Agenda- Focus Session
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Community of Hopkins
City Council I Staff Session Agenda
Tuesday, March 28,2000
6:00p.m. - 8:30p.m.
Proposed Results For Session:
1. Commitment to visioning process results.
2. Agreement on participant mix for the design team.
3. Selection of design team members.
4. Development of a design team recruitment plan.
5. Teambuilding among council members and department heads.
Proposed Roles For This Session:
1. Council and staff working as collaborative partners.
Proposed Ground Rules:
1. Listen respectfully to understand. Agreement is not necessary.
6:00p.m. - 6:30p.m.
Dinner. Overview. Check in.
Consultant presents session overview.
Check in - two minutes apiece - in turn
How are you tonight "reaHi'?
What hopes do you have for this visioning
process? What concerns?
Results, agenda, and ground rules okay?
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6:30p.m. - 7:00p.m.
Dialogue for commitment to visioning process results.
Consultant reviews phase two, including proposed
roles.
"What do you need from this visioning process in
order to play your role (council member and staff)
successfuHy over the next 5 years?"
"What should be the role of staff in this visioning
process that will result in widespread commitment
of both community and stafI?"
Open dialogue. One person responds to the
questions. At random, another speaker says what
key thoughts or feelings they understood from the
previous speaker. lfthe previous speaker agrees,
consultant will capture key points on flipchart.
Next speaker responds to the questions.
7:00p.m. - 7:15p.m.
Consultant proposes participant mix for design team.
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Page 2
7:15p.m. ~ 7:30p.m.
7:30p.m. ~ 8:00p.m.
8:00p.m. - 8:15p.m.
8: 15p.m. - 8:30p.m.
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Council and staff evaluate proposal.
Open discussion.
Select design team members
Start with list of focus group participants and
council applicants.
Organize group into 5 groups of 3. One council
member with two staff people in each group.
Each group of three is assigned 2 constituent focus
group(s) for design team selection, with assigned
quotas to fill.
Each small group reports out and full group makes
any suggested changes.
Agreement on recruitment plan and participant
incentives.
Council and staff evaluate session.