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CR 94-099 Raspberry Festival - Expenditure Budget '. \ y 'J .< . June 27, 1994 o '" Council Report 94-99 P 1\ \ RASPBERRY FESTIVAL - EXPENDITURE BUDGET Proposed Action Staff recommends adoption of the following motion: Move to approve the proposed budoet for Raspberrv Festival expenditures and authorize staff to expend funds based upon the budoet. Adoption of this motion will allow the staff to work with the Raspberry Festival in carry- ing out various portions of the festival which were approved by the Council in concept form at the last regular meeting of the Council. Overview At the May 17th Council meeting, the City Council approved a concept to allow the Raspberry Festival and the City to work collaboratively towards events and financial administration of events for the 1994 Raspberry Festival. . Staff indicated that prior to moving forward the City Council would be asked to adopt a budget and authorize the staff to work within that budget. The Festival and City staff have discussed the terms of the budget and are now presenting it for your approval. Supportina documents 0 Proposed Budget ./ w~lJ:-~.J (! ~.ru~t:L/ Q/G Steven C. Mielke, City Manager v . . ~ . . CITY EXPENSES -------------- Budgeted Expense Category Amount ---~------------ --------------- ------------~--- ----------------- General Expenses Insurance 1,700.00 Advertising 8,000.00 Printing 300.00 Volunteer Recog. 2,500.00 Awards 2,000.00 --------------- GENERAL EXP TOTAL 14,500.00 ----------------- --------------- SENIORS Supplies Trophies/Engrave 730.00 Banners/Signs 375.00 Printing/Post 150.00 Crowns/Medal ion 390.00 Pins/Badges/Buttons 276.00 Misc 0.00 . 0.00 --------------- Sub Total 1,921.00 Senior Activities Royalty Day Trip 1,600.00 Photographs 126.00 Game Day (Prizes) 550.00 Senior Dance 0.00 Canidate Reception 300.00 0.00 0.00 --------------- Activity Total 2,576.00 Senior Coronation Sound/Music 750.00 Decorations/Flowers 585.00 Refreshments 0.00 Chairs & Tables 0.00 Location Rental 0.00 0.00 Senior Clothes 1,000.00 Senior Awards/Gifts 600.00 0.00 --------------- Coronation Total 2,935.00 . --------------- SENIORS TOTAL 7,432.00 ---......------------- ----------------- n___. ---------.., --.-.--..-. -..-- . ~ . . CITY EXPENSES --------------- Budgeted Expense Category Amount ---------------- --------------- ----------~----- -.......---.....---------.. PARADE Supplies Trophies/Engrave 1,200.00 Banners/Signs 1,500.00 Printing/post 500.00 2-way Radios 200.00 Transport Carts 300.00 sanitation 2,000.00 Refreshments 1,500.00 Sound/Music 500.00 Volunteer Recog. 800.00 Mise 150.00 0.00 --------------- Sub Total 8,650.00 Parade Unit Expense Service Clubs 50.00 Dance & Twirlers 300.00 Cyclist 200.00 . Clowns 600.00 Other Music 1,100.00 Youth Support 0.00 Other Grps 0.00 0.00 --------------- Parade Unit Exp 2,250.00 Other Parade Day Exp Pre-Parade Brunch 3,000.00 --------------- oth Parade Exp. 3,000.00 --------------- PARADE TOTAL 13,900.00 -------------.......--- --------------- SPORTS Sponsorship Fees Volleyball Tourne 360.00 Bike Race 1,250.00 Tennis Tourney 700.00 Rollerblade Hocke 500.00 Volunteer Recog. 450.00 --------------- . SPORTS TOTAL 3,260.00 ---------------.......- ---............------------. . . . . CITY EXPENSES -------------- Budgeted Expense Category Amount -----~---------- ----------------- ------~--------- --------------- FAMILY DAYS Supplies Trophies/Engrave 45.00 Banners/Signs 0.00 Printing/Post 175.00 Refreshments 0.00 Chairs & Tables 650.00 Loc./Showmobile 0.00 Sound/Music 0.00 Volunteer Recog. 700.00 Advertising 300.00 Cleaning 0.00 --------------- . Sub Total 1,870.00 Activities Lip Sink 750.00 Clowns/Magic 800.00 Final Show 0.00 Story Teller 400.00 --------------- Sub Total 1,950.00 --------------- FAMILY DAYS TOTAL 3,820.00 --......-..............--------- --------------- SPECIAL EVENTS Events Music in Park 900.00 Karoke 1,000.00 Raspberry Bowl 0.00 Rasp Pool Tour. 0.00 Celeberty Softball 300.00 Chairs & Tables 350.00 ---------------- . SPECIAL EVENTS TOTAL 2,550.00 --------------- ----.......-.....---------- CITY EXPENSES $45,462.00 ===============