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CR 94-18 Professional Services for Mainstreet "\ y \ 0 Ci -'" .January 13, 1994 ~ Council Report: 94-18 ~ '" o P K \ ~ AUTHORIZATION OF PROFESSIONAL SERVICES FOR PREPARING MAINSTREET FEASIBILITY STUDY, 5TH AVENUE TO WASHINGTON AVENUE Proposed Action. Staff recommends adoption of the following motion: "Authorize the Mayor and city Manager to enter into contract with RLK Associates for preparation of Phase I and II of a Feasibility Report for Mainstreet from 5th to Washington Avenues as outlined in RLK's scope of services dated January 11. 1994. II Adoption of this motion will allow RLK to begin Phase I and II of the feasibility study at a cost estimated at $22,000.00. council will have the option under this contract to terminate the work after completing Phase 1 of the study which is estimated at $8,750.00. Overview. .The 1994 CIP includes the reconstruction of Mainstreet from 5th Avenue to Washington Avenue. This potential proj ect was included 1n the eIP due to the poor condition of the sidewalk, and curbing, and also that it was determined the timing was right since the other portion of Mainstreet had recently been upgraded. Staff would like to begin the feasibility process at this time to allow time for this project to be completed yet this year. One major element of the feasibility study 1S the analysis of the slip ramp from T.H. 169 on to Mainstreet. Staff determined this element to be the most difficult issue to address in this study, and therefore requested RLK Associates to break their scope of services down into three phases. Proceeding with the feasibility study in this fashion will allow Council maximum flexibility in determining what avenue to direct this study. Primary Issues to consider o Why order a feasibility report? o What project components would the feasibility report include? o Is the cost of this feasibility study comparable to other feasibility studies previously performed for Hopkins? o How could the feasibility study be funded? o What would the proposed schedule be if the city proceeded with the feasibility report? 4Ito Why use RLK Associates as the consultant on this project? Council Report: 94-18 Page 2 ~supportinq Information 0 Analysis of Issues 0 Scope of Services from RLK Associates 0 Resolution 94-8 ~ i e ..--- council Report: 94-18 Page 3 4ItAnalVSiS of Issues o Why order a feasibility report? As Council is aware, preparing a feasibility report is a mandatory procedure that a city must comply with in the assessment--process. In this case, the feasibility report would serve to meet this requirement, and it would also provide Council with detailed information that they would be able to use in determining whether this project should proceed past the feasibility report stage. The information contained in the report will give council the total proj ect cost, a per parcel project cost, and the city's share of the project cost. o What project components would the feasibility report include? The project components include a topographical survey and a three phased feasibility study. The survey work was completed early in December to take advantage of better weather conditions. The feasibility report, as mentioned earlier, was intentionally broken down into three phases due to the complex issues involving the slip ramp from T.H. 169 on to Mainstreet. The three phases are briefly described below and are further described in more detail in the scope of services from RLK Associates. Phase I ~ This phase will focus on identifying the issues that will need to be solved as a part of this project. One of the maln goals in identifying the issues is to determine whether there is any chance of MnDOT approving a slip ramp off of T.H. 169. More than likely MnDOT will say one of the alternatives may be acceptable and request the city to submit a plan. Phase II This phase will focus on determining whether the slip ramp off of T.H. 169 on to Mainstreet should be implemented. It is anticipated that MnDOT will require the city to submit a plan for their review. MnDOT will then determine whether or not they will allow the slip ramp. If they allow the ramp to be built, the study will continue as outlined in RLK's scope of services. If MnDOT does not approve the slip ramp, the scope of service may change, and may be very similar to the phasing schedule in the scope of service titled "Schedule - without Slip off Ramp from Highway #16911. council will naturally have input during this phase which also may change the scope of services. e Council Report: 94-18 Page 4 4It Phase III Phase III includes, if approved, the selected ramp alternative and the resulting impact it will have on Mainstreet between T.H. 169 and 5th Avenue. This phase will also determine final design features for the street, amenities, traffic signals, and lighting. All final design features will naturally be based on input from City council, staff, and property owners. This phase will include a formal presentation to Council consisting of review of plans, cost estimates, and assessment information. o Is the cost of this feasibility study comparable to other feasibility studies previously performed by Hopkins? RLK Associates have established a cost of $66,000.00 to take this project from start to finish. This cost equates to a 16.5% charge for an estimated $400,000.00 project. The feasibility study cost is approximately 6.9% of the total engineering cost. Both the 16.5% total fee and the 6.9% study fee are very reasonable, and comparable to other projects that the city has undertaken. o How could the feasibility study be funded? The study would initially be funded from the city PIR fund with the intent it should be included as a project cost if the project proceeds forward. If it was included as a project cost, the 4It feasibility study would be funded from assessments as well as from the city's PIR fund. If the project does not proceed forward, the entire cost would be paid from the city's PIR fund which receives money for the city's share on projects from general obligation bonds. o What would the proposed schedule be if the city proceeded with the feasibility report? RLK's scope of services contains specific dates for most every review item or meeting. However, the dates the Council are probably most concerned about are as follows: City Council Review of Phase I February 22 City Council Review of Phase II April 19 City Council Review of Phase III June 21 Bid Award August 16 Project Completion November 11 Assessment Hearing February or March 1995 o Why use RLK Associates as the consultant on this project? staff felt it was fairly obvious to use RLK as the consultant on this project for a number of reasons. As we all know, RLK was the city's consultant on the earlier Mainstreet project. They are a therefore very familiar with the city's expectations and how we .., operate. They also are familiar with most every property owner on Mainstreet which should be a benefit ln the communication effort. RLK's familiarity with the suppliers should also be a significant benefit when putting the finishing touches on the street. Staff is also hoping that RLK's familiarity in all these areas should save the city money during the construction phase. CITY OF HOPKINS . Hennepin County, Minnesota RESOLUTION NO. 94-8 ORDER FEASIBILITY REPORT MAINSTREET RECONSTRUCTION/5TH AVENUE TO WASHINGTON AVENUE WHEREAS, the reconstruction of Mainstreet from 5th Avenue to Washington Avenue was included in the 1994 Capital Improvement Plan as a potential project due to the poor existing conditions of the sidewalk, curbing, and street; and, WHEREAS, city staff is requesting that this street be reconstructed similar to the recent upgrading of Mainstreet from 5th Avenue to 20th Avenue in order to fix the current problems; and, WHEREAS, the first step in the assessment procedure for improvement projects is the ordering of a feasibility report; and, WHEREAS, the city of Hopkins has received a scope of services report from RLK Associates, Ltd. to prepare such a feasibility study; and, . WHEREAS, city staff has reviewed the proposal from RLK Associates, Ltd. and find that it meets the needs of the project and fulfills the necessary requirements. NOW THEREFORE BE IT RESOLVED, by the city Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council ln a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. BE IT FURTHER RESOLVED, by the city council of the city of Hopkins, Minnesota, that the Mayor and the City Manager are hereby authorized to enter into a contract with RLK Associates to prepare a preliminary feasibility report for this project under direction of the City Engineer at a cost not to exceed $22,000.00. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HOPKINS, MINNESOTA, this 18th day of January, 1994. BY Charles Redepenning, Mayor e ATTEST: Jim Genellie, city Clerk 'Rl~ 922 Malnstreet -j 1;' . ", ....' Hookir:s. ~.,11l. I 1 ~',:. '. . 553.t3 (612) 933.0972 SOCIATES LTD. fax: (612) 933-1153 Januar'. 12_ 1l)l)4 Mr. Lee Gustafson Dm:ctor of Public Works City of Hopkins 160 I Second Street Hopkins, Mn 5.5343 Rc: Scope of Services -- Mainstreet. 5th Avenue to Higlmay 169 & Washington Street Dear Lee: Per your request RLK Associates is pleased to submit for ~ ou r revie\\ the attached scope of sef\'iccs regarding Mainstreet from 5th A venue to \V ~shiIlgton Street The Scope of Services. Cost Estimate. ~nd Schedu k have been prepared after meetings wnh you and Tom ]-bnm.:ning_ ~nJ represent revision to the proposal that was submitted in December. 1l)t)3. We welcome additional input from you and your staff. Please contact Chuck Poppler or me \\ith y'our eorrunents. As we have stated from our earlier observations, based upon the proposed schedule the critical . component of the reconstruction project is the future of the Highway 169 slip ramp onto Mainstreet. R L K proposes this issue be studied in the first t\\O phases of the feasibility report in order to assess the imp~cts. benctits and cost associated \\ ith thc ramp. .\ suggestion is to han.: the City Council appro\e Phase I ~nJ Phase [[ of the F easibilitv componcnt of thc study at an estimated "not to exceed" cost of $22.000 At the completIon of the these components of the project. staff will be in a positIOn to assess thl.: project elements that wIll need to be in tbe east end Main street design package. The opportunity to be involved in the renovation of the cast end of Mainstreet and the study of a slip- off ramp from Highwa.y # 169 is a vcry cxcitmg and challenging project. Thank ~ ou for the (lP\1011Ul1I(\ [l' sub!l1It this proposJ.1 doculllent. Sincerely_ RLK ASSOCIATES, LTD. fJc1 ~ ~ Richard L Kapp\. PE Attaclmll.:nts . ec: Tom Hanncning & Jim Gcssclc . C:vil Engineering . Transportation . Infrastructure Redevelopment . Landscape Architecture . Construction Manaqement ( Rt"- "' 922 Malnstreet ) Hopkins. Mn. '. 55343 ! (612) 933-0972 SOCIATES LTD. fax: (612) 933-" 53 January 11, 1994 Scope of Services and Cost Estimate City of Hopkins Mainstreet 5th Avenue to Highway 169 & Washington Street The following scope of services outlines the phases RLK Associates proposes to employ in the design and reconstruction of Mainstreet from 5th to Highway 169 & Washington Street. Within each phase, individual tasks are explained in detail. Attached are timellnes for the project which describe the two scenarios that could occur: 1) if the slip-off ramp from the Highway 169 exit ramp is included in the construction project; or 2) if it is studied during phases I and phase II. but not pursued beyond phase II. This Scope of Services coincides and describes the first scenario. . This document was prepared based upon the meeting with City staff on January 3 and continuing review of draft work products since that time. For purposes of the cost estimate, it was assumed that the project construction cost including the slip-off romp is estimoted at $400,000 and without the romp is $250,000 (without any right of way purchases). 1. Preliminary Survey Cost Estimate $4,000 A ttached is a proposcl dated r.Jovemcer 24. 19'?3. for the field survey of Mainstreet east of 5th Avenue to the Highway # 169 exit ramp. This was approved by Lee Gustafson, DPW. Work commenced on December 1 and was completed by December 15 in accordance with the language of the proposal document. The information is on the Auto Cad system at RLK Associates and will be used for further detailed design activities at the direction of the City. 2. Televise and Dye Test Sanitary Sewer Mike Lousing, City of Hopkins, supervised the televising and dye testing of the . sanitary sewer system. Work began the week of December 13 and was completed within that week. Chuck Poppler of RLK Assodates partidpated in these activities. . Civil Engineering . Transportation . Infrastructure Redevelopment . L2rdSC3ICe }'\rchitecture . Construction ManJgement h,- o~ in~ ','<:-:ir'~tro::::et~':-:~r:o:::: ,::f:::o:-::-rvic,=:s Jr~,== · - = .:n-,;=:T~ . _:'..J ~l U ,:..:r-y ii, 1-i9 4 Page 2 3. Feasibility Report - Three Phases Cost Estimate $27,500 The feasibility study for the project will be completed in accordance with Chapter J:'::9.o of the Minnesota St:Jtutes. !t:s orc'posed to complete the study in three phases, which ore explained in tl~lis secti()n. Phase I: $8.150 Constraint Analysis study for a slip-off ramp onto Mainstreet off the Highway 169 Exit Ramp and the reconstruction of Moinstreet through 5th Avenue. The =,=,nstroir,~ study will k:cus on icentifioJticn of the design and public involvement issues tn'Jt will be necessary to solve os I:J port of this project. It is anticipated that the final design of the Mainstreet design theme will match Mainstreet west of 5th Avenue. Phase 1 will include a review of the following items, at a minimum-- . Review of constraints associated with the design and approval of the slip-off ramp; . Determination of the approval process related to the MnDot and Federal Highway agencies pian review: . Review and comments on the four design alternatives that were included in the August. 1990 Mainstreet Reconstruction Project Feasibility Report; . Review of the street furniture and pedestrian amenity elements and coordination with the design features of the Mainstreet project west of 5th Avenue; . Review The constrc:ints of the rriJific siiJrlcl h'Jr']',\lcre '.In,j c:omponents at 5th Avenue with and wiCtlout the slip ,::::,ff rOn"ip: . Street lighting review; . Evaluation of the public utilities; Street design pavement features, cross-section and structure analysis; Review and commentary on parking issues: Re'/iew of the bus traffic operations if the slip-off ramp is (:-'Jnstructed; . C,.=mstryction SClle: :j,Jling one ~,r ::"psrt: ,::,.\ n,=::r rjisru ption e'/oluotion; . Financial characteristics of the project. It is proposed to complete the following steps as a part of the public . involvement process -- ,t:., 'lick-off" meeting will be held with the offected property owner interests; ""L din, t.\,:::instre.,:;t :::':.>:'r>::: '::.,r ~8riices :""~n(""J ..--::-=,~t EJimot<::: Jew, ucr; 1 i, 1 G'.~ 4 . Page 3 . The project will be featured at a Hopkins Business and Civic Association (HBCA) meeting; All of the affected interests of the project wilt be identified and the project issues disclosed. At the completion of these steps. the results vvill be presented to the City Council at a work session. The Council will then determine whether to proceed into the Phase II feasibility study components and to authorize further advancement of the public involvement process. Phase II: S 13,250 The Focus of this study will be an intensive examination of whether the slip-off ramp from the Highway 169 exit ramp directly onto Mainstreet should be implemented. More detailed preliminary design plan alternatives (no more than three) shall be drawn and presented in detailed discussion to MnDot. . Additionally, the following studies shall be completed as a part of the slip-off ramp design -- . The traffic study that was completed in 1990 as a part of the Mainstreet Feasibility study shall be redone with an emphasis on the forecasting of traffic impacts on the Mainstreet property owners and the traffic stream. Reviews by a Traffic Engineer, selected upon consultation with the City staff. will be made of the new destination trips to Mainstreet. cut through traffic, and potential truck traffic volume chanaes; ,A Focused market :n-,OClCT stl~:,:::'. I l: e j'-'18 that \vill t'.Jke~.)F" Fron-- the Laventhol and Horvvc7h study cr ',:'36. preview' d the Mcinstreet business environment with advice on the need for the slip-off ramp to aid the retail marketplace will be the primary objective of the study. RlK will seek proposals for this study, in consultation with the City staff, from two or three reputable companies that do market research studies of retail areas. . Impact to the bus traffic operation on Mainstreet \.vith the slip~off ramp in operation will be evc :~:ated 'vvitl, I~"/'='!\i"":men' frc:y"n the MTe stoff. All of this materia) shall be completed and included in a Feasibility Study which will be reviewed through a public input process. The following meetings with the . described groups will be held at a minimum u .A. major public me~ting will be held to gather input as 0 result of the material - - ----.--.--- f-'opkins Moirstreet Scope::-,f Services 'In,-j <=--:',.~t E~r:mcte . Januar/ 11, 1994 Page 4 associated with the Constraint Analysis and the work session meeting with the City Council at the completion of Phase I; . A Design Review Committee of interested property owners will be established and three focus group meetings will be held: . Individual property ewner meetings will be held with those people wllo wish to identify and discuss specific design issues; . A public hearing on the results of the Phase II Engineering Feasibility Study will be held in front of the City Council with the decision made on whether to proceed with the slip-off ramp and continue into Phase III of the Engineering Feasibility Study, Phase III: $5,500 The Phase III Engineering Feasibility study will include the selected ramp alternate and the resulting impact on Mainstreet between the Highway and 5th Avenue. Included will be a report on the need for the reconstruction of the . sanitary sewer, watermain, gas, electric, telephone and cable TV. It will also include a detailed analysis and set of recommendations concerning -- Street cnnditions, parking analysis. bus operation and recommended design features for the street; . Lighting design recommendations; . Sidewalk and pedestrian amenities; . Traffic signal and geometric design recommendations relating to 5th Avenue; . Construction scheduling mininii:=ing disruph=:n to the property owners; Financiol estimate5 c)f the prelir 'ir'lorv de~ign, funding sources, ,:)nd specioi tJSSeSsnl~n ts. Recommendation for Final Design will be based upon City Council and staff review, and property owner inpuT- It is estimated that two public meetings with the DRC group will be held during this phase. The critical design issue will most likely be the slip-off romp. Other important items include the following -- . Right of Way requirements for the project with the slip-off ramp; . MSAS designation of Mainstreet -- reimbursement opportunities; Access to businesses/neighborhood and modification to street and traffic . patterns; Economics of the project, including project assessments. . f-or='~ ins Mainstreet Scope-::A Servi<:es .']n,j C,::St c,-,tirr-::t-:-; . January 11, 1994 Page 5 At the completion of the Phase III Feasibility Study, the City Council will review the document and authorize an official Public Hearing. At the public hearing the following items will presumably occur-- . Presentation of proposed preliminary improvement plans and cost estimate; . Input of property owners and the affected interested people; . Preliminary assessment information; . City Council will authorize final plans, specifications and bidding documents. 4. Final Design Plans Cost Estimate S9,000 It is expected the Engineering Feasibility Study phase will have resulted in a significantly detailed understanding of design issues. The final design component of the project schedule should proceed without any major revisions to the direction given the consultant during the authorization of final plans and bidding documents. It is expected that three DRe meetings will be held during this . design stage with the property owners to gain specific design input concerning property impact details_ Additionally, MnDot and other appropriate officials, will fiave to approve the slip-off ramp desiqn pions. At the completion of the detailed design plans, specifications Gnd bidJing documents, it is assumed the City Council will review the assembled design document package and authorize the construction bidding process. 5. Construction Bidding Process Cost Estimate 53,000 Advertise in local paper and Construction Bulletin for a minimum of 3 weeks; . Prepare a bid tabulation with recommendations on alternate bids preliminary assessment information and a lowest responsible contractor recommendation; . Prepare a financing package summary for the project; Meeting with MnDot on bid tabulation informotion and seeking their approval; 6. Award of Construction Project by the City Council Cost included in #5 At the completion of the bidding process and the formulation of the consulting . engineer's report recommending the lowest responsible contractor, the material will be forwarded to the City Council through the staff for the award of contract. Assuming the costs and other project details ore similar to what the property . Hc.)uf:ir.j !,,\'Jir"srreet ~cor-,e ,-:"If S8:vicE:~, '~rl'''': ' :,~,t E~,:ill ',IJ ts- . January: I, 1994 Page 6 owners have understood, it is presumed the City Council will award the construction contract. 7. Construction Management Cost Estimate S 18,500 RLK proposes to construction manage the project in a similar manner as the Mainstreet project west of 5th Avenue. As part of the construction process, a staging yard on the Hennepin County property south of County Road #3, will be suggested. The attached schedule indicates the probable construction period. Throughout the construction duration, close communication and coordination with the affected property owners will be maintained. 8. Final Project Cost Compilation and Assessment Hearing Cost Estimate $4,000 The assessment hearing process is suggested as following the completion of the . construction project because of construction time limitations in 1994. With the bidding period as late as is forecast in the attached schedule, an assessment hearing process before construction commencement may push construction into the following construction season (1995). Therefore, it is recommended that the assessment hearing process, as suggested on the project activity schedule, commence following the completion of construction. . . Rll{ 92:: ;vlalfls:~,-=:"'":r Hcc~ Ir~s \k ~-::~~j ,fj~2. '~2j SSOClATES LTD. ~.:J.x if) i2) 3::'3. i' -,', November 24, 1993 Nfr. Lee Gustafson, PE Director of Public Works 1601 Second Street Hopkins, MN 55343 Re: Field Survey for Mainstreet, east of 5th Avenue Dear N1r. Gustafson: We are ready to perform the survey services on Mainstreet from 5th Avenue to the Highway 169 exit ramp_ Egan Field Nowak. will have a survey crew on the project site on Monday, November 29, if you desire us to move ahead as quickly as is possible. They will perform the following activities: + Provide horizontal baseline information tied to the existing right of way + Locate all utilities and inverts of the pipes within the manhole structures + Establish existing information on elevations and locations of all the driveway locations of the existing properties and businesses . + Provide vertical control + Provide elevations on ail structures and appurtenances with the above described area including all building structures, signs and other impediments adjacent to the right of way that may be impacted by a proposed improvement project This information will be completed on a Total Station system that is ready for use in an Auto Cad Release 12 format. The information will be drafted on a mylar that can be used for further design activities. The estimated cost for these activities is 53,980. Thank you for the opportUnity to present this information to you. If you sign this fonn in the appropriate location below, it will indicate to us the authorization to begin work early next week. Sincerely, RLK ASSOCIATES, LID. ~~ Chuck Poppler, Vice-President I hereby authorize survey services to be perfonned on Mainstreet east of 5th Avenue to Highway 169, as explained within this proposal as soon as is possible. . Lee Gustafson., Director of Public Works Date . Civil E~glr.eerJng . Transportation. InfrastruclUre Redevelopment . - . . Landscace~rc:-:lteGIUre. ConstrUC:10n Management --- -- . ---.-.. ---- . ------.. t' ( Mainstreet, 5th Avenue to Highway 169 -- Schedule, Without the Sl Q ~Jame Start Finish Cost IDecembe~ January iFebruary' March I fl,p, --- cield surle]' of eXisting conditions 12/1/93 12/15/93 S4,000 00 : --..- H ~_ --- ~ Televise and dye test sanitary sewer system 12/13/93 12/17/93 SO. 00 A : ----- ---- ----. _,,_u,_ 3 , Preparation of Mainstreet Scope of Service & Cas 12/9/93 1/11/94 SO.OO . "'di0". I :~;. '. ';;'::{::,;'~:; ---~--'-~'_._- ----- ------- 4 City Council Review of RLK Project Proposal 1/18/94 1/18/94 $0.00 ~ -----~.__.- ---- -...._--~. 5 Sub-total Consultant Costs 1/11/94 1/11/94 $4,000.00 . -"-'--'~---' -. - - --'--- 6 - ---'-- -.-- - --.-- -;- Project Cons;ralnt Analysis -- Phase I 1/24/94 2/18/94 S3,00000 i :A 6 -- ---------1 8 , Review of Ramp slip-off concept with MnDot 2/1/94 2/11/94 S 1,000 00 Aa i -----". -- --------_._~-- .---- 9 Major Public informational/input meeting 2/23/94 2/23/94 $1,000.00 .. 10 HBCA meeting on the project 2/24/94 : 2/24/94 $250,00 .. 11 Establishment of SDIC process & issue analyses 2/23/94 3/4/94 $3,000.00 .. -----.-.-----.----------.--..-- - 1) City Council Work session on Constraint Analysis 2/22/94 2/22/94 $500.00 .. -.......---.----. --~--"- -- -'---"--- ----- -..-.-------........- ..u_._ _ -..--.---..,- - ---- ~ Sub-total Consultant Costs 1/11/94 1/11/94 $8,750 00 I 141 --"--"------ --- - ---. - - ---~---_.- 15ln~easibility study-----Phase II focus, slip-off ramp pia i 2/23/94 . 3/31/94 $8,000.00 ... ""Y/WA '~~:"'" < :'?';;fi~;: 16 I MnDot meetings and revi~"";-~f feasibility study 3/1/94 3/31/94 $2,50000 ~1trl _ _ _ _ _ ----- ----...--... ._~ -_.~ -- Design reVleV-I meetings with focus groups/PAl 3/1/94 3/31/94 51,500.00 .. -- i I --~._- ----....--------"----.-.-." - 18 I City Council review of the Phase II study results , 4/5/94 4/5/94 $750.00 .. 1 9-l-or- City Council re~iew of the Phase II study resu I 4/12/94 i 4/12/94 $0.00 .. I I 20 -1 Public Hearing o~ the Phase II Feasibility Study I 4/19/94 4/19/94 $500.00 .... 21 I 1/11/94 $13,250.00 .. i Sub-total Consultant Costs 1/11/94 -. --- ~ .----..- - 22 -~--------- 23 Phase III Feasibility Study for selected alternate I 4/20/94 5/1 3/94 $2,000.00 ~ I I Mainstreet, 5th Avenue to Highway 169 -- Schedule, Without the Sl =_ ~.Jame Start Finish I Cost Decemben January !February' March ' Api -~ Design review meetings with focus groups/PAl 5/2/9:' 5/12/94 S75000 - .---------'. --.- -= City Council review of Phase III Feasibility Study 5/17/94 5/17/94 $50000 ------ ~-- --- -- . == Public Hearing on the east end Marnstreet project 6/7/94 6/7/94 $500.00 i I ----..--.-- --..-.-.... I 27 Sub-total Consultant Costs 1/11/94 1/11/94, $3,750.00 i . 28 .r ot" of Ph"e I, 11& III oo,t, 1111/94 1/11/94! $25,75000 I . 29__ I i ." Final deSign plans. specifications & bid document 6/8/9:' 7/8/94 $6,00000 . -. .---.- "--. -- .--- ---., ~ , DeSign review meetings with focus groups/PAl 6/20/94 7/8/94 $1,000.00 --- - -~ ----~._-- - -..-,.-----. 32 Advertisement for bids and bidding process 7/8/94 7/29/94 $2,000.00 33 City Council reviews bids and awards contract 8/2/94 8/2/94 $1,000.00 34 Sub-total Consultant Costs 1/11/94 1/11/94 i $10,000.00 . ----- -~- -..-......-.....--. - . - ---- ~ - I ~<J I - pr_e~~~:~~tru-~tj;n c~nfe-~ence wlt~~~~t~~~:;~-_:_~___ ~~~/94_ --__~~~/94--:-- -5500:001 37 Construction commences on Mainstreet project 8/8/94 8/8/94 $0.00 38 Construction Management of Mainstreet project 8/8/94, 10/28/941 $12,000.00 ----------...---- --------.---- 39 SUNey staking 8/4/94 10/14/94 $3,500.00 :.':: Sub-total C-~n~~I;~tC~~t-~-- 1/11/94 1/11/94 S16.00000 " - -.-----_.-,- ---'_.'-'---'~- ---.'------ 41 42 Completion of final checklist and cost compilation 10/31/94 11/18/94 $2,000.00 43 Assessment informational mtg. & official hearing 11/21/94 12/8/94 $2,000.00 44 Sub-totaIConsultantC~~t~-- 1/11/94 1/11/94 $4,000.00 . ---.-.-.-.....--.-.,.--- -..---.- ,- 4:) 461 T~tal Planning an.d Desig.n..c..osts of Project~1/94 1/11/94. $59,750.00 . I . Mainstreet, 5th Avenue to Highway 169 -- Schedule, Including the ~ 10 I Name Start I Finish I Cost 10ecembe~ January IFebruaryl M~ Api 1 Xield survey of existing conditions 12/1/93 12/15/93 S4,000 00 i:A ! 2 ITelevi~~anddyet~~tsan,tary--;-~~ersy-stem -- 12/13/93 12/17/93 SOOO..oilllliiiilll : I I - ~ 3 I Preparatj~n of M~i~~t~;~t-Scope of Service & Cos 12/9/931 1/11/941 $0.00 .0Nr:4JJJ* 4-lCitY-Council Review of RLK Project Proposal 1/18/941 1/18/941 $0.00 ... S--lSub-total Consultant Costs 1/11/94 1/11/94 $4,000.00 .. 6 1 _____n I ilpr~j~ct Constrai~~tAnalysis-':::Ph~;~nn--- Un 1/24/94 2/18/94: $3.000001 I." 8 IRe~iew of Ram~SliP-~ffcOncePt-~ithMnD-ot- 2/1/94 2/11/94! $1,00000 . ... 9 I Major Public informationallinput meeting I 2/23/941 2/23/941 $1,000.00 . 10 I HBCA meeting on the project I 2/24/94 2/24/94 $250.00 . ~ Estabiishm~ntof SOIC process & issue analyses 2/23/941 3/4/941 $3,000.00 I . 12 I City Council Work session on Constraint Analysis 2/22/94 2/22/94! $500.00 I .. [Snub-total C~nsultant Cost~_n- 1/11/94 1/11/94 $8,750.00 .- 14 I : I ::_ I Feasibility studY-Ph_a_sel~~cus, slip-off ramp pia I 2/23/94 [ 3/31/94 $8,000.00 I 16l MnOotmeetings and review of feasibility study 3/1/941 3/31/94 $2,500.00 .SF(?;fiY;fA 17 I Design revi~w meetings '<Vith focus groups/PAl 3/1/94 3/31/94 $1,500.00 I .. . 18 -II City Council review of the Phase II st~dy-~~sult~ -- 4/5/94, 4/5/94 i $750.00 .. I I I 19 J-or- City Council review o~t~e_~h_~~~studY resu I 4/12/941 4/12/94 $0.00 . 20 I~UbliC Hearing on the Phase II Feasibility Study' I 4/19/941 4/19/941" $500.00 21 I Sub-total Consultant Costs _ ____n__~___111_:~~~~__ 1/11/941 $13,250.00 .- 22 I - u23-lphas;!JIF~asibilitY Study f;~ ~electedalter:~t~_ .I~~~ 4/20/941 5/27/941 $2,500.00 Mainstreet, 5th Avenue to Highway 169 -- Schedule, Including the S 10 Name Start Finish Cost Decemben January Api 24 Design review meetings with focus groups/PAl 5/2/94 5/20/94 $1.000.00 I ~-._...~_.__.,.., ----- ---'-'" --_._~ 25 MnDot review of Phase III study & preliminary pia 5/9/94 5/27/94 51,000.00 -- -,,--~-- .._- 26 City Council review of Phase III Feasibility Study i 5/31/94 5/31/94 $500.00 I --- ---- 27 Public Hearing on the east end Mainstreet project I 6/21/94 6/21/94 $500.00 ! 28 Sub-total Consultant Costs 1/11/94! 1/11/94 $5,500.00 .- 29 Total of Phase I, II and III costs 1/11/94 1/11/94 $27,500.00 .. ~ _ ~ __._.......__.__ ..___.__.___.._.___._ _._._____..~_u 30 Final design plans, specifications & bid document 6/22/94 7/22/94 S7,500.00 31 i D;slg~ review meeti~-g~with focus groups/PAl 6/27/94 7/15/94- ---$1:000:'00 i 32 l~nDot~I~~approv~~rocess 7/1/94 7/29/94 $500.00 33 'j Advertisement for bids and bidding process 7/22/94 8/11/94! $2,000.00 34 I City Council reviews bids and awards contract 8/16/941 8/16/94! $1,000.00 35-1 Sub-total Consultant Costs 1/11/94 1/11/94 $12,000.00 .- 1-------------- I 371 Pre-construction conf~~ence with contractors 8/19/94 8/19/94 i $500.00 : 38l Construction commences on Mainstreet project 8/22/94 8/22/941 $0.00 39 [const~~~ti;n Management of Mainstreet project 8/22/941 11/18/94] $14,000.00 40 ! Survey staking 8/18/94 11/4/94 $4,000.00 I 41 I Sub-total Consultant Costs - _m___~. 1/11/94 1/11/94 $18,500.00 . 42l_____ .-- I 43--1 comPleti~~ of final checklist and cost compilation 11/14/94 12/2/941 $2,000.00 44 .1 Assessment informationalmtg. & ~fficial hearing 12/5/94' 12/22/94: $2,000.00 I . 45 !Sub-total Consultant Costs 1/11/94 1/11/94 S4,00000 Ai 46~1 Total Planni~g-;nd Design costs of Project 1/11/94[ 1/11/941 $66,000.00 ..