IV.12. Approval of Revisions to Emergency Operations Plan; Specken
CITY OF HOPKINS
City Council Report 2024-062
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Dale Specken, Fire Chief
Date: May 7, 2024
Subject: Approval of Revisions to Emergency Operations Plan
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Approve Revisions to the Emergency Operations Plan.
OVERVIEW
The Fire Department has reviewed the Emergency Operations Plans (EOP) and has
made changes that impact the City of Hopkins. Upon approval, the EOP will be
forwarded to Hennepin County Emergency Management and the State of Minnesota
Homeland Security and Emergency Management.
SUPPORTING INFORMATION
• Emergency Operations Plan
Fire Department
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
1 | P u r p o s e & O b j e c t i v e s
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
2 | P u r p o s e & O b j e c t i v e s
TABLE OF CONTENTS
Introduction
Table of Contents..................................................................................................... Page 1
Approval Document................................................................................................. Page 3
Forward.................................................................................................................... Page 4
Index......................................................................................................................... Page 5
Purpose and Objectives
Quick Reference
“Condensed” Disaster Plan......................................................................................... QR -1
Emergency Telephone Numbers............................................................................... QR2 -4
Basic Plan
Reason for Plan............................................................................................................ BP-1
Purpose for Plan........................................................................................................... BP-1
Legal Basis and References.......................................................................................... BP -1
Organization................................................................................................................ BP-1
Emergency Operations Organizational Chart.............................................................. BP -3
Direction and Control.................................................................................................. BP -4
Emergency Responsibility Assignments...................................................................... BP5-7
Operations Policies....................................................................................................... BP -8
Support...................................................................................................................... BP8-9
Plan Updating and Distribution.................................................................................. BP -10
Annexes
Warning and Notification...................................................................................... Annex A
Direction and Control............................................................................................ Annex B
Emergency Public Information................................................................................ Annex C
Search and Rescue................................................................................................. Annex D
Health and Medical................................................................................................. Annex E
Security, Evacuation and Traffic Control................................................................ Annex F
Fire Protection........................................................................................................ Annex G
Damage Protection................................................................................................. Annex H
Congregate Care...................................................................................................... Annex I
Debris Management................................................................................................ Annex J
Utilities Restoration................................................................................................ Annex K
Radiological / Hazardous Materials Protection...................................................... Annex L
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
3 | P u r p o s e & O b j e c t i v e s
Terrorism / WMD................................................................................................. Annex M
Active Shooter....................................................................................................... Annex N
Pandemic................................................................................................................ Anne x O
Donations Management........................................................................................ Annex P
Continuity of Operations....................................................................................... Annex Q
Mass Care............................................................................................................... Anne x R
Checklists................................................................................................................ An nex S
Emergency Communications................................................................................. Annex T
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
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THIS PAGE DOCUMENTS APPROVAL FOR THE BASIC PLAN AND ANNEXES
Prepared by: _________________________________________________ Date: _________
Emergency Management Director
Approved By: ______________________________________________ Date: _________
Mayor
Approved by: ______________________________________________ Date: ________
Fire Chief
Plan Developed: Date: ____________________
Record of Revision:
Change
Number
Date Plan Summary of Changes Signature
Person Entering Change
1 Aug 2007 Revision 9 Update Version Filed/Archived
2 Sep 2010 Revision 10 Update Version Filed/Archived
3 May 2015 Revision 11 Update Version Filed/Archived
4 Aug 2019 Revision 12 Update Version Filed/Archived
5 July 2020 Revision 13 Update Version Filed / Archived
6 May 2024 Revision 14 Update Version
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
5 | P u r p o s e & O b j e c t i v e s
FOREWORD
The basic purpose of this plan is to provide a guide for emergency operations. The plan is
intended to assist key city officials and emergency organizations to carry out their
responsibilities for the protection of life and property under a wide range of e mergency
conditions.
Although an organization may have the foresight to plan for anticipated situations, such
planning is of little worth if it is not reduced to written form. Personnel with intimate
knowledge of unwritten plans may be unavailable at the very time it becomes necessary to
implement them. A written documentary record will serve to refresh the knowledge of key
individuals and can be used to inform persons who become replacements.
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF:
Upon termination of office by reason or resignation, election, suspension or dismissal, the
holder of this document shall transfer it to his or her successor or to the Hopkins Emergency
Management Director.
Copy No. _______________ Assigned to: _________________________________________
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
6 | P u r p o s e & O b j e c t i v e s
INDEX
City Manager’s Office
Emergency Public Information............................................................................... Annex C
Role in Direction and Control........................................................................ BP-4, Annex B
Condensed Disaster Plan............................................................................................. Annex Q
Congregate Care.............................................................................................................. Annex I
Available Resources......................................................................................................... I-2
Coordination of Congregate Care............................................................................ I-1, I3-4
Facilities........................................................................................................................... I-5
Food and Water Supplies.............................................................................................. B-16
Responsibilities................................................................................................................ I-1
Damage Assessment..................................................................................................... Annex H
Policies and Proecdures............................................................................................... H1-2
Responsibilities.............................................................................................................. H-1
Debris Clearance............................................................................................................. Annex J
Mutual Aid Agreements.................................................................................................. J-1
Plan Bulldozer.................................................................................................................. J-3
Policies and Procedures.................................................................................................. J -1
Responsibilities, Public Works Department.................................................................... J-1
Supporting Documents.................................................................................................... J-2
Direction and Control................................................................................................... Annex B
Emergency Operations Center..................................................................................... B1-4
EOC Functional Responsibilities................................................................................ B11-15
Organizational Chart.................................................................................................... BP-3
Responsibilities.............................................................................................................. B-1
Emergency Assignments/Organization
EOC Functional Responsibilities (By Department)................................................... B11-12
Emergency Responsibility Assignments..................................................................... BP5-7
Organizational Chart.................................................................................................... BP-3
Emergency Management Director
Direction Control........................................................................................... BP-4, Annex B
EOC Equipment and Supplies......................................................................................... B-2
City of Hopkins Introduction
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Responsibility for EOC Activation.............................................................................. BP5-7
Updating and Distributing Plan.................................................................................. BP-10
Emergency Operations Center
Criteria for Activation..................................................................................................... B-2
Communication Capability............................................................................... B-3, B18-19
Emergency Gernator...................................................................................................... B-2
Emergency Personnel Telephone Numbers (Home Numbers)....................................... B-3
Floor Plan.......................................................................................................................B-13
Food and Water Supplies.............................................................................................. B-16
Functional Responsibilities....................................................................................... B11-12
Police Department Call-Up List................................................................................. B9-10
Operational Reports................................................................................................. B21-22
Staffing List.................................................................................................................... B-8
Responsibility for Activation.......................................................................................... B-2
Staffing..................................................................................................................... B-2, B8
Emergency Operation Plan
Legal Basis.................................................................................................................... BP-1
Purpose........................................................................................................................ BP-1
Updating and Disturbing............................................................................................ BP-10
Emergency Public Information.................................................................................. Annex C
Policies and Procedures.................................................................................................. C-1
SOP................................................................................................................................ C-3
Spokesperson, Assistant City Manager........................................................................... C-1
Fire Department
Fire Protection....................................................................................................... Annex G
Health/Medical and Ambulance............................................................................ Annex E
Radiological/Hazardous Materials Protection....................................................... Annex L
Search and Rescue................................................................................................. Annex D
Fire Protection............................................................................................................... Annex G
Communications Capability.......................................................................................... G-1
Mutual Aid..................................................................................................................... G-1
Fire Prevention Measures............................................................................................. G-2
Responsibility................................................................................................................ G-1
Health/Medical Assistance......................................................................................... Annex E
Coordination.................................................................................................................. E-2
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
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Primary Responsibilities................................................................................................. E-1
Supporting Plans and Personnel.................................................................................... E-2
Home Telephone Numbers................................................................................................ B-3
Inspection Department
Damage Assessment.............................................................................................. Annex H
National Guard
Overview of Assistance................................................................................................ BP-8
Request Procedure...................................................................................................... BP-8
Personnel
EOC Functional Responsibilities (by Department)................................................... B11-12
EOC Staffing List.............................................................................................................. B8
Emergency Personnel Telephone List (Home Numbers)................................................ B-3
EOC Functional Responsibilities.................................................................................. BP6-8
Organizational Chart.................................................................................................... BP-3
Police Department Call-Up List................................................................................... B9-10
Public Works
Debris Management............................................................................................... Annex J
Emergency Generator.................................................................................................... B-2
Utilities Restoration................................................................................................ Annex K
Radiological/Hazardous Materials Protection........................................................ Annex L
Purpose and Responsibilities........................................................................................ L1 -2
Operations Policy......................................................................................................... L3-4
Response Level, Description, Contact Chart.................................................................. L-6
Radiological/Hazardous Materials Protection SOP......................................................... L-6
Transportation Incident................................................................................... L6-8
Fixed-Facility Incident (Lab/Industrial)........................................................... L8-10
Military Transportation Incident.................................................................. L10-12
Widespread Radiological Emergency........................................................... L12-17
Radiological Monitoring............................................................................... L18-20
Decontamination.......................................................................................... L21-25
Radiation Exposure Control......................................................................... L27-30
Guide for Permissible Activities Outside the Shelter................................... L37-38
Radiological Material.................................................................................... L13-15
Non-Radiological/Hazardous Materials Protection SOP................................................ L31
Analysis and Identification........................................................................... L31 -34
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
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Response Levels and Conditions Chart......................................................... L35-36
Notification Procedures for Hazardous Materials Release........................... L36-37
Methods of Containment and Control......................................................... L38 -43
Decontamination.......................................................................................... L43-46
SARA Title III, Emergency Notification Report Form................................................. L47-48
HAZMAT Incident Info Summary.............................................................................. L49-50
HAZMAT Threat – At Risk Facilities Diagram................................................................ L-52
Evacuation Procedures................................................................................................. L-53
Shelter Log.................................................................................................................... L-54
Radiation Exposure Record........................................................................................... L-55
SARA Title II Information................................................................................... Appendix 5
Readiness Condition (REACON) Actions........................................................................ B5-7
Recreation Department Congregate Care................................................................ Annex I
Search and Rescue........................................................................................................ Annex D
Responsibilities, Fire Department................................................................................. D-1
Supporting Agencies/Organizations.............................................................................. D-1
Security, Excavation and Traffic Control.................................................................. Annex F
Procedure..................................................................................................................... F1-2
Resources........................................................................................................................ F-1
Responsibility................................................................................................................. F-1
SARA Title III 302 Facilities List.................................................................................... A-15
Traffic Flow and Diagram.............................................................................................. L-52
State and Federal Agencies
Federal Assistance for Hazmat Incidents..................................................................... BP-9
Utilities Restoration...................................................................................................... Annex K
Responsibilities, Director of Public Works..................................................................... K-1
Service Restoration........................................................................................................ K-1
Warning Notification & Communication................................................................. Annex A
Warning System Diagram.............................................................................................. A-4
Siren Coverage Map...................................................................................................... A-5
Responsibility................................................................................................................ A-6
HazMat Response Level Description........................................................................... A-10
HazMat Notification List.............................................................................................. A-11
Police Department Call-Up List............................................................................... A12-13
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
10 | P u r p o s e & O b j e c t i v e s
SARA Title III, Emergency Notification Report....................................................... A17-18
Siren Malfunctions....................................................................................................... A-19
City of Hopkins Introduction
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Purpose
The purpose of this plan provides a process to carry out emergency functions to save lives; to
establish responsibilities necessary in performing these functions; to prevent, minimize and
repair damage; and to ensure continuity of government so that essent ial services continue to
be provided to the City of Hopkins customers during a significant event.
This plan consists of three types of Annexes and only notes Essential Support Functions in
relationship to the annexes that describe specific principal responsibilities for county
departments and agencies in the event of an emergency. Each department or ag ency is
responsible for having suggested operational guidelines, resource lists, and checklists required
to accomplish its support duties.
This plan contains Incident Annexes (IA). The Incident Annexes describe a hazard to which
Hopkins is vulnerable. Vulnerabilities have specific planning factors that are relevant to the
types of response needed. Hopkins Emergency Management Division has conducted a
vulnerabilities assessment and has determined the priority of threat that faces the City of
Hopkins.
City of Hopkins Introduction
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Scope
This plan establishes operational concepts and identifies tasks and responsibilities required to
carry out a comprehensive emergency management program.
This plan may be activated during a community or multi-community crisis. This plan, though
comprehensive, includes provisions for flexibility of methods, operations, and actions needed
to facilitate the efforts of local governments and partners in accomplishing emergency
management objectives.
This plan will remain consistent to ensure coordination of continuity of government in the
event of a major disaster as well as the continuity of operation with local governments to
provide protection and essential services to the residents of the county.
This plan is a multi-hazard plan that addresses mitigation, preparedness, response, and
recovery either directly or through reference to other specific plans or appendices such as the
Continuity of Operations Plan, and departmental plans.
The practices outlined in this document apply to all employees of Hennepin County and will be
used as a reference and guideline to assist in coordination efforts involving emergency
operations. For partners in other jurisdictions, please refer to your city Emergency Plans and
cross reference with this county plan.
Strategic Objectives
The strategic objectives of City of Hopkins Emergency Management
City of Hopkins
Overarching Goals
EM Objectives
Health • Ensure public health readiness and response to disasters
• Protect the environment during disasters
Protected and Safe • Ensure effective and timely emergency warning and alerts
• Provide support and resources to local jurisdictions
• Provide decision-support and situational awareness to emergency
responders and key leaders.
Assured Due Process • Ensure Continuity of Government during emergencies
Self-Reliant • Cultivate individual, family and business readiness
• Assist in rapid and effective disaster recovery
Mobile • Enhance the effective mobility of emergency responders
• Develop plans for public disaster mobility
City of Hopkins Introduction
Emergency Operations Plan Revision: 2024
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Authority
Someone in authority must remain in the Emergency Operations Center (EOC) – the Fire
Department training room – at all times during the emergency. This will be either the
Emergency Management Director, or one of the other EOC Department Heads designated by
the Emergency Management Director.
Department Responsibilities
Each department should check its own facilities, report any damage back to the EOC, and repair
significant damage if possible. See Annex B11-12 for specific responsibilities for each
department.
Personnel
All personnel and equipment assignments will be reported to the EOC. During the emergency,
no employees shall be sent home, even at the end of normal work shifts, without clearance
from their department head in the EOC. Non-emergency personnel may be needed to issue
passes for persons evacuated from their homes, or to place street barricades, or to perform
other emergency functions as needed.
Traffic Control
It is likely that the biggest difficulty during an emergency will be traffic. Once people learn of
the emergency, many will try to drive to see it and as a result will clog the roads for emergency
vehicles and resources. Therefore, until mutual aid police arrive to assist with traffic control, it
may be necessary for any of the City departments to provide personnel for temporary traffic
control if they are not already assigned to more critical work.
Safety
Most injuries occur at the beginning of operations, when wires are live, glass and debris are in
the streets, and people are pumping a lot of adrenaline. City personnel should remember to
take it easy and play it safe.
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2024
14 | Q u i c k R e f e r e n c e
Authority
Someone in authority must remain in the Emergency Operation Center (EOC) – the Fire
Department training room – at all times during the emergency. This will be either the
Emergency Management Director, or one of the other EOC Department Heads designated by
the Emergency Director.
Department Responsibilities
Each department should check its own facilities, report any damage back to the EOC, and repair
significant damage if possible. See B13-15 for specific responsibilities for each department.
Personnel
All personnel and equipment assignments will be reported to the EOC. During the emergency,
no employees shall be sent home, even at the end of normal work shifts, without clearance
from their department head in the EOC. Non-emergency personnel may be needed to issue
passes for persons evacuated from their homes, or to place street barricades, or to perform
other emergency functions as needed.
Traffic Control
It is likely that the biggest difficulty during an emergency will be traffic. Once people learn of
the emergency, many will try to drive to see it and as a result will clog the roads for emergency
vehicles and resources. Therefore, until mutual aid police arrive to assist with traffic control, it
may be necessary for any of the City departments to provide personnel for temporary traffic
control, if they are not already assigned to more critical work.
Safety
Most injuries occur at the beginning of operations, when wires are live, glass and debris are in
the streets, and people are pumping a lot of adrenaline. City personnel should remember to
take it easy and play it safe.
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2024
15 | Q u i c k R e f e r e n c e
Title Address Phone
Councilmembers
Mayor
Councilmembers (See attachment)
City Facilities
City Hall 1010 First St S (952) 935-8474
Emergency Operation Center 1010 First St S (952) 939-1430
Fire Department 101 17th Ave S (952) 548-6450
Hopkins Activity Center 33 14th Ave N (952) 939-1333
Police Department 1010 First St S (952) 938-8885
Public Works 11100 Excelsior Blvd (952) 939-1382
At-Risk Facilities
Apartment Buildings with Seniors
Central Park Manor 1510 Mainstreet (952) 938-0402
Chapel View Apts 605 Mtka. Mills Rd (952) 938-2456
Dow Towers 22 5th Ave S (952) 939-1329
Gold Crest (c/o Stuart Co) 34 12th Ave N (952) 933-7751
Hopkins Village 9 7th Ave S (952) 938-5787
Mark IV 1221 Mainstreet (952) 938-7681
or (952) 937-9393
Rosewood West 460 5th Ave N (952) 933-4047
St. Therese 1011 Feltl Ct (952) 933-3333
Nursing Homes
Hopkins Care Center 725 2nd Ave S (952) 935-3338
Chapel View Care Center 605 Minnetonka Mills Rd (952) 938-2761
Care Centers
Children’s World 101 Blake Rd N (952) 935-4410
Harley Hopkins 125 Monroe Ave S (952) 988-5051
Open Circle 34 10th Ave South (952) 935-8143
Schools
Alice Smith Elementary 801 Minnetonka Mills Rd (952) 988-4200
Eisenhower Elementary 1001 Hwy 7 (952) 988-4300
Ubah Medical Academy 1600 Mainstreet (952) 988-4950
Blake 110 Blake Rd. S (952) 988-3825
Chesterton Academy 1310 Mainstreet (952-378-1779
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2024
16 | Q u i c k R e f e r e n c e
Title Address Phone
At Risk Facilities Cont.
Community Centers
Eisenhower Community Center 1001 Hwy 7 (952) 988-4066
Harley Hopkins Family Center 125 S Monroe Ave (952) 988-5000
Hopkins Activity Center 33 14th Ave N (952) 939-1333
Agencies
American Red Cross (Bob Munson).........................................................................(612) 871 -7676
American Red Cross, South Hennepin Branch.........................................................(612) 861 -1888
Associated General Contractors (Heavy Equipment)...............................................(763) 291-1102
Division of Emergency Management (State Duty Officer).......................................(952) 649-5451
Hennepin County
Ambulance Service
Emergency........................................................................................(612) 347 -2140
Non-Emergency................................................................................(612) 347 -2141
Community Health.......................................................................................(612) 348-3925
Emergency Preparedness.........................................................................................(612) 930-2525
Eric Wagge, Director
Dr. Greg Jones..............................................................................................(763) 286-7727
Medical Examiner.........................................................................................(612) 215 -6300
Sheriff’s Radio (Activation of Sirens)............................................................(763) 525-6210
Social Services
Community Services/Family Services Department..........................(612) 348 -2324
Economic Services Department........................................................(612) 348-5198
Warning Point (Activate Sirens)...................................................................(763) 525 -6210
Alternate: MECC...............................................................................(612) 348-2345
Hopkins Civil Defense Sirens (Reports & Problems).................................................(952) 548-6451
Hopkins School District............................................................................................(952) 988 -4000
MCTO.......................................................................................................................(612) 349-7400
National Guard.........................................................................................................(800) 424-8802
National Response Center (Hazmat)........................................................................(952) 649-5451
or (202) 426-2675 or (202) 267-2675
National Weather Service – Mpls/St. Paul.............................................................Emergency Only
Salvation Army (Bill Coleman)..................................................................................(763) 566-2040
State Duty Officer (Hazmat).....................................................................................(952) 649 -5451
State Patrol – Helicopter Assistance........................................................................(651) 582-1511
Emergency Only
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2024
17 | Q u i c k R e f e r e n c e
HOSPITALS
Methodist Hospital
Emergency..............................................................................................(952) 932-5353
Non-Emergency......................................................................................(952) 932-5000
Fairview Southdale...................................................................................................(952) 92 4-5000
Hennepin County Medical Center
Emergency..............................................................................................(612) 347-3131
Non-Emergency......................................................................................(612) 347-2121
North Memorial.......................................................................................................(763) 520-5542
MEDIA
TV
KARE.............................................................................................................(763) 546-1111
WCCO...........................................................................................................(612) 339 -4444
KMSP............................................................................................................(952) 926 -9999
KSTP..............................................................................................................(763) 546-1111
Cable Community Bulletin Board.....................................(City has direct computer access)
Radio
WCCO...........................................................................................................(612) 370 -0611
KSTP..............................................................................................................(651) 481-9333
Newspaper
Star Tribune..................................................................................................(612) 673 -4000
St. Paul Pioneer Press...................................................................................(651) 222 -5011
Hopkins-Minnetonka Sun Sailor...................................................................(952) 473 -0890
Lakeshore Weekly News..............................................................................(952) 473 -0890
Utilities
Gopher State One-Call..................................................................................(651) 454-0002
Excel.........................................................................................(612) 338-1176 or 347-7310
Qwest.......................................................................................(612) 620-2281 or 410-2234
Reliant Energy/Minnegasco.........................................................................(612) 372-5050
Paragon Cable..............................................................................................(612) 522-7700
Water/Sewer (Hopkins Public Works)..........................................................(952) 939 -1382
Other
Driskills (Food/Water Supplies)...................................................................(952) 938 -6301
City of Hopkins Basic Plan
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Reason for Plan**
Tornadoes, floods, blizzards and other natural disasters can affect the city. In addition, major
disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous
materials, and enemy attack pose a potential threat to public health and safety in Hopkins
Purpose of Plan
The City has many capabilities and resources, which could be used in the response to any major
disaster. These include the facilities, equipment manpower and skills of both government and
non-government professions and groups. The purpose of this plan is to ensure the effective,
coordinated use of these resources as to:
• Maximize the protection of life and property
• Ensure the continuity of government
• Sustain survivors
• Repair essential facilities and utilities
Legal Basis and References
A. Public Law 920, as amended.
B. Public Law 99-499 (Superfund amendments and Reauthorization Act (SARA) of
1986).
C. Minnesota Statues, Chapter 12, as amended.
D. Minnesota Statutes, Chapter 353, Pipeline Safety Act.
E. Minnesota Statues, Chapter 315, Emergency Planning.
F. City of Hopkins Code, Section 205.
G. Minnesota Division of Emergency Management Bulletin #87-1.
H. Hennepin County Emergency Plan.
I. Mutual Aid Agreements.
J. Metro West EMS Operational Plan.
K. Facility Hazardous Materials Plans.
Organization
Existing government is the basis for emergency operations. That is, government agencies will
perform emergency activities related to those they perform on a day-to-day basis. City
organization and inter-relationships are shown on chart A of this plan.
Training and Training Records for Emergency Responders
Emergency responders and City employees who respond to hazardous materials incidents
within the City of Hopkins have received training designed to help them respond to such
incidents. At a minimum, in Hopkins, primary responders are trained at the First Re sponder
Awareness Level, as defined in 29 CFR 1910.120.
City of Hopkins Basic Plan
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19 | B a s i c P l a n
30 Police Department personnel are trained to and respond at the First Responder Awareness
Level, as defined in 29 CRF 1910.120. Training records are maintained by the Fire Chief at the
Hopkins Fire Station.
36 Fire Department personnel (except new members in training) are trained to, equipped and
respond at the Hazardous Material Operations Level, as defined in 29 CFR 1910.120. Training
records are maintained by the Fire Chief at the Hopkins Fire Station.
40 EMS personnel and the designated mutual aid ambulance service(s) are, at a minimum
trained to and respond at the First Responder Awareness Level, as defined in 29 CFR 1910.120.
EMS training records are maintained by the Fire Chief at the Hopkins Fire St ation.
Training records for City employees other than police, fire and EMS are maintained at City Hall
by their respective departments, and by the Public Works Director at the Public Works building
for Public Works personnel.
EMERGENCY OPERATIONS ORGANIZATIONAL CHART
Mayor/City Council
City Manager
Emergency Management Director
Direction & Control, Coordination
of Plan, Liaison to Hennepin
County Emergency Manager
Police Department
Warning & Notification, Traffic
Control & Security
Public Works
Debris Clearance, Utilities
Restoration & Sanitation
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Direction and Control
The direction and control of government operations from a central, protected facility with
adequate communications and key personnel is essential to the conduct of emergency
operations.
The Emergency Management Director is responsible for providing overall direction and control
of city government resources involved in the response to a disaster. The Emergency
Management Director will coordinate all aspects of this plan and will serve as l iaison with the
Hennepin County Emergency Management Director. The Emergency Management Director will
report to the City Manager.
The Mayor and City Council will report to the EOC and be available to conduct emergency
meetings, adopt emergency ordinances and act on other recommendations and advice from
the City Manager.
Direction and control of the City’s response to a major disaster will take place from the Hopkins
Emergency Operations Center (EOC). The City EOC is located at 101 – 17th Avenue South in the
classroom of the Fire Department. The incident commander is the ranking or senior officer of
the responsible department.
(For additional EOC information, such as staffing, communications, etc. refer to the Direction
and Control Annex to this plan).
Fire Department
Fire Protection,
Radiological/HAZMAT
Protection, Health/Medical
Ambulance, Search & Rescue
Communications
Emergency Public
Information
Inspections/Assessing
Damage Assessment
Recreation
Congregate Care
Finance
Accounting & Purchasing
City of Hopkins Basic Plan
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Emergency Response Personnel and Equipment
Initial response to all emergencies in Hopkins will be done by the Hopkins Police and Fire
Departments under the direction of the Police Chief and Fire Chief or their designee. Emergency
equipment available for responders shall be maintained and inventorie d by each respective.
Training
Training of local emergency response personnel is done under the direction of the Emergency
Management Director. Records and schedules are maintained by the Hopkins Police
Department and Hopkins Fire Department Training Officers. Training shall be based on criteria
from the National Fire Academy, FEMA, and the State College and University System. The City
of Hopkins will conduct or participate in a tabletop, functional or full -scale exercises to test the
planning and operational components of its emergency operations plan. Upon completion of
the exercise, an after action review is held to determine strengths and areas which may need
improvement. Such exercises shall be in compliance with MN HSEM’s Exercise Policy.
A copy of the City of Hopkins current methods and schedules for exercising its emergency plan
are located at the Hopkins Fire Station at 101 – 17th Avenue South. Contact the Fire Chief for
further information.
Volunteer Resources and Donations
Volunteer resources and donations shall be managed by the appropriate volunteer agencies
under the direction of the Emergency Management Director.
Continuity of Government
All City electronic records shall be maintained on the main computer servers located in City
Hall. A backup of these records shall be maintained on the computer in the Fire Station located
at 101 – 17th Avenue South.
Emergency Responsibility Assignments
A summary of the City’s emergency responsibility assignments, by function, is shown on Chart
B. Heads of the various City government departments and agencies will be responsible for
carrying out the assignments shown on this chart.
Responsibilities have been assigned by a code letter: “P”, “S”, or “C”.
• “P” indicates the primary operational responsibility, which means the official or
agency is in charge of, and responsible to make provision for that function.
• “S” indicates support responsibility, which means the agency so assigned will, if
possible, support and assist the official or agency designed primarily responsible.
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• “C” indicates coordination responsibility, and is assigned when several agencies have
support capability but no specific official or agency has obvious primary
responsibility. This will be especially true when non -governmental agencies are
involved.
CHART B:
EMERGENCY RESPONSIBILITY ASSIGNMENTS
Code: P = Primary S = Support
FUNCTION RESPONSIBLE AGENCIES REMARKS
Annex:
A. Warning & Notification
Hennepin County (P)
Warning Point
Police Department (S)
Fire Department (S)
Activation of Sirens
B. Direction and Control Office of Emergency
Preparedness (P)
City Manager’s Office (S)
Mayor/City Council (S)
C. Emergency Public
Information
Communication Coordinator (P)
Assistant City Manager (S)
Public Information
Officer
D. Search and Rescue Fire Department (P)
Police Department (S)
Mutual Aid (S)
E. Health and Medical Hennepin County Medical Center
(P)
Methodist Hospital (S)
Police Department (S)
Fire Department (S)
American Red Cross (S)
Emergency Medical
Assistance
First Response
First Response
Supplemental First Aid
F. Security, Evacuation and
Traffic Control
Police Department (P)
Fire Department (S)
Mutual Aid (S)
First Student (School)
Metro Transit (S)
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G. Fire Protection Fire Department (P)
Mutual Aid (S)
H. Damage Assessment Inspections Department (P)
Assessing Department (S)
Public Works Department (S)
I. Congregate Care Recreation Department (P)
Hopkins School District (S)
American Red Cross (S)
Salvation Army (S)
J. Debris Clearance
Public Works Department (P)
Mutual Aid (S)
Associated General Contractors (S)
K. Utilities Restoration Public Works Department (P)
Utility Companies (S)
Includes water & sewer
department, Excel,
Qwest, AT&T & Reliant
Energy/Minnegasco
L. Radiological/HazMat
Protection
Fire Department (P)
Police Department (S)
Hennepin County (S)
Mutual Aid (S)
State of Minnesota (S)
M. Accounting/Purchasing Finance Department (P)
Operations Policies
• Protection of life and property during an emergency is the primary responsibility of the
government at all levels.
• In an emergency affecting more than one political jurisdiction, officials of all jurisdictions
will coordinate their services to the maximum extent possible.
• The Emergency Management Director or his/her designee will assist in providing
resource coordination between government agencies and the private sector.
• City government resources must be utilized to the maximum before State or Federal
assistance will be made available.
• Each agency, department or service of City government will provide for the
maintenance of records during an emergency. These records should include work hours,
equipment hours, supplies and materials consumed, injuries to personnel, and damage
to public facilities and equipment.
• Special consideration must be given by the appropriate agency to those facilities, which
are critical to the municipality.
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Support
National Guard
1. Overview
When a natural disaster or other emergency is beyond the capability of local
government, support from the National Guard may be available. Only the governor, as
commander-in-chief of the Minnesota National Guard has the authority to activate the
Guard. The purpose of the activation is to ensure the preservation of life and property
and to support civil law enforcement agencies.
• National Guard assistance will compliment, and not be a substitute for City
participation in emergency operations.
• If made available, National Guard personnel will remain under military command
at all times, but will support and assist City forces in the accomplishment of a
specific task or tasks.
2. Request Procedure
In the case of the County and all cities that are not of the first class, the sheriff must
submit the request for assistance to the governor’s office. Requests for activation of the
National Guard should be submitted to the State duty officer by calling (651) 649-5451.
State and Federal Agencies
A summary of State and Federal Programs available to local governments which are expected or
have experienced a disaster is contained in Disaster Response and Recovery: A Handbook for
Local Government. This document was developed by the Minnesota Division of Emergency, and
is on file with the Hopkins Emergency Management Director (EMD).
Information or assistance in securing State or Federal support may be obtained by contacting
the Hennepin County Emergency Management Director.
Federal Assistance – Hazardous Materials Incidents
The following types of assistance can be accessed through the Division of Emergency
Management (DEM) Duty Officer at (651) 649-5451 or (800) 422-0798.
The On-Scene Coordinator (OSC) is the Federal official pre-designated by the Environmental
Protection Agency or the U.S. Coast Guard to coordinate and direct Federal responses and
removals under the National Contingency Plan, or the Department of Defense (DOD) official
designated to coordinate and direct the removal actions from releases of hazardous
substances, pollutants or contaminants from DOD vessels and facilities.
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When the National Response Center (NRC) receives notification of a pollutant incident, the NRC
duty officer notifies the appropriate OSC, depending on the location of an incident. Based on
this initial report and any other information that can be obtained, the OSC will go to the scene
and monitor the response of the responsible party of State or local government. If the
responsible party is unknown or not taking appropriate action, and the response is beyond the
capability of State and local governments, the OSC may initiate Federal actions.
Using funding from the Federal Water Pollution Control Act Pollution Fund for oil discharges
and the CERCLA Trust Fund (superfund) for hazardous substance releases, the Regional
Response Team (RRT) are composed of representatives of Federal agencies and a
representative from each state in the Federal region. During a response to a major hazardous
materials incident involving transportation or a fixed facility, the OSC may request that the RRT
be convened by the chairman when a hazardous materials discharge or release exceeds the
response capability available to the OSC in the place where it occurs, crosses regional
boundaries, or may pose a substantial threat to the public health, welfare or environment or to
regionally significant amounts of property. Regional contingency plans specify detailed criteria
for activation of RRTs. RRTs. May review plans developed in compliance with Title III if the local
emergency planning committee so requests.
Private Equipment and Facilities
A listing of available emergency equipment and facilities owned and operated by the private
facilities in Hopkins and available for use in response to a HAZMAT incident is contained within
the facility plan. These plans are maintained at the fire departmen t offices at 101 – 17th Avenue
South.
Plan Updating and Distribution
• For the purpose of this plan, the Emergency Management director shall serve as the
planning coordinator. As such, the director will have overall authority and responsibility
for the maintenance of the plan.
• This plan will be reviewed and updated as necessary, but at least once annually. The
Emergency Management Director will be responsible for ensuring that this updating
occurs, and that it is in accord with the schedule and procedures established by the
Minnesota Division of Emergency Management. In order to carry out this task, the
Director may request assistance from the Hennepin County Emergency Management
Director.
• The City is in compliance with the Division of Emergency Management and Federal
Emergency Management Agency exercise requirements, as published.
• This plan will be distributed to all City government departments and agencies, which
have emergency assignments in the event of a major disaster in the City. A plan
distribution list will be maintained by the Emergency Management Director.
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Reason for Plan
Tornadoes, floods, blizzards and other natural disasters can affect the city. In addition, major
disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous
materials, and enemy attack pose a potential threat to public health and safety in Hopkins
Purpose of Plan
The City has many capabilities and resources, which could be used in the response to any major
disaster. These include the facilities, equipment manpower and skills of both government and
non-government professions and groups. The purpose of this plan is to ensure the effective,
coordinated use of these resources as to:
• Maximize the protection of life and property
• Ensure the continuity of government
• Sustain survivors
• Repair essential facilities and utilities
Legal Basis and References
L. Public Law 920, as amended.
M. Public Law 99-499 (Superfund amendments and Reauthorization Act (SARA) of
1986).
N. Minnesota Statues, Chapter 12, as amended.
O. Minnesota Statutes, Chapter 353, Pipeline Safety Act.
P. Minnesota Statues, Chapter 315, Emergency Planning.
Q. City of Hopkins Code, Section 205.
R. Minnesota Division of Emergency Management Bulletin #87-1.
S. Hennepin County Emergency Plan.
T. Mutual Aid Agreements.
U. Metro West EMS Operational Plan.
V. Facility Hazardous Materials Plans.
Organization
Existing government is the basis for emergency operations. That is, government agencies will
perform emergency activities related to those they perform on a day-to-day basis. City
organization and inter-relationships are shown on chart A of this plan.
Training and Training Records for Emergency Responders
Emergency responders and City employees who respond to hazardous materials incidents
within the City of Hopkins have received training designed to help them respond to such
incidents. At a minimum, in Hopkins, primary responders are trained at the First Re sponder
Awareness Level, as defined in 29 CFR 1910.120.
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30 Police Department personnel are trained to and respond at the First Responder Awareness
Level, as defined in 29 CRF 1910.120. Training records are maintained by the Fire Chief at the
Hopkins Fire Station.
36 Fire Department personnel (except new members in training) are trained to, equipped and
respond at the Hazardous Material Operations Level, as defined in 29 CFR 1910.120. Training
records are maintained by the Fire Chief at the Hopkins Fire Station.
40 EMS personnel and the designated mutual aid ambulance service(s) are, at a minimum
trained to and respond at the First Responder Awareness Level, as defined in 29 CFR 1910.120.
EMS training records are maintained by the Fire Chief at the Hopkins Fire St ation.
Training records for City employees other than police, fire and EMS are maintained at City Hall
by their respective departments, and by the Public Works Director at the Public Works building
for Public Works personnel.
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EMERGENCY OPERATIONS ORGANIZATIONAL CHART
Mayor/City Council
City Manager
Emergency Management Director
Direction & Control, Coordination
of Plan, Liaison to Hennepin
County Emergency Manager
Police Department
Warning & Notification, Traffic
Control & Security
Fire Department
Fire Protection,
Radiological/HAZMAT
Protection, Health/Medical
Ambulance, Search & Rescue
Communications
Emergency Public
Information
Public Works
Debris Clearance, Utilities
Restoration & Sanitation
Inspections/Assessing
Damage Assessment
Recreation
Congregate Care
Finance
Accounting & Purchasing
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Direction and Control
The direction and control of government operations from a central, protected facility with
adequate communications and key personnel is essential to the conduct of emergency
operations.
The Emergency Management Director is responsible for providing overall direction and control
of city government resources involved in the response to a disaster. The Emergency
Management Director will coordinate all aspects of this plan and will serve as l iaison with the
Hennepin County Emergency Management Director. The Emergency Management Director will
report to the City Manager.
The Mayor and City Council will report to the EOC and be available to conduct emergency
meetings, adopt emergency ordinances and act on other recommendations and advice from
the City Manager.
Direction and control of the City’s response to a major disaster will take place from the Hopkins
Emergency Operations Center (EOC). The City EOC is located at 101 – 17th Avenue South in the
classroom of the Fire Department. The incident commander is the ranking or senior officer of
the responsible department.
(For additional EOC information, such as staffing, communications, etc. refer to the Direction
and Control Annex to this plan).
Emergency Response Personnel and Equipment
Initial response to all emergencies in Hopkins will be done by the Hopkins Police and Fire
Departments under the direction of the Police Chief and Fire Chief or their designee. Emergency
equipment available for responders shall be maintained and inventorie d by each respective.
Training
Training of local emergency response personnel is done under the direction of the Emergency
Management Director. Records and schedules are maintained by the Hopkins Police
Department and Hopkins Fire Department Training Officers. Training shall be based on criteria
from the National Fire Academy, FEMA, and the State College and University System. The City
of Hopkins will conduct or participate in a tabletop, functional or full -scale exercises to test the
planning and operational components of its emergency operations plan. Upon completion of
the exercise, an after action review is held to determine strengths and areas which may need
improvement. Such exercises shall be in compliance with MN HSEM’s Exercise Policy.
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A copy of the City of Hopkins current methods and schedules for exercising its emergency plan
are located at the Hopkins Fire Station at 101 – 17th Avenue South. Contact the Fire Chief for
further information.
Volunteer Resources and Donations
Volunteer resources and donations shall be managed by the appropriate volunteer agencies
under the direction of the Emergency Management Director.
Continuity of Government
All City electronic records shall be maintained on the main computer servers located in City
Hall. A backup of these records shall be maintained on the computer in the Fire Station located
at 101 – 17th Avenue South.
Emergency Responsibility Assignments
A summary of the City’s emergency responsibility assignments, by function, is shown on Chart
B. Heads of the various City government departments and agencies will be responsible for
carrying out the assignments shown on this chart.
Responsibilities have been assigned by a code letter: “P”, “S”, or “C”.
• “P” indicates the primary operational responsibility, which means the official or
agency is in charge of, and responsible to make provision for that function.
• “S” indicates support responsibility, which means the agency so assigned will, if
possible, support and assist the official or agency designed primarily responsible.
• “C” indicates coordination responsibility, and is assigned when several agencies have
support capability but no specific official or agency has obvious primary
responsibility. This will be especially true when non -governmental agencies are
involved.
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CHART B:
EMERGENCY RESPONSIBILITY ASSIGNMENTS
Code: P = Primary S = Support
FUNCTION RESPONSIBLE AGENCIES REMARKS
Annex:
A. Warning & Notification
Hennepin County (P)
Warning Point
Police Department (S)
Fire Department (S)
Activation of Sirens
B. Direction and Control Office of Emergency
Preparedness (P)
City Manager’s Office (S)
Mayor/City Council (S)
C. Emergency Public
Information
Communication Coordinator (P)
Assistant City Manager (S)
Public Information
Officer
D. Search and Rescue Fire Department (P)
Police Department (S)
Mutual Aid (S)
E. Health and Medical Hennepin County Medical Center
(P)
Methodist Hospital (S)
Police Department (S)
Fire Department (S)
American Red Cross (S)
Emergency Medical
Assistance
First Response
First Response
Supplemental First Aid
F. Security, Evacuation and
Traffic Control
Police Department (P)
Fire Department (S)
Mutual Aid (S)
First Student (School)
Metro Transit (S)
G. Fire Protection Fire Department (P)
Mutual Aid (S)
H. Damage Assessment Inspections Department (P)
Assessing Department (S)
Public Works Department (S)
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I. Congregate Care Recreation Department (P)
Hopkins School District (S)
American Red Cross (S)
Salvation Army (S)
J. Debris Clearance
Public Works Department (P)
Mutual Aid (S)
Associated General Contractors (S)
K. Utilities Restoration Public Works Department (P)
Utility Companies (S)
Includes water & sewer
department, Excel,
Qwest, AT&T & Reliant
Energy/Minnegasco
L. Radiological/HazMat
Protection
Fire Department (P)
Police Department (S)
Hennepin County (S)
Mutual Aid (S)
State of Minnesota (S)
M. Accounting/Purchasing Finance Department (P)
Operations Policies
• Protection of life and property during an emergency is the primary responsibility of the
government at all levels.
• In an emergency affecting more than one political jurisdiction, officials of all jurisdictions
will coordinate their services to the maximum extent possible.
• The Emergency Management Director or his/her designee will assist in providing
resource coordination between government agencies and the private sector.
• City government resources must be utilized to the maximum before State or Federal
assistance will be made available.
• Each agency, department or service of City government will provide for the
maintenance of records during an emergency. These records should include work hours,
equipment hours, supplies and materials consumed, injuries to personnel, and damage
to public facilities and equipment.
• Special consideration must be given by the appropriate agency to those facilities, which
are critical to the municipality.
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Support
National Guard
3. Overview
When a natural disaster or other emergency is beyond the capability of local
government, support from the National Guard may be available. Only the governor, as
commander-in-chief of the Minnesota National Guard has the authority to activate the
Guard. The purpose of the activation is to ensure the preservation of life and property
and to support civil law enforcement agencies.
• National Guard assistance will compliment, and not be a substitute for City
participation in emergency operations.
• If made available, National Guard personnel will remain under military command
at all times, but will support and assist City forces in the accomplishment of a
specific task or tasks.
4. Request Procedure
In the case of the County and all cities that are not of the first class, the sheriff must
submit the request for assistance to the governor’s office. Requests for activation of the
National Guard should be submitted to the State duty officer by calling (651) 649-5451.
State and Federal Agencies
A summary of State and Federal Programs available to local governments which are expected or
have experienced a disaster is contained in Disaster Response and Recovery: A Handbook for
Local Government. This document was developed by the Minnesota Division of Emergency, and
is on file with the Hopkins Emergency Management Director (EMD).
Information or assistance in securing State or Federal support may be obtained by contacting
the Hennepin County Emergency Management Director.
Federal Assistance – Hazardous Materials Incidents
The following types of assistance can be accessed through the Division of Emergency
Management (DEM) Duty Officer at (651) 649-5451 or (800) 422-0798.
The On-Scene Coordinator (OSC) is the Federal official pre-designated by the Environmental
Protection Agency or the U.S. Coast Guard to coordinate and direct Federal responses and
removals under the National Contingency Plan, or the Department of Defense (DOD) official
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34 | B a s i c P l a n
designated to coordinate and direct the removal actions from releases of hazardous
substances, pollutants or contaminants from DOD vessels and facilities.
When the National Response Center (NRC) receives notification of a pollutant incident, the NRC
duty officer notifies the appropriate OSC, depending on the location of an incident. Based on
this initial report and any other information that can be obtained, the OSC will go to the scene
and monitor the response of the responsible party of State or local government. If the
responsible party is unknown or not taking appropriate action, and the response is beyond the
capability of State and local governments, the OSC may initiate Federal actions.
Using funding from the Federal Water Pollution Control Act Pollution Fund for oil discharges
and the CERCLA Trust Fund (superfund) for hazardous substance releases, the Regional
Response Team (RRT) are composed of representatives of Federal agencies and a
representative from each state in the Federal region. During a response to a major hazardous
materials incident involving transportation or a fixed facility, the OSC may request that the RRT
be convened by the chairman when a hazardous materials discharge or release exceeds the
response capability available to the OSC in the place where it occurs, crosses regional
boundaries, or may pose a substantial threat to the public health, welfare or environment or to
regionally significant amounts of property. Regional contingency plans specify detailed criteria
for activation of RRTs. RRTs. May review plans developed in compliance with Title III if the local
emergency planning committee so requests.
Private Equipment and Facilities
A listing of available emergency equipment and facilities owned and operated by the private
facilities in Hopkins and available for use in response to a HAZMAT incident is contained within
the facility plan. These plans are maintained at the fire departmen t offices at 101 – 17th Avenue
South.
Plan Updating and Distribution
• For the purpose of this plan, the Emergency Management director shall serve as the
planning coordinator. As such, the director will have overall authority and responsibility
for the maintenance of the plan.
• This plan will be reviewed and updated as necessary, but at least once annually. The
Emergency Management Director will be responsible for ensuring that this updating
occurs, and that it is in accord with the schedule and procedures established by the
Minnesota Division of Emergency Management. In order to carry out this task, the
Director may request assistance from the Hennepin County Emergency Management
Director.
• The City is in compliance with the Division of Emergency Management and Federal
Emergency Management Agency exercise requirements, as published.
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• This plan will be distributed to all City government departments and agencies, which
have emergency assignments in the event of a major disaster in the City. A plan
distribution list will be maintained by the Emergency Management Director.
36 | A n n e x T – E m e r g e n c y C o m m u n i c a t i o n s