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CR 95-187 Design & Construction Plans CTYRD3 \ Y o (, /" Co council Report 95-187 e October 13, 1995 o P k \ "" DESIGN AND CONSTRUCTION PLANS LANDSCAPING AND AMENITIES COUNTY ROAD 3 RECONSTRUCTION Proposed Action. Staff recommends adoption of the following motion: Move that Council authorize the mayor and citv manaqer to enter into an acrreement with Hoisincrton Koeqler Group Inc. for professional services related to drawinq UP landscapinq construction plans for the County Road 3 proiect. the plans to include a seq,rnent from Shady Oak Road to T.H. 169. Overview. Hennepin County will proceed with the reconstruction of County Road 3 from Shady Oak Road to 11th Avenue in the 1996 construction season. The county's consultant has been authorized to draw up construction plans. The City of Hopkins needs to follow up with authorization for landscaping plans. The scope of the landscaping would include the additional segment from 11th Avenue to T.H.169. Primary Issues to Consider. e · Proposal The Hoisington Koegler proposal is found in their original submittal of scope of services dated April 5, 1995. This scope of services formed the basis for the City's first agreement with the consultant for preliminary design work. The proposal is attached again for reference. · Cost for services The attached proposal quotes an estimated cost for phase two work at $21,540.00. . Staff recommendation Staff recommends authorization of an agreement for final landscaping plan on County Road 3 with Hoisington Koegler Group Inc. Supportinq Information. . Hoisington Koegler proposal e ~~ J~es Gessele Engineering Superintendent e e . PROJC:CT rJO. ~ 3 -II Hoisington Koegler Group lnc. --z -0' ,....r-R ~IO rL:.J::. d . mil rill J77 1!.I'~l^LS Hili.". ... April 5, 1995 Mr, Jim Gessele Engineering Supervisor City of Hopkins 10 10 First Street South Hopkins, MN 55343 Dear Jim: As a follow-up to recent discussions with you and Tom Harmening, I am pleased to submit this proposal for professional design services for landscaping and aesthetic improvements for County Road 3. The County Road 3 Corridor Study established the conceptual framework for future roadway and aesthetic improvements. The tasks identified in this proposal utilize this framework to take the plan's vision and make it a reality as an integrated project with Hennepin County's improvement efforts scheduled for 1996, This proposal is broken into two phases. The frrst phase will result in a preliminary design for all of the aesthetic elements based on the concepts adopted as part of the County Road 3 Corridor Study. Phase two involves the preparation of contract documents consistent with the County's format to facilitate construction of the improvements. The fee identified herein is unchanged from our previous discussions. However, we have added services which were not part of our original draft proposal including expansion of the landscaping portion of the project from 5th Avenue North to TH 169, additional meetings, and bidding phase services which are identitied on page 4, County Road 3 from Shady Oak Road at the HopkinslMinnetonka Border to 11 th Avenue North in Hopkins SCODe of Services Project Work Description Hoisington Koegler Group will perform preliminary and detailed design, special provisions and cost estimates for landscaping and related improvements in the boulevard and median areas of County Road 3, The extent and nature of the improvements will be consistent with the County Road 3 Corridor Study. Lmd Use i Environmemal · Planmng.' Design - 3()1) Mmo Boulevard' Suite ) ~'i · Minneapolis. ~[innesma 1 ~43g · (61 ~ I S Y5 -9%0 · Fax: 1(12) 8:' )-', lhi I . e . Proiect Location Roadway improvements for County Road 3 will occur from the Shady Oak. Road intersection to the intersection with 11 th Avenue South. The limits of the landscaping improvements will include this area and will also extend eastward from 11th Avenue to TH 169 including all exit and entrance ramps and tht!""railroad depot area. The expansion of the project location for landscaping and aesthetic improvements is being done to accommodate planned improvements by the City of Hopkins. Scope of Services The scope of services for landscaping and related improvements has been divided into two phases. The fIrst phase, preliminary design, will build upon the design framework contained in the County Road 3 Corridor Study and result in a definitive preliminary landscaping plan for approval by the City and Hennepin County. Upon reaching agreement on the preliminary design for the corridor, detailed plans and construction documents will be prepared. These plans which will be prepared as part of the second phase will also include construction cost estimates, bidding services, and administrative items . 1. Preliminary Design The County Road 3 Corridor Study addressed roadway improvements, land use recommendations, and fmancial implementation tools, The Study contained a preliminary roadway layout plan for all segments of the road including the project area extending from Shady Oak Road to 11 th Avenue. It also identified aesthetic improvements throughout the corridor including landscaping, irrigation, sidewalks, trails, monument signage at key intersection points, lighting and possibly specialized pavement treatments. The Preliminary Design phase will accomplish the following: Prepare Preliminarv Landscaping Design for City and Countv Approval Utilizing the County Road 3 Corridor Study as a framework, determine desired landscaping theme and preliminary landscaping design within the project area. This task will involve: . DefInition of the base treatment to be used throughout the project area as well as specialized treatment in character and buffer areas. · Determine the extent of median plantings, · Defme irrigation areas. . Prepare concepts for monument signs and determine locations. . Coordinate County Road 3 improvements with Hennepin Parks plans for a trail head area. County Road 3 ProposaUApril5. 1995 2 . . . . Determine locations for specialized paving. . Consistent with the landscaping theme, determine specific locations of sidewalks and trails. .. · Identify appropriate light fIxture types. Meeting-s, Coordination and Administration Associated with Preliminary Desi~n Phase During the preliminary design phase, coordination will be necessary between the City of Hopkins and Hennepin County. This phase is likely to involve the following meetings: · Meetings with Hopkins City Staff (5) · Meetings with City and/or County Staff (2) · Meeting with the Hopkins City Council (1) · Meetings with Property Owners (3) 2. Desi2n and Preparation of Construction Plans Prepare a complete set of detailed construction plans for all landscaping and aesthetic improvements including irrigation. At the present time, it is assumed that all landscaping and irrigation improvements will be incorporated into the roadway construction plans being prepared by Hennepin County and bid as one project. Because of the extent of planned landscaping improvements, consideration should be given to separating the landscapillg and irrigation portions of the work in order to avoid general contractor mark-ups. Construction plans will be prepared ill compliance with all County requirements and will consist of the following sheets: Title Sheet · Contains location map, signature block, sheet index and project data, This sheet is only necessary if the landscaping portion of the project is bid separately. Estimated Quantities and Notes Sheet · Contains standard pay item numbers, item descriptions and quantities of all materials. Quantity tabulations will break out City costs versus County costs as necessary, If bid as one project, this information will be combined with Hennepin County's estimated quantities sheet. Landscaping Design Plans · Detailed plans identifying the location and species of all plant materials. Plans will also identii}r any required retaining walls, tree grates, and specialty paving. It is anticipated that the landscaping plans will require 13 plan sheets. County Road 3 ProposalJApril5, 1995 3 . Plant Schedule Sheet · Contains a listing of species, size, root, spacing and remarks, Remarks will include any notes as to desired tree or shrub form or other desired qualities. Landsc~ping Details · Contains chart of required plant hole dimensions and tree and shrub planting details. Where applicable, typical details will be shown. Landscaping details are expected to require 2 plan sheets. Irrigation Plans · Contains plans for irrigation in median areas and other areas within the project limits. Plans will include water sources, timers, head and line locations, valves and related fIXtures. Irrigation plans are expected to require 4 plan sheets. Irrigation Details · Details likely to include but not be limited to heads, backflow preventers, water source taps and valves. Irrigation details are expected to require 2 plan sheets. . CADD Translation · Landscaping and irrigation plans and details will be prepared using AutoCAD. Files will be saved in a format compatible with Micro Station, Special Provisions Special provisions will be written for all items not covered by the Hennepin County standard specifications or in the "MnlDOT Standard Specification for Construction". Each provision will contain a description of materials, construction requirements, methods of measurement and basis for payment for each item. Construction Cost Estimate A construction cost estimate for all landscaping and irrigation improvements will be assembled during the preparation of construction plans and using cost data provided by Hennepin County and other sources. Cost splits between the City and County will be prepared as required, Biddim:~ Services. lVleetings. Coordination and Administration Following the City and County's approval of construction documents, Hoisington Koegler Group will coordinate the landscaping and aesthetic improvements bid package with the County's consulting engineer. HKG's services will include preparation of bidding forms, the Conditions ofthe Contract, the form of agreement between the City (or County) and the Contractor, obtaining bids, and preparing construction contracts. . County Road 3 Proposal/April 5, ]995 4 . . . Throughout the project, ongoing coordination will occur between Hennepin County, the City of Hopkins and the City of Minnetonka. The following meetings are anticipated: . Bi-weekly progress meetings with the City of Hopkins and Hennepin County (4 meetings) . 111- 30% complete plan review (1 meeting) . 80% complete plan review (1 meeting) . Information meetings with Hopkins and Minnetonka (2 meetings) . City Council meetings with Hopkins and Minnetonka (2 meetings) . Meetings with Hopkins City staff (2 meetings) . Meetings with Minnetonka City staff (1 meeting) Coordination will include an initial field review of the project area. Deliverables A. Preliminary Desie:n . Drawings and concept plan sketches adequate to portray the desired landscaping and aesthetic theme. Conceptual plans including elevations and perspectives of monument signage. . B. Final Desie:n and Preparation of Construction Plans · Preliminary Review - 6 copies, 22" x 34" bluelines · Detail Review - 6 copies, 22" x 34" bluelines · Final Submission - 22" x 34" mylars · Quantity Calculations - 1 copy C. Special Provisions Hard copy and electronic fIle of the special provisions used for the landscaping portion of the project. The electronic file can be provided in any PC WordPerfect format or on Micorsoft Word for McIntosh. D. Construction Cost Estimate Hard copy and electronic file copy of the construction cost estimate. County Road 3 Proposal/AprilS. 1995 5 . E. Biddim!.l\tleetin!!s. Coordination and Administration - Final Desirm · Contracts, agreements and other documents related to project bidding · Meeting minutes ... Estimated Cost Summary Phase 1 - Preliminary Design Prepare Preliminary Landscaping Concept: Subtotal $5,720.00 Meetings and Coordination Associated with Preliminary Design Subtotal $3,880.00 TOTAL ESTIMATED COST - PHASE 1 $ 9,600,00 . Phase 2 - Final Design and Preparation of Construction Documents Subtotal $12, 110,00 Special Provisions Subtotal $2,960.00 Construction Cost Estimate Subtotal $1,280.00 Bidding, Meetings. Coordination and Administration Subtotal $5,190,00 TOTAL ESTIMATED COST - PHASE 2 = $21,540,00 . County Road 3 Proposal/April 5, 1995 6 . - . Assembling the County Road 3 Corridor Study was an interesting and challenging project. During the course of a number of Task Force meetings, I recall commenting that Hennepin County's planned improvements for Area 1 provided initial momentum to help ensure that the corridor plan would be implemented. We are excited about the opportunity to assist the City of Hopkins in completing landscaping and aesthetic improvements that are part of the fIrst phase implementation, .. Thank you for the opportunity to supply this proposal. If you have any questions on this material, please feel free to contact me. Sincerely, 171/>n?~ ~E6.' ~ --- R. Mark Koegler, RLA Senior Vice President RMK:dbm / County Road 3 ProposaU AprilS, 1995 7