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CR 95-53 Join Project Agreement North Service Drive And Eisenhower School \ y ,) G ..- . March 17, 1995 o ,.I Council Report 95-53 P K \ JOINT PROJECT AGREEMENT NORTH SERVICE DRIVE AND EISENHOWER SCHOOL PARKING LOT IMPROVEMENTS Prooosed Action. Staff recommends adoption of the following motion: Move that Council aoorove an aareement for administration and cost allocation concernina imorovements alona North Service Drive and at Eisenhower School. Overview. Council at its March 7 meeting approved the concept of joint project administration concerning the frontage road improvements and parking lot improvements at Eisenhower School. A formal agreement has been drawn up by the City Attorney and is presented here for final approval. Primary Issues to Consider. . . Agreement Terms The City and Independent School District 270 have contracted individually with Bolton and Menk Inc. for engineering services. Their separate agreements are attached to the agreement. The city will be responsible for the bid proposal that includes separate schedules. Contractor payments shall be under City administration in the form of progress payments. The school district will be invoiced in each instance of progress payments for its share of the cost. Invoice payments shall be due within 30 days. . Staff recommendation staff and the consulting engineer have examined the agreement, concur with the draft, and recommend its approval. Suooortina Information. . Agreement ~ . d::essele Engineering Superintendent --------- ---------- ..-.------ - . AGREEMENT FOR ADMINISTRATION AND COST ALLOCATION This Agreement made this day of , 1995 by and between the CITY OF HOPKINS, 1010 First Street South, Hopkins, ! Minnesota 55343 ("City") and INDEPENDENT SCHOOL DISTRICT 270, 1001 Highway 7, Hopkins, Minnesota 55343 (rrISD"). RECITALS: 1. The City has proposed to realign the North Service Drive at the intersection of 12th Avenue North and State Highway 7. 2. The project design requires modification and reduction of existing parking spaces and internal roadway alignment presently serving Eisenhower Elementary School. . 3. The ISD has proposed to construct a new parking area as well as reconstruct an existing parking area into a bus pickup and turn around area allan ISD property. 4. The inter-relation of the ISD project and the City project encourages use of a cooperative agreement combining construction documents, agreements, designs, specifications and bid proposals. NOW, THEREFORE, it is mutually agreed between the parties as followS: 1. Both the City and ISD will contract with the engineering firm of Bolton & Menk, Inc. to complete construction . administration, construction observation and staking for the c:\file\hopkins\lagreement 1 . improvements contemplated by both parties as more specifically set forth in the respective agreements between City or ISD and said Consulting Engineers which agreements shall be attached to and be a part of this Agreement. 2. Bid proposals and contractor selection shall be the obligation of the City together with all other administrative duties customary and incidental to the implement of the aforementioned project provided, however, that said project will contain the following separate bids Schedule 1 : SAP 132-010-003 (North Service Drive) Schedule 2: Parking Lot Improvement - Phase I Schedule 3: Parking Lot Improvement - Phase II . 3. Progress payments shall be submitted for payment to the City and approved by the Consulting Engineers during the project period. Such payments thus approved by the consulting engineer shall also disclose the allocation of said payments to the project benefiting ISD and the City. Payments allocable to the ISD project as approved by the engineer shall be promptly invoiced and paid by ISD to the City within 30 days. Such invoices reimbursable to the City shall include the City's costs for construction, administration, observation, supervision, inspection and construction staking for the ISD project. . c:\file\hopkins\lagreement 2 . 4. It shall be the obligation of the Consulting Engineer to pro rate all project costs and expenses between the parties as they relate to the ISD project and the City project as established by the contract unit prices for such construction in the improvements referred to under Paragraph 2 above. 5. The City, with the assistance of the consulting engineer, shall enter into a construction contract with the contractor selected through the bidding process and shall furnish a copy thereof to ISD. THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligations referring - to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CITY OF HOPKINS INDEPENDENT SCHOOL DISTRICT 270 By By Its Its By By Its Its . c:\file\hopkins\lagreement 3