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CR 94-68 ADA Transition Plan _.~-- -- ~ ... . March 29, 1994 ~ Council Report 94-68 ADA TRANSITION PLAN Proposed Action Staff recommends that the Council approve the following motion: Move that the Hopkins City Council adopt the ADA Transition Plan. Adoption of this motion will formally approve the steps that the City intends to undertake in order to come into compliance with the Americans with Disabilities Act. Overview The Americans with Disabilities Act (ADA) requires cities to prepare a plan for implementing the provisions of the ADA. This "transition" plan should: 1. Identify physical obstacles in the public entity's facilities that limit the accessibility of its programs or activities to individuals with disabilities; 2. Describe in detail the methods that will be used to make the facilities accessible; 3. Specify the schedule for taking the steps necessary to achieve compliance with the ADA . and, if the time period of the transition plan is longer than one year, identify steps that will be taken during each year of the transition period; and 4. Indicate the official responsible for implementation of the plan. The ADA also states that the City shall provide an opportunity to interested persons, including individuals with disabilities or organizations representing individuals with disabilities, to participate in the development of the transition plan by submitting comments. Copies of the Plan have been sent to various organizations which represent individuals with disabilities. As part of the process of soliciting comments, staff is recommending that a public hearing be held to give additional opportunities for individuals with disabilities, or organizations representing individuals with disabilities, opportunity to comment on the Plan. This plan, like the Capital Improvement Plan, can be modified as circumstances require. The City remains committed to providing access to disabled individuals. Items scheduled for 1995 and beyond can be moved forward if necessary. Also, actions that are not included in the plan can be added to accommodate disabled individuals. Supportinq Information . ADA Transition Plan . C J sA. Genellie istant City Manager . AMERICANS WITH DISABILITIES ACT e TRANSITION PLAN CITY OF HOPKINS, l\1IINNESOTA . TABLE OF CONTENTS . Policy .. .J Procedures 4 Recommendations 5 Appendix 16 ADA Notice ADA Grievance Procedure Assistance for the Hearing Impaired Notice AD A Survey ADDmONAL INFO MIA nON A v AlLABLE Americans with DisabiIties Handbook Complving with the Americans with Disabilities Act of 1990. An Emo[over's Guide to Disabilitv. A Technical Assistance Manual on the Emplovrnent Provisions (Title n of the e Americans with Disabilities Act e 2 . POLICY STATEMENT The City of Hopkins recognizes that all of our citizens have individual requirements, and meeting those needs is our top priority. The Americans With Disabilities Act (the "ADAIt) extends protection to the 43 million Americans with disabilities. The City of Hopkins is committed to ensuring that persons with disabilities in their community are guaranteed equal rights and equal access. The Americans With Disabilities Act was enacted to give persons with disabilities equal rights and equal access to employment opportunities (Title I), public services (Title H), and public accommodations or services operated by private entities (Title III). The Act prohibits discrimination against persons with disabilities in employment, public accommodations, commercial facilities, provision of goods and services, transportation and telecommunications. It also imposes obligations of accommodation and accessibility. It is the policy of the City of Hopkins to provide equal access to all City sponsored services, programs, and activities for citizens and employees with disabilities. Equal employment e opportunity will be provided for all qualified individuals with a disability as defined by the ADA. The City will make reasonable modifications in policies, practices, and procedures to ensure equal access; will make every reasonable effort to provide auxiliary aids and services to provide effective communication; and, win operate programs so that, when viewed as a whole, those programs are reasonably accessible to, and usable by, individuals with disabilities. . ... .) -- ---- -- ---- - - ----- ---- ---- ---- - - PROCEDURES . 1. Questions concerrung general ADA policy, reasonable accommodations, and grievances by citizens or employees not resolved by departments shall be directed to the ADA Coordinator for resolution. The AD A Coordinator shall resolve issues/grievances or, if necessary, submit them to the Hopkins City Council acting as the ADA gnevance committee. The ADA Coordinator shall also make recommendations to departments, the City Manager, and the City Council concerning compliance with ADA ., Inquiries regarding pre-employment or employment procedures, interviews, and hiring -. shall be directed to the Assistant City Manager. In order to qualify for a City position, an applicant must have the skills, experience, and knowledge as reflected by the essential functions of the position description with or without reasonable accommodation. 3. All departments are responsible for continually monitoring and evaluating current policies, procedures, facilities, and programs to achieve and maintain compliance with the Americans with Disabilities Act (ADA). e e 4 . RECO.MlVIENDA nONS The City of Hopkins formed a committee of persons who agreed to assist the City in assessing the City's facilities, programs and services to meet the requirements of the American With Disabilities Act. These people are available for consultation and advice with regard to providing equal access to every citizen of Hopkins. The committee members included: JJlU GENELLlE ADA Coordinator/Asst. City Manager - City of Hopkins BOB HESSIAN Director - Hopkins Community Promotions DR. LINDA HUEl\'IOELLER Blake Chiropractic Center NORB KERBER Superintendent - Equipment & Maintenance - City of Hopkins . PEGGY lVlARTIN RecreationJ1ntegration Specialist - West Hennepin Community Service CINDY TARSHISH Administrator ~ Opportunity Workshop Inc. lVlARY KAY WARNER Administrator - Vail Place The committee met on July 1, 1992. The committee discussed the ADA and what the City's response should be. The committee recognized that the City of Hopkins needs to treat persons with disabilities with the same respect and recognition given every other citizen. The following is a plan for implementing the Americans With Disabilities Act. This plan is the result of recommendations made through interviews conducted by Jon Retzlaff with disabled individuals, organizations representing disabled individuals, and comments received through the City newsletter survey. Most of the recommendations included in this plan are the results of the efforts ofNorb Kerber, Superintendent of Equipment and Maintenance, and other staff members. . This plan may be added to, or modified, as additional opportunities to improve access are discovered or as requests are received from individuals with disabilities or the general public. S -- .-- --- (T' ('I 01 M M 01 (,,-1"'T ("'1 ...., C\C\ C\ C\ C\ C\ C\ C\ . 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"'1" ;; U .- ~ '.oil - 0 .- en 0 -J OM ~o -< U &"} g :s: &"} w ~ Q -e .- - ~ E rJ1 u ..... - U U ~ :2 if.i ~ c o CO u c ,-.. - 0 ~ ~ - ~ :-= Cl :::l a3 ..0 ._ ~ ..... lI.J ~ '13 Z -::: CI'l Z II) <U "'0 .... O .- - IZl .... ....... C 0" ~ .- <1) c .... U ;::; Qj <c <c c u ~ --' II) ca ...... ..0 C. O rn ca . ..,.. tI'.l ~ ~ 12 ~ .- '- -- lI.J II) t.i::; E-o ca -J z'o I ~ .:::c ..:::..... ","'0 . o f-. C ..... ._ - ~ tI'.l e::: '0 V'- 0... -...... t.8 - - tI'.l ..0 ;: ~ C .... CI'l ~ 1I).::!l ~ "5 ::::::: C/] Uu THE CITY OF HOPKJNS , MINNESOTA HENNEPIN COUNTY sc..'l - ) ...,. '.... -=.- , L &fIHIi4tTc.... I 1 t---I I I '.~ - - .... +N SCHEDULE OF IMPROVEMENTS 1 1992 . i~.,.r!"'\.....,.....~ t 2 1993 . " o , 1 I I....'I!~' E/ ~""rl ___ t '- I ' . .\.~ J I I I ~~, 3 1994 ..." -'--'""" t I : "'~ I r~ "'''~~f>..1-" ... .... ........- I'::: 4 1995 I ::it I "'l .Ii}!- - .. - - ...... - ..'....... - - - - / I '\( II 'II '-''':-'' . '~,:.."~. ,f"""Tt:liIowrur, ~1'. ~'"'.... "i"" SIDEWALK REPAIR ZONES . APPENDIX . . . . AMERICANS WITH DISABILITIES ACT (ADA) The Americans With Disabilities Act (ADA) was passed by the U.s. Congress in 1 990. This act provides civil .rights protection to individuals with disabilities in the areas of employment, public accommodations, government services and programs, and communications. . The City of Hopkins is committed to complying with all aspects of the ADA. The City has designated the following staff member as its ADA coordinator: Jim Genellie 101 0 First Street South Hopkins, MN 55343 935-8474 The ADA coordinator is responsible for coordinating the efforts of the City to comply with the ADA as well as investigating any complaints concerning discrimination against any disabled individual. . If you have any questions concerning how the City is complying with the ADA please call Mr. Genellie. Posted: 7/1192 . ADA GRIEVANCE PROCEDURE . Individuals who feel that they have been denied access to a program or sefilice or have been subject to discrimination should submit all complaints in writing to the ADA Coor- dinator for resolution. A decision by the designated official will be rendered within fif- teen working days. If the complaint cannot be resolved to the satisfaction of the complainant by the desig- nated local government official, the complaint will be heard by the City Council. An open, public meeting of the governing board will precede the vote. A determination shall be made within 30 days of the hearing. The decision of the governing board is final. A record of action taken on each request or complaint shall be maintained as a part of the records or minutes at each level of the grievance process. The individual's right to prompt and equitable resolution of the complaint shall be not impaired by his/her pursuit of other remedies, such as the filing of a complaint with the U.S. Department of Justice or any other appropriate federal agency. Furthermore, the filing of a lawsuit in state or federal district court may occur at any time. The use of this grievance procedure is not a prerequisite to the pursuit of other remedies. . The Hopkins ADA Coordinator is: Jim GeneIlie 101 0 First Street South Hopkins, MN 55343 935-8474 . . ~ ASSISTANCE FOR THE HEARING IMPAIRED Arrangements can be made for sign language interpreters to be present at City public meetings. Call 935-8474 (TOO: 939-1393) at least three days prior to the meeting to request this service. Please indicate the date of the meeting and the type of service that you would prefer: American Sign Language or signed English. Please call if you need any other type of accommodation. The ADA Coordinator for the City of Hopkins is Jim Genellie.