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CR 95-105 Flusher Unity Bid Award \ y 0 (, /' June 7, 1995 Council Report: 95-105 e o \' P K \ FLUSHER UNIT BID AWARD Proposed Action. Staff recommends adoption of the following motion: "Award the bid for a New Flusher unit to Ruffridge Johnson Equipment for a Rosco model MTA Flusher Unit. 11 overview. Bid opening for a new flusher unit was held at Hopkins City Hall on May 31, 1995. The following three bids were received: BIDDER MODEL COST Stepp Manufacturing Stepp model SSF-2100-D $36,000 Ruffridge Johnson Rosco Model MTA $36,313 Sweeny Bros. Tractor Etnyre model NSjE $37,995 Staff recommendation for the Rosco Flusher from Ruffridge Johnson is based on compliance with specifications, past experience, reputation . of bidder, and overall best interest of the city. An option bid for an enclosure for the rear engine was rejected by staff as being too costly. Primary Issues to Consider 0 Is the award to Ruffridge Johnson for the Rasco Flusher unit in the best interest of the city? Supporting Information 0 Detailed Background 0 Analysis of Issues 0 Bid tabulation 0 Bid Specifications :7 ./ · i(~d/k Norbert Kerber, BldgjEquipment Services Superintendent e Council Report: 95-105 Page 2 . Detailed Background Currently the city owns a 1980 International with a Rosco Flusher unit which has proven to be a very reliable unit. This vehicle has a 2100 gallon water tank with a high volume pump. It is used in the summer for wetting the streets prior to sweeping and for various projects where water is required but not available. The flusher unit is used during the winter months for flooding of the cities skating and hockey rinks. The flusher unit also can be used by the fire department as a water supply in emergencies. Analysis of Issues o Is the award to Ruffridge Johnson for the Rosco Flusher unit in the best interest of the city? Public works staff has reviewed the bids and made our decision based on the following findings and recommendations: Bid Compliance: 1) Rosco model MTA met or exceeded bid specifications in all critical areas. 2) Ruffridge Johnson and Sweeny Brothers are only bidders that supplied a certificate stating that they maintain adequate . parts and trained technicians in the seven county metro area. 3) Ruffr idge Johnson and Sweeny Brothers supplied a two year paint warranty. Stepp manufacturing 1 year. 4) The delivery date specified in the bid was 45 days. Ruffridge Johnson met that specification. Sweeny Brothers specified 60-90 days and Stepp 120 days. 5) The Rosco Flusher and Etnyre Flusher units are utilized by numerous cities and counties for their flushing needs. I have been unable to find one stepp unit in the seven county metro area. Public Works staff recommends that in the best overall interest of the city, when looking at long term cost and reliability, the Rosco Flusher from Ruffridge Johnson is the better choice. . F~usner Unit Specs Page 1 SPECIFICATIONS AND . BIDDER'S PROPOSAL CITY OF HOPKINS 1010 FIRST STREET SOUTH HOPKINS, MN 55343 ONE (1) NEW FLUSHER UNIT OPENING DATE: May 31, 1995 . PLACE: City of Hopkins, City Hall 1010 First street South Hopkins, MN 55343 TIME: 10:00 a.m. local time BIDDER'S NAME: ADDRESS: . -----... Flusher Unit Specs Page 2 tit ADVERTISEMENT FOR BID The city council of Hopkins, Minnesota, will receive sealed bids for the, purchase of: ONE (1) NEW FLUSHER UNIT Bids will be received until 10:00 a.m. on the 31st day of May, 1995, at the Hopkins City Hall, 1010 First Street South, Hopkins, MN 55343, at which time and place all bids will be publicly opened and read aloud. The bidder shall state in his proposal a complete description of each item that does not meet or deviates from specifications and shall state the approximate date of delivery. Any item in the bidder proposal that does not meet specifications or is proposed as an "Approved Equal" or "Equivalent" must be described in writing and must be approved by the Public Works Director, Steven J. Stadler, and if not approved may be used to disqualify the bid. Submit bids on the proposal form supplied IDeeting all the specifications indicated. Show all information requested. Enclose bid in a sealed envelope marked "BID FOR HOPKINS FLUSHER UNIT". Bids shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the city of Hopkins, for five (5%) . percent of the bid for each item bid. Subrni t bid to steven J. Stadler, city of Hopkins Public Works, 1010 First street South[ Hopkins, Minnesota, 55343, no later than 10:00 a.m., May 31, 1995. The City of Hopkins reserves the right to reject any and all bids and to waive irregularities and informalities therein and further reserves the right to award the contract in the best inte.rest of the City. Proposal forms, including specifications, are on file and available at the Hopkins Public Works Administrative offices[ located at 1601 Second street south, Hopkins [ MN 55343. Published in the Construction Bulletin on May 12, 1995. Published in the Hopkins Sailor on May 10[ 1995. James A. Genellie, city Clerk CITY OF HOPKINS, MINNESOTA . Flusher unit Specs Page 3 SPECIFICATIONS FOR ONE . FLUSHER UNIT GENERAL CONDITIONS These specifications contemplate the furnishing and delivery to the city of Hopkins, one (1) Flusher Unit. The unit when completed shall be ready for operation with all equipment and accessories needed for efficient operation whether or not specified herein. BID SECURITY No proposal shall be considered unless each bid item is accompanied by a cashier's check, certified check, or bid bond in the amount of at least five percent (5%) of each tendered bid. All forms of bid guarantee shall be made payable to the city of Hopkins. The bid guarantee of unsuccessful bidders will be returned within thirty (30) days following action by the city on the award of the contract and to the successful bidder on the completion of the contract. In case the successful bidder fails to enter such a contract, the amount of the bid guarantee shall be forfeited to the city. PROPOSF"L e The bidder shall submit his proposal on forms as furnished in these specifications. Only proposals which are made out on the original form attached hereto will be considered, and no bid will be accepted without completion of the attached questionnaire. INTENT It is the intent of the City not to be restrictive to any one manufacturer. However, the unit desired must meet the enclosed standards, and any unit bid which does not comply with the aforementioned specifications will be rejected. All items which are in addition to these standards are assumed to be included in the bidder's proposal. MANUFACTURER'S SPECIFICATIONS A complete set of a manufacturer's specification and illustrated descriptions shall be furnished with the bid. . Flusher Unit Specs Page 4 DELIVERY SITE 4It The flusher unit is to be completely installed, operational, and ready for service upon delivery and acceptance within forty-five (45) days after pick up by vendor. The completed unit shall be delivered to the city of Hopkins, 1.601 Second street South, Hopkins, Minnesota 55343 at no additional compensation. state delivery time on Bid Sheet. city will deliver cab and chassis to successful bidder within seven county metro area. MAINTENANCE The agency agrees to provide such preventative maintenance and daily and monthly services as described by the manufacturer. SERVICE FACILITIES Because the maintenance of this equipment in good operating condition without protracted time out for repairs is critical, repair parts and service must be adequate and readily available. The bidder will certify that they maintain an adequate stock of parts within the seven county metropolitan area and employs qualified serviceman within the area, available on short notice. The bidder shall state in his A proposal, the location and telephone number of the service shop and - parts depot. TAX EXEMPTION The city of Hopkins is an instrumentality of the state of Minnesota and is subject to the general State sales tax provisions as of June 1, 1992. However, the city is not subject to Federal Excise Tax and is exempt from the state sales tax for certain purchases. Appropriate certificates shall be furnished if required. GENERAL SPECIFICATIONS Unit bid shall be a currently advertised and produced model with all the latest changes and features offered as standard equipment, whether called for in these specifications or not, except where a substitute feature or item in lieu of manufacturers standard. . --- --- Flusher Unit Specs Page 5 The city will provide to the successfully bidder one (1) new cab and . chassis as described below: 1995 Ford Tilt Cab Model CF8000 WB 141 CA 111 Engine: FD1460 Transmission: Allison MT 643 GVW: 36,000 Front: 13,000 Rear: 23,000 Frame: 15.9 s.m. - 110,000 PSI - Single Channel bolted FLUSHER UNIT SPECIFICATIONS Minimum Capacity 2100 U.S. Gallons. Cross Section shall be oval or elliptical, with the longer axis to be horizontal. Grade A Tank Steel: Bottom section, upper section, and heads to be minimum ten gauge, surge plates to be constructed as to lend to tank support spacing on surge plates 5411 minimum. Interior shall be treated with no-ox ID-A or equal to service as a corrosion retarding agent. Tank design to provide proper load distribution on the city supplied cab and chassis. ~ All seams to be electrically welded. Head construction to be convex, dished or flanged and shall be reinforced. Access shall be provided to all compartments, with "crawl holes" to be of size to permit access of a large person. openings in surge plates shall be provided to allow the free flow of water and complete draining of tank. Fill in-take to be two and one half inch (2 1/211) pipe, extended down right forward portion of tank below centerline of tank, with National standard Fire hose connectors. Filling device to meet air gap code. Tank to be provided with a two and one half inch (2 1/211) 1. D. by fifteen feet (15') non collapsible rubber hose (not fire hose). Provide cradles to store hose. Provide a four inch (4") 0.0. by thirty inch (30") , eighteen (18) gauge brass cylinder strainer mounted in the fill manhole. strainer to be easily removal from the top of the tank for cleaning purposes. Fill in-take shall be located at the top of the tank, forward 1/2 of tank. Tank to have float type overload indicator, visible to operator . at hydrant on passenger side of vehicle. Indicator shall show when tank is 80% filled. A green pilot light shall be mounted on control panel in cab that will come on when tank is 80% filled. Flusher Unit Specs Page 6 . Provide control panel mounted low water light, light to come on when water level drops to fifteen inches (15") and less. Provide method of relieving pressure inside tank when pressure exceeds five (5) P.S.I. An overflow pipe of three inches (3") minimum diameter is to be provided on truck center-line, extending down through the bottom of the tank in such a location as to clear all truck members. Tank to have eight inch (811) diameter sump, with four inch (4") brass drain plug for clean-out. Provide slip-proof steps extending out a minimum of two (2) inches from tank and ten ( 10) inches in width. steps to provide access to fill and access manhole. Steps to be in-line with fenders. Tank to be provided with a right side, mid-tank, discharge outlet with level shut-off valve. Outlet to be tow and one-half inch (2 1/211) pipe, with National Standard fire hose connectors, and positioned to provide easy access without extending past the most outer edge of tank. Install a contents gauge, calibrated in one hundred (100) gallon increments, on the front right hand side of the tank. Final screen strainer that filters water before it enters pump. Must be . easily serviceable. TANK MOUNTING: Mount tank on full length or cradle-style channel sills, welded thereto. Provide even weight distribution over entire truck frame. structural channel frame must support the power pumping unit which is to be mounted to the rear of the tank. This extension shall be securely fastened to the truck chassis frame by the use of steel clips and bolts, cushioned with hardwood strips between the truck frame and sills of the tank unit. A full width heavy duty minimum six (6) inch 8.2 pound steel channel bumper shall be provided at the rear. Fabricate and install full fenders over rear wheels, equipped with replaceable rubber mud guards. PUMP: The flushing pump to be a split case high pressure pump with a bronze fitted impeller and direct connection to the power unit. The pump shall be capable of maintaining 75 P.S.I. at 500 G.P.M. output. The power source direct connection shall be a shock absorbing, self aligning coupling to eliminate problems due to misalignment and shock. . Supplier shall provide full pump data including a pump curve showing pumping and engine HP requirement for available sizes and pump capacities. fflusher unit Specs Page 7 POWER UNIT: . To be diesel engine sized with adequate horsepower (80 HP minimum) to handle the pump being supplied. It shall include: 0 Engine enclosure 0 Water cooled electric start 0 Full flow oil filter 0 Fan clutch 0 Engine hour meter 0 silicone hoses 0 Muffled to less than 90 dba. 0 Muffler rain protection, if needed 0 Fuel to be provided from main tank on truck chassis 0 Engine fluid levels should be easily seen and accessible from rear engine compartment 0 12 Volt electrical system 0 Infinite electronic throttle to cab of truck 0 Governor 0 Dry-type air filter with restriction gauge 0 Controls to be electronic - no cable operation will be accepted. 0 lILow oil/High templl safety shutdown systems All engine controls, including throttle, starter, oil pressure, tachometer and temperature numerical gauge, shall be located inside of the truck cab within easy vision of the driver in the normal driving . position. controls must be mounted so operator can easily move through cab form driver seat to passenger door. Supplier shall provide manufacturer's data on make, model, horsepower, number of cylinders, cubic inch displacement and operating R.P.M. for approval by city staff. NOZZLES: There shall be provided four ( 4 ) adjustable flushing nozzles. The shall be bronze, two-piece, horizontally split, slot type, adjustable swivel in three planes, lockable in position. Each nozzle shall have a capacity of 150 gallons per minute at 50 pounds per square inch pressure. Two nozzles located midway between the truck wheels, one on each side, and tow nozzles mounted at the front of the truck. Two sprinkler heads to be mounted on rear of the truck with controls same as flushing mounts. Each nozzle shall have a capacity of 100 G.P.M. at 75 pounds per square inch of residual pressure at full flow. Discharge from each nozzle to be controlled by a remote controlled globe type valve with cold water replaceable disc and a built-in diaphragm to open and close the valve by means of air pressure available from the truck chassis braking system . Flusher Unit Specs Page 8 . VALVES: All valves are to be located in rear by the engine compartment. Each valve is to be controlled by means of a solenoid operated valve actuated by an electric toggle switch located in the truck cab within easy reach of the driver in the normal operating position. Ten extra valve diaphragms will be included. Furnish and install a water pressure gauge in the truck cab (within vision of the driver) with a capacity of at least twice the capability of the pump. PIPING: All necessary pipes shall be of a standard weight wrought steel and reinforced rubber tubing. suction line to be welded steel pipe with flexible leakproof victraulic coupling to relieve vibration strains. Provide piping system with sufficient brass petcocks at low points to allow full system drainage including pump valves and the piping system set up for recirculating during winter months. Provide and enclosed lockable tool box mounted to the truck frame . approximately 18 x 18 x 32. The best location to be worked out with the manufacturer. Provide a powered hose reel on right rear of truck to hold a minimum of one hundred feet (100' ) of one inch (1") rubber hose, connected permanently to pump discharge. Power source for reel operation may be electric, hydraulic or air. One hundred feet (100') of hose, as described above, to be furnished and installed on ree I . Power hose reel to be completely enclosed in a weatherproof compartment, preferable enclosed with engine compartment. Provide detailed drawing with bid. LIGHTING Furnish and install necessary lighting so as to conform to all state and Federal regulations. Furnish and mount two (2 ) flashing amber strobe lights; one on cab and one on rear, both protected by limb guards. Lights to be a Whelen double flash strobe or equal. Arrow stick to be mounted to be visible from rear of unit. Install right and left side and rear flood/work lights with separate switching for each. Flood lights to be mounted midway on the right and left side and also on the rear, one foot (1' ) from the top of the . tank, with the capability of illuminating the entire pump engine compartment and rare behind flusher. ----- --- ----- - . flusher unit Specs Page 9 PARTS AND SERVICE MANUALS: Furnish one (1) parts book, one (1) service manual and two (2) · operator's manuals. WARRANTY SERVICE: The manufacturer's standard new unit warranty shall be furnished as a minimum. The vendor shall promptly replace or repair defective material, parts, workmanship and/or inadequate design at no additional cost to the city of Hopkins. This warranty shall apply to all components whether directly manufactured by the original supplier or not. Regardless of other terms of the warranty, it shall extend full warranty for a minimum of two (2) years after the date of final acceptance on all flusher components. MANUFACTURER'S SPECIFICATION: A Complete set of manufacturer's specifications and illustrated literature shall be furnished with each bid proposal submitted. ---------------------------------------------------------------------- OPTIONS OPTION I A compartment shall be provided at the rear of the tank for housing . the Auxiliary Engine and Flusher Pump. The rear compartment shall include adequate ventilation to prevent overheating of the engine, and' it shall have two large access doors to permit entrance to and easy service of all components. The rear compartment is to be sloping to give a pleasing appearance. Provide detailed drawing with bid. ---------------------------------------------------------------------- BID AWARD: It is the intent of the city of Hopkins to award the contract to the lowest responsible bidder meeting the specifications, provided that the bid has been submitted in accordance with the bid requirements. The city reserves the right to waive any informality or irregularity in any bid received; to award the bid which is in the best interest of the city. Award will be based on, but not necessarily limited to, the following: 1) compliance to conditions and requirements of the bid specifications. 2) General reputation 3) Evaluation of the bidder's ability to service the city. 4) Prior knowledge of and experience with the bidder in terms of past performance both with the city and others. . 5) City experience with the equipment offered, if any. 6) successful bidder shall supply a user list from the last five (5) years for products comparable to unit being bid. . . - Flusher Unit Specs Page 10 . PAINT: Entire area of the tank shall be cleaned of all weld slag and dirt and shall receive a prime coat application prior to the final paint application. Paint shall be a high grade enamel. Color shall match supplied cab and chassis. Paint is to be warranted from rust for two (2) years. . . -------- - . Flusher unit Specs Page 11 BID FOR ONE (1) NEW FLUSHER UNIT . FLUSHER UNIT MAKE MODEL TOTAL BID $ OPTION I BID: $ DELIVERY DATE DAYS AFTER AWARD OR DELIVER OF CAB AND CHASSIS F.O.B. CITY OF HOPKINS PUBLIC WORKS 1601 2ND STREET SOUTH, HOPKINS, MN 55343. NAME OF BIDDER: ADDRESS: SIGNED BY: . TITLE: BID ACCEPTED BY BID BOND CHECK . Flusher unit Specs Page 12 . AFFIDAVIT AND INFORMATION REOUIRED OF BIDDERS Affidavit of Non-Collusion I hereby swear (or affirm) under the penalty for perjury: (1) That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation having the authority to sign on its behalf (if the bidder is a corporation); (2) That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition; (3) That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety of any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bid or bids; and (4) That I have fully informed myself regarding the accuracy of - the statements made in this affidavit. signed Firm Name Subscribed and sworn to before me this _ day of , 1993. My commission Expires . Bidders E.l. Number (Number used on Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 940) Fair Trade Items List below each item upon which a bid is made, the price of which is affected by a resale price maintenance or "fair tradell contract between the bidder and the person or firm supplying the i tern to the bidder (Use reverse side if necessary) . CITY OF HOPKINS . RECYCLING VERIFICATIONS The City of Hopkins wishes to encourage, wherever practical and appropriate, the use, purchaser and promotion of materials with recycled content for incorporation in the construction or remodeling of municipal facilities, thus encouraging the development of markets for materials with recycled content. All bids must consider wherever practical and appropriate, the use of materials with recycled content and respond to the following: will any products used in completion of this project be made from recycled, reusable or recyclable materials? 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