CR 95-183 CO Consolutant Fee N Servive Driver
.
.
.
1 y
o
October 12, 1995
G ....
o
,y '"
o P K \ \.
Council Report 95-183
CHANGE ORDER
CONSULTANT FEE
NORTH SERVICE DRIVE IMPROVEMENTS
ProDosed Action.
Staff recommends adoption of the following motion: Move that Council approve a change order and
authorize a revision of engineering contract fees as these relate to the North Service Drive improvements,
Proj ect 94-14.
Overview.
Work on the North Service Drive connection to T.H.7 as well as associated parking lot improvements at
Eisenhower Center are substantially complete. The engineering consultant on the project, Bolton and Menk
Inc., has submitted an invoice that exceeds the project engineering budget. The consultant has also advised
that there could be additional costs to close out the project. Staff seeks change order authorization for the
current invoice and approval of a revised engineering to cover possible remaining costs.
Primary Issues to Consider.
· Nature of change order
Of the five construction change orders on this project, four are attributed to school district requests to
expand the scope of their parking lot improvements at Eisenhower Center. The total construction change
orders come to $80,361.74, of which $76,303.34 are attributed to the school district. This extra
construction has engendered additional engineering time for construction administration and field staking,
· Cost and Funding
The consultant advises that the engineering budget be increased by $9,965.00 to cover the current and near
future invoices. $9,461. 75 is proposed to be funded by the school district and $503.25 by the City, In
addition, the engineer anticipates costs of$3,460.00 for record drawings. Staff seeks authorization for this
additional expense and advises Council that any additional engineering costs be funded out ofMSAS
funds.
· Staff Recommendation
Stafffeels the additional costs are fair and justified in light of the considerable extra construction and
recommends approval. School district officials have given verbal approval to their additional share ofthe
costs.
Supportin2 Information.
· Bolton and Menk support letter
d~.~
James Gessele
Engineering Superintendent
OCT-11-95 WED 10:16
BOLTON & MENK, INC.
FAX NO. 6128908065
P. 01
E30L- ,-01'-1 &. "-/1 E::t'J J<., II'JC.
COnsulting Engineers" Surveyors
1515 East Highway 13 · Burnsville. MN 55J37~S7
Phone (612) 890-:0509. FAX (612) 890-8065
.
October 5. 1995
Mr. Jim Gessele
Engineering Supervisor
City of Hopkins
1010 1st St.
Hopkins, MN 55343-7573
Re: SAP 132-010-04
North Service Drive Improvements
ISD No. 270 Parking Lot Improvements.
TC95.oo29
. Dear Mr Gessele:
As per your request, we have reviewed the engineering invoices to date for the North Service
Drive and ISD No. 270 Parking Lot Improvements. Below is a summary of the invoices to date
as well as an estimated costs to complete c1osureof this project.
A. EniPneerinr Services Invoiced to Date
Engineering services invoiced to date which covers work through August 25, 1995 are
as follows:
INVOICE DAn CoNTRA.CT SPEclAL TOTAL CITY OF . I.D.S.
No. AMOtlNT SEJtV./REM. HoPKINS No. 270
31811 5/26/95 $3,436.65 $517.44 $3.954.09 $2.352.68 $1,601.41
32071 . 6128195 $12,094.95 . $0.00 $12,094.95 $5,104.07 $6,990.88
32493 . 8/9/95 $16.432.47 $701.60 $17,134.07 $8,618.44 $8,515.63
32981 9/21/95 $11.555.87 $42.08 $17,597.95 S7~9S4.27 $9,643.68
TOTAL $49,519.94 $1,261.12 $50,781.06 $24,029.46 $26,751.60
.
MANKATO. MN
FAIRMONT. MN
SL!:FPV FYF MN RI.IDt\I~\/1I11: fI."....1
A r""u:e I"
l 1~~I"I"r"I1 . .....
.
e
.
B.
Comparison of Estimated Business Contract Fees
A comparison of the estimated contract amount for engineering services verses the actual
services invoiced through August 25, 1995 is as follows:
ESTIMATED CONTRACI' DIFFERENCES
CONTRACI' SERVICES INVOICED
AMOUNT
Construction Admin. $7,500.00 $9,947.40 $2,447.40
Const. Observation $27,500.00 $26,744.90 ($755.10)
Canst. Staking $10,000.00 $12,827.64 $2,827.64
TOTAL $45,000.00 $4Y,517.94 i $4,517.94
C. Construction Agreement Costs (Net Final Costs)
Construction costs as per the original agreement with Midwest Asphalt, Inc together with
the Change Order costs is as follows:
I.S.D. No. 270 CITY OF HOPKINS TOTAL
Original Contract $150,211.65 $213,645.49 $363,857.14
Change Order No.1 $20,800.25 $20,800.25
Change Order No.2 $4,058.40 $4,058.40
Change Order No.3 $21,436.00 $21,436.00
Change Order No.4 $15,556.88 $15,556.88
Change Order No.5 $18,510.21 $18,510.21
Subtotal $76,303,34 $4,058.40 $80,361.74
Change Order
TOTAL $226,514.99 $217,703.89 $444,218.88
D.
Revised Engineering Contract Fees
The original engineering contract fee of $45,000 is 12.4% of the original construction
agreement costs ($45,000/$363,857.14). In keeping with this ratio, the additional
engineering fees respectfully requested for the construction administration, inspection and
staking for the change orders is $9,965.00 ($80,361.47 X 12.4%). This would revise
the Professional Service Agreement to a not-ta-exceed contract limit of $54,965.00 plus
special services and reimbursable costs to date totaling $1263.12 (as per original
engineering contract agreement).
.
e
.
It is suggested that the additional engineering costs could be split proportionally based upon the
change order costs. A breakdown is as follows:
TOTAL ADDITIONAL ADDITIONAL COSTS BALANCE
ENGINEERING INVOICED To DATE (NOT To EXCEED)
COSTS
I.S.D. No. 270 $9,461. 75 $2,475.83 $6,985.92
(94.95%)
City of Hopkins $503.25 $2,042,11 ($1,538.86)
(5,05%)
TOTAL $9,965.00 $4,517.94 $5,447.06
An adjustment in the next billing can be made to balance each account accordingly.
E.
As-Built Drawings
In accordance with the Professional Services Agreement, as-built drawings are considered
additional work to the basic contract scope of work. As requested, Bolton & Menk. can
furnish as-built drawings in Auto-CAD format for a not-to-exceed cost of $2,500.00.
This project was drafted prior to the City of Hopkins connecting to Microstations. We
can convert the AutoCAD (.DWG) format drawings to Microstation (.DGN) format
drawings for an additional cost of $960.00 for a total oot-to- exceed cost of $3460.00.
As an alternate, city staff could complete this work. Please note that due to the City's
commitment to Microstation, any future projects Bolton and Menk completes for the
City of Hopkins, will be set up to be Microstation compatible to eliminate the cost of
converting from AutoCAD to Mircostation.
We hope this helps to clarify the engineering fees in order to complete this project. If you have
any questions, please call.
Sincerely,
-~~<--~=a/
Ronald A. Roetzel, P.E.
RAR/cak
cc: Steve Stadler - City of Hopkins
Larry Lutz - Hopkins School District No. 270