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CR 94-61 CO 5 & 6 Authorize Final Payment --- \ y . ~ , 0 · · :m: .y G:> March 28, 1994 0 P K \ ~ Council Report 94-61 4It APPROVE CHANGE ORDERS 5 & 6 AUTHORIZE FINAL PAYMENT MAINSTREET RECONSTRUCTION PROJECT 90-04A Proposed Action. staff recommends adoption of the following motion: Move that Council authorize Chanqe Orders No. 5A and No. 6A and the Final Payment Application as they concern the Mainstreet Reconstruction Project 90-04A - streets. Overview. Council in previous action has approved four other change orders that have arisen in connection with the City's contract with C.s. McCrossan, Inc. as part of the Mainstreet project. McCrossan has performed street reconstruction under this contract. The consultant advises this request represents final contract and extra work on this project phase. Primary Issues to Consider. o What is the justification for the change orders? The major cost element in SA is the cost for traffic control to construct Mainstreet in north and south segments from 15th Avenue to Shady Oak Road. The City requested this staging scheme because of business and resident access concerns. Item 5 is a ... cost to be recovered from the responsible party and Item 6 was .., recovered as part of a private improvement assessment. The major component of 6A is the intersection work required at Mainstreet and Shady Oak Road. This is an amount that fell under previous Council scrutiny and was approved. The change order costs do not include the traffic lights. o What are the costs? The net change of Order No. 5A is an addition of $16,268.42. The net change of Order No. 6A is an addition of $70,446.27. Council should note that authorization of final payment involves a net increase to original contract work in the amount of $6,606.18. This is in addition to the change order work. o Staff recommendation: Staff concurs with the change order amounts and the final pay estimate as prepared by RLK Associates. Staff recommends approval and final payment to C.S. McCrossan, Inc. supporting Information o Change Orders SA and 6A with explanation Final Payment Application 4It ~ ~-- J\ es Gessele Engineering Superintendent . CHANGE ORDER NO. 5A RLK Associates, Ltd. 922 Malnstreet Date: December 27, 1993 _kll1S, MN 55343 S.P. NO: 132-341 06 0: C.S. McClOssan, Inc. Contract/Project No. 90-04A 7865 Jefferson Highway, Box 1240 Description: Hopkins Mainstreet Maple Grove, MN 55369 Contract Date: July 9, 1991 CONTRACT FOA: STREETS YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED CONTRACT: Unit Qty. Unit Price Total Price ADDITIONS: Traffic control to construct Mainstreet ill nQrrh and south halves L.S. 1.0 $12,262.50 $12,262.50 MIllings - Place, maintan, and dispose ~ from 15th Avenue to 17th Avenu TON 285.0 $5.85 $1.667.25 Water for dust control MGAL 50.0 $20.00 $1,000.00 Adjust frame and ring castings EA 2.0 $165.00 $330,00 Jack hammer pavement and curb on NE corner of 16th Ave. for removal lBdl (0 Egan fIeld Nowak) L.S. 1.0 $434.00 $434.00 _itlOnal preparation grading for NAPA parking lot before paving LS. 1.0 $800.00 $800.00 Removal of concrete sidewalk panels for new sign collars in front of St. Joseph's Church L.S. 1.0 $2.50.00 $ 250.00 Removal at concrete sidewalk panelS for relocation of sign coll3rs in front of Suburban Chev L.S. 1.0 $308.00 $308.00 EXCJv3[IOn for bus pad at SW corner oi 13th Ave. & Malnstreet (per City) L.S. 1.0 $119.00 $119.00 Removal of extra material due to poor compaction by subcontractors and utility companies L.S. 1.0 $600.00 $600.00 CREDITS: Backcharge to C.S.McCrossan for the u~mporary feed for the existing srreet light at Glenrose Floral L.S. 1.0 [$430.33) [$430.33) Backcharge to C. S. McCrossan for light and pole repair at Glenrose Floral L.S. 1.0 ($l,072.00l ($1.072.001 . $16,268.42 CONTRACT STATUS PER THIS CHANGE ORDER ACCEPT ANCE The tlme to complete the contract is .x_ Unchanged Increased by _ Days Decreased by _ Days The date of completion is Now Onginal Contract Sum $789,718.91 OWNER CITY OF HOPKINS Net Change by Previous Change Order $11,827.62 By Date Contract Sum prior to this Change Order $801,546.53 ASSISTANT DISTRICT ENGINEER X Addition By -- Date DeductIOn CONTRACTOR'S AUTHORIZED REP. Made by this Change Order $16.268.42 ~ /M.(---- New Contract Sum $817,814.95 By Date . ! - // - 9 c/ . . . EXPLANA TION OF ITEMS CHANGE ORDER NO. SA HOPKINS MAINSTREET RECONSTRUCTION CITY PROJECT NO. 90-04A Item #1... Traffic Control to Construct Mainstreet in Halves...$12,262.50 - The specifications for the project alJowed the contractor to construct Mainstreet from 15th to Shady Oak Road as a single piece by closing the street to traffic and allowing local access only. C.S. McCrossan began construction from 15th to 17th in this fashion. Because of the concerns of the businesses and residents, the City requested that the wo.-k be completed in the same fashion as Segment 3. This item is to cover the increased traffic control costs associated with the change. Item #2...Place/maintain/remove Millings 15th to 17tl1...$1667.25 . When the change in construction sequencing west of 15th was made, the pavement between 15th and 17th had already been removed. This item covers the costs associated with maintaining traffic on this stretch of road as requested by the City. Item #3... Water foro Dust Contro1...S1000.00 The change in sequencing west of 15th required the contractor to do more dust control than the original sequencing would have. This item is to cover the cost of that dust control. Item #4...Adj ust Frame and Ring Castings...$330.00 This item is to cover the cost of two adjustment on structures that were not shown on the original construction drawings. Item #5....Iacl\. Hammer & Remove Curb/Pavement...$434.00 This item is to cover the cost of removing new curb and pavement, Removal was necessary because the curb at the Northwest corner of 16th and Mainstreet was staked incorrectly ltnd did not drain to the catch basin. This item should be billed to Egan, Field, and Nowak, who were responsible for this incorrect staking. . . hem #6...Additional Prep. Grading at NAPA...SSOO.OO During grading and subgrade preparation for the NAPA parking lot, the contractor ran into several spots where the existing material was not usable or had to be adj listed to allow for drainage. This item is to compensate the contractor for these additional items, which were not in the original hid fOI. the parking lot. hem #7...Removal of Sidewalk at Church...$250.00 This item is to compensate the contractor for removing the new concrete sidewalk in front of St. .Joseph's Church. The sidewalk was removed to allow for revision/addition oT signage as requested by the City. Item #S...Removal of Sidewalk at Suburban Chev...$30S.00 This item is to cOlllpensate the contracto,' for removing the new sidewalk in front of Suhurban ehev. This ,"emoval was necessary to revise sign locations at the request of the City. e Item #9...Excavlltion for Bus Pad...$l 19.00 This item is to compens~lte the contractor for excavating the location of the bus shelter pad at the Southwest corner of 13th and Mainstreet. This work was requested by the City, and was not originalty bid as part of the Mainstreet project. Hem # 10... Removal of Material due to Compaction...$600.00 During the test rolJ of the subgrade between 16th and 17th, there were several locations which had to be excavated and recompacted. The soils consultant felt that the test roll had failed in that area due to poor comp~lction in some of the trenches dug by the utility companies. The utility companies were not backcharged for this, because it was not possible to isolate who was at fault. This item is to compensate C.S. l\tlcCrossan for a portion of the actual work which RLK Associates feels was not caused by their opel"ations. Itelll #11...Backcharge fOI' Temp. Feeding...($430.33) This item is to charge McCrossan for the damage caused by their subcontractor, CUI'b Masters, during sidew~llk openltious. During the process of reconstruction, the wire to the light by Glenrose Floral was hit and damaged in a way that the light was not operational. This item is to cover the cost of a temporar")' over-head wi.'e to the light. e . Item #12...Backcharge for Repairs...($1072.00) This item is to charge McCrossan for the costs to permanently repair the wiring to the light by Glenrose Floral. ~ e . CHANGE ORDER NO. 6A RLK AssociaTes. Ltd. 922 Malnstreet Date: December 27, 1993 'kins. MN 55343 S.P. NO.1 32-341-06 : e.S. McCrossan, Inc. Contract/Project No. 90-04A 7865 Jefferson Highway, Box 1240 Description: Hopkins Mainstreet Maple Grove. MN 55369 Contract Date: July 9, 1991 CONTRACT FOR: STREETS YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED CONTRACT: Unit Oty. Unit Price Total Price ADDITIONS: Mainstreet - Shady Oak Road Street Work Original Bid L.S. 1.0 $68,400.00 $68,400.00 Keystone Retaining Wall LS. 1.0 $4,200.00 "$4,200.00 1" Overlay (2341 Wear) TONS 133.0 $30.00 $3,990.00 SUBTOTAL ADDITIONS: $76,590.00 CREDITS: Seal Coating S.F. 50,943 $0.11 ($5.603.731 2341 Wear Course {Turn lane in front of retaining TONS 18.0 $30.00 (540.001 .alll SUBTOTAL CREDITS: (6,143.73) TOTAL ADDIT1ON: 70.446.27 CONTRACT STATUS PER TH1S CHANGE ORDER ACCEPTANCE The time to complete the contract is _ X_Unchanged Increased by _ Days Decreased by _ Days The date of completion is Now Ongl/lal Contract Sum $789,718.91 OWNER C1TY OF HOPKINS Net Change by Previous Change Order $28,096.04 By Date Contract Sum prior to thIS Change Order $817,814.95 ASSISTANT DISTRICT ENGINEER _X_ Addition BV Date Deduction CONTRACTOR'S AUTHORIZED REP. .e by this Change Order $70,446.27 -::1-' {-d____ Contract Sum $ 888, 261.22 By Date 1-/1-7V . EXPLANATION OF ITEMS CHANGE ORDER NO. 6A HOPKINS lVIAINSTRE.ET RECONSTRUCTION CITY PROJECT NO. 90-04A Item #l...Mainstreet-Shady Oak Road...$68,400.00 ~ This is the original bid to complete the work at mainstreet and Shady Oak Road. This amount was approved by the City prior to the commencement of the work. Item #2...Keystone Retaining Wall..S.J200.00 This was required due to variable grades around the Shady Oak intersection. This item is to compensate the contractor for the cost of the installation of the wall. . Item #3...1" Overlay...$3990.00 This item is to compensate the contl"actor for the cost of additional overlay at the intersection of Mainstreet and Shady Oak Road. This overlay was requested by the City to make the intersection a smoother ride. Item #4...Seal Coating Credit...($5603.73) This item was originally bid in the Mainstreet-Shady Oak project, but was deleted at the request of the City. This item is to delete the seal coating from the project. Item #5...2341 Wear Course Credit ($540.00) Due to the installation of the wall, part of the paving was deleted from the project. This item is to credit the City for that reduction. . .---- APPLICATION FOR PAYMENT NO. 14/FINAL {Revised} PROJECT: Hopkins Mainstreet .NER: City of Hopkins OWNER'S PROJECT NO. 90-04A ENGINEER'S PROJECT # 91011 CONTRACTOR: C.5. McCrossan, Inc P.O. Box 1240 Maple Grove, MN 55369 CONTRACT FOR: Streets CONTRACT DATE: July 9, 1991 FOR WORK ACCOMPl1SHED THROUGH THE DATE OF: December 3D, 1993 I STATEMENT OF WORK ORIGINAL CONTRACT AMOUNT $789,718.91 WORK TO DATE $894,867.40 NET CHANGE ORDERS 98,542.31 % of WORK PERFORMED TO DATE 100.74% CURRENT CONTRACT AMOUNT $888,261.22 AMOUNT RETAINED (0 %1 $0.00 SUBTOTAL $894,867.40 PREVIOUS . PA YMENT5 RECOMMENDED $762,705.49 AMOUNT DUE THIS PAYMENT $ 1 32,161 .91 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that (1) all previous payments received from Owner on account of work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered 1 through 13 inclusive; and (2) title to all materials and equipment incorporated in said work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all liens, claims. security interests and encumbrances lexcept such as covered by Bond acceptable to Owner. ~ C.S. McCrossan, Inc. ".....-- Contractor Date: :5-)- 7(( By: /f-6~ ~~~ , ENGINEER'S Recommendation: This Application (with accompanying documentation) meets the requirements of the Contract Documents and payment of the AMOUNT DUE THIS APPLICATION is recommended. CITY OF HOPKINS By: By: .te: By: Date: MAINSTREET RECONSTRUCTION APPLICATION FOR PAYMENT NO. 14/FINAL DecemblW' 3D, 1993 (REVISED) UNIT CONTRACT SCHEDULE WORK COMPLETED COMPENSATING I CONTRACT ITEM UNIT PRICE OTY. AMOUNT OTY. AMOUNT AMOUNT City Project No. 90-04A 100 Mobili:;:ation incl. field L.S. 125.000.00 1.00 $125.000.00 1.00 $125.000.00 $0.00 oHice 101 GrUbbIng TREE 60.00 31.00 1,860.00 38.00 2,280.00 420.00 102 Relocate Split Rail Fence L.F. 6.00 280.00 1,680.00 314.00 1,884.00 204.00 103 Remove Curb & Gutter L.F. 1.50 ",198.00 16,797.00 11,479.00 17,218.50 421.50 104 Remove Curb U. 1.50 200.00 300.00 287.00 430.50 130.50 105 Remove Concrete Pavement S.Y. 6.00 550.00 3,300.00 550.00 3,300.00 0.00 106 Remove Concrete Sidewslk S.Y. 0.60 10,656.00 6,393.60 11,'2.26.00 6,735.60 34'2..00 107 Remove Brick Pavers S.Y. 4.00 360.00 1,440.00 388.00 1,552.00 112.00 108 Rem. Stone Retaining Wall S.F. 2.50 500.00 1,250.00 100.00 250.00 I1,OOO.OOl 109 Rem. Cone. Drive. Pvmt. S.Y. 4.00 1,071.00 4,284.00 1,071.00 4,284.00 0.00 110 Rem. 8ituminous Pavement S.Y. 3.00 25,759.00 77.277.00 24,364.00 73,092.00 14,185.00) 111 Rem. Bituminous Sidewalk S.Y. 3.00 1,020.00 3,060,00 307.00 921.00 (2,139.001 112 Remove Concrete Planters EACH 400.00 14.00 5,600.00 14.00 5,600.00 0.00 113 Remove Timber Tree Guards EACH 65.00 22.00 1,430.00 22.00 1.430.00 0.00 . Rem. Cone. Light Std. Base EACH 100.00 130.00 13,000.00 115.00 11,500.00 11,500.001 115 Sawing Concrete Sidewalk LF. 2.10 5.172.00 10,861.20 8.600.00 1 B,OOO.OO 7,19B.80 116 Sawing Concrete Pavement l.F. 4.00 150.00 600.00 150.00 600.00 0.00 117 Sawing Bituminous Pavement L.F. 2.90 6,272.00 18.18B.80 11,296.00 32,758.40 14,569.60 118 Subgrade Prep. for Streets S.Y. 0.50 28,062.00 14,031.00 26,658,00 13,329.00 (702.001 119 Agg. Bsse placed 12" Th. Class 5 S.Y. 7.17 7,877.00 56,478.09 7,169.00 51,401.73 (5.076.361 120 Agg. Bsse placed 6.5" Th. Class 6 S.Y. 4.00 19,186.00 76.744.00 18,661.00 74,644.00 (2,100.00) 121 Agg. Base placed S" Th. Class 5 S.Y. 4.00 384.00 1,456.00 828.00 3,312.00 , .856.00 122 Agg. Base placed, Class 5 TON 12.00 150.00 1,800.00 1,000.00 12,000.00 10,200.00 . RLK ASSOCIATES, LTD. PROJECT NO. 90-04A PAGE 1 chkd. by _ MAINS'fREET RECONSTRUCTION APPLICATION FOR PAYMENT NO. 14JF1NAL December 30, 1993 (REVISED) . UNIT CONTRACT SCHEDULE WORK COMPLETED COMPENSATING ITEM CONTRACT ITEM UNIT PRICE aTY. AMOUNT QTY. AMOUNT AMOUNT 123 Mill Bit. Surface n-) S.Y. 0.75 3.312.00 $2,484.00 4.204.00 $3,153.00 669.00 124 Base Course Type 31, placed 2" Thick S.Y. 5.00 384,00 1,820.00 178.00 890.00 (930.00) 125 Base Course Type 31, placed 3- Thick S.Y. 3.25 17,082.00 55,516.50 17,302.00 56,231.50 715.00 126 8ese Course Type 31, placed 4" Thick S.Y. 4.85 7,877.00 36,203.45 5,934.00 28,779.90 (9,423.55) 127 Wear Course Type 41, placed 1 1/2" Thick S.Y. 4.20 364,00 1,528.80 178.00 747.60 (781.201 128 Wear Course Type 41, placed 2" Thick S.Y. 2.30 17,082.00 39,288.eO 17,302.00 39,794.60 500.00 129 Binder Course Type 41, placed 2- Thick S.Y. 3.10 7,677.00 24,418.70 5,493.00 17,028.30 !7,390.40) 130 Wear Course Type 61, placed 1 H Thick S.Y. 1.78 11,414.00 20,316.92 11,272.00 20,064.1 B (252.76) 131 Wearing Course Mix. (MOD), Type 41 TON 26.00 100.00 2,800.00 216.00 6,048.00 3,248.00 132 Leyeling Course Mix. (MODI r ype 41 TON 26.00 300.00 7,800.00 290.00 7,540.00 (2BO.OOl . Bituminous Tack Coat GAL. 1.35 2,672.00 3,607.20 2,675.00 3,611.25 4.05 Construct Stone Retaining Wall S.F. 8.00 500.00 4,000.00 0.00 0.00 (4,Ooo.00l 135 Sidewalk Trench Drain EACH 600.00 4.00 2,400.00 0.00 0.00 (2AOO.OOl 136 Adjust Valve Boxes EACH 1 10.00 44.00 4,840.00 50.00 5,500.00 680.00 137 Adjust Frame and Ring Castings EACH 165.00 69.00 11,385.00 43.00 7,095.00 (4,290.00) 138 Cone. Curb Design, 8-618 L.F. 5.00 11 ,422.00 57,110.00 12,042.00 60.210.00 3,100.00 139 Traffic Control L.S. 30,000.00 1.00 30,000,00 1.00 30,000.00 0.00 140 Construct Special Traffic Signs - S.F. 35.00 448.00 15,660,00 696.00 24,360.00 8,680.00 141 2' X S' Inlaid Pavement Striping EACH 80.65 293.00 23,689.05 293,00 23,689.05 0.00 SUBTOTAL PROJECT 90-04A $789,716.91 $796,325.09 $6,606.18 . RLK ASSOCIA rES, LTD. PROJEC'f NO. 90-04A PAGE 2 chkd. by _ MA1NSTREET RECONSTRUCTION APPLICATION FOR PAYMENT NO. 14/FINAL December 30. 1993 (REVISED) . UNIT CONTRACT SCHEDULE WORK COMPLETED CONTRACT ITEM UNIT PRICE OTY. AMOUNT OTY. AMOUNT CHANGE ORDER NO.1 Extra trucking to add node at 6th & Mein L.S. 425.00 1.00 $425.00 Remove timber planter at northwest corner of 6th and Mein L.S. 630.50 1.00 630.50 SUBTOTAL CHANGE ORDER NO.1 $1,055.50 CHANGE ORDER NO.2 Remove exist. wall @ City parking lot L.S. 971.50 1.00 971.50 Replace bad subgrede fill void at Mainstreet Bar and Grill l.S. 3438.32 '.00 3.438.32 E)(pose/Fill areaway at 101 1 Mainstreet l.S. 440.50 1.00 440.50 Remove tank under sidewalk at lOll Mainstreet L.S. 446.50 '.00 446.50 SUBTOTAL CHANGE ORDER NO.2 $5,296.82 . CHANGE ORDER NO.3 Remove tank under sidewalk at 72.0 Mainstreet L.S. 375.00 1.00 375.00 Crew downtime while City removed tree at 712 Main L.S. 457.5 1.00 457.50 Remove areaway at Mainstreet Bar & Grill L.S. 1,169.50 1.00 1,169.50 Subgrade stabilization at s.w. 10th Ave. and s.e. 11th Ave. L.S. t ,268.50 1.00 1,268.50 SUBTOTAL CHANGE ORDER NO.3 $3,270.50 ~ CHANGE ORDER NO.4 Provide holiday weekend access to Suburban Chevrolet L.S. 584.80 1.00 584.80 Add pedestrian ramps at 13th and 14th l.S. 547.50 1.00 547.50 Overtime charges l.S. 1,072.50 1.00 1,072.50 SUBTOTAL CHANGE ORDER NO.4 2.204.80 . RLK ASSOCIATES, LTD. PROJECT NO. 90-04A PAGE 3 chkd. by _ . , MAINSIREET RECONSTRUCTION APPLlCA TlON FOR PAYMENT NO. 14/FINAL December 30, 1993 (REVISED) . UNIT CONTRACT SCHEDULE WORK COMPlETED ITEM CONTRACT ITEM UNIT PRICE OTY. AMOUNT QTY. AMOUNT CHANGE ORDER NO.5 ADDITIONS: Traffic control to construct Mainstreet in north and south halves L.S. 12,262.50 1.00 12.262.50 Millings - Place, maintain and dispose from 15th Ave to 17th Ave TON 5.85 2a5.00 1,667.25 Water for dust control MGAl 20.00 50.00 1,000.00 Adjust frame and ring castings EA 165.00 2.00 330.00 Jackhammer pavement and curb on NE corner of 16th Ave for removal (Bill Egan Field Nowakl L.S. 434.00 1.00 434.00 Additional preparation grading for NAPA parking lot before paving L.S. 800.00 1.00 800.00 Removal of concrete sidewalk panels for new sign collars in front of St. Joseph's Church loS. 250.00 1.00 250.00 Removal of concrete sidewalk panels for relocation of sign collars in front of Suburban Chevrolet L.S. 308.00 1.00 308.00 Excavation for bus pad at SW corner of 13th Ave and Mainstreet (per Cit L.S. 119.00 1.00 119.00 Removal of extra material due to poor compaction by subcontractors and utility companies l.S. 600.00 .1.00 600.00 CREDITS: . Backcharge to C.S.McCrossan for the temporary feed for the existing street light at Glenrose Floral LS. (430.33) 1.00 (430.33) Backcharge to C.S.McCrossan for light and pole repair at Glenrose Aoral L.S. (l,072.00) 1.00 (1,072.00l SUBTOTAL CHANGE ORDER 5 16,268.42 CHANGE ORDER NO.6 ADDITIONS: Ma/nslraet - Shady Oak Road street work - original bid L.S. 68,400.00 1.00 68,400.00 Keystone retaining wall l.S. 4,200.00 1.00 4,200.00 - 1. Overlay {2341 Wearl TONS 30.00 133.00 3,990.00 w CREDITS: Seal Coating S.F. 50,943 0.11 15,603.73) 2341 Wear Course (Turn lane in front of retaining wall) IONS 30.00 18.00 (540.00l SUBTOTAL CHANGE ORDER NO.6 70,446.27 . RlK ASSOCIA TES, LTD. PROJECT NO. 90-04A PAGE 4 chkd. by _ - . . MAINSTREET RECONSTRUCTION APPLICATION FOR PAYMENT NO. 14/fINAL December 30, 1993 (REVISED) _ CONTRACT ITEM UNIT CONTRACT SCHEDULE WORK COMPLETED UNIT PRICE QTY. AMOUNT QTY. AMOUNT SUMMARY PROJECT NO. 09-D4A 796,325.09 CHANGE ORDER NO.1 1,055.50 CHANGE ORDER NO.2 5,296.82 CHANGE ORDER NO.3 3,270.50 CHANGE ORDER NO.4 2,204.80 CHANGE ORDER NO.5 18,268.42 CHANGE ORDER NO.6 70,448.27 TOTAL CITY PROJECT NO.9Q-04A $789,718.91 $894,867.40 . ~ . RLK A550CIA TES, LTD. PROJECT NO. 9Q-.04A PAGE 5 chkd. by _