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Memo Community Development Department
,. - ..... . C I T Y o F HOP KIN S MEMORANDUM DATE: July 7, 1994 TO: Honorable MaY?~jand City Council .~ \-- -' -.. FROM: Torn Harmening," Community Development Director SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT BUDGET DISCUSSION As a part of an overall budget review process, the City Council is scheduled to review the budget of the Community Development Department at its upcoming work session. Attached is information which hopefully will assist the Council in its review of the various Community Development Department budgets. This includes: 0 Organizational chart for th~ Community Development e Department. 0 Outline of funding sources used to offset expenses in the Community Development Department budgets. 0 Outline of activities, programs and services provided by the Community Development Department. This includes an outline of staff distribution and funding sources for the various activities, programs and services. 0 Individual budgets within the Community Development Department. During the Council Worksession I will try to go through all of this information as briefly as possible and answer any questions which you might have. TH07074A . ~ , , I COMMUNITY DEVELOPMENT I . I DIRECTOR T. Harmening SECRETARY B. Johnson PLANNING & ECONOMIC INSPECTIONS DEVELOPMENT CHIEF BUliDING DIRECTOR INSPECTOR J. Kerrigan T, Anderson COMMUNITY INSPECTORS FIRE . PLANNER DEVELOPMENT D. Fischer MARSHAL N. Anderson SPECIALIST C. Jordan G. Magda! P. Steinman Vacancy PUBLIC HOUSING REALm HOUSING COORDINATOR INSPECTOR ;- MANAGER K. Elverum (Contract) K. Skepper (HRA) SECRETARY J. F amalette ASSESSING CITY ASSESSOR B. Wilson I . [ 1 RESIDENTIAL ASSESSMENT PROPERTY CLERK APPRAISER R. Robertson S. Shoutz ----.. - -- .. ! . COMMUNITY DEVELOPMENT DEPARTMENT Funding Sources 0 General Fund 0 Grants (CDBG, RTB, HUD, Section 8, etc.) 0 Economic Development Funds (T.I.F., Economic Development Fund, etc.) 0 Permits and fees (Building permits, parking permits, Hop-A-Ride tickets, fees for zoning requests, license fees, parking fines, etc.) e 0 Other Special Revenue Funds (e.g., Housing) . cdfundng -.- . 1 . COMMUNITY DEVELOPMENT DEPARTMENT i\ctivities/Progranns/Services General Other Division F.T.E. Fund Funds Revenues II. Administration 1.65 105,000 - - 1 o Administration of Department o Liaison to various organizations o Special projects o C.I.P. . I II. 5001 Assessing 3.00 155,500 - o Administration o Special Assessment Searches o Special Assessment Administration o Homestead Administration o Assessment Information o Property Assessment o Process Abatements/Tax Petitions e -.- , .. _._-~~--- . I . General Other Division F.T.E. Fund Funds Revenues 1m.. Inspections 4.70 269.400 - 140,500 I o Administration o RestaurantjHotel Inspections o Nuisance Complaints o Housing Code Administration o Pool Inspections o Fire Code Enforcement o Truth in Housing Administration o Building Code Enforcement . o Heating/Ventilating Code Enforcement o Plumbing Code Enforcement o Certificate of Occupancy Program - Multi-Family o Annual Rental Registration o Staff Support - Property Managers Coalition o Special Projects - Videos, code updates, ete. . , . General Other Division F.T.E. Fund Funds Revenues N. Planning & Economic Development 5,65 105,400 6,310,900 1,686,400 IA. Planning 1.40 84, 100 - 2,009 o Planning Administration o Sign Permits o Fence Permits o Zoning Administration o Special Projects B. Economic Development 1.55 - 5,992,600 1,379,000 o Administration o Rental Property Management o Sign Rehab Program o Commercial Rehab Program . o Redevelopment Projects Ie. ~op-A-Ride ,IS 21 300 - 65,3001 .,... . In. Hou.sing 1,25 - 210,100 168,0001 o Administration o Housing Rehab Program o Section 8 Program o CD.B.G. Administration o Home Show o N.A.B. o Special Projects IE. Parking 1.30 - 108,200 72,100 I o Leased Parking System o Parking Ramp . I 1,82 7 ,40~ Totals 15 635,300 6,310,900 -r, _ _ _ .-----.......--. I- DEPT 4140~ COMMllNI~ D~VEL;P~~~T -AI)MTNIST~ATION-- FUND 101 eTIVITY: Administration ofCommWlity Development Department and related divisions of Planning & Economic Development, Inspections and Assessing. ACTIVITY MANAGER: COMMUNITY DEVELOPMENT DIRECTOR GENERAL ACTIVITY DESCRIPTION Involves the administration and supervision of conumm.ity development activities including the activities and programs of the three divisions contained within the Community Development Department - Planning & Economic Development, Inspections, and Assessing. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Complete COWlty Road 3 Corridor Analysis and continue to take necessary steps to achieve County Road 3 Improvement Project. 2. Facilitate economic development initiatives, e.g. entertainment project, Bursch property, etc. Continue to address the decline of the Westbrooke neighborhood. 3. Monitor federal, state and county initiatives and policies to insure the City's best interests are considered. 4. Continue implementation of Strategic Plan. Undertake yearly review and update of plan. _work with HBCA on business retention/recruitment strategy. 6. Establish and implement training program for Community Development employees. 7. Oversee various community development initiatives. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Reports to the City Council 40 41 45 45 2. Attendance at City COWlcil meetings/workshops 33 34 36 36 3. Attendance at Business Council! HCP meetings 36 30 26 30 4. Attendance at staff meetings 60 62 60 60 5. Development contacts/meetings 33 30 35 30 6. Preparation of performance evaluations 4 4 4 4 7. Updates to the City Council 54 52 55 52 8. Overall Community Development staff meetings 4 8 g 101 9. General correspondence 165 180 ]70 1701 . I 74 , t) .__ . ---.--- - . '-,.- ..- _.. n .__ "-- ---- --.. -'-.-. ....--- DE~L41400 ~_DEL- ADMI~[STRATION FUNf) JO 1 . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 70,716 $ 106,658 $ 97,994 $ 93,100 $ 97,300 SUPPLIES 2,011 3,350 1,831 2,200 2,300 OTIIER SERVICES AND CHARGES 5,934 4,109 1,862 4,600 4,600 CAPITAL OUTLAYS 1,459 2,598 1,900 800 TOTAL $ 80,120 $ 114,117 $ 104,285 $ 101,800 $ 105,000 - ~ REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 80,120 $ 114,Il7 $ 104,285 $ 101,800 $ 105,000 PERMANENT STAFFING Community Development Director 1.00 1.00 1.00 1.00 l.00 Secretary 0.65 0.65 0.65 0.65 0.65 TOTAL 1.65 I.65 1.65 1.65 1.65 SIGNIFICANT EXPENDITURES Advertising, Publication, Printing (CIP and other misc.) - $900 Travel, Conferences, Schools - $1,800 1994 CAPITAL GUTLA Y DETAIL Dept. Manager Adopted Item Requested Proposed Prop.osed Budget Software for Comm. Dev. Secretary $ 500 Chair for Comm. Dev. Secretary work area 300 $ - 800 -- 75 , - , - -- --- -. - ---., ---- '-----. --- --- . u_. - .---- - "--- ----..-- -.... --1;?EPL41400 c. DE"y. - ADM1I'l]SlJ~AT10N FUND 1 Q1 . EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 ]991 1992 19 3 19 4 PERSONAL SERVICES 100 Regular Employees $ 55,619 $ 84,346 $ 76,961 $ 71,100 $ 74,100 120 Part-Time Employees 1,413 2,830 44 900 1,200 169 SL Converted/L TO 472 818 821 800 900 191 P.E.R.A. Contribution 4,149 4,574 3,409 3,200 3,300 192 F.I_C.A. Contribution 2,296 5,170 5,906 5,600 5,700 193 Hospitalization - Life Insurance 5,320 7,318 9,654 9,700 10,200 195 Workers' Compensation Insurance 220 270 243 300 300 197 Deferred Compensation 1,227 1,332 956 1,500 1,600 TOTAL $ 70,716 $ 106,658 $ 97,994 $ 93,1 00 $ 97,300 SUPPLIES 200 Office Supplies $ 1,092 $ 1,510 $ 853 $ 800 $ 800 201 Uniforms/Clothing 141 202 General Supplies 68 86 200 300 . 203 Postage 656 1,564 795 800 900 204 Maint. - Equip_ & Vehicle Parts 57 93 200 200 210 Motor Fuels and Lubricants 54 133 90 200 100 TOTAL $ 2,0 II $ 3,350 $ 1,831 $ 2,200 $ 2,300 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Print $ 1,026 $ 863 $ 535 $ 1,000 $ 900 302 Travel, Conferences, Schools 1,855 1,336 481 1,700 1,800 303 Expert & Professional Services 1,873 100 100 304 Contractual Maint. & Repair- 66 66 168 300 300 Equipment & Vehicles 700 307 Communications- Telephone/Alarms 81 32 34 700 365 Relocation Costs 977 380 Garage - Labor and Burden 81 202 401 Subscription - Membership 371 217 444 500 500 411 Fleet Liability 281 136 418 N.L.C. Liability Insurance 300 280 200 300 300 TOTAL $ 5,934 $ 4,109 $ 1,862 $ 4,600 r- 4,600 CAPITAL OUJLA'( . 570 Office Equipment & Furnishings $ 1,459 $ - $ 2,598 $ 1,900 $ 800 - DEP ARTMENT TOTAL $ ~2.0$ 114, I 17 $ 104,285 $ 101,800 $ 105,000 ~~-.-. 76 ---.-.- -I ~E~'T 4l50() ~DE;. - P!cANNING & ECOblOMlC DEVELOP~EN;- FUND 101 ACTIVITY: Zoning Administration, Short and Long Range Planning, Economic Development Administration, CDBG Administration ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Prefaration of various plaruting documents and reports necessary to ensure orderly development/redevelopment 0 City. Administration of overall economic development process. Preparation and administration of arumal CDBG Program with Hennepin County. PROCESS USED Review of development!redevelopment thru Conditional Use Process. Preparation of monthly agenda and staff reports for the City Council. Periodic ereparation of studies and reports as determined approgriate by the Zoning and Planning Commission, City Council or staff Coordinate studies/reports with consultant lrms. Economic Development Administration involves the following: - Program implemention of approved tax increment districts. - Coordination of acquisition, demolition and relocation activities. - Maintain communication network with industrial and commercial/retail businesses. - Assist in site identification and selection process. - Maintain inventory of available buildings & sites. - Undertake various economic development oriented promotional activities for the city. - Preparation of arumal CDBG Program in February, oversee and monitor program implementation, and request disbursements from Hennepin County as required. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 Complete County Road 3 land use redevelopment study. 2. Revision of Zoning Ordinance & Comprehensive Plan as required. 3. Complete review and revision of Zoning Ordinance as relates to multi-residential zoned area. 4. Examine appropriateness of zoning standard as relates to rehab/improvement of existing non-conforming structures/use. I 5. Examine and improve as necessary present guidelines for buffer area between new commercial development I projects and residential districts. I I Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Sign & fence permits 70 68 98 80 80 2. Zoning action items 21 32 31 30 30 3. Zoning related questions answered 825 767 783 800 800 4. Building permits reviewed 75 75 100 100 100 5. Number of Tax Increment! Redevelopment Districts 3 0 2 0 I 6. Number ofHRA assisted redevelopment Idevelopment projects or activities ] 2 I 2 2 I 7. Number of developer/staff meetings 26 28 52 26 26 . --- ..---- 77 - " "------ n. ._... ..---- ---. .-- .-- - -- - DEPT 41~OO C. DEY. - PLANNING & ECONOMIC D.BVE~QfMENT FUND 101 - - . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 ~- EXPENDITURES PERSONAL SERVICES $ 60,704 $ 73,571 $ 73,390 $ 74,900 $ 76,700 S UPPLlES 2,547 3,008 2,225 2,700 2,700 OTHER SERVICES AND CHARGES 4,495 4,433 3,568 4,200 4,700 CAPIT AL OUTLAY 3,000 TOTAL $ 67,746 $ 81,012 $ 79,183 $ 84,800 $ 84,100 REVENUE Variances $ 555 $ 2,130 $ 11,952 $ 2,000 $ 2,000 TOTAL $ 555 $ 2,130 $ 11,952 $ 2,000 $ 2,000 NET COST (RETURN) $ 67,191 $ 78,882 $ 67,231 $ 82,800 $ 82,1 00 PERMANENT STAFFING . Director Planning & Economic Development 0.60 0.60 0.55 0.55 0.55 Planner 0.85 0.85 0.85 0.85 0.85 TOTAL 1.45 ].45 1.40 1.40 1.40 SIGNIFICANT EXPENDITURES Office Supplies - $900 Travel, Conferences, School - $2, I 00 1994 CAPITAL OlITLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None . __J ~ -~- ~~ -. .~ -. 78 . "- - - --------- - --- - .--- -- -- --- - '-. -- -----. '-- DEPT 4] 500 CDEV.~LANN]NG & E;CONOMIC Df:VELOPMENT FUND 101 . EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ 47,706 $ 58,294 $ 59,039 $ 59,800 $ 61,600 169 SL ConvertedfL TO 780 886 887 900 1,000 191 P.E.RA. Contribution 2,145 2,644 2,524 2,700 2,800 192 F. J. C. A Contribution 3,814 4,681 4,457 4,600 4,600 193 Hospitalization - Life Insurance 2,401 2,980 3,234 3,700 3,600 195 Worker's Compensation Insurance ],421 1,263 804 800 900 197 Deferred Compensation 2,437 2,823 2,445 2,400 2,200 TOTAL $ 60,704 $ 73,571 $ 73,390 $ 74,900 $ 76,700 SUPPLIES 200 Office Supplies $ 1,542 $ 2,504 $ 1,923 $ 1,900 $ 1,900 201 Uniforms/Clothing 313 203 Postage 692 504 302 800 800 . TOTAL $ 2,547 $ 3,008 $ 2,225 $ 2,700 $ 2,700 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 683 $ 692 $ 798 $ 1,100 $ 1,100 302 Travel, Conferences, Schools 2,475 2,261 2,019 2,100 2,100 303 Expert & Professional Services 715 681 195 200 600 304 Contractual Maint. & Repair- 89 176 90 200 300 Equipment & Vehicles 307 Communications - Telephone/Alarms 59 9 100 100 401 Subscription - Membership 233 284 257 200 200 418 N.L.C. Liability Insurance 300 280 200 300 300 TOTAL $ 4,495 $ 4,433 $ 3,568 $ 4,200 $ 4,700 CAPIT AL OUTLAY 570 Office Equipment & Furnishings $ - $ - $ - $ 3,000 $ - DEP ARTMENT TOTAL $ 67,746 $ 81,012 $ 79,183 $ 84,800 $ 84, 100 . J -- -. 79 , " - _n . _._ _ __ DEPT~1600 C. DEV. - ASSESSING FUND 10] .CTIVITY: Special Assessments, Property Appraisals, Assessment Administration ACTIVITY MANAGER: CITY ASSESSOR GENERAL ACTIVITY DESCRIPTION Al] taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing buildings, land value calculation, homestead administration, classification, gathering of sales information, and keeping property files current are all tasks performed within the activity_ PROCESS USED All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales information and construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Reinspect 25 percent of the taxable parcels by January 15th. Reassess 100 percent of the taxable parcels by January 15th. 3. Inspect 100 percent of the new construction by January 15th. 4. Obtain an equalized assessment (a 93-95% sales ratio and a coefficient of dispersion that meets the County average) on all classes of property. The coefficient of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median (or middle) ratio. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 1994 .-- -. 1. Parcels reviewed 1,568 966 998 1,200 1,200 2. Building permits inspected 125 131 155 150 ISO 3. Assessment searches conducted 170 153 110 150 50 4. Assessment prepayments sent to County 40 66 59 40 75 5. Tax Court petitions filed 33 40 49 49 65 6. Property divisions/combinations made 10 5 9 5 5 7. New homestead applications approved 175 232 348 200 300 8. Abatements processed 20 41 19 20 20 9. Change authorizations 100 90 82 80 100 I i - ~J -- -- 80 --- --.. - - --- -- ..---- --.--- DEPT -.1l60QC. DEV. - ASSESSJNC] FUND 101 e FINANCIAL SUMMARY Actual ActuaJ ActuaJ Budget Budget CATEGORY 1990 1991 1992 1993 1994 - ----------~- EXPENDITURES PERSONAL SERVICES $ 120,892 $ 133,197 $ 127,872 $ 134,600 $ 143,600 SUPPLIES 1,824 2,788 2,848 3,100 2,500 OTHER SERVICES AND CHARGES 5,671 7,425 8,168 8,700 9,400 CAPITAL OUTLAY 8,992 3,000 TOTAL $ 128,387 $ 152,402 r-- 138,888 $ 149,400 $ 155,500 REVENUE Search Fees $ 1,510 $ 2,010 $ 2,200 $ 1,600 $ 500 TOTAL $ 1,510 $ 2,010 $ 2,200 $ 1,600 $ 500 NET COST (RETURN) $ 126,877 $ 150,392 $ 136,688 $ 147,800 $ 155,000 PERMANENT STAFFING . City Assessor 1.00 1.00 1.00 1.00 LOO Residential Appraiser 1.00 1.00 0.60 0.60 0.60 Residential Appraiser 0.40 0.40 0.40 Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools - $3,800; Communications - $2,800; Subscriptions and Memberships - $2,100; Film and developing - $630; GeneraJ Supplies - $1,570 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requesteq P.!QPosed Proposed J3udget None . I J .~~'._~~_. -""- 81 _L ---.- --- - -- --- --."-- ---'.--...- --- DEPT -.ilQQ9 C DEV._ - ASSESSING FUND ]nl ---- . EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE ]990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ 95,988 $ 106,738 $ 74,489 $ 74,200 $ 79,200 120 Part-Time Employees 30,148 35,100 37,800 169 SL Converted/L TO 962 1,142 743 800 800 191 P.E.RA Contribution 4,301 4,782 4,597 5,000 5,300 192 FJ.C.A. Contribution 7,117 7,761 7,944 8,500 9,000 193 Hospitalization - Life Insurance 7,667 8,380 7,886 8,700 8,600 195 Workers' Compensation Insurance 2,307 2,013 1,114 1,300 1,300 197 Deferred Compensation 2,550 2,381 951 1,000 1,600 TOTAL $ 120,892 $ 133,197$ 127,872 $ 134,600 "$ 143,600 SUPPLIES 200 Office Supplies $ 1,297 $ 2,531 $ 2,620 $ 2,200 $ 2,200 201 Uniforms/C1 othing 285 . 203 Postage 242 257 228 900 300 TOTAL $ ] ,824 $ 2,788 $ 2,848 $ 3,1 00 $ 2,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ ]64 $ 795 $ 54 $ 200 $ 200 302 Travel, Conferences, Schools 4,207 3,273 3,370 3,300 3,800 304 Contractual Maint. & Repair- 66 66 66 200 200 Equipment & Vehicles 307 Communications- Telephonel Alarms 20 1,443 2,695 2,800 2,800 401 Subscription - Membership 9]4 1,568 1,783 1,900 2,1 00 418 N.L.C. Liability Insurance 300 280 200 300 300 TOTAL $ 5,671 $ 7,425 $ 8,168 $ 8,700 $ 9,400 eAPIT AL OUTLAY 570 Office Equipment & Furnishings $ - $ 8,992 $ - $ 3,000 $ - DEP ARTMENT TOTAL $ 128,387 $ 152,402 $ 138,888 $ 149,400 $ 155,500 I ----- _I 82 .- I2~PT 41!lil() C-=-DEY=-lNSPfCIION FUND /01 I .CTIVITY: Building Code, Housing Code, Plumbing Code, Mechanical Code, Fire Code, Health NUisances, I I Certificate of Occupancy, and Truth in Housing Code Enforcement Programs. ACTIVITY MANAGER: BUILDING OFFICIAL GENERAL ACTIVITY DESCRIPTION All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. The plans must be reviewed, and the structure inspected thru a1lI1hases of construction by inspectors qualified In plumbing, mechanical and general construction codes. I existil buildings in the city must be inspected from time to time to insure theh are maintained safe in accordance wi the minimum safety standards Erovided in the state fire code and city ousing code. Multiple family buildings within the city must be inspected or compliance with the city certificate of occupancy code prior to sale, to identify hazards to the occupants. General nuisance complaints from HO!kins CItizens must be answered. Homes being sold in the community must be evaluated, a listin3 of certifie evaluators for the Truth in Housing program must be maint- tained. Home sales must be monitore to insure compliance with the program. ! PROCESS USED The building code process begins with a plan review, then permit issuance, inspection of construction phases, and fmaJly issuance of a certificate of occuf1ancy. All new and remodeled structures are also given plumbing and mechanical inspections. A program 0 housing compliance inspections is in place. A percentage of rental properties are rnspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the rental re~stration program. A percentage of commercial and lar,ge multiple residential buildings are inspected yearly or fire code violations to insure these structures are maintamed safe for their occupants. The department focuses on the more hazardous occupancies. All multiple I residential buildings are inspected prior to sale to insure a safe structure and to identify code violations to prospective owners in accordance with the certificate of occu~ancy trogram. Home sales are monitored to sure truth in housing evaluations have been completed, and lazar ous items corrected. ! i AJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Revise the City Housing Maintenance Code and update to be more code specific. 2. Revise the City Health Code to bring it into conformance with state guidelines. 3. Investigate the computer software and consider computerizing housing code and nuisance complaint records. 4. Continue working to improve the department's community relations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 ]993 1994 -~~-- -,_.-- '---- '-- -.- --- -"-"- "'-- 1. Number of permits issued 637 664 793 750 750 2. New construction value (millions) ]0.7 6.8 8.1 7.0 11.0 3. Number of plans reviewed 90 113 133 120 130 4. Number of phone calls handled 7,500 8,700 9,100 10,000 12,000 5. Number of new construction inspections made 1)\90 1,630 1, 700 1,800 1,700 6. Number of rental units inspected 125 300 300 300 300 7. Number o[housing code complaints handled 108 llO 120 130 8. Number of public pools inspections 60 60 60 9. Number of nuisance complaints 138 140 J 70 180 handled 10. Number of truth in housing requests handled 30 160 210 . Number of Section 8 inspections 125 125 125 L ~-~~- .."--- --- - -.. - _.--- --- ------"_.-- 83 -~ .!.- -- -- - -. ___ n_____._ .- ----- - ..--- ".-- -- - -- "-- - - "-- DEPL4l890 C,. DEV ..:..lblSPEC[lON FUND lQl . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 195,473 $ 209,159 $ 217,552 $ 225,100 $ 243,700 SUPPLIES 5,227 4,033 4,191 5,300 5,500 OTHER SERVICES AND CHARGES 15,328 12,584 16,149 18,600 18,900 CAPITAL OUTLAYS 16,083 5,500 1,300 TOTAL $ 216,028 $ 241,859 $ 237,892 $ 254,500 $ 269,400 - - REVENUE Licenses $ 1,850 $ 2,585 $ 5,150 $ 4,900 $ 6,400 Pennits 87,667 92,218 113,048 98,400 114,100 Current Service 21,781 28,473 43,012 20,000 46,100 Miscellaneous 149 166 TOTAL $ 111,298 $ 123,425 $ 161,376 $ 123,300 $ 166,600 NET COST (RETURN) $ 104,730 $ 1 18,434 $ 76,516 $ 131,200 $ 102,800 . PERMANENT STAFFING Fire Marshal 0.20 0.20 0.20 0.20 0.20 Building Official LOO 1.00 1.00 1.00 1.00 Secretary 0.50 0.50 0.50 0.50 0.50 Inspectors 3.00 3.00 3.00 3.00 3.00 TOTAL 4.70 4.70 4.70 4_70 4.70 SIGNIFICANT EXPENDITURES Personal services are a major part of this activity. Another large part is travel, conferences and schools. It takes a large share partially due to state continuing education requirements for the inspectors, and a substantial amount paid in mileage to inspectors using their own cars. 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item RequesteQ Proposed Proposed Budget Computer Tape Backup $ 1,300 . -- -- 84 .' '-11--- - ..---- --.- ----- ---- --_.-- -- ---- - -- -_.. - _REPT 4nWO r. DEV. -JNSP~CTtPN FUND 101 ~ EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 PERSONAL SERVICES 100 Regular Employees $ 159,496 $ 166,922 $ 174,026 $ 177,900 $ 188,700 110 Overtime-Regular Employees 76 120 Part-Time Employees 6,000 169 SL Converted/L TD 1,112 1,586 1,615 1,600 2,000 191 P.E.RA. Contribution 7,478 8,095 8,224 8,600 9,300 192 F.I.C.A. Contribution 10,022 12,434 12,565 13,400 14,300 193 Hospitalization - Life Insurance 9,611 12,3 15 14,067 15,500 17,100 195 Workers' Compensation Insurance 4,134 3,312 2,044 2,500 2,500 197 Deferred Compensation 3,620 4,495 4,935 5,600 3,800 TOTAL $ 195,473 $ 209,159 $ 217,552$ 225,100 $ 243,700 SUPPLIE~ 200 Office Supplies $ 3,400 $ 2,921 $ 2,407 $ 3,100 $ 3,200 201 Uniforms/Clothing 408 e 202 General Supplies 884 484 1,067 1,500 1,600 203 Postage 535 628 717 700 700 TOTAL $ 5,227 $ 4,033 $ 4,191 $ 5,300 $ 5,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 1,460 $ 198 $ 787 $ 500 $ 500 302 Travel, Conferences, Schools 10,487 10,249 10,123 12,500 12,500 303 Expert & Professional Services 1,468 265 3,558 3,200 3,200 304 Contractual Maint. & Repair- 86 228 700 900 Equipment & Vehicles 307 Communications- Telephonel Alarms 211 121 90 100 300 309 Radio Contract (3) 100 401 Subscription - Membership 805 545 463 600 600 418 N.L.C. Liability Insurance 900 1,120 900 900 900 TOTAL $ 15,328 $ 12,584 $ 16,149 $ 18,600 $ 18,900 CAPIT AL OUTLAY 570 Office Equipment & FUITlishings $ - $ 16,083 $ - $ 5,500 $ 1,300 DEP ARTMENT TOTAL $ 216,028 $ 241,859 $ 237,892 $ 254,500 $ 269,400 e I ~ 85 " - --- -"--- ---_. --_.. .. --- --- --- --- -- DEPT 47010 ADMINISTRATlON EUND204 ~----~ 47020-RENT AL..PROPERTY MANAGEMENT 47025 'SIGNREHAB' - -.-.- - 4701.0 COMMER~IAL RI~HAB LOANS ACTIVITY: Ad.~i':1istration, miscellaneous economic development activities for the City, including the [aIIawing activIties: - Rental Property Management - Sign Grant Program - ConunerciaI Rehabilitation Loan Program - Administration of Economic Development Fund ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Undertake miscellaneous development activities not directly funded by specific project district budgets including administration of Economic Development Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned by CitylHRA. PROCESS USED Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. EX{llore alternative methods of financing. Review Commercial Rehab Loan & Sign Grant application in accordance With proham requirements which have been approved by the City/HRA Rental prolherty management requires collection 0 . monthly rent, filling of vacancies, processing repairs and improvements wi Public Works Dept. and private contractors. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 I. Solicit bids [or garbage removal services for rental properties. Fill vacancies of rental properties within 30 days of notification. 3. Revise Commercial Rehab Loan Program guidelines. 4. Expand Commercial Rehab/Sign Grant Program to include other commercial areas. 5. Implementation of Landscape Grant Program. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 1994 Rental Property Management I. Process rental property repair reftuests () 10 - 10 10 2. Fil rental property vacancies 3. Calls/questions answered 50 30 24 30 24 4. Rent deposits made 12 15 16 12 12 5. Monthy bills paid 29 85 72 85 Rehab Program 4 5 5 5 I. Process sign grant applications 3 2. Sign grant projects completed 3 4 5 5 5 3. Process commercial rehab loan I 3 2 program applications I I . - .~ ..~ ~-- ._J 144 -- --- .. , ---- - --- -- ----- ..--- - ---- - ---- --- --- - I E(ONOMIC D~VEl"OPI\1ENT FUND FUND 204 . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY ]990 1991 _~2 1993 1994 EXPENDITURES PERSONAL SERVICES $ 17,266 $ 28,174 $ 26,981 $ 37,300 $ 40,400 SUPPLIES 387 1,407 2,521 1,800 1,400 01HER SERVICES AND CHARGES 92,370 140,598 58,797 162,900 167,600 CAPITAL OUTLAY 288,204 TRANSFERS OUT 100,000 TOTAL $ 210,023 $ 170,179 $ 376,503 $ 202,000 $ 209,400 REVENUE Interest Earned $ 224,000 $ 139,393 $ 166,931 $ 50,000 $ 50,000 Interest on Loans 26,200 25,317 34,499 20,000 31,000 Rents 24,841 15,880 17,480 16,000 21,000 Sale orLand B,Oll Other 6,000 2,524 10,200 Transfer from Housing Rehab 20,700 TOTAL $ 294,052 $ 203,814 $ 229,110 $ 86,000 $ 102,000 Increase (Decrease) to Fund Balance $ 84,029 $ 33,635 $ (147,393)$ (I 16,000)$ (107,400 FUND BALANCE 12-31 $ 2,663,922 $ 2,697,557 $ 2,550,164 $ 2,434,]64 $ 2,326,764 . PERMANENT STAFFING The fund does not have fulJ-time permanent staff Pro~am activities are administered by the fOllowin~ on an as needed basis. (Percentage figure is amount 0 administrative time charged to the department. - Director of Planning & EconomIc Development (15%) - Economic Development Specialist - Building Maintenance Superintendent - Community Development Secretary - Community Development Director - Housing Coordinator (40%) ~ Intern (50%) SIGNIFICANT EXPENDITURES 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adochted Item Reg uested Proposed Proposed fu!gg~t None . ~_.~.~ --- 145 , . "'---- ---- - - -- - -"--- -. "__u DEPT 47010 AQMINISTRATION FUND 204, EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 - PERSONAL SERVICES 100 Regular Employees $ 8,579 $ 19,386 $ 19,390 $ 28,500 $ 29,800 191 PERA Contribution 384 795 868 1,000 1,300 192 F.LC.A. Contribution 679 1,391 1,553 2,200 2,300 193 Hospitalization - Life Insurance 343 1156 966 1,400 1,500 TOTAL $ 9,985 $ 22,728 $ 22,777 $ 33,100 $ 34,900 SUPPLIES 200 Office Supplies $ 227 $ 689 $ 403 $ 200 $ 200 202 General Supplies 58 592 1,333 1,200 800 203 Postage 102 54 385 300 300 206 Maint. - Other Improvements 400 TOTAL $ 387 $ 1,335 $ 2,521 $ 1,700 $ 1,300 OlliER SERVICES & CHARGES .300 Audit $ - $ - $ 400 $ 500 $ 700 301 Advertising, Publication, Printing 6,157 5,34 I 2,384 3,000 2,000 302 Travel, Conferences, Schools 3,532 3,948 4,751 5,000 5,000 303 Expert & Professional Services 9,266 21,960 19,592 5,000 5,000 305 Contractual Maint. & Repair- 3,166 Structures 307 CommWlications- Telephone! Alarms 46 31 J Legal Services 5,183 5,000 5,000 389 Administrative Fee 3,000 3,300 390 Other Contractual Services-HBCA 22,000 10,300 10,030 10,000 10,000 401 Subscription - Membership 468 382 874 500 1,000 410 Insurance Expense 293 TOTAL $ 41,423 $ 42,224 $ 46,426 $ 32,000 $ 32,000 CAPIT 1\L OUTLAY I 570 Office Equipment & Furnishings $ - $ - $ 4,291 $ - $ - TRANSFERS OUT 721 Transfer to R.E. Sales Fund $ 100,000 $ - $ - $ - $ - . DEPARTMENT TOTAL $ 151,795 $ 66,287 $ 76,015 $ 66,800 $ 68,200 _0_- __ __0_ -~- 146 '. ,- -. ..---- '-- -.-- -.. DEPT 47020 RENTAL PROPERTY MANAGEMENT FUND 204 e EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 ~-- PERSONAL SERVICES 100 Regular Employees $ 1,914 $ 605 $ 323 $ 2,200 $ 4,300 110 Overtime-Regular Employees 4,119 4,011 3,182 1,600 500 191 P.E.RA. Contribution 176 144 134 100 200 192 F.I.C.A. Contribution 454 346 261 200 400 193 Hospitalization - Life Insurance 618 340 304 100 100 TOTAL $ 7,281 r-- 5,446 $ 4,204 $ 4,200 $ 5,500 SUPPLIES 203 Postage $ - $ 72$ - $ 100 $ 100 OTIffiR SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ - $ 100 $ IOO 305 Contractual Main!. & Repair- 2,916 2,528 38,477 3,000 5,000 Structures 311 Legal Services 254 . 315 Heating Fuel 1,778 2,073 2,464 2,000 2,500 316 Water/Sewer 519 244 337 500 400 320 Electricity 1,618 980 1,302 1,000 1,300 341 Disposal Charges 1,245 1,198 1,343 1,300 1,300 409 Taxes & Licenses 13,401 19,711 27,157 15,000 15,000 410 Insurance Expense 737 31 4]2 General Liab., Fire Ins. 2,000 2,000 TOTAL $ 22,214 $ 26,765 $ 71,334 $ 24,900 $ 27,600 DEPARTMENT TOTAL $ 29,495 $ 32,283 $ 75,538 $ 29,200 $ 33,200 . I I 147 . ---------..-.---....- -- ---- --. -------.---. DEPT 47025 SIGN REHAB FUND 204 . EXPENDITURE DETAIL Actual Actual Actual Bud,=et Bud~et CODE ]990 ]991 1992 19 3 ]9 4 OTHER SERVICES AND CHARGES 360 City Project Contracts $ 1,478 $ 1,209 $ 6,200 $ 4,000 $ 4,000 DEPT 47030 COMMERCIAL REHAB LOANS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budc:f:et Bu~et CODE 1990 1991 1992 19 3 19 4 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ 1,005 $ 2,879 $ 1,261 $ 2,000 $ 2,000 305 Contractual Maint & Repair- 26,250 67,521 81,904 100,000 100,000 Structures 311 Legal Services 722 2,000 DEP ARTMENT TOTAL $ 27,255 $ 70,400 $ 83,887 $ 102,000 $ 104,000 e DEPT 47067 SITE IMPROVEMENTS FUND 204 I EXPENDITURE DETAIL Actual Actual Actual Bud<.fJet Bu~et CODE 1990 1991 1992 19 19 4 CAPlT AL OUTLAY 510 Land $ - $ - $ 283,913 $ - $ - FUND TOTAL $ 210,023 $ 170,179 $ 376,503 $ 202,000 $ 209,400 . I I >--~ -. 148 ---------- -"---.. ---. 205 REAL ESTATE PURCHf.-SES & S~LE$ F_UND REVENUES Actual Actual Actual Budc.f:et Bu~el CODE 1990 1991 1992 19 3 19 4 -. 341 00 Interest Earned $ 229,000 $ - $ - $ - $ - 39100 Sale of Land-Cty. Rd. 3 252,000 39720 Transfer from Cable TV ] 50,000 39725 Transfer from General Fund 419,000 REVENUES $ 1,050,000 $ - $ - $ - $ - EXPENDITURES $ 866,335 $ 2,617 $ - $ - $ - ~ Increase (Decrease) to Fund Balance $ 183,665 $ (2,617)$ - $ - $ - j - I FUND BALANCE 12-31 $ 9,104 $ 6,487 $ 6,487 $ 6,487 $ 6,487 EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 .~ CAPITAL OUTLAY 100 Personal Services $ 2,401$ - $ - $ - $ - 303 Expert & Professional Services 53,0] 8 360 City Project Contracts 1,851 361 Construction Costs 591,782 575 46) City Hall Space Study 41,597 462 City Hal) HV AC 471 City Hall Landscape/Site 9,944 472 City Hall Audio Visual 2,677 473 City Hall Move 18,815 I 474 City Hall Furniture 144,250 2,042 I TOTAL $ 866,335 $ 2,617 $ - $ - $ - I I I . I I 149 . . --- ---.----.. -------.....---.. DEPT 47021 REHAB ADMINISTRATION FUND 207 47022 HOUSING LOA~.~ 47023 HOUSING GRANTS ACTIVITY: Administration of the arumal CDBG Program through Herrnepin COW1ty ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Grant dollars allocated to the City by Hennepin COW1ty on an annual basis. PROCESS USED CDBG Program Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Process requests for payment with Hennepin County. Monitor contracts compliance with Federal contracts. Funds received from this program have been used for the following activities: I. Housing Rehabilitation Loans & Grants 2. Renovation of City Community Center 3. Subsidy for Greater Mirrneapolis Day Care Program MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 Expenditure of ail 1993 CDBG funds by December, 1994. 2. Expenditure of all 1994 CDBG funds within 18 months of award. 3. Satisfactory monitoring of program by Hennepin County. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 1994 I. Housing Rehabilitation a) telephone calls - new inquiries - 100 100 100 100 b) telephone calls - current project 100 100 150 150 c) applications processed 8 12 14 14 d) projects completed 7 7 8 e) status reports 12 6 6 12 12 2. Requests for payments processed 20 7 20 3. CDBG application prepared 1 1 I 1 1 I I . I ~ --- ISO . '-. -- --"- ---- ------- - .------. --- -- ---- . - - 207 HENNEPIN. ~OUNTY CDBG FUND FUND 207 -- - ------ . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 ._-..- -- EXPENDITURES OTHER SERVICES AND CHARGES $ 8,967 $ 134,195 $ 71, 106 $ 100,000 $ 135,200 ~ - REVENUE CDBG Grant Allocation $ 149,937 $ - $ - $ 95,000 $ 140,000 Less: Direct for Social Service Agencies 10,000 20,000 Hennepin County Grant 149,937 - 55,663 85,000 120,000 Interest On Loans 2,131 1,669 1,269 2,000 1,200 TOTAL $ 152,068 $ 1,669 $ 56,932 $ 87,000 $ 121,200 - Increase (Decrease) to Fund Balance $ 143,10] $ (132,526)$ (14,174)$ (13,000)$ (14,000 I FUND BALANCE 12-31 $ 198,284 $ 65,758 $ 51,584$ 38,584 $ 24,584 PERMANENT STAFFING . No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning & Economic Development and the Housing Coordinator. The expense for these administrati ve costs are spread to other funds. SIGNIFICANT EXPENDITURES 4 Housing Rehabilitation Loans - $60,000 4 Housing Rehabilitation Grants - $60,000 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Jtem Requested PIQQoseQ Proposed Budget None I I j . --~ -' -- J 151 . ... - ---.--------- ..--- - DEPT 47XXX FUND 207 --- --- . EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 DEP ARTMENTS 47021 Rehab Administration $ 802 $ 220 $ 200 $ - $ 200 47022 Loan 779 643 5,540 42,500 60,000 47023 Grant 65,366 42,500 60,000 47025 Modernization 15,000 15,000 47096 Activity Center: 468 - Air Conditioning 7,386 720 - Remodel (FWld 301) 133,332 FUND TOTAL $ 8,967 $ 134,195 $ 71,106 $ 100,000 $ 135,200 . . . j I 152 .-' - - -. ----.. -----_.. -- ----- ...---- "-,--- - - --- _DEPU7010_ADMINISTf3.ATIQN FUND~8 _. _j7067 PROPERTY ACQUiRED 47068 MAIN STREET IMPROVEMENTS 47070 SUBURBAN CHEVROLET 47073 SITE IMPROVEMENTS 47074 PUBLIC IMPROVEMENTS 47082 MISC. IMPROVEMENTS 47093 GROCERY STORE - 491 ) 3 MAINSTREET ALLEYSCAPE ACTIVITY: Administration - Coordination of TIF District 1-1 (CBD). ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District (CBD). PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be under- taken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis. AJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Preparation of annual Tax Increment Disclosure Statement. 2. Assist in coordination and implementation of Alleyscape project. 3. Complete acquisition of Suburban Chevrolet property and facilitate redevelopment of site. 4_ Complete Mainstreet improvements (5th - Washington). 5. Coordination of Grocery Store project. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 ]993 1994 -."--.-- -"- -~~ --- ..-,- I. Preparation of annual disclosure statement I 1 1 I 1 2. Coordination/implementation of development/redevelopment activities and projects 3 2 1 I 2 3. Execution of redevelopment agreements J 1 I I 2 4. Meeting with developers, City officials 24 12 24 24 5. Analysis of project financial feasibility 2 5 3 Number of bonds issues I ---- -- ---.-- -~ ----,~ "--- --. 153 -------- . --. , ---- ---- -.---- --- _n___ - ---- - ----- TAX INCRi:MENT Ll FUND 2Q8 . FINANCIAL SUMMARY Actual ActuaJ ActuaJ Budget Budget CATEGORY 1990 199] 1992 1993 ]994 - EXPENDITURES PERSONAL SERVICES $ 55,861 $ 4],801 $ 42,660 $ 47,100 $ 48,100 SUPPLIES 539 514 616 600 400 OTHER SERVICES AND CHARGES 86,052 494,172 68,712 1,304,700 2,268,500 CAPlT AL OUTLAY 40,000 21,986 600 2,050,000 2,650,000 TRANSFERS OUT 987,000 1,834,700 638,000 733,000 739,400 TOTAL $ 1,169,452 $ 2,393,173 $' 150,588 $ 4,135,400 $ 5,706,400 - ~ REVENUE Ta'( Increment $ 1,050,005 $ 1,244,708 $ 1,257,496 $ 1,250,000 $ 1,100,000 Sale of Bonds 2,736,000 Miscellaneous 30 TOTAL $ 3,786,005 $ 1,244,738 $ 1,251,496 $ 1,250,000 $ 1,100,000 Increase (Decrease) to Fund Balance $ 2,616,553 $ (1,148,435)$ 506,908 $ (2,885,400)$ (4,606,400 FUND BALANCE 12-31 $ 4,940,822 $ 3,792,387 $ 4,299,295 $ 1,413,895 $ (3,192,505; . PERMANENT STAFFING DiL Planning & Economic Development 0.20 0.20 0.20 0.20 0.20 Economic Development Specialist 0.50 0.60 0.60 0.60 0.60 TOTAL 0.70 0.80 0.80 0.80 0.80 An intern is also assigned to tIlis fund on a part-time basis. SIGNIFICANT EXPENDITURES Acquisition of Suburban Chevrolet - $950,000 Land acquisition, grocery store project - $1,500,000 Alleyscape Improvement Project - $120,000 Construction of Performing Arts facility - $1,500,000 ]994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted !tern Requested Proposed Proposed Budg~ None e --~ ~-~ ---" .~ .---.,. 154 -- - .._..~.- --.. -- .'--- -- -.--. -- ---.- --- ..----- --- --- - ---- -.--... -- --..--. '-. DEPI 470LOADMINISTRATION FUND-20l:\ EXPENDITURE DETAIL Actual Actual Actua1 Bu~et Bu~et CODE 1990 1991 1992 19 3 19 4 -~ ---~ PERSONAL SERVICES 100 Regular Employees $ 44,484 $ 35,085 $ 34,822 $ 38,600 $ 39,500 110 Overtime - Regular Employees 104 169 SL Converted/L TO 497 289 356 400 500 191 P.E.R.A. Contribution 1,998 1,318 1,497 1,500 1,200 192 F.I.C.A. Contribution 3,585 2,573 2,673 3,000 3,100 193 Hospitalization - Life Insurance 2,485 1,409 1,756 1,900 2,000 ] 95 Workers' Compensation Insurance ]72 106 107 200 200 ] 97 Deferred Compensation 2,536 ],021 1,449 1,500 1,600 TOTAL $ 55,861 $ 41,801 $ 42,660 $ 47,100 $ 48,100 SUPPLIES 200 Office Supplies $ 447 $ 434 $ 266 $ 500 $ 300 203 Postage 92 80 116 100 100 TOTAL $ 539 $ 514 $ 382 $ 600 $ 400 OTHER SERVICES AND CHARGES 300 Audit $ 670 $ 700 $ 1,200 $ 1,200 $ 700 301 Advertising, Publication, Printing 123 14 200 200 302 Travel, Conferences, Schools 928 11 30 1,000 500 303 Expert & Professional Services 41,645 20,102 13,181 3,000 6,000 307 Communications-Telephone! Alarms 4 24 5 100 100 311 Legal Services 50 3,960 12,000 9,000 390 Other Contractual Services 1,800 2,681 2,218 2,000 2,000 401 Subscription - Membership 310 ]20 200 TOTAL $ 45,480 $ 23,702 $ 20,594 $ 19,700 $ 18,500 TRANSFERS OUT - ----- 720 Transfer to Economic Develop. $ 954,000 $ 20,700 $ - $ - $ - 724 Transfer to Debt Service 814,000 638,000 733,000 739,400 725 Transfer to General Fund 33,000 TOTAL $ 987,000 $ 834,700 $ 63H,OOO $ 733,000 $ 739,400 DEPARTMENT TOTAL $ 1,088,880 $ 900,7] 7 $ 701,636 $ 800,400 $ 806,400 I --'-- ,-- -- ~- ---- ---- -- 155 ~ ~ -- ----- -..-.-- --- -- -.---.. ---- --"------ -- --- - --~- .-- __DEPT 17067 PROPERTY ACQ1LIREQ FUND 20H e EXPENDITURE DETAIL Actual Actual Actual Bud<f:et Bud~et CODE 1990 1991 1992 19 3 19 4 OTHER SERVICES AND CHARGES 303 Expert & Professional Service $ 403 $ 260 $ - $ 25,000 $ - 311 Legal Services 871 5,000 361 Construction Costs 1,150,000 TOTAL r--- 403 $ 260 $ 871 $ 1,180,000 $ - CAPITAL OUTLAY 510 Land $ - $ 21,986 $ 600 $ 1,400,000 $ - DEPARTMENT TOTAL $ 403 $ 22,246 $ 1,471 $ 2,580,000 $ - DEPT 47070 SUBURBAN CHEVROLET FUND 208 EXPENDITURE DETAIL Actual Actual Actual Bu~et Bud~et CODE 1990 1991 ]992 19 19 Ll- e OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ - $ - $ - $ 20,000 311 Legal Services 20,000 361 Construction Costs 1,600,000 TOTAL $ $ $ r- ~ $ ] ,640,000 - - - - CAPITAL OUTLAY 5 10 Land $ - $ - $ - $ - $ 950,000 DEP ARTMENT TOTAL $ - $ - $ - $ - $ 2,590,000 I - -_. - -- - 156 . -.-- --. -- --- .-- -- ----- --- -- - ----- -- - --,. -- -- .-- - DEPT 47073 SI'tE IMPROVEMENTS I:UND 20li EXPENDITURE DETAIL Actual Actual Actual Bud<1:et Bud~et CODE 1990 1991 1992 19 3 19 4 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ 237 $ 8,306 $ 149 $ - $ - 361 Construction Cosls 14,588 47,005 TOTAL $ 14,825 $ 55,311 $ 149 $ - $ - CAPIT AL OUTLAY 530 Improvements Other Than Bldg. $ 40,000 $ - $ - $ - $ - DEP ARTMENT TOTAL $ 54,825 $ 55,311 $ 149 $ - $ - DEPT 47074 PUBLIC IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Bud<.f:et Bud~et CODE 1990 1991 1992 19 3 19 4 {)TIlER SERVICES AND CHARGES 03 Expert & Professional Services $ - $ - $ - $ - $ 120,000 361 Construction Costs 60,000 TOTAL $ - $ - $ - $ - $ 180,000 TRANSFERS OUT 721 Transfer to P.LR Fund $ - $ 1,000,000 $ - $ - $ - I I DEPARTMENT TOTAL $ - $ 1,000,000 $ - $ - $ 180,000 I DEPT 47082 MISe. IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Bud<fet Bu~el CODE 1990 1991 1992 19 3 19 4 --- OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ 25,344 $ 18,200 $ 132 $ - $ - 3 II Legal Services 1,134 361 Construction Costs 374,450 3,865 TOTAL $ 25,344 $ 392,650 $ 5,131 $ - $ - I DEP ARTMENT TOTAL $ 25,344 $ 392,650 $ 5,131 $ - $ - L ._--.--- -- -._- .'-.- --- -- .-- IS7 .-- .. --- -- - --- --- --. - --'..-. --'.-- .--- - - --- --- -- _.- -- ~EPI 47093QROCERYSTORE FUND .lOR . EXPENDITURE DETAIL Aclual ACluaJ Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 .- OTI-IER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ 13,588 $ 302 $ 5,000 $ 5,000 311 Legal Services 5,739 5,000 5,000 36] Construction Costs 50,000 100,000 365 Relocation Costs 40,000 200,000 TOTAL $ - $ ] 3,588 $ 6,041 $ 100,000 $ 310,000 CAPITAL OUTLAY 5 ] {) Land $ - $ - $ - $ 500,000 $ 1,500,000 530 Improvements Other Than Bldg. 200,000 TOTAL $ - $ - $ - $ 500,000 $ 1,700,000 DEPARTMENT TOTAL $ - $ 13,588 $ 6,041 $ 600,000 $ 2,010,000 DEPT 49113 MAIN STREET ALLEYSCAPE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Bu~et Bu~et CODE 1990 1991 ]992 19 3 ]9 4 ~ OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ 8,661 $ 36,065 $ 5,000 $ - 311 Legal Services 95 ] 0,000 361 Conslruction Costs 110,000 TOTAL $ - $ 8,661 $ 36,160 $ 5,000 $ 120,000 CAPlT AL OUTLAY 530 Improvements Other Than Bldg. $ - $ - $ - $ 150,000 $ - DEPARTMENT TOTAL $ - $ 8,661 $ 36,160 "$ 155,000 $ 120,000 FUND TOTAL $ ],169,452 $ 2,393,] 73 $ 750,588 $ 4,135,400 $ 5,706,400 -~ -- ~ ..,- - 158 .. . ---!-"'--- -----". -- - _._n. ...- .- ------.- -- u__ __QEPU0211J IOp-A-RIDE fUN~ 212 CTIVITY: Paratransit Service ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Provide paratransit service for residents of Hopkins. PROCESS USED The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi service to all who need such transportation within the limits of the City of Hopkins. The City contracts on a yearly basis from bids submitted with a local taxi company to provide the service. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Try to maintain a reasonable ticket price. 2. Increase ridership to past levels. 3. Consider possible revision to programs to improve effectiveness, customer service, etc. aLECTED WORK fNDICA TORS Actual Actual Actual Budget Budget 1990 1991 1992 1993 1994 .-- I. Number of monthly statements 12 12 12 12 12 2. Number of passengers 27,431 24,556 27,409 30,000 28,000 Regular 14% 14% 14% 13% 13% Low Income 86% 86% 86% 87% 87% 3. Fares Regular $1. 00 $1. 00 $1.00 $1.10 $1.60 Low Income $0.45 $0.45 $0.45 $0.55 $0.75 4. Number of questions answered 300 250 300 300 300 . ---- ---_.- _.- -_..- - - -- ~- 159 . ---- ..----- -----.-. -----.-- . ~.. - DEPT 40)J2 HOP-A-RIDr:: FUND 2-1.1 e FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 5,335 $ 4,995 $ 6,106 $ 7,200 $ 7,300 SUPPLIES 44 33 76 100 100 OTHER SERVICES AND CHARGES 58,339 44,601 52,031 54,700 86,800 TOTAL $ 63,718 $ 49,629 $ 58,213$ 62,000 $ 94,200 ~ REVENUE State Grant $ 38,058 $ 29,589 $ 34,952 $ 34,800 $ 34,800 Para-Transit Fares 15,022 13,875 14,972 17,200 24,100 Transfer from General Fund 10,638 6,165 8,289 10,000 35,300 TOTAL $ 63,718 "$ 49,629 $ 58,213 $ 62,000 $ 94,200 ~ Increase (Decrease) to Fund Balance $ - $ - $ - $ - $ - FUND BALANCE ]2-31 $ - $ - $ - $ - $ - PERMANENT STAFFING Plarmer serves as the coordinator of the program, approximately 15% of the planner time. SIGNIFICANT EXPENDITURES 1994 contract with taxi comapny. Increase from $1.73 to $3.00 per ride. Based on 28,000 rides total budget of$84,000. 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requesteg P r 'llJ...Q s ed Proposed Budget None I ... - -. ..J 160 " --.- -. ..------- DEPT 40212 HOP~A-R1DE FUND 212 . EXPENDITURE DETAIL Actual Actual Actual B ud~et Budif,et CODE -~ ]990 1991 ]992 19 3 ]9 4 PERSONAL SERVICES ] 00 Regular Employees $ 4,530 $ 4,233 $ 5,1 08 $ 6,000 $ 6,100 19] P.E.R.A. Contribution 203 ]90 229 300 300 192 F.I. C. A. Contribution 362 336 405 500 500 193 Hospitalization - Life Insurance 240 236 364 400 400 TOTAL $ 5,335 $ 4,995 $ 6,1 06 $ 7,200 $ 7,300 SUPPLIES 203 Postage $ 44 $ 33 $ 76 $ 100 $ 100 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 300 $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 1,099 1,523 1,169 2,000 2,000 302 Travel, Conferences, Schools 52 51 3 100 100 303 Expert & Professional Services 200 311 Legal Services 26 200 390 Other Contractual Services 56,788 42,727 50,433 51,900 84,000 401 Subscription - Membership 100 100 TOTAL $ 58,339 $ 44,601 $ 52,031 $ 54,700 $ 86,800 DEP AR TMENT TOTAL $ 63,718$ 49,629 $ 58,213 $ 62,000 $ 94,200 , J 161 - -- --- . '. .- - -- ----.. -...------ .-. DEPT 47021 REHAB ADMINISTRATION FUND 213 -------;floz:i REHAB LOANS 47023 REHAB GRANTS 419:?_~_ SECTION 8 ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program and Section 8 Existing Housing Rental Program ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration, promotion and development of Housing Rehab Program for City homeowners. Administration ofHUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council. PROCESS USED Housing Rehabilitation Screening of applicants' homes and rehabilitation needs to detennine eligibility for program. Monitoring bids, awarding contracts, inspection of workmanship. Issuing payment for completed work. Filing mortgages on property. Monitoring opportunities for new funding sources. Section 8 Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing inspections in accordance with Section 8 quality standards. Process administrative payment requests with Metropolitan Council. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 Housing Rehabilitation L Organize Home Remodeling Show. Promote available housing programs/market to community. 3. Explore options for additional housing program. 4. Seek funding for new and existing programs. Section 8 L Maintain current level of program participation (I 30 contracts). 2. Section 8 staff will continue to perform inspection services. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 1994 Housing Rehabilitation ]. Telephone calls - new inquiries 150 100 ]50 ]50 150 2. Teleflhone calls - current projects 250 200 200 200 200 3. App ications processed 10 17 ]2 25 15 4. Projects completed 7 8 7 ]2 10 5. Status reports prepared 12 G G 12 12 Section 8 -r.-Respond to general housing questions 100 ISO 100 150 2. Phone calls - Hopkins clients 875 1,000 900 1,100 3. Vouchers/certificates placed 95 1]2 130 115 130 4. New unit inspections 48 60 60 60 60 5. Reexam inspections 118 100 130 115 130 6. Reexam verifications completed 95 95 130 105 130 7. Interim income changes 48 60 50 60 ~~..__.. .... ~ 162 _ _ _ _ _ .----------.-.- ---- - - - -.- ---.- - ____ n.__ _ ___ ~ '. - ---. --- ----. --... --..--..- --.. ...-----.. -. - .----- HQUSfNG REHAB FUND FUND 213 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 33, III $ 46, I 94 $ 48,182 $ 46,200 $ 50,900 SUPPLIES 1,696 2,544 1,500 1,800 2,400 OTHER SERVICES AND CHARGES (25,513) 40,805 13,449 85,800 21,600 CAPITAL OUTLAY 3,000 TOTAL $ 9,294 $ R9,543 $ 63,131 $ 136,800 $ 74,900 ~ REVENUE Section 8 $ 13,855 $ 16,313 $ 24,558 $ 20,000 $ 25,000 Interest Earned 11,000 21,000 16,400 4,000 5,000 Rehab Loan Interest 19,563 19,835 16,288 16,000 16,000 Loan/Grant Repayment 7,498 2,332 2,000 2,000 TOTAL $ 51,916$ 59,480 $ 57,246 $ 42,000 $ 48,000 Increase (Decrease) to Fund Balance $ 42,622 $ (30,063)$ (5,885)$ (94,800)$ (26,900 - FUND BALANCE 12-31 $ 1,120,817 $ 1,090,754 $ 1,084,869 $ 990,069 $ 963,169 PERMANENT STAFFING Housing Coordinator 0.40 0.60 0.60 0.60 Section ~ Program Technician 1.00 0.25 0.25 0.25 Public Housing Manager 0.25 0.25 0.40 Contract inspection services are utilized in this program. SIGNIFICANT EXPENDITURES I Housing Rehabilitation Loan - $15,000 Housing Rehabilitation Grant - $15,000 1994 CAP IT AL OUTLAY OET AIL Dept. Manager Adopted Item R~guesteQ Proposed Proposed Budget None J --- - --- _0 - 163 ---- .. ~. .-- . ------- --- --- -- - - - --. --- - --- .- -~--- -- -.- DEPJ 47021 ~HAB ADMINISTRATION FUND 213 ~ - EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 --- -- -- PERSONAL SERVICES 100 Regular Employees $ 16,411 $ 20,147 $ 20,015 $ 21,700 $ 23,300 120 Part-Time Employees 2,144 34 169 SL Converted/L TD 193 362 36S 400 400 191 P.E.R.A. Contribution 714 869 899 1,000 1 ,000 192 F.I. C. A. Contribution 1,293 1,503 1,615 1,700 1,800 193 Hospitalization - Life Insurance 1,192 1,417 1,089 1,200 1,400 195 Workers' Compensation Insurance 63 66 65 200 200 196 Unemployment Compensation 2,279 4,579 197 Deferred Compensation 809 575 1,448 1,500 1,400 TOTAL $ 20,675 $ 29,362 $ 30,IJ2 $ 27,700 $ 29,500 SU~PLJE~ 200 Office Supplies $ 530 $ 740 $ 20 $ 200 $ 400 203 Postage 136 711 206 200 600 TOTAL $ 666 $ 1,451 $ 226 $ 400 $ 1,000 OTIIER SERVICES AND CHARGES 300 Audit $ - $ - $ 300 $ 600 $ 400 301 Advertising, Publication, Printing 687 362 205 500 700 302 Travel, Conferences, Schools 763 916 796 1,000 1,500 303 Expert & Professional Services 1,272 3,367 2,947 8,500 3,000 311 Legal Services 319 500 389 Administrative Fee 300 TOTAL $ 2,722 $ 4,645 $ 4,567 $ 10,600 $ 6,400 CAPITAL OUTLAY 570 Office Equipment $ - $ - $ - $ 3,000 $ - DEP ARTMENT TOTAL $ 24,063 $ 35,458 $ 34,905 $ 41,700 $ 36,900 I - -~ .--- ~T_ ___~_~. 164 -- . " _...~ - n.. ---- --"-- ...--- -- -.-.. 1--'2 R P:;:4 7 0;; REH A R U;:"i'i; - FljND213 EXPENDITURE DETAIL Actual Actual Actual B ud~et Bu~el CODE 1990 1991 1992 19 3 19 4 I OlliER SERVICES AND CHARGES I I 303 Expert & Professional Services $ 5,409 $ 5,192 $ 5,379 $ - $ - 305 Contractual Maint. & Repair- 23,414 25,036 656 75,000 15,000 Structures 361 Construction Costs 14,875 459 Set Up Loans (76,710) (34,893) (12,542) (75,000) ( 15,000 DEP ARTMENT TOTAL $ (47,887)$ 10,210$ (6,507)$ - $ - DEPT 47023 REIfbB QRANTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Bu~et Bud~et CODE 1990 1991 ]992 19 19 4 alliER SERVICES AND CHARGES 305 Contractual Maint. & Repair- $ 19,280 $ 17,258 $ ]5,34] $ 75,000 $ ]5,000 . Structures 361 Construction Costs 8,692 DEP ARTMENT TOTAL $ 19,280 $ 25,950 $ 15,341 $ 75,000 $ 15,000 I I I I I I I . i I I I -._- ----- --- ~--- -- ---.1 165 ~ '.- - - '-. . --- .~--- ---- "-.. - - --- ---- -- ---- -- -------- _pEPT 47028 ~ECTIOI'iJi fUND Il3 EXPENDITURE DETAIL Actual Actual Actual Bud~et Bud~et CODE 1990 1991 1992 19 3 19 4 PERSONAL SERVICES 100 Regular Employees $ 10,714 $ 15,218 $ 16,141 $ 16,500 $ 18,400 191 P.E.RA Contribution 355 136 153 100 100 192 F.I.C.A. Contribution 852 1,040 850 800 1,000 193 Hospitalization - Life Insurance 515 438 926 1,100 1,400 197 Deferred Compensation 500 TOTAL $ 12,436 $ 16,832 $ 18,070 $ 18,500 $ 21,400 SUPPLIES 200 Office Supplies $ 279 $ 229 $ 347 $ 500 $ 500 203 Postage 751 864 927 900 900 TOTAL $ ],030 $ 1,093 $ 1,274 $ 1,400 $ 1,400 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 78$ - $ 48 $ 100$ 100 302 Travel, Conferences, Schools 294 100 100 TOTAL $ 372 $ - $ 48 $ 200 $ 200 DEP ARTMENT TOTAL $ 13,838 $ 17,925 $ 19,392 $ 20,100 $ 23,000 FUND TOTAL $ 9,294 $ 89,543 $ 63,131 $ 136,800 $ 74,900 I I I --. _..-_.~ ---- __I 166 .- ~- - ..-.--- --._- . "--... --- - "-..-.. ----- .--- --- DEPT 40214 LEASED~ARKIN~O FUND 2L4 40224 RAMI.' PARKINQ ACTIVITY: Parking ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City Council and Parking Committee and follow-up on any questions by the general public. PROCESS USED Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most convenient parking spaces for the customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 I. Explore alternative financing sources. 2. Increase parking permit fees 4.5%. . Review system for potential changes to meet community needs (e.g. survey of customers). Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 1994 1_ Permits sold 350 385 375 400 400 2. Complaints addressed 125 30 25 25 15 3. Parking Committee meetings 5 7 5 10 5 4. Staff reports/studies 19 15 2 5 5 . i I -' d. -- J 167 ".--- .- .... . -.. ---------- ---..-----. -----...,. -..- P ARKJNG fUND FUND 214 -- . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 ]994 EXPENDITURES PERSONAL SERVICES $ 37,53] $ 42,545 $ 47,611 $ 49,400 $ 53,700 SUPPLIES 1,736 5,305 4,816 8,000 8,600 OlliER SERVICES AND CHARGES 27,972 25,778 25,803 72,000 45,900 TRANSFERS OUT 50,000 TOTAL $ 1]7,239 $ 73,628 $ 78,230 $ 129,400 $ ] 08,200 REVENUE Court Fines $ 36,029 $ 32,189 $ 49,OIl $ 32,000 $ 30,000 Interest Earned 20,000 14,000 10,900 4,000 4,000 Leased Parking 21,350 18,285 18,250 20,000 22,000 Public Works Services 13,230 13,890 14,586 13,000 16,100 Transfers In 537,364 TOTAL $ 627,973 $ 78,364 $ 92,747 $ 69,000 $ 72,100 ~ Increase (Decrease) to Fund Balance $ 510,734 $ 4,736 $ 14,517 $ (60,400)$ (36, I 00 . FUND BALANCE 12-31 $ 616,949 $ 621,685 $ 636,202 $ 575,802 $ 539,702 PERMANENT STAFFING Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 0.30 0.28 0.28 0.28 0.28 TOTAL 1.30 1.28 1.28 1.28 1.28 SIGNIFICANT EXPENDITURES Replace fence in lot 900 - $4,000 Contract landscape maintenance for ramp - $1,000 ]994 CAPITAL OUTLAY DETAIL DepL Manager Adopted Item Req uested Proposed Proposed Budget None ~-~--- ---_._---,.~ --~ 168 ~ ., "--. -- --- -. -..- .-. .."--- --- ~_. - - -.VEPT 40214 LEASEDYARI(jNG [UND li4 EXPENDITURE DEl' AIL Actual Actual Actual Bud~et Bu~et CODE 1990 1991 ]992 19 3 19 4 PERSONAL SERVICES 100 Regular Employees $ 20,944 $ 23,837 $ 27,534 $ 29,400 $ 32,000 169 SL Converted/L TO ] 83 2]4 225 300 300 191 P.E.RA Contribution 853 1,065 1,155 1,300 1,500 192 F.I.C.A. Contribution 1,829 1,958 2,119 2,300 2,400 193 Hospitalization-Life Insurance 1,801 1,793 2,014 2,300 2,600 195 Workers' Compensation Insurance 81 543 82 200 200 197 Deferred Compensation 1,339 1,091 1,448 1,500 1 ,400 TOTAL $ 27,030 $ 30,501 $ 34,577 $ 37,300 $ 40,400 SUPPLIES 201 Uniforms $ - $ - $ 300 $ 300 $ 300 202 General Supplies 679 435 939 800 500 203 Postage 137 42 118 100 200 204 Maint. - Equip. & Vehicle Parts 148 288 500 500 .206 Maint. - Other Improvements 2,286 3,000 4,000 210 Motor Fuels & Lubricants 142 77 ]31 200 200 220 Street Maintenance Material 75 TOTAL $ 958 $ 2,988 $ ] ,851 $ 4,900 $ 5,700 OTHER SERVICES AND CHARgES 300 Audit $ 200 $ 200 $ 200 $ 200 $ 300 301 Advertising, Publication, Printing 37 48 514 1,000 1,000 302 Travel, Conferences, School 32 99 100 100 303 Expert & Professional Services 100 93 ] 65 5,500 2,000 380 Garage - Labor & Burden 405 54 300 300 389 Administrative Fee 3,000 3,000 3,300 3,600 3,800 40] Subscription - Membership 100 100 100 TOTAL $ 3,774 $ 4,332 $ 4,179 $ 10,800 $ 7,600 TRAN~FERS 720 Transfer to RE. Sales Fund $ 50,000 $ - $ - $ - $ - I - 53,700 I DEPARTMENT TOTAL $ 81,762 $ 37,821 $ 40,607 $ 53,000 $ L .._ _ _ __T_ ~-~ -- -"-- -~ --- J 169 ". '. -- -_.,-- - '- -- -'- --- -- --,----..-. n___ ----, - ----. _ pEPT 40224 RAMP PARKING fUND 214 ---- - EXPENDITURE DET AlL e Actual Actual ActuaJ Bud~et B ud~et CODE 1990 1991 1992 19 3 19 4 ----~ PERSONAL SERVICES ] 00 Regular Employees $ 8,477 $ 8,827 $ 10,310$ 10,000 $ 10,700 110 Overtime-Regular Employees 114 848 66 500 120 Part-time Employees 534 582 451 191 P.E.R.A. Contribution 469 433 465 400 500 192 F.I.CA. Contribution 601 809 850 800 800 193 Hospitalization-Life Insurance 306 545 892 900 800 TOTAL $ 10,501 $ 12,044 $ 13,034 $ 12,100 $ 13,300 SUPPLIES 202 General Supplies $ 163 $ 945 $ 666 $ 700 $ 500 204 Maint. - Equip. & Vehicle Parts 148 287 200 200 205 Maint. - Structures 19 1003 1598 1,000 1,000 206 Maint. - Other Improvements 441 144 198 500 500 210 Motor Fuels & Lubricants 77 167 200 200 223 Sign Supplies 155 49 500 500 TOTAL $ 778 $ 2,3 I 7 $ 2,965 $ 3,100 $ 2,900 OTHER SERVICES AND CHARGES 300 Audit $ 200 $ 200 $ 200 $ 300 $ 300 . 301 Advertising, Publication, Printing 406 200 200 302 Travel, Conferences, School 110 21 100 100 303 Expert & ProfessionaJ Services 162 1,700 7,500 3,500 304 dgntr.actuaI ~~th&IRepair- 11 500 500 ~Ulf.me.nt . e ~ ff . 6,092 34,000 14,000 305 d tr etu amt. epmr- 5,414 3,368 trueture. . 306 8mracm~ MalOt. & RepaIr- 1,218 2,000 2,000 t er m&rove~Is 400 307 Communi attons- e ephonel Alarms 346 398 345 400 320 Electricity 6,375 5,399 6,304 6,500 6,500 336 Equipment Rental 105 300 300 380 Garage - Labor & Burden 54 300 300 389 Administrative Fee 2,400 3,000 3,300 3,600 3,800 390 Other Contractual Services 585 290 412 General Liability, Fire, Etc. 4,700 3,000 4,335 5,500 4,600 413 Property Insurance 1,285 1,634 1,800 415 Excess Umbrella Liability 3,500 419 Insurance Deductible 8] 1 TOTAL $ 24,198 $ 2U56 $ 21,914 $ Gl,200$ 38,300 I DEPARTMENT TOTAL $ 35,477 $ 35,5]7 $ 37,913 $ 76,400 $ 54,500 . FUND TOTAL $ 117,239 $ 73,628 $ 78,230 $ 129,400 $ 108,200 --"- - -- -"-- 170 -- .- -.~---- -- -- --- - ------ -- . - -_. DE~T _-.1]QJO/4]090/47093/47097/:l9206 TAX INCREMENT_D.!STRICTU FUND 22\ --- - 470 lOT AX INCREMENT DIS:rRJCT 2,3 FUND 221 - .-.. -- - . 47010 TAX INCREMENT DISTRICT 2.4 FUND 224 47010/47095 TAX INCREMENT DISTRICT 2.5 FUND 225 47010/47096 TAX INCREMENT DISTRICT 2.6 FUNJ211_6 ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and coordination of financing and program activities for Tax Increment Districts 2. 1,2.2,2.3,2.4, 2.5,2.6. PROCESS USED Coordinate and review redevelopment activities with developers, City and lIRA for projects proposed to be under- taken within the caD Tax Increment District. Administer expenditures of tax increments received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Preparation of Annual Disclosures Statement. 2. Work with developers to [ormulate redevelopment ofRL. Johnson project. .Undertake improvements to Nine-Mile Creek to facilitate expansion of Thermotech. 4. Work to facilitate environmental clean up of NapcolHopkins Tech Center property. Actual Actual Actual Budget Budget SELECTED WORK INDICA TORS 1990 1991 1992 1993 ~I ~~- 1. Preparation annual disclosure statements I I I 1 51 2. Coordination/implementation of development/redevelopment activities 2 2 1 I 2 3. Developer/staff meetings 10 R 20 10 10 4. Execution of redevelopment agreements I 1 1 2 I I I I . I I I -~ --- .--- - -- '- __~_"~I 174 ,. ... . ---- --., ---- --- . ---- . ...--.--- T AX INCREMENT 2.1 - 2.6 FUND --,"- --- FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 6,462 $ 9,602 $ 10,239 $ 10,000 $ 10,300 OTHER SERVICES AND CHARGES 18,157 11,227 27,020 110,500 4,500 CAPITAL OUTLAYS 252,000 492,000 TRANSFERS OUT 10,000 60,400 67,400 64,000 62,000 TOTAL $ 286,619$ 81,229 $ 104,659 $ 676,500 $ 76,800 REVENUE Tax Increment $ 186,548 $ 165,691 $ 143,025 $ 125,000 $ 177,000 Sale of Bonds 411,000 TOTAL $ 186,548 $ 576,691 $ 143,025 $ 125,000 $ 177,000 Increase (Decrease) to Fund Balance $ (100,071)$ 495,462 $ 38,366 $ (551,500)$ 100,200 FUND BALANCE 12-3] $ 103,153 $ 598,615 $ 636,981 $ 85,481 $ 185,6811 PERMANENT STAFFING Dir. Planning & Economic Development 0.13 0.10 0.10 0.10 Economic Development Specialist 0.10 0.10 0.10 0.10 Intern TOTAL 0.23 0.20 0.20 0.20 All other staffing for this fund is provided by the City on an as needed basis. SIGNIFICANT EXPENDITURES 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted H~m Req uested proposed ~!"QRosed Budget None I ~ I J 175 " I~E~T 47~IOTIF D1~TRICT 21 .----- FUND 221 EXPENDITURE DET AIL Actual Actual Actual Budget Budget ODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ 5,568 $ 8,339 $ 8,668 $ 8,400 $ - 191 P.E.R.A. Contribution 249 334 391 400 192 FJ. C.A. Contribution 441 607 695 700 193 Hospitalization - Life Insurance 204 322 432 500 197 Deferred Compensation 53 TOTAL $ 6,462 $ 9,602 $ 10,239 $ 10,000 $ - OTHER SERVICES AND CHARGES 300 Audit $ 270 $ 200 $ 200 $ 300 $ 200 301 Advertising, Publication, Printing 347 38 200 302 Travel, Conferences, Schools 318 303 Expert & Professional Services 1 7,222 10,776 2,042 5,000 311 Legal Services 1,837 5,000 TOTAL $ 18,157 $ 10,976 $ 4,117 $ 10,500 $ 200 CAPIT AL OlITLi\ Y 5 10 Land $ 252,000 $ - $ - $ - $ - TRANSFERS OUT 721 Transfer to Debt Service $ - $ 60,400 $ 67,400 $ 64,000 $ 62,000 725 Transfer to General Fund 10,000 TOTAL $ 10,000 $ 60,400 $ 67,400 $ 64,000 $ 62,000 DEP AR TMENT TOTAL $ 286,619 $ 80,978 $ 81,756 $ 84,500 $ 62,200 I I i . ._- ~ 176 --..-.------- -.... ,J _,.,u.~_ ---- .--- ----------- ------ .----- --..- DEPT 47Q90 RL JOHNSON PROPERTY .DEVELOPMENT FUND~21 EXPENDITURE DEl' AIL . CODE Actual Actual Actual Budget Budget 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ - $ - $ - $ - $ 8,700 191 P.E.R.A. Contribution 400 192 F.I.C.A. Contribution 700 193 Hospitalization - Life Insurance 500 TOTAL $ - $ - $ - $ - $ ] 0,300 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ - $ - $ - $ 2,000 311 Legal Services 2,000 TOTAL $ - $ - $ - $ - $ 4,000 DEPARTMENT TOTAL $ - $ - $ - $ - $ 14,300 DEPT 47093 GROCERY STORE PROJECT FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES _. 303 Expert & Professional Services $ $ $ 503 $ - $ - 311 Legal Services 1,372 DEP ARTMENT TOTAL $ $ $ 1,875 $ - $ - I 177 "f"m --- .-- ---------- ___n_ . PEPT 47~097 PROJECT AREA), FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget ODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ 251 $ 1,496 $ 20,000 $ - 311 Legal Services 400 DEP ARTMENT TOTAL $ - $ 251 $ 1,896 $ 20,000 $ - DEPT 49206 COUNTY ROAD 3 FUND 221 EXPENDITURE DET AlL Actual Actual Actual Budget Budget CODE ]990 1991 1992 1993 ]994 OTHER ~ERvrCES AND CHARGES 303 Expert & Professional Services $ - $ - $ 4,884 $ - $ - DEP ARTMENT TOTAL $ - $ - $ 4,884 $ - $ - FUND 221 TOTAL $ 286,619 $ 81,229 90,411 $ 104,500 76,500 ! ~ I I --- .-. 178 .' oo ,"-'..---- - ---- DEPT 47010 TIF DISTRICT 2-4 FUN!} 224 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ - $ 385 $ - $ - DEP ARTMENT TOTAL $ - $ - $ 385 $ - $ - FUND 224 TOTAL $ - $ - $ 385 $ - $ - I I , I I I ._--~~.._,--_._---- _.~ 179 ......Jti.~~I"----____ --- . -..--.- .---. . .-- DEPT 47095 FUN D 22~ EXPENDITURE DETAIL Actual Actual Actual Budget Budget DE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES 303 Expert & Professional Services $ - $ - $ 391 $ - $ - DEP ARTMENT TOTAL $ - $ - $ 391 $ - $ - FUND 225 TOTAL $ - $ - $ 391 $ - $ - I I I I ! I I I Ie --_.--- I 180 ." err ~~. - --- --- _. -"- - - -- -- . - _ DE~T _47 OlO-II F orSTRICT 2.6 fUND12.c~ EXPENDITURE DETAIL . Actual Actua] Actual Budget Budget CODE ~ 1990 1991 1992 1993 ]994 OTHER SERVICES AND CHARGES 300 Audit $ - $ - $ - $ - $ 300 303 Expert & Professional Services 1,609 31] Legal Services 24 TOTAL $ - $ - $ 1,633 $ - $ 300 DEP ARTMENT TOTAL $ - $ - $ 1,633 $ - $ 300 DEPT 47096 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE ]990 1991 ]992 1993 1994 OTHER SERVICES AND CHARGES . 301 Advertising, Publication, Printing $ - $ - $ 360 $ - $ - 303 Expert & Professional Services 6,466 5,000 311 Legal Services 3,818 5,000 361 Construction Costs 50,000 365 Relocation Costs 1,195 20,000 TOTAL $ - $ - $ 11,839 $ 80,000 $ - CAPITAL OUTLAY 510 Land $ - $ - $ - $ 492,000 $ - I I DEPARTMENT TOTAL $ - $ - $ 11 ,839 $ 572,000 $ - I FUND 226 TOTAL $ - $ - $ 13,472 $ 572,000 $ 300 -I - -_.- - --.. -- -'- --,- - -- 181