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Memo Split Ramp Off Highway 169 . MEMORANDUM DATE: February 23, 1994 TO: ~norable Mayor Redcpcnning and Hopkins City Council FROM: .~ Miller, Chair of the Neighborhood Advisory Board RE: Slip Ramp Off Highway #169 The Hopkins Neighborhood Advisory Board met on February 22, 1994 and during a regular meeting of the Board discussed the concept ofa slip ramp off Highway #169 to provide better access to Hopkins' Mainstreet. . After discussion of the issue, the following motion was made and seconded: The Neighborhood Advisory Board does not look favorably toward the development of a slip ramp ofT Highway #169 and does not support studying this issue further. The motion was unanimously approved. . . C I T Y 0 F H 0 P K I N S April 12, 1994 Mr. Mark Senn Hopkins Business and civic Association c{o Twinwest Chamber of Commerce 10550 Wayzata Boulevard Minnetonka, MN 55343 Subject: SLIP RAMP OFF TRUNK HIGHWAY 169 Dear Mr. Senn: As you are aware, the city of Hopkins is proposing to undertake the reconstruction of Mainstreet between Trunk Highway 169 and Fifth Avenue. As a part of this project the City has been examining the viability of constructing a slip ramp off of south bound Trunk Highway 169 onto Mainstreet. . Prior to undertaking any in depth analysis of this alternative, the city Council directed City staff to make a request to MnDOT asking for their position on the construction of a slip ramp. Please be advised that MnDOT has contacted the city of Hopkins and has indicated that they will not approve the construction of a slip ramp from Trunk Highw~y 169 to Mainstreet due to technical difficulties and reasons. Based on this position, the construction of a slip ramp does not appear to be a viable alternative. As a result, Hopkins city staff will be returning to the city council on April 19 with a recommendation that the city proceed on the planning process for the reconstruction of Mainstreet between Fifth Avenue and Trunk Highway 169 without the slip ramp alternative. If you should have any questions, comments or concerns regarding this matter please do not hesitate to contact me at 939-1351 or Lee Gustafson at 939-1338. You are also invited to attend the city Council meeting on April 19 to express any thoughts or comments regarding this matter. rQcere I i Thoma . Harmening . Director of community Development cc: Steve Mielke, city Manager Lee Gustafson, Public Works Director TH04124A 1010 First Street South, Hopkins, Minnesota 55343 612/935-8474 An Equal Opportunity Employer ,. . 922 Mainstreet Hopkins, Mn. 55343 (612) 933-0972 fax: (612) 933-1153 March 10, 1994 Scope of Services and Cost Estimate City of Hopkins Mainstreet 5th Avenue to Washington Avenue The following scope of services outlines the steps that R LK Associates proposes to employ in the design and reconstruction of Mainstreet from 5th to Washington Avenue. Within each area, individual tasks are explained in detail. Attached is a timeline for the project which describes the likely schedule for the project, assuming 1994 construction. This document was prepared based upon the City Council meeting with City sta~f on February 1 and dialogue with Lee Gustafson since that time. For purposes of the cost estimate, it was assumed that the project construction cost, excluding the slip-off ramp, is estimated at 250,000. . It has been assumed, for the purposes of this work product, that the slip-oFf ramp from Highway # 169 exit ramp will not be considered within the proposed detailed design activities. As RLK is aware, the Minnesota Department of Transportation has been contacted about the potential of the slip-off ramp. Our understanding is no response to be City has been received os of this date. 1. Preliminary Survey Cost Estimate S4,OOO Attached is a proposal dated November 24, 1993, for the field survey of Mainstreet east of 5th Avenue to the Highway # 169 exit ramp. This was approved by Lee Gustafson, DPW. Work commenced on December 1 and was completed by December 15 in accordance with the language of the proposal document. The information is on the Auto Cad system at RLK Associates and will be used for Further detailed design activities at the direction of the City. 2. Televise and Dye Test Sanitary Sewer Mike Lousing, City of Hopkins, supervised the televising and dye testing of the sanitary sewer system. Work began the week of December 13 and was . completed within that week. Chuck Poppler of RLK Associates participated in these activities. . Civil Engineering . Transportation . Infrastructure Redevelopment . Landscape Architecture . Construction Management , . . Hopkins Mainstreet Scope of Services and Cost Estimate March 10, 1994 Page 2 3. Minnesota Department of Transportation -- Highway #169 slip-off ramp study On February 1, 1994, the City Council reviewed the project and decided to pursue MnDot's comments on the efficacy of a slip-off ramp onto Mainstreet from the Highway # 169 exit ramp. City staff has contacted the MnDot staff and requested their review of the access concept. As I previously mentioned, no further consideration within the scope of ser.;ices is focused on this design parameter. Revisions can be made to the scope once the decision has been made by the City Council regarding whether to pursue the slip-off ramp concept in more detail. 4. Preliminary Phase, Feasibility Report Cost Estimate 59,800 The feasibility study for the project will be completed in accordance with Chapter 429.0 of the Minnesota Statutes in a manner which is explained in this . section. The Engineering Feasibility study will review the project impact on Mainstreet between the connection to Washington Avenue and 5th Avenue. Included will be a report on the need for reconstruction of the sanitary sewer, watermain, gas, electric, telephone and cable TV. The study will also include a detailed analysis and set of recommendations concerning -- . Street conditions, parking analysis, bus operation and recommended design features for the street; . Lighting design recommendations; . Sidewalk and pedestrian amenities; . Revisions to the traffic signal and geometric design of the 5th Avenue intersection; . Construction schedule that minimizes disruption to the property owners and allows access to all the properties during the period of construction disruption; . Design components related to the Mainstreet design west of 5th Avenue; . Financial estimates of the preliminary design and funding sources; . MSAS designation of Mainstreet -- reimbursement opportunities; Recommendation for final design elements to the City Council will be based upon proper design technique, staff review and property owner input. The property owner input will be organized through the formation of a Design Review . Committee. It is estimated that two public meetings with the ORC group will be held during the feasibility study phase. It is proposed to complete the following steps as a part of the public involvement process -- , . Hopkins Mainstreet Scope of Services and Cost Estimate March 10, 1994 Page 3 . At the beginning of the feasibility study process, a "kick-off" meeting will be held with the affected property owner interests; . All of the affected interests of the project will be identified and the project issues discovered; . A ORC will be formed to meet on the design issues. Two meetings will be scheduled to guide and advise the project designers. At the completion of the Engineering Feasibility Study, the City Council will review the document and authorize an official Public Hearing. At the public hearing the following items will presumably occur-- . Presentation of proposed preliminary improvement plans and cost estimate; . Input of property owners and the affected interested people; . Preliminary assessment information; . City Council will authorize final plans, specifications and bidding documents. . 5. Detailed Design Documents Cost Estimate S 12,000 It is expected the Engineering Feasibility Study phase will have resulted in a significantly detailed understanding of design issues. The final design component of the project schedule should proceed without any major revisions to the direction given the consultant during the authorization of final plans and bidding documents. It is expected that at least two ORe meetings will be held during this design stage with the property owners to gain specific design input concerning property impact details. At the completion of the detailed design plans, specifications and bidding documents, it is assumed the City Council will review the assembled design document package and authorize the construction bidding process. 6. Construction Bidding Process Advertise in local paper and Construction Bulletin for a minimum of 3 weeks; . Prepare a bid tabulation report with recommendations on alternate bids, preliminary assessment information and the lowest responsible contractor; . . Prepare 0 financing package summary for the project. . . Hopkins Mainstreet Scope of Services and Cost Estimate March 10. 1994 Page 4 7. Award of ConstructIon Project by the City Council At the completion of the bidding process and the formulation of the consulting engineer's report recommending the lowest responsible contractor, the material will be forwarded to the City Council through the staff for the award of contract. Assuming the costs and other project details are similar to what the property owners have understood, it is presumed the City Council will award the construction contract. 8. Construction Management Cost Estimate $ 14,500 RLK proposes to construction manage the project in a similar manner as the Mainstreet project west of 5th Avenue. As part of the construction process. a staging yard on the Hennepin County property south of County Road #3, will be . suggested. The attached schedule indicates the probable construction period. Throughout the construction duration. close communication and coordination with the affected property owners will be maintained. The estimate included for this item includes survey staking and material testing for the construction activities. 9. Final Project Cost Compilation and Assessment Hearing Cost Estimate $4,000 This cost estimated with this item includes the completion of the final project checklist. final cost compilation, preparing of informational reports for the assessment process and attendance at the assessment informational meetings and the public hearing. The assessment hearing process is suggested as following the completion of the construction project because of construction time limitations in ] 994. With the bidding period as late as is forecast in the attached schedule, an assessment hearing process before construction commencement may push construction into the following construction season (1995). Therefore, it is recommended that the assessment hearing process. as suggested on the project activity schedule, commence following the completion of construction. . 10. Preparation of record construction drawings Cost Estimate S2,000 ITOTAl PROJECT COST $46.300 I . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 94-40 ORDER FEASIBILITY REPORT MAINSTREET RECONSTRUCTION/5TH AVENUE TO WASHINGTON AVENUE WHEREAS, the reconstruction of Mainstreet from 5th Avenue to Washington Avenue was included in the 1994 Capital Improvement Plan as a potential project due to the poor existing conditions of the sidewalk, curbing, and street; and, WHEREAS, city staff 1S requesting that this street be reconstructed similar to the recent upgrading of Mainstreet from 5th Avenue to 20th Avenue in order to fix the current problems; and, WHEREAS, the first step in the assessment procedure for improvement projects is the ordering of a feasibility report; and, WHEREAS, the City of Hopkins has received a scope of services report from RLK Associates, Ltd. to prepare such a feasibility study; and, . WHEREAS, city staff has reviewed the proposal from RLK Associates, Ltd. and find that it meets the needs of the project and fulfills the necessary requirements. NOW THEREFORE BE IT RESOLVED, by the city Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the city Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. BE IT FURTHER RESOLVED, by the city Council of the City of Hopkins, Minnesota, that the Mayor and the city Manager are hereby authorized to enter into a contract with RLK Associates to prepare a feasibility report for this project under direction of the city Engineer at a cost estimated at $9,800.00. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HOPKINS, MINNESOTA, this 19th day of April, 1994. BY Charles Redepenning, Mayor . ATTEST: Jim Genellie, city Clerk " ---