VII.1. Election of Officers for 2024-2025
CITY OF HOPKINS
To: Planning and Zoning Commission Chair and Members of the Commission
From: Ryan Krzos, City Planner
Date: June 25, 2024
Subject: Election of Planning and Zoning Commission Officers for 2024-2025
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RECOMMENDED ACTION
BY SEPARATE MOTION: nominate and elect Chair and Vice-Chair of the Planning and
Zoning Commission
OVERVIEW
According to its Bylaws, the Planning & Zoning Commission must elect a new
Chairperson and Vice-Chairperson annually. Per the Commission’s Bylaws, The chair
shall preside at all meetings, appoint committees, rule on procedural questions subject
to reversal by a two-thirds vote of members in attendance, exercise the same voting
rights as the other commissioners, assist City Administration in preparing annual
Commission budget, and carry out such other duties as are assigned by the
Commission. The Vice-Chair shall act in the absence or inability of the Chair to act and
in such instances shall have the powers and functions of the Chair.
The process for nomination and election of officers is outlined below. The newly elected
officers will take their positions at the July 23, 2024, Planning & Zoning Commission
meeting.
Process to elect officers
• The current Chairperson will begin by asking the Commission for nominations for
the position of Chairperson.
• Nominations do not require a "second."
• After nominations are made, there should be a motion made to close the
nominations.
• A second is necessary to close the nominations.
• The Commission needs to vote to close the nominations. Ayes/Nays are needed.
If only one nomination is made, the following motion could be used:
"Move to elect _____________ by unanimous consent to the position of Chairperson."
• A second to the motion is necessary.
• Ayes/Nays are needed.
If more than one nomination is made:
• The current Chairperson will request a show of hands for each nominee and
record the votes.
• Based upon the show of hands, a motion should be made by the Chairperson:
Planning & Development
"Move that ________________ is elected to the position of Chairperson.”
• A second to the motion is necessary.
• Ayes/Nays are needed.
This process should be repeated for Vice-Chairperson.