CR 95-104 Authorize Contract With Bolten & Menk, INC.
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June 2, 1995 Council Report: 95-104
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AUTHORIZE CONTRACT WITH BOLTEN & MENK, INC.
TO PROVIDE A WATER EMERGENCY AND CONSERVATION PLAN
Proposed Action.
Staff recommends adoption of the following motion: "Move that council
authorize the Public Works Director to enter into a contract with
Bolten & Menk, Inc. for the purpose of providing a Water Emergency and
Conservation Plan."
Overview.
State Law requires each public water supplier servicing more than
1,000 people to submit a water emergency and conservation plan by
January 1, 1996. staff solicited bids form four engineering firms.
One company, HNTB, dropped out due to staffing reductions. The
remaining three bids are as follows:
Bolten & Menk, Inc. $5,000
Bonestroo & Associates $8,700
PCE, Inc. $9,700
. Primary Issues to Consider
0 Benefits
The plan will help the city reduce demand for water, improve the
efficiency in use and reduce losses and waste of water. Also
this plan is required should the city ever need to increase
pumping volumes.J or construct additional storage or wells.
0 Funding
This expense was budgeted in the 1995 Water utility Fund.
Supporting Information
0 Bolten & Menk, Inc. proposal (May 18 & May 31, 1995 letters)
Water & Sewer Superintendent
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E30L- TOf'J & 1'/1 E: ('J K:.. , I r"JC-
Consulting Engineers Be Surveyors
. 1515 East Highway 13 . Burnsville, MN 55337-6857
Phone (612) 890-DS09. FAX (612) 890-8065
May 18, 1995
Mr. Steve Mielke
City Manager
City of Hopkins
10 10 1st Street
Hopkins, MN 55343-7573
RE: Water Emergency and Conservation Pian
Dear Steve,
Just recently you received another notice from the Department of Natural Resources reminding you
tbat the Water Emergency and Conservation Plan is due by January 1, 1996. I have prepared an
outline of the items which are to be contained in the Water Emergency and Conservation Plan.
Background
. In 1993, the State of Minnesota passed legislation, Chapter 186, which requires every public water
supplier serving more than 1,000 people to submit a water emergency and conservation plan. The
plan must be submitted to the Minnesota Department of Natural Resources Commission for approval
by January 1, 1996. The plan must address water supply and demand reduction measures and
allocation priorities. Alternative sources for water for use in an emergency must also be identified.
Water Emergency and Conservation Plan
An outline of the major items required in the Water Emergency and Conservation Plan is as follows:
1 Water Supply System Description and Evaluation
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A. Analysis of Water Demand
1. Summary of Historic Water Use Oast 10 years)
2. Per Capita Water Use
3. Water demand by Customer Category (i.e. residential, commercial, industrial,
institutional, unaccounted and others)
4. Large Volume Customer Identification (users of more than 5 percent of the
total production)
5. Seasonal and Peak Water Demands ( last 10 years)
B. Treatment and Storage Capacity
l. Water Treatment Plant Capacity
. 2. Storage Capacity
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN AMES, lA LIBERTY, MO
An Equal Opportunity Employer
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Mr. Steve Mielke e
May 18, 1995
Page 2
C. Source of Water Supply
1. Description of each water sources and map of the system
2. Annual production capacity
3. Number of new wells constructed in last 10 years
4. General geologic date, depth of wells, well field descriptions, etc.
D. Adequacy of System to Supply Demand
1. Summary of Historic water level data and impact of seasonal and long term
appropriation.
2. Evaluate the adequacy of the resource to sustain current and projected
demands.
3. Evaluate the adequacy of the existing water treatment and supply system to
sustain current and projected demands.
4. Describe any plans to expand or modify the system including projected water
use by user category for a 10 year period.
E. Summary of Data
1. Discuss conclusions regarding water demand, water supply and future needs.
2. Emergencv Planning for Public Water Suppliers e
k Emergency telephone list
B. Current water sources and services area
1. Description of ground water sources
2. Service area (including map showing location of treatment plants, water
sources, major supply lines and distribution lines)
Co Procedures for Augmenting Water Supplies
1. Interconnection with adjacent communities
2. Conjunctive use of surface and ground waters
3. Alternative source of water
D. Demand Reduction Procedures
1. Demand Reduction Procedures
2. Short-term Demand Reduction Procedures
E. Procedures for water allocation
1. Establishment of water allocation priorities
2. Procedures for water allocation
F. Establish Triggers for Implementing Plans Components
1. Identification of specific indicators
(i.e. ground water levels, precipitation, etc) .
2. Procedures for implementation
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. Mr. Steve Mielke
May 18, 1995
Page 3
G. Enforcement
1. Establishment of Ordinances
2. Enforcement Procedures
H. Water Supply Protection
1. Analysis of Previous Supply Problems
2. Wellhead Protection Program
a. Development of Community Planning Team
b. Define the Land Area to be Protected
1. Existing Wells
2. Groundwater boundaries
3. Future well areas
c. Identify and Locate Potential Contaminants
d. Manage the Wellhead Protection Area
e. Future Planning
3. Resource Monitoring
3. Water Conservation Planning for Public Water Suppliers
. A. Role of Conservation
B. Water Conservation Potential
C. Water Conservation Programs
1. Metering
2. Water Audits, Leak Detection and Repair
3. Conservation - Oriented Water Rates
4. Regulations
5. Education and Information Program
6. Retrofitting Programs
7. Pressure Reduction
D. Implementation Program
1. Regulation and Control
2. Capital Improvement Program
The oost to prepare these plans have been ranging between $5,000 to $7,500 depending on the
availability of the City Staff to assist in gathering the information. Therefore, we would propose to
prepare the Water Emergency and Conservation Plan based on an hourly rate basis with a not-to-
exceed amount.
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Mr. Steve Mielke .
May 19, 1995
Page 4
Again, the deadline for submission of the Water Emergency and Conservation Plan is January 1,
1996. Please give us a call at your earliest convenience so we can further discuss your Plan in more
detail and how we can be of assistance.
Sincerely,
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Ron Roetzel
Project Manager
Bumsville Office
cc: Steve Stadler - Public Works Director
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i Consultrng Engineers & Surveyors
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, 1515 East High\..,Ioy 13 . Burnsville. MN 55337-6857
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. Phone (612) 890-0509. FAX (612) 890-8065
May 31, 1995
i Mr. Steven Stadler Fax: 939-1381
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Public Works Director (Original to follow via US mail)
I City of Hopkins
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i 1601 2nd St. South
! Hopkins, MN 55343
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i Re: Water Emergency and Conservation Plan
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Dear Mr. Stadler:
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As per your request, we propose the following to complete a Water Emergency Conservation
Plan for the City of Hopkins:
1- Bolton & Menk will complete tasks listed on letter dated May 19, 1995.
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2. The City of Hopkins \\111 iumish the items indicated On the ahacned List of
Information Needed.
e 3. Bolton & Menk, Inc. will complete this work at our regular hourly rates ,,;.'ith
a cost not to exceed $5000.00. If it is determined that the City of Hopk.im
desires Bohon & Menk. staff to research and acquire a portion or aJl of the
necessary data, this work \'.111 be completed. at the regular hourly rates with a
cost not to exceed $7500.00
Upon your approval of this proposal, we suggest a meeting with your staff and Bolton &
Menk, Inc. personnel to establish the Scope of Work and designated responsibiliLies.
Thank you for providing this opportunity to be of service to you.
Sincerely,
BOLTON & MENK, INC.
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Ronald A. Roetzel, P.E.
cc: Jon Rippke, BMI, President
Bob Brown, BMI, Vice President - Environmental Division
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MANKATO. MN FAIRMONT. MN SLEEPY EYE. MN 6URNSVILLE, MN AMES, lA LIBERTY. MO
!In Equol Op;;:or,U()ity Empfoyt;:f
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Consulting Engineers & Surveyors
1515 East Highv/oy 13 . Burnsville, MN 55337-6857 .
Pr,one (612) 890-0509. FAX (612) 890-8065
WATER E!\fERGEr,;CY Aj\'D CONSERVATION PLAN
HOPKINS, MIN~ESOTA
:-'1A. Y, 1995
INFOR.~1A nON NEEDED:
/1. DNR Water Appropriation Permit N'umber.
"/2. Name, Title and Telephone :\umber of City's Contact Person.
v'~ Copy of Updated Comprehen.sive Pla;J. and/or other Water System Studies.
5.
V 4. Metered Water Usage
Monthlvand Ye,,-rJy Totals from 1984 to present for the following:
- residential water us~ge and nwnber of CDnnections;
- commercial \vate r ll.S:lge and DUlDb~r of CDMcctioDS;
- industrlal water usage and number of co~neC'tions;
- total metered water usage; and
. totalll\m1ber of conLeclion.s.
.../' S. Water Pumping ReCDrds
- Total <m10unt of \vater putcped each [Oo.r..th from January, 1984 (0 present.
- Amount of water pUDF.ed C!1 top tbree (3) record peak deW3..I1d days over the Last 10 years. e
~6. Large Volume CustoY."lcrs
- List all individual c-..J..S1orncrs tbt use more than 5':'0 of the total wa.ter metered and estimated
us.cs for etch. \.
/7. Emergency Telephone List
- Key t.:tility and <XlrnrLl.lD.ity p.crso;:J.Del.
- Con.tacts in adjllcent CDmmUIlities.
- Appropriate toczJ, st~te, :md federal emergenc)' c.ontacts.
8. Description of Water Facilities
A- \\'a1cr Treatment Plaut
- treatment procc:::.ses/handling
- design ca.pacity of pJ;,.nt
B. Storage
- type
- capacity
C. \Vell DMa
- unique well numbers
- locations
- year inst:tiled
- depth
- casiug diameter
- screen length
- pump ty-pe 1.!1ld c-<:t?acily (gpm)
. stlltic water levels e
- well logs
dra\vdown d<'lta
MANKATO, MN FAIRMONT, MN SLEEPY EYE. MN 8URNSVILLE, MN AMES, JA LIBERTI, MO
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e ""9. Inforrn.ation on historic and existing water ~upply problems. Identity areas of the system tbat are
prone to failure due to age, materials or other problems.
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10. Plans to expand or modify system.
- Maps of service area, showing water mains, and locatioll of wells, storage tanks., and treatment
11.
facility.
,,/' 12. Current demand reductiou/water allocation procedures, and methods to enforce these procedures.
Does the City bave an ordinance allowing them to shut off any customers' water if they fed the
necessity to do so? If yes, please provide a copy of this ordiuancc.
v/ 13. Are tnere currently any indicators to define "trigger levels" for implementing emergency
responses?
.....,-/ 14. Has the City begun work on a wellhead protection plan?
The Water Emergency and Conservation plan 'Will include discussion on wellhead protection, but
will not involve computer modeling tu delinca~e Ii protection area.
~ 15. Metering prooed\lfes:
- how often are they read;
. testing, recfllibration, repair/replacement of defective meters; and
- c.stimated percent of water users that are metered.
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16. Current water rate structure and proposed rate changes.
e v 17. Current education aud information programs:
- Past. cllrrent, IiIld proposed efforts to promote efficient wuter us.e.
- Example; school curriculums on water resources. direct mailing of conservation information
to encourage voluntary \vattr-$<Jving habits, residential warer audits, public servic.e
announcements and other media campaigns, etc.
/18. Does !be City bave an Emergency Operations Plan?
Does tbi$ plan <J.ddress \v-ater emergencies?
v/ 19. Has the City ever considered interconoection \'.ith the water system of aoother City, or lUly other
alternate waler sourceS!
/20. Does the City have any of the following; programs:
Ietrofitting of inefficient plumbiug fixtures (toilets, showerheads, fuuc.cts, etc.)
- utility policy, plumbing codes, or regulations related to distribution aud customer pressure
control.
- cooperative conservation programs \vlth other utility companies.
/2l. Does the City have an emergency generator for their w<:tt:r system?
Ii yes, what is the type, size and power output?
~2. Kno"Wll unmctered water use and estimated quantities.
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E30L TO~ & I'v'1 E: "" ~ / J f'.J c::-
Consulting Engineers & Surveyors
1515 East HighvJoy 13. 8urnsville, MN 55337-6857 e
Phone (612) 890-0509. FAX (612) 890-8065
1995
SCHEDULE OF FEES
The followlng schedule of fees is biLc.ed upon CDmpetent and responsible engineering a.!ld
sU1\'eying ser-'iccs, and are the minimum, below which adequate professional st311dards cannot
be maintained. It is, therefore, to the advantage of both the Professional Engineer or Land
Surveyor and his diem, that fees be commensurate willi the service rendered.
Principal Engineer/Land Surveyor $75-100/Hour
.Associate EngineerfLaIld Surveyor $60-75/Hour
Project/Design Engineer S40-60/Hout
Licensed Land SUf'.'eycr S50--60/Hour
Senior Technician . . . . . . . S40-601Hour
T echnician/D raitsperson $20-50/Hour e
Clerical . . . . . . . . . I S20-40/Hour
Charge.s are based on hours spe:nt 3t ho\.:.rly r:otes in effect for the indi-,,,iduals performing the
work. The hourly rates for principals, associ:::Jes and members of the staff vary according to
skill and e:\perience.
These rates include the salary rate times an overhew factor \vh.ich accounts for federal and stale
taxes and required benefits, as well as insurwce, office exrxnses and proflt. fn addition, the
overhead factor includes vehicle and personal eXf,enscs, stakes a...T1d supplies. Unusual expenses,
such as large quantities of prints, printS ordered in connection with subdivision plats, outside
professional assIstance and other llems of tllis general nature, will be billed out separately.
\X/hen it is possible to accuralely define the scope of the project and the engineering services to
be performed, a lump sum may be agreed upon ror total compensation
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MANKATO, t'viN FAIRMONI MN SLEEPY EYE, MN BURNSVILLE, MN AMES. JA UBERTY, MO
';r: Eouol Op;)Ci"iu(',;'y EmployGr