CR 93-14 Request Proposal CTY RD 3
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.... .. January 18, 1993 i o.p K I ~.j Council Report 93-14
REQUEST FOR PROPOSAL - COUNTY ROAD 3
Proposed Action.
Staff recommends the following motion: Move to authorize
the staff to solicit Requests for Proposals (RFP) for a land
use study for County Road 3.
Overview.
The upgrading of County Road 3 has been placed on the city's
and County's five year Capital Improvement Plan. The
planning for the upgrading of County Road 3 is scheduled to
begin in 1993. The road will be upgraded in phases starting
from the west end at Shady Oak Road and moving east to
Meadowbrook. Actual construction is proposed to commence in
1995.
The recent traffic study completed by Benshoof and
Associates identified County Road 3 to be upgraded and
widened. This study identified that the upgrading of County
Road 3 will require the acquisition of property along the
corridor resulting in land use and economic impacts.. The
Benshoof study stated that these various land use and
,. economic development impacts will need. to be analyzed. The
/ strategic Plan also identified that a land use study should
, \ be conducted in conjunctiqn with the upgrading.
The entire corridor will be included in the study, but most
of the land use and economic development issues occur
between Highway 169 and Blake Road, which will be the
emphasis of the study.
Once the proposals have been received the City Council will
be asked to undertake final action to award the contract.
primary Issues to Consider.
o Does a study need to be done?
o What is the time frame for the study?
o What is the cost for the study?
o Has the Planning Commission reviewed the proposed
RFP?
o What will be the specific results of the study?
o What will be the source of funding?
o What action would occur following completion of
this study? .
o What is the schedule for upgrading County Road 3?
Su~porting Documents.
o Analysis of Issues
, . 0 Proposed RFP
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Primary Issues to Consider.
o Does a study need to be done?
The Benshoof study recommended that a land use study be
completed prior to the actual upgrading of County Road #3.
The study will identify both economic and land use impacts
on the improvements of widening the road and how to address
these in the upgrading of the corridor.
The RFP has been structured to require the proposers to be
innovative with their proposal.
o What is the time frame for the study?
Once the City Council authorizes the staff to solicit bids,
the RFP will be distributed to various local consultants.
It is expected that the study will be completed by this
summer/fall.
The RFP requires the consultant to have public input for the
study; which will include input from the County Road 3 Task
~ Force. The consultant is required to outline how this will
be done. Depending on the amount of public input the
consul tant proposed and the Ci ty agrees upon, the study
process may be extended.
o What is the cost for the study?
The staff is hesitant to put a cost for the study in the RFP
because the staff is unable to define what the cost will be.
However, the staff has requested that the consultants
provide a cost range based on various levels of service
provided. The RFP also requests the consul tant to list
activities the City staff could carry out to reduce the cost
of the study.
o Has the Planning commission reviewed the proposed RFP?
At their last meeting the Planning Commission reviewed the
proposed RFP. The Planning commission made no major changes
to the RFP. .
o What will be the specific results of the study?
The study will analyze the following different alternatives
for the upgrading to the corridor:
, 0 a 72 foot roadway with 2 through lanes in each
direction plus a center stripe left turn lane with a
100 foot right of way minimum;
o a parkway concept with a roadway width of approximately
120 feet (2 through lanes in each direction plus a
center stripe turn lane and a 30 foot landscaped center
median);
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. 0 a variation of the above two alternatives
The specific emphasis of the study is to evaluate the land
use/economic development issues involved with the
implementing .of the three alternatives above.
The consultant will evaluate the three alternatives as
follows:
o based on a land use/economic development
impact/traffic/cost standpoint, evaluate the most
appropriate alignment to facilitate the various
alternatives;
o development or redevelopment opportunities
available with the implementation of each
alternative;
o traffic implications;
o opportunities for consolidation of curb
cuts/access points and street vacations;
o required utility (city & private) improvements and
impacts;
o traffic control considerations;
o acquisition/cost implications;
, 0 pedestrian and street lighting improvements;
o buffering techniques to mitigate the impact of
redevelopment on adjoining residential uses;
. 0 recommend Zoning Ordinance and Comprehensive Plan
changes for the corridor, with the implementation
of the improvements;
o types and density of development recommended that
are compatible with traffic capacity limitations;
o financing alternatives for implementation;
o design and appearance
The study will evaluate the most appropriate alignment for
the three alternatives based on a land use/economic
development impact/traffic/cost standpoint. The study
results will tell the staff and the city Council which
alignment based on the three alternatives provides the most
logical way to upgrade the road.
o What will be the souroe of funding?
At this time staff is proposing to use funds from either the
2-1 TIF District or the Economic Development fund.
o What aotion would ocour following oompletion of this
study?
, Following completion of this study the City Council would
need to approve an alternative identified in the study.
Following this step the City would contract for the
preparation of design plans based on the selected
alternative.
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~ REQUEST FOR PROPOSAL
.., COUNTY ROAD 3 REDEVELOPMENT STUDY
HOPKINS, MINNESOTA
INTRODUCTION
The City of Hopkins is a first ring suburb of the st.
Paul/Minneapolis metropolitan area. The City is located in
western Hennepin County. The 1990 population was 16,529.
The City occupies approximately 4 square miles and is for
the most part entirely developed. The community is diverse
with a variety of housing choices and a significant
commercial/industrial base.
BACKGROUND
County Road 3 is a major east-west arterial road through
Hopkins. The corridor serves;a variety of land uses with a
mixture of different needs, traffic characteristics and
vehicle types. The major employer within the.. City of
Hopkins, . Super Valu, utilizes this roadway for access to
. their facility.
.. The roadway cross sectioI1 varies but for most of the road
-' the width is 44 feet. The right-of-way width also varies
but for a majority of the corridor the right-of-way is 66
feet. Traffic volumes vary from 16,000 to 26,200.
In recent years traffic counts have significantly increased
on this roadway as a result of both development in the area
and the construction of State Highway 169 with access ramps
being built onto County Road 3.
In 1989 the City contracted with a local transportation land
use consultant, Benshoof and Associates, Inc. to undertake a
preliminary study of the County Road 3 corridor from Blake
Road to the exit to Highway 169. This area was determined
to be in most need of immediate improvement and upgrading.
The purpose of the preliminary study was to analyze existing
traffic conditions in the corridor, identify existing and
future transportation deficiencies and issues, and to
identify alternative solutions to these issues and
deficiencies.
Four principal needs were identified for this area:
o the need to upgrade the existing 44 foot roadway;
, 0 the need to resolve the geometric safety and
access difficulties caused by skewed intersections
.. located on county Road 3;
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o the need to improve north-south access/roadway
continuity east of Highway 169.
o account for future LRT access requirements.
As a result of these needs a variety of alternatives were
detailed in the Benshoof study.
Following completion of the preliminary study the city and
Hennepin County contracted again with Benshoof and
Associates to complete a second phase, which was a more
detailed analysis of the corridor. This study was expanded
to include the area from Blake Road to Fifth Avenue South.
The purpose of this study was to conduct an in-depth
analysis of the following:
o evaluation of a new railroad crossing at or near
T.H. 169 east ramp;
o evaluation of the roadway section and preparation
of concept plan from the railroad tracks eastward
to Blake Road;
o evaluation of area street intersections with
county Road 3 in the vicinity of T.H. 169;
, 0 preparation of a concept layout for the entire
corridor;
. Along with the above, in September 1990 the City of Hopkins
in conjunction with Hennepin County Housing and
Redevelopment Authority completed a report entitled "A
Study for the Excelsior Boulevard Corridor." This study
addresses a variety of issues relating to the future
redevelopment of this corridor. Included in this study are
the elements of land use and economic development, traffic
safety and circulation, image, utilities, and
recommendations for implementation.
In 1992, in response to a request from the City of Hopkins,
Hennepin County agreed to place the upgrading of the entire
County Road 3 corridor through Hopkins on their five year
Capital Improvements Plan. In 1992 the City of Hopkins also
placed the upgrading of County Road 3 in the City's five
year Capital Improvement Plan. At the present time it is
anticipated that the required acquisition and construction
would be undertaken in phases beginning with planning
efforts in 1993. It is anticipated that construction would
commence in 1995 and conclude in 1997
PROPOSAL
.... The city of Hopkins is presently seeking proposals to
1'1' evaluate the impact of implementing a project for the
upgrading and widening of the entire County Road 3 corridor
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through the city of Hopkins. The specific emphasis of the
study is to evaluate the land use/economic development
issues involved with implementing such a project.
The study will be used to guide the City in making decisions
in the upgrading and widening of County ~oad 3.
The firm selected to undertake this study would be asked to
evaluate the land use implications for various cross section
widths. These would include the following:
0 a 72 foot roadway with 2 . through lanes in each
direction plus a center stripe left turn lane with
a 100 foot right of way, minimum;
0 a parkway concept with a roadway width of
approximately 120 feet ( 2 through lanes in . each
direction plus a center strip turn lane and a 30
foot landscaped center median);
0 a variation of the above two alternatives.
The firm selected by the City would be asked to evaluate the
above alternatives as relates to the following:
It 0 based on. a land use/economic development
impact/traffic/cost standpoint, evaluate the most
.. appropriate alignment to facilitate the various
alternatives;
0 development or redevelopment opportunities
available with the implementation of each
alternative;
0 traffic implications;
0 opportunities for consolidation of curb
cuts/access points and street vacations;
0 required utility (City & priv,a.te). improvements and
impacts;
0 traffic control considerations;
0 acquisition/cost implications;
0 pedestrian and street lighting improvements;
0 buffering techniques to mitigate the impact of
redevelopment on adjoining residential uses;
0 Zoning Ordinance and Comprehensive Plan changes
for the corridor;
0 types and density of development recommended that
are compatible with traffic capacity limitations
0 financing alternatives for implementation
0 consistent design and appearance along the entire
corridor .
, A firm/individual wishing to respond to this request would
be asked to specifically outline how their study would
address the items outlined below. The City is especially
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interested in proposals which suggest an innovative and
unique approach to address the issues identified.
0 the specific approach or steps that would be
utilized to address various issues identified
above or other issues that were felt by the
firm/individual to be relevant to this issue;
0 proposed public input, review, approval process,
pUblic presentations, including involvement of
affected property owners and adjacent
neighborhood, business groups, public officials
and working with the County Road 3 Task Force;
0 a timetable detailing completion of the major
study steps;
0 coordination with Hennepin County and MNDOT;
0 detailed description of the proposed study and
methodology to be used;
0 summary of experience;
0 staff or firms that would work on the study;
FEES AND EXPENSES REIMBURSEMENT
. The staff is unable to define a specific cost for the study.
The staff encourages the consultant to provide a cost range
.... based on various levels of service provided. The proposal
should also include various activities the City staff can do
to reduce the cost of the study. The proposal should
include a schedule of hourly billing rates for each category
of professional, technical and clerical employees. Also
include rates of miscellaneous charges such as copies and
mileage, List all other additional. reimbursable expenses.
Indicate how requests for additional services would be
billed.
Invoice period intervals are a minimum of 30 days with a
payment date of 30 days, maximum from date of invoice.
council meetings are generally the first and third Tuesdays
of the month with invoice deadline the previous Tuesday.
WORK PRODUCTS
The study will be presented in a bound report and include an
Executive Summary section. Thirty copies of the report will
be required to be provided.
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, SCHEDULE
Completed RFP's are due no later than 4:30 p.m. on March 26,
1993. Ten copies of the proposal should be delivered to Mr.
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Jim Kerrigan, Director of Planning and Economic Development,
city of Hopkins, 1010 First street South, Hopkins, MN 55343.
SELECTION PROCESS
The City of Hopkins Community Development Department and
Department of Public Works will undertake an interview of
the top two to three candidates. Based on the tesults of
these interviews a recommendation and award of contract will
be made to the city Council. The interview selection and
contract award will be based on the following:
0 Background and experience of the company
0 Study cost
0 Innovative and unique approach in undertaking the
study
ADDITIONAL INFORMATION
, There will be an .informational meeting on February 11, 1993
at 9:00 a.m. at the Hopkins City Hall to answer any
questions regarding the RFP. Staff strongly encourage
interested parties to attend this meeting. The City Hall is
located at 1010 First street South. If further information
is needed contact Nancy Anderson. The phone number for the
City of Hopkins is 935-8474.
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