CR 95-77 Award Of Bid Frontage Road At T.H.7
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April 27, 1995 Council Report 95-77
AWARD OF BID
FRONTAGE ROAD AT T.D.7
ProDosed Action.
staff recommends adoption of the following motion: Move that Council
adoot Resolution 95-33. Resolution For Bid Award North Service
Drive and Indeoendent School District No.270 Parkinq Lot
Imorovements.
Award of this bid includes the city improvement project on the
frontage road and Phases I and II of parking lot improvements at
Eisenhower School.
Overview.
Council at its December 20, 1994 meeting approved final plans for the
frontage road detachment project and authorized bids. A bid opening
was conducted April 14. This report concerns bid results and staff
recommendations.
. Primary Issues to Consider.
o Bid Tabulation
o Addendum to Phase I Improvements
o Funding
o staff recommendation
o Timetable
Suooortinq Information.
o Detailed bid tabulation
o Letter of recommendation
o Hopkins School District No.270 support letter
o Resolution 95-33
a~~.
James Gessele
Engineering Superintendent
e
.-----.------ -- .-.------- -
e
CR: 95-77
Page 2
Primary Issues to Consider.
0 Bid tabulation
Contractor City ImD. School nist.ImD. Total
Midwest Asphalt $ 213,645.49 $ 145,446.65 $ 359,092.14
Valley Paving 220,870.17 153,840.15 374,710.32
Hardrives 216,274.23 159,454.15 375,728.38
Northwest Asphalt 223,452.61 156,286.74 379,739.35
Bituminous Roadways 254,491. 45 181,694.15 436,185.60
Driveway Design 288,866.51 194,407.80 483,274.31
Engineers Estimate 252,457.55 184,801. 25 437,258.80
0 Addendum to Phase I Improvements
Council is reminded that the city and School District entered into a
joint project agreement. As such the School District improvements are
covered under Phases I and II of the bid document. Minnehaha Creek
Watershed District added conditions to the permit for school parking
. lot improvements after the bid documents were published. Midwest
Asphalt and Valley Paving, the two low bidders, were requested to
submit bids on the watershed district generated items. Midwest's
additional bid will add $4,765.00 to School District improvements for
a total of $150,211.65. The revised total contract amount to let is
$363,857.14.
0 Funding
The bid for the city's portion of this project is almost $39,000.00
lower than the engineer's estimate. That translates into a savings for
the city's M.S.A. Fund, the targeted funding source for the frontage
road improvements. Phases I and II of the parking lot improvements are
to be funded by Independent School District No.270.
0 Staff recommendation
The consultant engineer has checked several references concerning the
low bidder and the results are tabulated in their letter of
recommendation. Staff concurs with Bolton and Menk and recommends
Midwest Asphalt corporation to be awarded the contract in the revised
amount of $363,857.14.
0 Timetable
e May 2 Award of bid
May 15 Preconstruct ion Conference
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E30L- TOI'J &.. ~E:I'J~/ I f'JC-
Consulting Engineers & Surveyors
1515 East Highway 13 . Burnsville, MN 55337-6857
. Phone (612) 890-0509. FAX (612) 890-8065
Mr. Jim Gessele
Public Works Director
City of Hopkins
1010 1st Street
Hopkins, MN 55343
RE: North Service Drive Improvements
SAP 132-010-03
ISD No. 270 Parking Lot Improvements
Hopkins, MN
TC95.0029
Dear Mr. Gessele:
We have reviewed all of the proposals for the above referenced project and have enclosed an
abstract of bids for your review. We have contacted the construction reference of the apparent
low bidder, Midwest Asphalt Corporation as indicated in their proposal. A summary of the
comments is as follows:
CITY & CONTACT PROJECT REMARKS
. St. Anthony 1994 Street Reconstruction . Very efficient operations
Larry Hammer . No delays and no extras
Public Works Director . Will be working with them
again this year.
Minnetonka 1994 Lake Street Extension . Operation is good
Michael Johnson & Reconstruction . Very happy with their work.
City Engineering Dept.
New Brighton 1994 Street Reconstruction . Recommended for work
Leslie Proper . Good company
City Engineer
St. Louis Park City Projects 93-02, 93-03 . Would recommend
Carlton Moore and 93-04 . Did good work
City Engineering Dept.
Hopkins Mainstreet Reconstruction (1)
Larry Brown
RLK
. (1) We are still in process of following up with this reference and will update you upon
receipt of this information.
MANKATO, MN FAIRMONl MN SLEEPY EYE, MN BURNSVILLE, MN AMES, IA LIBERTY, MO
An Equal OpportUnity Employer
. Based upon the accepted bids and the references to date, we recommend Midwest Asphalt
Corporation be awarded the contract based upon the corrected low bid of $359,092.14.
As indicated in previous correspondence, the following items will be added to the Phase I
Parking Lot Improvement for ISD No. 270 in order to meet Minnehaha Creek Watershed
District requirements. The unit prices as agreed to by Midwest Asphalt are the following:
Approx. . Unit
Item No. Item Quantity Unit Price Amount
1) Additional Items
2501.515 12" RC Pipe Apron 1 EA $660.00 $660.00
W /Trash Guard
2501.515 30" RC Pipe Apron 1 EA $1650.00 $1650.00
2501.569 Canst. Wire Skimmer 1 EH $1495.00 $1495.00
2503.541 12" PL Pipe Sewer 10 LF $32.60 $326.00
Des. 3006 CL IR
2506.501 Canst. Drainage Structure 7 LF $207.00 $1449.00
Des. H
. 2) Deduct Items
2511,502 Randum Riprap, Class III (10) Ton $81.50 (815,00)
I TOTAL ADDITIONAL COSTS TO PHASE I I $4765.00 I
Therefore, the total contract amount will be $359,092.14 + $4,765.00 = $363,857.14
Thank you for allowing Bolton & Menk, Inc. be of service to you.
Sincerely,
(-~\~.
, J:;4
! '.
. -
Ronald A. Roetzel, P.E.
Associ ate
cc: Steve Stadler
Larry Lutz
.
APR-27-95 THU 13:1.31.3 HOPKINS DIST :0:271.3 P.01
BUILDING AND GROUNDS OFFICES-WHSE
2857 HEDBERG DRIVE
. MINNETONKA, MINNESOTA 55305
"Learning lor Ule"
HOPKINS
SCHOOL LARRY F. LUTZ
DISTRICT Supp.rvl$or of BlllldinQs and Grounds
(612)541-1334
Mr. Jim Gessele
Public Works Director
City of Hopkins
'0'0 1 st Street
Hopkins, MI"I. 55343
April 27, 1995
. AE: North Service Drive ImprovementS/ISO #270 Parking Lot Improvements
Mr. Gessele,
Hopkins School District supports the awarding of the contract to Midwest
Asphalt.
HopKins Schools was pleased with the good number of bidders and the bid
results. I am glad that the City and School District could work on this project
together to save the taxpayers money.
The low bid was under our cost projections and we are looking forward to
the improvements. Please let me know when the preconstruction meeting
will be held.
.
AN FI"lLJAl OPf:lORTUNI1YIAFFIRMATIVf AC,TION COUCA1"OA AND EMPLOYER
CITY OF HOPKINS
. Hennepin County, Minnesota
RESOLUTION 95-33
RESOLUTION FOR BID AWARD
NORTH SERVICE DRIVE AND INDEPENDENT SCHOOL DISTRICT NO.270
PARKING LOT IMPROVEMENTS
WHEREAS, bids were received and opened on April 14, 1995, for
North Service Drive Improvements (SAP 132-010-03) and
associated private improvements at Eisenhower School, and
WHEREAS, six bids were received and the bid of Midwest Asphalt
Corporation, in the amount of $363,857.14, is the lowest
responsible bid,
NOW THEREFORE BE IT RESOLVED, by the City Council of the city of
Hopkins, Minnesota, that the Mayor and city Clerk are hereby
authorized and directed to enter into a contract with
Midwest Asphalt Corporation, for and on behalf of the City
and Independent School District No. 270.
Adopted by the city Council of the city of Hopkins, Minnesota,
this 2nd day of May, 1995.
.
Charles D.Redepenning, Mayor
Attest:
James A.Genellie, city Clerk
.