 5 Yard Waste Seminar
0 1 Community Relations
0 10 Gardeners
0 10 Hopkins Area Arts Association
0 10 Lone Oak Garden Club
0 5 Committee, board and conmlission members who resigned early 1995
. 0 10 Crime Prevention Fund executive board members
0 18 staff members
230 people x 2 = 460 people
.
volrcpu2.sam page 3
. Others that could have been invited:
0 * 1 00 volunteers at the Hopkins Activity Center
0 *38 Hopkins firefighters
0 *22 Hopkins Police Reserves
0 20 more members of the Hopkins Crime Prevention Fund
0 60 volunteers who are working on the Westbrooke bond committees
0 10 neighborhood association presidents
0 Hopkins Business and Civic Association
0 Hopkins Area Family Resource Center
0 School Community in Partnership
0 Hopkins School District 270
0 Hopkins Veterans of Foreign Wars Post 425
0 Hopkins American Legion 320
0 Hopkins Elks Lodge
0 Hopkins Optimists
0 Hopkins Rotary
0 Hopkins/Minnetonka Rotary
0 Hopkins Lions
0 Hopkins Noontime Lions
0 Twin West Chamber of Commerce
0 Hopkins Area Jaycees
. 0 Hopkins Raspberry Festival Association
0 Hopkins Masonic Lodge
About 317 people x 2 = 634
* The Hopkins Activity Center, Police Reserves and Hopkins Firefighters hold their own
recognition celebrations.
.
vo I repo2 csam page 4
..--
St(il,VS oj Hop kiVLS:
e H uVLcivecis oj
HeLp iVLg H (il,VLcis
BuiLciiVLg (iI,
CommuVLit~
As one of Hopkins/
vofunteers/ you and a
guest are invited to a
reception in your honor
.
~ WHEN: 6 p.m.
Th-ursciGt!j1 ApriL 27
~ WHERE: GrGtVLci HGtLL
HopkiVLS House
1501 High-wGt!j 7
HopkiVLS
B!j FrictGt!j1 ApriL 7
.
RSVP to: ELLeeV/., H DLf'VDLLDL, 939-1350; or BLsh Johv/"sov/", 939-1327