IV.5. Amend 2024-2028 Capital Improvement Plan for Shady Oak Beach Parking Lot Mill & Overlay Project; Bishop
CITY OF HOPKINS
City Council Report 2024-074
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Nick Bishop, Finance Director
Kelly O’Dea, Recreation Director
Date: June 11, 2024
Subject: Amend 2024-2028 Capital Improvement Plan for Shady Oak Beach
Parking Lot Mill & Overlay Project
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO approve an amendment to the 2024-2028 Capital Improvement Plan
increasing the City’s cost of the Shady Oak Beach Parking Lot Mill & Overlay project by
$24,750.
OVERVIEW
The City Council approved the 2024-2028 Capital Improvement Plan (CIP) on
November 21, 2023. The approved CIP included the mill and overlay of the Shady Oak
Beach parking lot with an estimated cost of $80,000. The milling will be completed by
the City of Minnetonka Public Works Department and overlay done by a contractor. Five
bids were received for the contracted portion of the project. The total cost of the project
with the lowest bid is $155,000. The cost of the project is split 33% Hopkins and 67%
Minnetonka based on our joint recreation agreement. The City’s share of the project will
increase from $26,400 to $51,150.
The approved CIP includes a budget for the Park Fund, which uses franchise fees and
fund balance for planned maintenance projects and bond payments. The CIP planned
to use $283,018 of its fund balance in 2024 and end the year with a positive $763,106
fund balance. The amended amount will change this projection to end 2024 with a
positive fund balance of $738,356.
SUPPORTING INFORMATION
• Project Detail for 16-CIP-R003 (as amended)
Finance Department
Joint Recreation Department
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Management Analyst
2024 2028thru Department Recreation
Description
Increased 2024 amount by $75,000 from original 2024-2028 CIP. Increased City share of parking lot mill and overlay project by $24,750. Park
Fund has available Fund Balance to absorb addition cost. Amendment considered by City Council on June 11, 2024.
Project #16-CIP-R003
Priority 3 Important
Justification
Shady Oak Beach is jointly operated by the cities of Hopkins and Minnetonka. The facility is open from June - August each summer with the
revenues generated from season pass sales and daily admissions. The facility was most recently renovated in 1998. An additional renovation on the
lifeguard shack was completed in 2021.
2024: Inflatable replacement ($10,000); parking lot mill and overlay ($155,000)
2025: Miscellaneous building maintenance
2026: Miscellaneous building maintenance
2027: Miscellaneous building maintenance
2028: Miscellaneous building maintenance
Budget Impact/Other
Useful Life 10-20 yearsProject Name Shady Oak Beach Improvements Category PW - Parks
Type Improvement
Future
Total Project Cost:$475,000
Total20242025202620272028Expenditures
140,000165,000 20,000 10,000 10,000 10,000Construction/Maintenance
165,000 20,000 10,000 10,000 10,000 140,000Total
Total20242025202620272028Funding Sources
93,800110,550 13,400 6,700 6,700 6,700GU - Other Governmental
Units
46,20054,450 6,600 3,300 3,300 3,300PDF- Park Dedication Fund
165,000 20,000 10,000 10,000 10,000 140,000Total
Wednesday, May 29, 2024
The joint recreation agreement in place between the cities of Hopkins and Minnetonka provides for the sharing of operational and maintenance
expenses for Shady Oak Beach. These expenses are split 33% city of Hopkins and 67% city of Minnetonka. Shady Oak Beach is operated from
June - August annually; however the park is available for use year round.