VII.1. Amendment to Capital Improvement Plan for the Depot Remodel; Imihy Bean
CITY OF HOPKINS
City Council Report 2024-090
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: PeggySue Imihy, AICP, Special Projects and Initiatives Manager
Date: July 16, 2024
Subject: Amendment to Capital Improvement Plan for the Depot Remodel
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Amend the Capital Improvement Plan to upgrade and remodel the Depot.
OVERVIEW
For more than 25 years, the City of Hopkins with its partners, the Hopkins School District,
Three Rivers Parks District (TRPD) and the City of Minnetonka have operated a Youth
Advisory Board and coffee shop at the Depot building, owned initially by Hennepin Co.
Railroad Authority and currently owned by the Met Council, located at 9451 Excelsior
Boulevard. On March 4, 2024, Staff brought forward an update on this project which
detailed the history of the property and the staff recommendation to move operations of
the facility to the Art Center. This would expand programming, resume the ability to
generate revenue through rental reservations, allow the re-opening of the space as a
trailhead, and continue operations for the Youth Advisory Board.
Since March, Staff have worked to estimate costs related to the renovations, and propose
to amend the Capital Improvement Plan (CIP) to allow for two phases of construction
occurring in 2024 and 2025. Following the refresh, operations could begin in October
2024.
Funding for these improvements would come from American Rescue Plan Act Grants
which were previously allocated for the Depot and partners have also agreed to help fund
these improvements. The remaining costs would be paid by a fund balance in the Capital
Improvement Fund. In September, as a part of the budget process, staff will bring back a
more detailed picture of revenue and operations for 2025. An estimate of these numbers
can be found in the aforementioned March 4, 2024, packet.
Staff recommends approving an amendment to the Capital Improvement Plan to remodel
the Depot. Tonight, a member of the Youth Advisory Board will also share about the
upcoming Annual Freight Fest event on July 20th.
SUPPORTING INFORMATION
• CIP Request for the Depot Remodel
Administration
BlankCAPITAL or EQUIPMENT REQUEST Department
2024-2028 Responsible Person
PROJECT #
PROJECT NAME
CATEGORY Improvement X or Equipment
PRIORITY 2 (1 High…5 Low)Useful Life
DESCRIPTION
JUSTIFICATION
Expenditure Schedule
2024 2025 2026 2027 2028 TOTAL FUTURE TOTAL
-
37,800 34,222 72,022
19,000 11,040 30,040
-
Totals 56,800 45,262 - - - 102,062
Funding Sources
2024 2025 2026 2027 2028 TOTAL FUTURE TOTAL
-
35,000 35,000
21,800 13,200 35,000
32,062 32,062
-
-
-
Totals 56,800 45,262 - - - 102,062
OPERATIONAL IMPACT/OTHER
- -
Outdoor Furniture ($4,000)
Hopkins currently has $35,000 of American Rescue Plan Act Grants funds that were previously allocated to the Depot that could be utilized for this project.
Staff is working with Partners on additional financial contributions.
Federal Grant Revenue (ARPA)
Other Governmental Unit
Capital Improvement Fund
Construction
Equipment
Advisory Events, students in the community in addition to bikers who desire access to the buildings a Trailhead. The project described above would allow
for the space to be utilized for expanded Art Center programming, additional rental spaces, regular hours for Youth Advisory Board Programming and
and provide limited trailhead access.
For 25 years, Hopkins, Minnetonka, Hopkins School District and Three Rivers Park District have operated a Youth Advisory Board and coffee shop at the
Depot building. Even with financial contributions from all entities the coffee house operations have not been financially stable due to a number of factors
including Highway 169 contruction, METRO Green Line Extension Construction and the COVID-19 Pandemic. The building is still routinely used for
Window Treatments & Furniture ($10,000)
Signage ($5,000)
Painting ($9,000)
Entry Door Replacement ($22,000)
Remodel Freight Room ($4,500)
Remodel Kitchen Area ($2,300)
Entry Door Replacement ($29,222)
Landscaping ($5,000)
Bldg: Depot
15 Years
The Depot building is a renovated train Depot that has been operated as a coffee house and music venue. This remodel project would revitalize the building
Phase 1: 2024
Equipment ($4,000)
Phase 2: 2025
New Tables & Chairs ($7,040)
Depot/Ace Program
Management Analyst
24-CIP-DP001
Depot Remodel and Upgrade Project
use by the Youth Advisory Board for programming and events, trailhead access, rentable space, music events and movie nights.
Page 1