CR 95-120 Temporary Beer License For Hopkins Slowpitch
June 30, 1995
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Council Report 95-120
TEMPORARY 3.2 BEER LICENSE FOR THE
HOPKINS GIRLS SLOWPITCH ASSOC.
Pronosed Action
Staff recommends that the Council approve the following motion: Move that the Hopkins City Council
continue action on a temporary 3.2 beer licenses for the Hopkins Girls Slowpitch Assoc.
Adoption of this motion will allow the Chemical Health Commission an opportunity to review this license
request.
Overview
Mr. Bob Beckers, of the Hopkins Girls Slowpitch Assoc., has approached the city for permission to hold a
"Blues, BBQ FestivaP' on August 5th and 6th. Mr. Beckers plans to have 12 hours of Blues music plus a tent
where beer and BBQ would be sold. The purpose of this festival is to raise money for the Hopkins Girls
Slowpitch Assoc. Mr. Beckers has submitted a Special Event permit and applied for a temporary 3.2 beer
license. Because this is not one of the pre-approved special events, Mr. Beckers would have to reimburse the
city for any assistance that was provided during the course of this festival.
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Primary Issues to Consider
· What concerns exist regarding this event?
Staff has a number of concerns regarding this event.:
]) possible complaints from the neighborhoods regarding noise;
2) selling beer in connection with an event for youth;
3) possible parking problems.
. Should the beer license be reviewed by the Chemical Health Commission?
The Chemical Health Commission has requested that they be given an opportunity to review
temporary beer and alcohol applications, especially when they are issued in conjunction with events
involving youth. The Chemical Health Commission will be meeting on July 10. lfthe City Council
waits for the Chemical Health Commission's review, the Council will not be able to act on the beer
license until its July 18 meeting. Mr. Beckers has indicated that this is too late for planning his
Festival.
· Have the various city departments reviewed these applications?
The police department is reviewing the beer license application. The Special Event permit is currently
being reviewed by the street department, parks, and police department. Staff will have these
. applications back from these departments prior to the City Council meeting.
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Alternatives
1. Continue this item until the July 18 meeting and request that the Chemical Health Commission review
the beer license application. This action will give the Chemical Health Commission time to review the
application. However, Mr. Beckers has stated the delaying a decision until July 18 would make it very
difficult to organize this festival.
2. Approve the 3.2 beer license and authorize the holding of this festival in Central Park. This action
would allow Mr. Beckers to proceed with his plans to hold the festival.
3. Deny the 3.2 beer license but authorize the holding of this festival in Central Park. This action would
allow the festival to proceed but without the sale of beer. Mr. Beckers, however, has indicated that
without the sale of beer very little money could be raised.
4. Deny the 3.2 beer license and holding this festival in Central Park. This action would not allow the
festival to proceed.
Staff recommends Alternative # 1.
Suooortin1! Information
· Special Event Permit.
· Special Event Policy.
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0./17/;5 07:17 FAX 612 935 1834
CITY OF HOPKINS
erTY OF HOPKINS
SPECIAL EVENT
City Use Oniy
l4J 00210 OJ
APPUCATION
FOR PERMIT
PERMIT # Date Received:
Name ot Sped~l Event: /7or!i:i'41 ~..{{/&r. S /3 is ~ --f\e- s;t/ V/L--
;!Oj6lrV 6/'1L) 5?<JClIl"/c'( /I-N O. ~ CJfc..'c.:..:;.. Pt4Y&::)
Applicant'3 Name &),6 3cc..l::cC\ ~ Home Phone No. 91 3-
Please provide a d~.scriptiol1 of the proposed Spedal Event activities ana the iocation(s) where tile
Event WIll take ace:
'J..Vr<) v/
B 6' ~ 7"#. ---v /--
,
Addres$
Work Phone No.
Bbg
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b 1" p~--
Qt?S"'-9-Gy3
/ .J. /7'60' '
/bt<.c/I".11-7
Starting Date and Tme 4rJ'3 .?- Io~ Ending Date andTimQ .~(9 6 ---'--). 3(Y~
Estimated Number of Par:sons Attending the Special Event C-{ - ');/"/1 t/..5 7"..,;11
Please Provide the Following fnfonnation {Use a separate sheet if necessary):
1. WUI emergency vehicles have access to the site'? Yes (!J No 0
If no, please explain:
2.. The number and location of sanitary faolities: /f 5 11/ 6/"'c/
3_ VVhere 'M11 people pa~ who ~ttend the Spedal Event?: /1 It ~(/ r , a7'.-:?' --' v f"
W- ~t- # C u;j ~ (?: c(.- -A ;f./ #- f.J..-f /-(;/ /- 5 ) ck :; / (
4. VViIl security be provided at the spacial event? Yes m No 0
8q)/ain Security arranQement:s:
5_ If applicable, the location of loud speakers or public address system: 0 f.<-/ 5';<'..rJ ~_ 6v ~
n~ . - . . {7 - . '-
f-/Od oR. ' <; _
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04/17/gS 07:18 FAX 812 9'5 18'4
CITY OF HOPKINS
III 003/003
SPECiAL EVENT APPLlCA T10N
6. Description and use of any temporary structUre wtlicM will be accessible to the public: Ie u..-/. 5
,
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7. If necessary I how Vv1ll drtnldng water be provided?:
8. How 'Nil! refuse "be disposed of:
9. 'Mil the Special Event take place in a City park? Yes ~ No 0
It yes. have you received permission from the Recreation Dept? YQS IE( No 0
10. WIll alcohoHc beverages be sold or allowed to be consumed? Yes ~No 0
If yes, CIty Ucense # . .
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11. Win the Special Event require 1tle use of the S"'"..age? Yes ~o 0
If y~s. h::'!s ;:;n !;ql.lipment Use Agreement been completed'? Yes No 0
12. Will the Special Event require the closino oi any streets? , Yes 0 NO~
If yes, has a Sl:reet Closing application baan t::lmpleted? Yes 0. NoD
13. 0085 the Special Event include a parade? Yes Cl No~
If yes, has a Parade Permit application bean completed? Yes 0 NoD
(parades do not re<1uira a seperate street dos/no permit)
Those events wnicl1 are not sponsored by the City shall file with the City a Public Uability insurance policy, or
evidence thereof. In the amount of $800.000 for one claimant and 51500,000 for any number of daimants. The
applicant aoo the City shall be named as joint insured on the llability poHcy.
This permit m:OlY be rendered void ]f any of the fOllowing conditions <:IrE! found 10 exist at the site of the special
event:.
,. T1'1e commissIon of the crime of assault, disorderly conduct, or breach of the peace by any pe1"3on present,
2. The consumotion or oosses~ion of ~1~nli()llc beveraaes bv anv oerson who is under the least drinklno aae.
CITY' USE ONLY
ROUTING/APPROVAL (Please check Yes or No): COMMENTS
1 " yON 0 Traffic; Dept
2. YON 0 Polic!! Dept
3. yON 0 Rre Dept
4. yON 0 Rae. Dept
6. YON 0 City Manager
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~so.w I VV'nen completed send 1 copy to eac.'1 dep<:lrtment and 1 copy to appllc.ant 1
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POLICY 5-D
SPECIAL EVENTS POLICY
1. PURPOSE
1.01 The purpose of this policy is to set forth procedures to be followed by organizers of
Special Events who wish to use city property and/or require city services.
2. DEFINITIONS
2.01 Basic Services include the setting up and removal of barricades and the portable stage, and
access to electric outlets.
2.02 Special Events are defined as any parade, race, procession, carnival, community picnic,
celebration, fund raiser, dance, concert, large assembly, or other special event on City
property (except parkland) within the corporate limits of the City of Hopkins
2.03 City Sponsored Activities are special events sponsored wholly or in part by the City of
Hopkins. The City both insures and provides Basic Services without charge for these
events.
2.04 Pre-Approved Activities are special events for which the City provides Basic Services
without charge. Pre-Approved Activities include:
a. Music In the Park activities
b. St. Patrick's Day Parade
c. Raspberry Festival
d. Homecoming Parade
e. Sleigh Rides
f. Christmas in the Park
g. Mainstreet Days
h. Farmer's Market
i. Heritage Days
3. REGULA TIONS AND PROCEDURES
3.01 Any person or organization wishing to sponsor a Special Event must obtain a Special
Event Permit.
Legislative Policy Manual -- Chapter 5- D
Page 1
3.02 Application for the permit shall be made not less than forty-five (45) days before the
special event.
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3.03 Applications for a permit for a Special Event wi11 be available at the City Clerk's office,
and when approved, shall become a part of the permit.
3.04 A permit fee in the amount of$25.00 shall accompany the application.
3.05 Special Events which are not sponsored by the City will require Liability Insurance naming
the City of Hopkins as additional insured.
3.06 Special Events which are not sponsored by the City or Pre-Approved may require a
deposit of not less than $200.
3.07 The cash deposit will be calculated based on the anticipated and potential cost to the City
of Hopkins, and shall be submitted no less than twenty (20) days before the special event.
3.08 The return of the deposit is conditioned upon the applicant having not requested nor
received services which are a cost to the City of Hopkins and the applicant causing no
damage to the public or private property in the City of Hopkins, and further conditioned
upon the fact that the applicant will remove all dirt, paper, litter, or other debris generated
by its operations, from the site of the event and the adjoining premises upon completion of
the event.
3.09 The amount of the cash deposit shall be determined by the City Manager.
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3.10 Issuance of a Special Event Permit does not constitute a waiver of any Federal, State or
Local laws. Applicants are responsible for complying with all applicable Federal, State,
and Local laws.
3.11 Issuance of a Special Event Permit does not, in any way, imply City sponsorship of the
Special Event.
Established 5/] 9/R8
Revised] 1/] 6/93
City of Hopkins
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Legislative Policy Manual -- Chapter 5-D
Page 2