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Cr 95-119 Aerial Lift Truck & Utility Box Bid Award . . . \ y CJ G ,c June 22, 1995 council Report: 95-119 o P K \ \< AERIAL LIFT TRUCK WITH UTILITY BOX BID AWARD Proposed Action. staff recommends adoption of the following motion: "Award the bid for a New Aerial Lift Truck with utility Box to ABM Equipment for a Ver- sa-lift Model T3300I Aerial Lift and a Fibre Body Industries Model FB- 84DLP utility Box.1I Overview. Bid opening for a new Aerial Lift Truck with Utility Box was held at Hopkins city Hall on June 14, 1995. The following three bids were received: BIDDER MODEL COST ABM Equipment Truck Utilities Dueco Equipment Ver-sa-lift Dur-a-Lift Simon-telelect $29,790 $33,800 $37,310 staff recommendation Industries utility box specifications, past interest of the city. for the Ver-sa-lift truck and Fibre Body from ABM Equipment is based on compliance with experience, lowest cost, and overall best Primary Issues to Consider o Is the award to ABM Equipment for the Ver-sa-lift truck and Fibre Industries Utility Box in the best interest of the city? o Is the bid within the budgeted amount? Supporting Information o Detailed Background o Analysis of Issues o Bid Specifications ~/L Norbert Kerber, BldgjEquipment Services Superintendent council Report: 95-119 Page 2 . Detailed Background The city currently owns a 1985 Ford 1 ton cab and chassis with a 1978 Ver-sa-lift Aerial lift. The vehicle is used by the Traffic division for street light maintenance, traffic control semaphore maintenance, installing and removing Christmas decorations, flags, banners and other related projects that require an aerial lift. The truck is supplied with a utility box for carrying tools and equipment for maintenance of the city's street and traffic signs. Analysis of Issues o Is the award to ABM Equipment for the Ver-sa-lift truck and Fibre Industries utility Box in the best interest of the city? Public works staff has reviewed the bids and made our decision based on the lowest overall cost and compliance to all bid specifications. o Is the bid within the budgeted amount? . The city budgeted $36,400 dollars in the 1995 budget for replacement of the cab and chassis and the aerial lift with the utility box. The budget amount was arrived at by pricing out a comparable unit in 1990 when the unit was put on the 5 year equipment replacement schedule. When staff sat down recently with the operators that regularly use this equipment, they recommended several changes to the new unit. One was a desire to purchase a unit that would allow a platform height of 33 feet instead of the 28 feet on the existing unit. The operators also wanted a unit that would allow them to enter the bucket at ground level instead of crawling onto the box and then into the bucket. Another request was a bucket that would turn a full 360 degrees. The reason for this request was that the aerial lift is used downtown in tight locations and by having a full 360 turning radius it would allow more flexibility in positioning the truck. staff took the operators input and decided that their concerns were valid from a safety aspect and also because the increased height would allow them to service some existing street lights that they could not reach with the existing unit. The 360 degree turning radius would be very helpful as there has been times that a parked car has hampered their access to a light pole or semaphore. . council Report: 95-119 Page 3 e In order to accommodate these changes it was necessary to step up to the next size cab and chassis and aerial lift. The 15,000 GVW cab and chassis were purchased off of the Hennepin County bid at a cost of $18,108 which is $2,600 more than the original budgeted 1 ton cab and chassis. The cost to upgrade and incorporate the changes to the aerial lift requested by the operators came to approximately $3,860. The total of the cab and chassis bid ($18,108) and the low bid from ABM Equipment for $29,790 comes to a total of $47,898. The amount budgeted was $36,400 which is a difference of $11,498. Approximately $6,460 of the added cost can be attributed to the changes that were requested by the operators. The $5,039 between the upgrade and the budgeted amount is due to the rising cost of the cab and chassis and the aerial lift. The cost of the cab and chassis have risen several thousand dollars over last year because of the strong economy and the fact that truck manufacturers are not giving discounts because of the high demand. Likewise the cost of the aerial lift has increased dramatically because of increased cost of liability insurance to manufacture a piece of equipment that puts a man up in a bucket. There is a bright side to this purchase and that is that the value of the city's old aerial lift is more than was anticipated. We had estimated in 1990 that the salvage value would be about $6,500 however, because of a shortage of used lifts the resale value of our existing unit is in the $15,000 range. We have optioned to sell the existing unit internally by soliciting sealed bids. This method of disposal has proven in the past to produce a higher price than optioning to sell as a trade in on the bid or through the County auction. When the increased salvage value of the old unit is factored in, the net increase to the budget for the upgrade is less than $3,000. . Public Works staff recommends that acceptance of the bid from ABM Equipment for a Ver-sa-lift Aerial Lift and Fibre Industries utility Box is in the best overall interest of the city f when looking at a safer more versatile machine that will fit the city's needs. . . . . Aerial Lift with utility Box Page 1 .SPECIFICATIONS AND BIDDER'S PROPOSAL CITY OF HOPKINS 1010 FIRST STREET SOUTH HOPKINS, MN 55343 ONE (I) AERIAL LIFT WITH UTILITY BOX OPENING DATE: June 14, 1995 PLACE: city of Hopkins, City Hall 1010 First Street South Hopkins, MN 55343 TIME: 10:00 a.m. local time BIDDER'S NAME: ADDRESS: . . . Aerial Lift with utility Box Page 2 ADVERTISEMENT FOR BID The city council of Hopkins, Minnesota, will receive sealed bids for the purchase of: ONE (1) AERIAL LIFT WITH UTILITY BOX Bids will be received until 10:00 a.m. on the 14th day of June, 1995, at the Hopkins city Hall, 1010 First street South, Hopkins, MN 55343, at which time and place all bids will be publicly opened and read aloud. The bidder shall state in his proposal a complete description of each item that does not meet or deviates from specifications and shall state the approximate date of delivery. Any item in the bidder proposal that does not meet specifications or is proposed as an "Approved Equal" or "Equivalent" must be described in writing and must be approved by the Public Works Director, steven J. Stadler, and if not approved may be used to disqualify the bid. Submit bids on the proposal form supplied meeting all the specifications indicated. Show all information requested. Enclose bid in a sealed envelope marked "BID FOR HOPKINS AERIAL LIFT WITH UTILITY BOX", Bids shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the city of Hopkins, for five (5%) percent of the bid for each item bid. Submit bid to Steven J. Stadler, City of Hopkins Public Works, 1010 First Street South, Hopkins, Minnesota, 55343, no later than 10:00 a.m., June 14, 1995. The city of Hopkins reserves the right to reject any and all bids and to waive irregularities and informalities therein and further reserves the right to award the contract in the best interest of the City. Proposal forms, including specifications, are on file and available at the Hopkins Public Works Administrative Offices, located at 1601 Second Street South, Hopkins, MN 55343. Published in the Construction Bulletin on May 26, 1995. Published in the Hopkins Sailor on May 24, 1995. James A. Genellie, city Clerk CITY OF HOPKINS, MINNESOTA . . . Aerial Lift with Utility Box Page 3 SPECIFICATIONS FOR A AERIAL LIFT WITH UTILITY BOX GENERAL CONDITIONS These specifications call for furnishing all labor and materials to mount on owner supplied cab and chassis one (1) single man telescoping insulated aerial platform and utility body. The unit when completed shall be ready for operation with all equipment and accessories needed for efficient operation whether or not specified herein. completed unit shall meet all OSHA and ANSI standards. The owner supplied cab and chassis is a 1995 Chevrolet 15,000 GVW cab and chassis, equipped with 454 cubic inch gas and automatic transmission, no air conditioning and an 84 inch cab to axle dimension. BID SECURITY No proposal shall be considered unless each bid is accompanied by a cashier's check, certified check, or bid bond in the amount of at least five percent (5%) of each tendered bid. All forms of bid guarantee shall be made payable to the city of Hopkins. The bid guarantee of unsuccessful bidders will be returned within thirty (30) days following action by the City on the award of the contract and to the successful bidder on the completion of the contract. In case the successful bidder fails to enter such a contract, the amount of the bid guarantee shall be forfeited to the city. PROPOSAL The bidder shall submit his proposal on forms as furnished in these specifications. Only proposals which are made out on the original form attached hereto will be considered, and no bid will be accepted without completion of the attached questionnaire. INTENT It is the intent of the City not to be restrictive to anyone manufacturer. However, the unit desired must meet the enclosed standards, and any unit bid which does not comply with the aforementioned specifications will be rejected. All items which are in addition to these standards are assumed to be included in the bidder's proposal. MANUFACTURER'S SPECIFICATIONS A complete set of a manufacturer's specification and illustrated descriptions shall be furnished with the bid. Aerial Lift with utility Box Page 4 . DELIVERY SITE The completed unit sha 11 be de 1 i vered to the City of Hopkins, 1601 Second Street South, Hopkins, Minnesota 55343 at no additional compensation. state delivery time on Bid Sheet. MAINTENANCE The agency agrees to provide such preventative maintenance and daily and monthly services as described by the manufacturer'. SERVICE FACILITIES Because the maintenance of this equipment in good operating condition without protracted time out for repairs is critical, repair parts and service must be adequate and readily available. The bidder will certify that they maintain an adequate stock of parts within the seven county metropolitan area and employ a qualified serviceman within the area, available on short notice. The bidder shall state in his proposal, the location and telephone number of the service shop and parts depot. One (1) set of parts books, shop manuals, and assembly line order sheets are also to be provided by the successful bidder. AERIAL LIFT WITH UTILITY BOX . GENERAL SPECIFICATIONS - AERIAL LIFT WITH UTILITY BOX Unit bid shall be a currently advertised and produced model with all the latest changes and features offered as standard equipment, whether called for in these specifications or not, except where a substitute feature or item in lieu of manufacturers standard. DESCRIPTION One (1) new single man telescoping insulated aerial platform. AERIAL UNIT Shall have the following specifications: Working Height 38' Height to Bottom of Platform 32' minimum Horizontal Reach - 23'- 24; minimum Bucket Capacity - 350 lbs. minimum . Bucket shall be 241x301x42" dE;ep with inside and outside step. Hydraulic Platform Leveling: shall be controlled automatically by slave and master cylinder arrangement Aerial Lift with Utility Box Page 5 . Hydraulic Platform can be manually operated to tip platform for clean out. Hydraulic Platform Rotator: to be operated by control lever shall rotate 1800 from one side of the outer/inner boom assembly, across the end hung position, and to the other side of the outer/inner boom assembly. A safety belt and lanyard shall be provided and anchored to the upper platform Cylinders: both boom and extension shall be equipped with two integral holding valves to prevent the down creep of booms and lock boom in position in the event of hose failure. . The Turrent Wings: shall be 1/211 steel plate minimum. A steel tube and backing plate are welded between the turrent wings to support the boom cylinder. The bearing cover is to be continuously welded to seal out contaminants. Turrent plate to be machined to provide a flat surface for rotation The boom rotation shall be continuous and unrestricted in both directions. Drive to be Hydraulic worm and spur gear. All fasteners holding the lift to rotation bearing and rotation bearing to the pedestal are to be SAE American made grade 8. Bolts to be marked with a seal to detect any movement or loosening. The pedestal shall have access opening on both sides. The top plate of the pedestal to be 1 1/411 thick machined steel minimum. The Hydraulic oil reservoir to be built into the pedestal. The reservoir shall have an easily accessible 100 mesh suction screen. 10 micron return line filter. Tank to be supplied with an easy to read fluid level. Outer/Inner Boom Assembly. Boom shall consist of a telescoping inner boom, an extension system and hose assemblies. Boom shall be designed to provide insulation even when boom is fully retracted. . The telescoping inner boom shall be 6 1/2 x 8 1/2" rectangular fiberglass minimum. Inner Boom shall be constructed for easy removal and disassembly for service and inspection. . . . Aerial Lift with utility Box Page 6 Extension System shall consist of a Hydraulic cylinder, two integral holding valves, and a dual #40 roller chain housed entirely within the boom assembly. outer boom shall consist of a 9"xll" fiberglass section that will provide insulation even when inner boom is fully retracted. All hoses in the boom are to be non-conductive and fully contained within the boom assembly. Telescoping boom shall articulate from 250 below horizontal to 850 above horizontal. Actuated by a double acting cylinder equipped with two integral holding valves. Supply boom cable and tie down. Lubrication: All points of motion shall be supplied with a means of lubrication. CONTROL VALVES Full pressure control levers at the platform and the turret control the following: rotation, the outer/inner boom assembly's raise, lower, and extension functions. An emergency stop and a tool selector are also located at the upper controls. The platform leveling can be manually activated from the upper controls to adjust the platform leveling, tip the platform for clean-out, or tilt the platform to ease the removal of an injured operator. The lower controls are equipped with the manual selector valve to override the upper controls. Each boom function located at the upper controls has a locking handle to prevent inadvertent operation of the controls. SINGLE STICK PLATFORM CONTROL The unitrol single stick lever is a full pressure control with a built-in safety trigger which must be activated before any lift function can be operated. Designed as an extension of the operator's arm and hand, the single stick lever offers finely controlled boom movements that correspond to the direction the handle is moved. The safety trigger selects lift functions when depressed into the signal stick lever or tool functions when released to its normal position. An emergency stop valve is standard. HOSES AND FITTINGS The hoses routed through the booms shall be high pressure, non- conductive, hoses with swaged hose end fittings. Precautions are taken where hoses might chafe or rub. Retainers are used to separate the hoses inside the booms to prevent chafing. Nylon sleeves are installed over hoses at points of movement. Reusable fittings can be installed if a hose is damaged. Aerial Lift with utility Box Page 7 ENGINE START/STOP . The start/stop circuit shall be designed so that the lift cannot be operated unless the truck ignition is in the "run" position and the master switch is turned "on". This feature makes it difficult for unauthorized individuals to operate the lift when the truck is locked. An air cylinder at the upper controls and a toggle switch at the pedestal are used to energize this system. HYDRAULIC SYSTEM The open center hydraulic system operates at 2000 PSI at 8 GPM. The suction screen has a 100 mesh rating, and can be removed for cleaning. Located below the reservoir is a gate valve to prevent oil loss when the pump is serviced. A 10 micron return line filter is mounted above the tank and inside the pedestal. The return line filter can be easily changed without draining the reservoir. Sight gauges are furnished for checking the fluid level. Hydraulic oil is included. Power is provided by an 8 GPM belt driven pump mounted under the hood and controlled by and electric clutch. HYDRAULIC TOOL CIRCUIT AT THE PLATFORM . This system is designed to use open center hydraulic tools. The tool circuit provides 8 GPM at 2000 PSI. NO-drip quick couplers shall be included. ELECTRICAL INSULATION SPECIFICATIONS The outer/inner boom assembly shall be tested and certified for electrical work at 46 KV and below in accordance with ANSI A92.2- 1990 requirements. The outer/inner boom assembly is fully insulated even in a retracted position. MASTER CONTROL This control energizes the platform and pedestal control circuits, which include the engine start/stop and an optional two-speed throttle control. MANUALS Two operator and two service manuals shall be included. TWO-SPEED MANUAL THROTTLE CONTROL . Gives the operator a choice of efficient, economical engine idle speeds or faster engine speeds with faster lift movements or hydraulic tool operation when required. the manual throttle control shall be designed to operate only if the truck ignition is in the "run" position and the master is turned "on". An air cylinder at the platform and a toggle switch at the pedestal used to energize the manual throttle control. Aerial Lift with Utility Box Page 8 . TORSION BAR An under frame torsion bar shall be used to enhance the stability of the vehicle. The torsion bar shall include rubber bushings at all points of movement and not require lubrication. EMERGENCY POWER This system consists of a hydraulic pump driven by a 12 Volt DC motor 1 which is powered by the truck 1 s engine battery. This system is connected in parallel with the main pump and is designed for non-continuous operation. An air cylinder at the upper controls and a toggle switch at the pedestal are used to energize this system. PLATFORM COVER A vinyl platform cover with self storing pouch shall be included. PAINT Entire unit shall be primed and painted to match cab, Wheatland Yellow. FIBERGLASS UTILITY BODY 4It BODY CONSTRUCTION o 132" long x 40" high X 90" wide with 1811 deep compartments. o Sidepack construction shall be molded coremat and PVC structurally reinforced fiberglass. o Compartment tops, backs and end panels to be approximately 3/811 thick, constructed with 4 m. coremat. o All core material shall be sandwiched between two (2) layers of glass and resin. o Glass to resin ratio to be 30:70 or greater. o Compartments to be vented with Ventura vent system to prevent condensation. DOOR CONSTRUCTION o Doors will be solid one-piece construction, manufactured using closed mold process with a minimum 40% glass content. o Gelcoat automotive finish both sides to prevent warping. o Door seals shall be automotive bulb type on radius door openings for added strength and improved sealing (no glue to be used on door seals). o Door stops to be 1/16" vinyl covered stainless steel aircraft cable with rated breaking strength of not less than 480 Ibs. . . . . Aerial Lift with utility Box Page 9 EXTERIOR FINISH o Gelcaat finish af 18-20 mils. for long lasting, virtually maintenance free exterior. o Gelcoat to match vehicle cab color. SHELVING o All shelving and hanger brackets to be protruded glass construction, rated for minimum 250 lbs. capacity. COMPARTMENT TOPS o All compartment tops to be finished with non-skid surface. HARDWARE o All fasteners, hinges and handles shall be stainless steel. o Fasteners to have teflon washers to prevent leakage. o All trim and drip rails to be attached using 3M adhesive tape to minimize drilling of holes in body panels. o Handles to be slam type stainless steel. LIGHTING o All exterior lighting to be recessed shock-mount Truck-Lite lighting system, with plug-in connectors for truck chassis wiring harness (no splicing of wiring harness) . License plate light with mounting. o UNDER-STRUCTURE Shall be full length mounting points to match truck chassis for ease of installation FLOORING Shall be minimum 1/8" aluminum with 3" kick panels along cargo walls. GENERAL o o o o o o Aluminum front dash plate All steel is metal etched, primed and painted Cast aluminum, recessed fuel tank filler(s) as needed Aluminum diamond brite rock guards at front of body Protective loom for wiring 30" aluminum tail-shelf with curb-side access step 6' to 10" grip strut 811 high and grab handle Receiver tube at rear tail-shelf braced to chassis frame and suitable for towing 6,000 lb. trailer. Mounting height 18 inches to center of receiver. Install round 4-wire trailer plug Expanded metal shovel basket on top of street-side compartment. Curb-side flip top compartment with dividers to open to inside cargo area. o o o o Aerial Lift with utility Box Page 10 . INDIVIDUALIZED COMPARTMENTATION PASSENGER SIDE P-l Double opening doors with slide out generator shelf at cargo floor level. Shelf must hold generator with dimensions of 19" H 29" L x 20" deep. Compartment must be 24" deep above cargo floor area and be vented. There shall be a vertical divider wall to the left of the generator shelf. The area to the left. of the generator shall house a socket for storage of a hydraulic post pounder. P-2 Nine (9) drawer cabinet to front of compartment. shelf centered to the right of the cabinet. Fixed P-3 Spring rewind hose reel with 30 foot hose set to include No- drip quick couplers. Hose to feed out rear of body through drop down door. Hose to feed out rear of body through drop down door. Hose reel shall be plumbed to main hydraulic system and operated by a rear mounted toggle switch, operating a hydraulic solenoid valve. DRIVER SIDE D-l Two (2) adjustable shelves 4It D-2 Two (2) adjustable shelves D-3 One (1) 18 drawer cabinet D-4 Open 1) Entire unit to be properly cleaned of all dirt, grease, and weld slag. Entire unit primed and painted to match cab. 2) A complete set of parts manuals are to be included with the body bid WARRANTY One year parts and labor commencing on day of delivery. DELIVERY Completed cab and chassis is to be delivered to Hopkins Public Works, 1601 Second street South, Hopkins, Minnesota 55343. . Aerial Lift with utility Box Page 11 . AERIAL LIFT WITH UTILITY BOX LIFT MAKE: MODEL: UTILITY BOX MAKE: MODEL: TOTAL BID FOR COMPLETE UNIT: $ DELIVERY DATE DAYS AFTER AWARD OR DELIVERY OF CAB AND CHASSIS. F.O.B. CITY OF HOPKINS NAME OF BIDDER: ADDRESS: SIGNED BY: . TITLE: BID ACCEPTED BY BID BOND CHECK . Aerial Lift with utility Box Page 12 AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS . Affidavit of Non-Collusion I hereby swear (or affirm) under the penalty for perjury: (1) That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation having the authority to sign on its behalf (if the bidder is a corporation); (2) That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition; (3) That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety of any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bid or bids; and . (4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit. Signed: Firm Name: Subscribed and sworn to before me this ____ day of My commission Expires Bidders E.I. Number (Number used on Employer's Quarterly Federal Tax Return, U. S. Treasury Department Form 940) Fair Trade Items List below each item upon which a bid is made, the is affected by a resale price maintenance or contract between the bidder and the person or firm item to the bidder (Use reverse side if necessary). price of which lIfair trade" supplying the .