06-24-2024 HOPKINS PARK BOARD AGENDA
Monday, June 24, 2024
6:30 pm
THIS AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE PARK BOARD MEETING
The public may attend this meeting in-person.
I. CALL TO ORDER
II. ADOPT AGENDA
III. COMMUNITY COMMENT
1. At this time, any interested resident may come to speak about an item not on
the evening’s agenda.
IV. CONSENT AGENDA
1. Minutes of the May 20, 2024, Park Board Meeting
V. GENERAL BUSINESS
1. Central Park Master Plan and Pavilion Feasibility Study RFP Update; Imihy
VI. GENERAL PARK UPDATE
1. Hopkins-Minnetonka Joint Recreation Update; Davy
VII. PARK AREA ASSIGNMENT REPORTS
1. Wendy Woodfill: Burnes, Buffer
2. Kimberly Stiele: Park Valley, Oakes
3. Kristin Hanneman: Maetzold, Valley
4. Callie Flynn: Harley, Elmo
5. Matthew Miller: Downtown, Central
6. Carsyn Johnson: Cottageville, Minnehaha Creek Preserve
7. OPEN: Interlachen, Hiawatha
8. Jon Lyksett: Shady Oak Beach, Hilltop
VIII. ANNOUCEMENTS
1. Next Meeting: July 22, 2024 – at Hopkins City Hall, 1010 1st St S.
IX. ADJOURN
HOPKINS PARK BOARD
REGULAR MEETING PROCEEDINGS
MAY 20, 2024
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins Park Board
was held on Monday, May 20, 2024, at 6:30 p.m. in the Council Chambers at City Hall,
1010 1st Street South.
Chair Hanneman called the meeting to order with Vice Chair Lyksett and Members
Flynn, Stiele, Woodfill, and Youth Member Johnson attending. Member s Dachenbach
and Miller were absent. Others in attendance included Special Projects and Initiatives
Manager Imihy, Facilities Superintendent Olson, and Operations Superintendent
Pavek.
ADOPT AGENDA
Motion by Stiele Second by Lyksett
Motion to Adopt the Agenda.
Ayes: Flynn, Hanneman, Lyksett, Stiele, Woodfill
Nays: None. Motion carried.
COMMUNITY COMMENT
CONSENT AGENDA
Motion by Stiele Second by Flynn
Motion to Approve the Consent Agenda.
1. Minutes of the April 23, 2024 Park Board Meeting
Ayes: Flynn, Hanneman, Lyksett, Stiele, Woodfill
Nays: None. Motion carried.
GENERAL BUSINESS
V.1. Central Park Master Plan and Pavilion Feasibility Study RFP; Imihy
Special Projects and Initiatives Manager Imihy provided an update about the State
Legislature’s failure to pass a bonding bill as well as an overview of the Central Park
Master Plan and Pavilion Feasibility Study. Facilities Superintendent Olson provided
information on Central Park’s past use as a landfill and previous Pavilion expansion
feasibility studies.
Bob Hattlestad, 100 Homedale Road, requested that the local hockey and lacrosse
programs be included in planning and funding Pavilion improvements.
V.2. Garlic Mustard Event; Imihy, Event Working Group
Member Flynn gave an update on the planned Garlic Mustard removal event on behalf
of the Event Working Group.
GENERAL PARK UPDATE
HOPKINS PARK BOARD
REGULAR MEETING PROCEEDINGS
MAY 20, 2024
PARK AREA ASSIGNMENT REPORTS
VII.1. Burnes, Buffer; Woodfill
Member Woodfill reported no updates.
VII.2. Park Valley, Oakes; Stiele
Member Stiele reported no updates.
VII.3. Maetzold, Valley; Hanneman
Chair Hanneman reported that the creek cleanup event at Valley Park went well.
VII.4. Harley, Elmo; Flynn
Member Flynn noted that Elmo Park gets very hot, which could impact use in the summer
months.
VII.5. Downtown, Central; Miller
Member Miller was absent.
VII.6. Cottageville, Minnehaha Creek Preserve; Johnson
Youth Member Johnson reported no updates.
VII.7. Interlachen, Hiawatha; Dachenbach
Member Dachenbach was absent.
VII.8. Shady Oak Beach, Hilltop; Lyksett
Vice Chair Lyksett provided a reminder that passes for Shady Oak Beach are available
for purchase.
ANNOUNCEMENTS
Special Projects and Initiatives Manager Imihy reviewed the upcoming schedule
recapped the recent Garden Plot Kickoff event.
ADJOURNMENT
There being no further business to come before the Park Board, and upon a motion
by Stiele, second by Woodfill, the meeting was unanimously adjourned at 7:19 p.m.
Respectfully Submitted,
David Baker, Deputy City Clerk
CITY OF HOPKINS
Memorandum
To: Park Board Chair and Members of the Park Board
From: PeggySue Imihy, AICP, Special Projects and Initiatives Manager
Date: June 24, 2024
Subject: Central Park and Pavilion RFP Update
_____________________________________________________________________
INFORMATION
At the May 20th meeting, Staff provided an update on the RFP process for Central Park
and the Hopkins Pavilion, with an initial timeline of releasing the RFP in June. Following
the meeting of the Park Board, Staff was approached by the Nine M ile Creek
Watershed District about potential stormwater improvements in the park and
opportunities for collaboration.
Following the Park System Master Plan and in an effort to find more opportunities for
collaboration, Nine Mile Creek hired Barr Engineering to do an opportunity assessment
on several of the City’s parks to understand how stormwater best practices could go
above and beyond what was imagined in the plan. A copy of the assessment for Central
Park is included in the packet.
The watershed district has proposed cost sharing a portion of the design work for
Central Park if the City considers design changes to accommodate a higher level of
stormwater management within Central Park. Tonight, Staff from Nine Mile Creek will
present a background on the stormwater and flooding needs of this area of the city as
well as the potential design changes which could be made.
Tonight, staff would like to update the Park Board on these additions as well as the
adjusted timeline for the RFP.
ATTACHMENTS:
Draft RFP for Central Park Master Plan with Nine Mile Creek Edits
Central Park Opportunity Assessment
REQUESTED ACTION:
None
Administration
Request for Proposals
Consultant Services for the City of Hopkins
Central Park Master Plan
Due: 4:00 p.m., MONTH DATE, 2024
City of Hopkins RFP for Central Park Master Plan Consulting Services
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Table of Contents
Purpose ........................................................................................................................................................
Background .................................................................................................................................................
Scope of Services / Tasks ...........................................................................................................................
Guiding Documents ....................................................................................................................................
Deliverables ................................................................................................................................................
Inquiries.......................................................................................................................................................
Projected Timetable of the RFP Process ...................................................................................................
Submittal Requirements .............................................................................................................................
Submission of Proposal ..............................................................................................................................
Proposal Evaluation Criteria ....................................................................................................................
City of Hopkins RFP for Central Park Master Plan Consulting Services
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Purpose
The City of Hopkins is seeking proposals from qualified planning, engineering, and/or landscape
architecture firms to develop a comprehensive park master plan and feasibility study for the
redevelopment of Central Park. This plan will guide the future development and enhancements of
Central Park to better serve the community’s recreational, social, and environmental needs in
accordance with the recently published Park System Master Plan and Nine Mile Creek Watershed
District Concept Plan.
Background – Project Context
Central Park is a key recreational and social hub in Hopkins. It offers various amenities, including a
playground, two softball fields, two flexible fields, pickle courts, trails and shelters. The park is
adjacent to Ubah Academy, formerly Katherine Curran Elementary School, which is owned by the
Hopkins Public School District, and through a joint use agreement, tennis courts, a playground and
hockey rink are made available to the public as part of the park.
Central Park is also a nexus for large stormwater infrastructure which eventually crosses Excelsior
Boulevard and creates the headwaters of Nine Mile Creek. The Nine Mile Creek Watershed District
has a vested interest in extending the creek into Central Park to create better access to water, as well
as environmental education opportunities.
Following the completion of the Park System Master Plan in 2024, the City seeks to complete design
and construction documents for the park.
Background – City of Hopkins
The City of Hopkins is a fully developed suburb located 12 miles west of Minneapolis with a current
population (2020) of approximately 19,084. The City of Hopkins is four square miles with 97.9 acres
of parkland, 82.7 acres of school parks, and 34.2 acres of natural resource areas. Current
demographics, as of the 2020 census, show that the City continues to be more diverse, with 62% of
the population identifying as White, 18.4% identifying as Black, 7.65% identifying as Latinx, 5.84%
identifying as Asian, and 5.2% identifying as two or more races. Residents in Hopkins predominately
rent their homes - approximately 65% of the population. Approximately 90% of residents of color in
the community also rent their homes.
The City has 14 parks and 4 nature areas with a variety of features, such as play areas, ball fields,
shelters, and ice rinks (a full amenity list is included as Appendix D2 in the 2040 Comprehensive
Plan). Park design across the system is largely unvaried, with most parks consisting of a play area,
sporting field, sport court, and skating area.
The City also operates three year-round, indoor facilities; the Hopkins Center for the Arts, the
Hopkins Activity Center, and the Hopkins Pavilion. The Park System has one public access beach,
Shady Oak Beach, which is owned by the City of Hopkins, but located within the City of
Minnetonka. This facility is operated by Minnetonka Parks and Recreation and maintained by
Hopkins Public Works. The City also owns Overpass Skate Park, a seasonal skate park operated and
maintained by 3rd Lair with a financial contribution from the City. Cottageville Park and the future
open space located at the 325 Blake Road development site are owned by both the City of Hopkins,
City of Hopkins RFP for Central Park Master Plan Consulting Services
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the Minnehaha Creek Watershed District and the project’s developer. This site, along with a
development at Excelsior Boulevard and Blake Road, are the City’s first examples of POPS.
The City also serves as a hub for the regional trail network, with five (5) regional trails, which serve
both recreational and transportation uses. These trails are operated by Three Rivers Park District and
the City maintains a strong partnership with this organization.
The City collaborates with the City of Minnetonka for recreational programming and the rental of
park shelters and fields. A cost-sharing agreement, full details of which will be shared with the
selected consultant team, is utilized to offer residents access to Minnetonka’s recreational
programming for children and adults, as well as maintenance of Shady Oak Beach.
Scope of Services / Tasks
The following is a general description of the tasks to be required of the consultant. A final scope of
services will be negotiated and finalized once a consultant is selected. In preparing a proposal, the
consultant is free to modify, revise or otherwise amend the list of tasks to best satisfy the
requirements of the plan.
A. Assess Existing Conditions and Opportunities
A basic description of Central Park and its amenities are included in the Park System Master
Plan. Consultant team will:
1. Assess the quality and condition of existing assets.
2. Assess usage patterns and identify any deficiencies or opportunities for improvement
3. Determine, what if anything, regarding opportunities for improvement have changed
since the completion of the Park System Master Plan.
4. Identify opportunities to convert lawn to natural areas with improved ecology and
wildlife habitat.
5. The Consultant will conduct a Geotechnical Evaluation and report either in-house or
by hiring a qualified firm. This Geotechnical Report will be used to incorporate
recommendations of pavement and foundation designs.
6. Determine what BMPs are required to meet Watershed Permit requirements,
infiltration and water quality treatment BMPs should be investigated. Be sure to
distinguish what is required and what are “above and beyond opportunities”.
7. Address Nine Mile Creek Watershed District’s addition to scope:
a. Determine the feasibility and opportunities for floodwater storage in the park
(see Nine Mile Creek Watershed District Flood Study)
b. Evaluate potential storm sewer retrofit and grade modification options
c. Look for opportunities to install water quality BMPs, and educational
stormwater infrastructure that are above and beyond permit requirements.
d. Refine existing stormwater XP-SWMM modelling to incorporate proposed
storm sewer and basin sizing modifications.
e. Estimate pollutant reductions using the MIDS calculator or other stormwater
modeling software for 2 scenarios:
i. showing how the project will meet NMCWD stormwater
management permitting requirements.
City of Hopkins RFP for Central Park Master Plan Consulting Services
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ii. where further flood storage and water quality improvement projects
could be implemented, including a cost/benefit ratio.
f. Prepare an opinion of cost for viable storm sewer retrofit and stormwater
management options.
g. Determine the feasibility of integrating a new headwaters for Nine Mile
Creek into Central Park infrastructure (see Nine Mile Creek Watershed
District concept plan).
h. Create drawings of
i. reconfigured catch basins and storm sewer connections needed in
order to redirect runoff to Central Park stormwater BMPs.
ii. Stormwater management system and individual BMPs
iii.
B. Community Engagement
The Consultant team is expected to lead and design an inclusive engagement process to
inform the development of the plan, based off of the work done in the Park System Master
Plan.
The following groups should be engaged throughout this process:
1. Meetings with City Officials: Meet a minimum of two (2) times (one (1) time with the
Park Board, and one (1) time with the City Council). Members of other city boards
and commissions may be in attendance.
2. Meetings with Stakeholders and Partners: Conduct coordinated meetings with
stakeholder groups and key partner agencies and organizations (e.g., City of
Minnetonka, Three Rivers Park District, Hopkins School District, Nine Mile Creek
Watershed District, local sports organizations, etc.) The City will provide a complete
list of contact information for key stakeholders and assist in meeting logistics and
notifications.
3. Community Engagement: The Consultant is expected to support and actively engage
the community throughout the planning process. City staff will assist with some
logistics.
4. City Staff and Project Team Coordination: It is expected that the Consultant team
will meet regularly with City staff throughout the project to ensure tasks and
C. Concept Development
The Consultant team will develop two (2) preliminary design concepts and layout options for
the park’s redevelopment which expand on the design shown in the Park System Master Plan
and are informed by community engagement and other information learned through this
process. This should include:
1. Inclusion of elements shown in Park System Master Plan
2. Inclusion of any newly identified needs through engagement process
3. Inclusion of sustainable and environmentally friendly design practices.
4. Inclusion of Nine Mile Creek Watershed District Concept Plan
5. Inclusion of Nine Mile Creek Watershed District Flood Study
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D. Prepare Park System Master Plan + Cost Estimates
The Consultant team should create a comprehensive master plan document that includes the
following deliverables:
1. Community Outreach
a. Summary of input collected.
2. Conceptual Design
a. Two conceptual design alternatives.
b. Selected alternative – refined, with cost estimate.
c. Final conceptual design and cost estimate.
d. Conceptual design memorandum summarizing public input not
incorporated into final conceptual design and corresponding justification
of the exclusion.
3. Final Design Submittals
a. 65% Plans, specifications and cost estimate
b. 95% Plans, specifications and cost estimate
c. Final Plans, specifications and cost estimate
Guiding Documents
A list of relevant plans and developments are linked below, which may be used as reference
documents for preparing a proposal. The City may share more documents with the chosen Consultant
team after the execution of the contract.
A. City of Hopkins Park System Master Plan
B. Cultivate Hopkins – 2040 Comprehensive Plan
C. Nine Mile Creek Watershed District Concept Plan
D. Nine Mile Creek Watershed District Flood Study
Deliverables
The Consultant team is expected to deliver the final project both electronically and in a printed
format. It is expected that draft documents will be shared with the City and stakeholders for review
from time to time, and these documents should be shared electronically using the client’s preferred
file sharing method.
A. Printed Material
Three (3) copies of the final Central Park Master Plan should be provided to the City in the
following format:
1. Spiral-bound book, with individual sections marked by labeled dividers
2. Printing to be double-sided (back-to-back)
3. 8.5” x 11” paper except for maps, charts or diagrams that may be on folded 11” x 17”
paper
4. Color copies of pages including graphics, maps, or photographs.
B. Electronic Materials
City of Hopkins RFP for Central Park Master Plan Consulting Services
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The documents and graphics should be available in a digital format compatible with the
City’s software (e.g.., Adobe Creative Suite package, ESRI GIS products, MS Word). The
final products, as well as all presentation materials (i.e., Power Point presentations, maps,
graphics, etc.) used throughout the planning process, shall become property of the City of
Hopkins, who shall have all-inclusive rights for reproduction and distribution. The material
may be provided to the City via a secure file sharing website or via USB Flash Drive.
Inquiries
It shall be the responsibility of the Proposer to inquire about any portion of the RFP that is not fully
understood or susceptible to more than one (1) interpretation. Written inquiries are required. Oral
communications will not be accepted, except to confirm delivery of a proposal or written
correspondence. All questions concerning the RFP must reference the page number, section heading,
and paragraph. Questions may be submitted via email. Please place “Park System Master Plan
Question” in the subject line.
Contractors needing additional submittal, general requirement, or technical information should
contact PeggySue Imihy Bean, AICP via email at pimihy@hopkinsmn.com.
All inquiries, questions, or clarifications must be submitted not later than MONTH DATE, 2024.
Those inquiries, questions, or clarifications submitted after this date will not be answered. All
inquiries will be responded to within three (3) business days. Inquiries and the City’s response will
be provided to all Contractors who acquired an RFP.
Do not ask other City personnel questions, as information gathered from other sources may not
reflect the City’s position or interest and could result in disqualification.
The City reserves the right to contact Contractors individually for the purpose of clarifying
Proposals.
Any Addenda to this RFP will be issued in writing. No oral statements, explanations, or
commitments shall be provided. Contractors must return Confirmation of Receipt of Addenda with
their proposals noting receipt of any addendums that may be issued.
Projected Timetable of the RFP Process
Following is an anticipated general timeline that will be followed regarding Proposal submittal and
Consultant selection. Once a Consultant has been selected, the actual planning process schedule will
be refined.
RFP Event Date
Issue Request for Proposals
Deadline to Submit Written
Questions
Latest Addendum Issue Date
Proposals Due
Evaluation of Proposals
Consultant Interviews
Park Board to Recommend
Consultant Team
City of Hopkins RFP for Central Park Master Plan Consulting Services
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City Council Approval
Contract Execution
It is expected that upon Contract execution, the Consultant will begin work immediately in a manner
consistent with the final work plan developed in cooperation with and approved by the City.
Submittal Requirements
Each Consultant shall submit one (1) electronic copy which includes ONLY the Technical Proposal
(A-E below) and one (1) electronic copy which includes the Technical Proposal and the Cost
Proposal (F below).
A. Cover Letter/Statement of Project Understanding and Approach
The cover letter should describe the Consultant team’s understanding of the project intent and
proposed approach to update the Central Park Master Plan. Please include:
1. A brief description of relevant project experience and skills that demonstrate the
Consultant team’s ability to effectively perform the tasks described in this RFP and
deliver high quality deliverables, in a timely manner and on budget.
2. Business information for contracting purposes, including the business entity which
proposes to contract with the City, its address, and contact person and information for
the Proposal.
B. Consultant/ Team Description, Staffing and Capabilities
Provide a brief description of the lead firm and any sub-consultants. Provide an
organizational chart or similar depicting the staff team assigned to this Project and their
primary roles. Identify the lead contact for this Project and provide related contact
information (phone, email). It is expected that the Project lead and other primary team
members will be actively engaged and accessible throughout the Project. Provide brief
descriptions of relevant experience of project team members, highlighting past experience
where team members (and sub-consultants) worked together. Submit a resume for each
project team member that includes:
1. Name and title
2. Role on the project and description of primary responsibilities
3. Home office location and contact information
4. List of relevant past projects and/or experience
5. Educational background
6. Professional registrations and/or certifications.
C. Work Examples and References
1. Provide at least three (3) but no more than five (5) examples of recent, similar park
master plan projects on which the primary firm has taken the lead and completed.
This should:
a. Include a brief description of the scope, budget, and completion date for
each example project.
b. Demonstrate the Consultant’s team’s ability to produce deliverables, which
convey information in a clear, concise, and highly graphic manner.
City of Hopkins RFP for Central Park Master Plan Consulting Services
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Examples that show the inclusion of additional languages and/or culturally
inclusive are appreciated.
c. Briefly describe how the example project is similar or relevant to the
Hopkins project.
d. Identify lead staff from the Consultant team who worked on each example
project and their roles.
e. Provide an example project reference for each project including their name,
title, email address, and phone number.
D. Approach to the Scope of Service
Consultant must demonstrate:
1. Experience in preparing park plans to guide the decision-making and investments in
the City’s Park System.
2. How the consultant will engage City staff and officials, community members and key
stakeholders though an engagement process that is inclusive and equitable. This
includes providing clear descriptions of proposed outreach methods and engagement
tools.
a. Specifically, the consultant should provide innovative and proven solutions
for reaching hard to reach populations, such as non-English speakers and
our rental community.
b. Clearly describe the approach and tools intended to be used (e.g., surveys,
public forums, workshops, focus groups, etc.).
c. Any costs associated with translation or interpretation should be reflected in
the budget.
3. Innovation and creative approaches to similar projects.
4. Coordination and quality control processes of project products and documentation.
5. A detailed work plan and schedule with that identifies all major milestones to be
accomplished throughout the park system master plan process.
6. A statement by the Consultant team on how racial equity and sustainability will be
centered in the understanding and recommendations of the project.
E. Project Timeline
Provide a project schedule that describes timelines for each major project task described in
the scope of work. A timeline for community engagement should be integrated into the
project task timeline. Benchmarks should be identified for completion of major project tasks
and community engagement.
The City desires the project to be completed in no more than 12 months.
F. Cost Proposal and Approach to Budget
A detailed cost proposal should include:
1. A total, not-to exceed, cost for all services;
2. Hourly rates and anticipated hours used for key project personnel;
3. Costs and each major projects milestone and tasks listed in the scope of services;
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4. Anticipated reimbursable expenses, such as additional meetings, document printing,
translation/interpretation services, materials, etc.
5. A statement describing the Consultant team’s approach to budgeting to avoid cost
over-runs and how scope or budget changes will be addressed.
6. A statement describing the Consultant team’s previous budget performance and
experience in meeting budgets.
The Cost Proposal must only be included on one of the electronic copies.
Submission of Proposal
Each Consultant shall submit one (1) electronic copy of the Technical Proposal and one (1) electronic
copy of the Technical Proposal and Cost Proposal not later than 4:00 p.m., DAY, MONTH DATE,
2024. Electronic copy of the Proposal shall be sent via email to PeggySue Imihy, AICP at
pimihy@hopkinsmn.com
It will be the sole responsibility of the Consultant to have its Proposal delivered to the City before the
closing deadline. Late Proposals will not be considered and will be returned unopened to the
Vendor.
Proposals must be sealed. No responses will be accepted via facsimile or email.
Any Proposal may be withdrawn or modified prior to the scheduled deadline for submitting
Proposals. After the submittal deadline, Consultants may not modify, withdraw, or cancel their
Proposals for a minimum of ninety (90) days following that date.
The City reserves the right to reject any or all Proposals or parts of Proposals, to accept part or all of
Proposals on the basis of considerations other than lowest cost, and to create a project of lesser or
greater expense than described in this RFP or the respondent's reply based on the component prices
submitted.
The City reserves the right to waive irregularities in the Proposal content or to request supplemental
information from Proposers.
The City is not responsible for any costs incurred by the responding Vendor in the preparation of the
Proposal or for any other cost to the Vendor associated with responding to the RFP. No
reimbursement will be made by the City for any costs incurred prior to a formal notice to proceed
should an award of contract result from this solicitation. This RFP does not obligate the City to
award a contract or complete any specific Project. The City reserves the right to cancel this
solicitation or to change its scope if it is considered to be in the best interest of the City.
All design drawings, plans, and Proposals submitted in response to the RFP will be retained by the
City and not returned.
Proposal Evaluation Criteria
A committee of City staff will consider the following criteria in selecting a Consultant Team using
the criteria below. A shortlist of Consultants will be created from the top-ranked Proposals.
Interviews will only be conducted with the Consultants on the shortlist.
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• Experience and Qualifications: Demonstrated expertise and experience with similar
projects. (30% of score)
• Approach and Methodology: The proposed approach to conducting the feasibility study and
the firm’s understanding of the project requirements. (20% of score)
• Community Engagement: Demonstrated expertise in inclusive and robust community
engagement in similar projects. (20% of score)
• References: Feedback from previous clients. (10% of score)
• Timeline: Ability to complete the study within the proposed timeline. (10% of score)
Master Plan
Master Plan + Flooding
012060FeetStormwater Ball FieldStormwater Ball FieldStormwater Soccer FieldTree TrenchTree TrenchNative PlantingsPublic Gathering/ Nine Mile CreekUrban CreekUrban CreekUrban CreekUrban CreekUrban CreekBoardwalkBoardwalk Public Gathering/ Stormwater StoragePublic Gathering/ Stormwater StorageStormwater FieldPublic Gathering/ Stormwater StorageNine Mile Creek Building Expansion - Permit CoordinationCentral Park Concept PlanPrepared by Barr Engineering Co. - 05/29/2024*Opportunity* - store water within and between fi elds to alleviate fl ooding in other areas