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CR 93-127 AOC Matezold Field ~ . . . July 29, 1993 .f " \ 1 Y. ....0 m oS- Co .OPK\~ Council Report No. 93-127 AWARD OF CONTRACT FOR THE MAETZOLD FIELD PARK IMPROVEMENTS Proposed Action: staff recommends adoption of the following motion: "Move to adopt Resolution 93-82. Resolution for Award of Bid, Maetzold Field Park Improvements." OVerview. Bids were opened on July 29th for the above referenced project. six bids were received and are tabulated below. The low bidder was Hardrives, Inc.. BIDDER Hardrives valley Paving Driveway Design, Inc. Matt Bullock Finley Bros. Ent.. Bituminous Consulting Engineer's Estimate TOTAL BID TOTAL BID WITH ALTERNATES 128,054.20 126,778.25 130,776.50 134,041.55 141,672.18 292,510.25 139,384.20 139,434.75 142,894.50 150;242.05 153,292.18 305,046.25. 150,000.00 The city's consultant, Westwood Professional Services, has checked the bids anduhas reviewed the qualification of the low bidder, Hardrives, Inc. Their review of the contractors qualifications and past experience meets their criteria, and they are therefore recommending that the city award the contract to Hardrives, Inc. primary Issues to Consider o Should the bid award be made to Hardrives, Inc.? o Is the bid reasonable? o How will this project be funded? o When will construction begin? supportinQ Information o Analysis of Issues o Consultant Recommendation o Bid Abstract o Resolution 93-82 ~:;;~~~~liC Works Director Council Report No. 93-127 Page 2 . Anal vsis of Issues. o Should the bid award be made to Hardrives, Inc.? Hardrives, Inc. is a qualified bidder with the necessary equipment and personnel to complete the project. o Is the bid reasonable? The bid is very reasonable and competitive. The low bid is $22,000 less than what was anticipated by the city's engineer without the alternates included. The low bid is still $10,600.00 less than the engineer's estimate with the alternates included. o How will this project be funded? The project will be funded from general fund revenues as identified i~~1993-97 CIP. o When will con ~tion begin? It's presently anticipated that construction will begin around August 16 and be completed by September 30. . . " Westwood Professional Sef\lices. Inc. '" .. July 29, 1993 14180 Trunk Hwy. 5 Eden Prairie. MN 55344 612-937-5150 Mr~ Lee Gustafson Engineer and Director Department of Public Works City of Hopkins 10 10 South First Street Hopkins, MN 55343 FAX 612'937-5822 Re: Maetzold Field Park Development Project Bids Ref. No.: 92445 Dear Mr. Gustafson, Mayor and City Council Members: Six bids were received at the July 29, 1993 bid opening for parking lot and field improvements at Maetzold Field which included a base bid and two add alternates. Add Alternate No. I included bituminous trail paving, while Add Alternate No.2 included concrete maintenance strips under the two ballfield sideline fences. We have reviewed the bids submitted and a detailed comparison of individual bid items for each bidder was conducted. This process confirmed the individual unit bid price extensions and summary bid totals and also disclosed one bid error which does not affect the ultimate outcome of the low bidder. A summary of the three lowest bids is as follows: . Base Bid Add Alt. 1 Add Alt. 2 Total Bid w/ Both Alts. Hardrives, Inc, $128,054.20 $4,020.00 $7,310.00 $ 139,384.20 Valley Paving, Inc. $126,778.25 $5,862.50 $6,794.00 $ 139,434.75 Driveway Design, Inc. $130,776.50 $6,700.00 $5,418,00 $ 142,894.50 We now feel comfortable recommending the award of contract and extent of work. Itis our recommendation that the City award the Construction Contract for Maetzold Field Park Development (Project 91-16) to Hardrives, Inc. ofPlymouth,MN, to include Bid Alternates 1 and 2, in the amount of $139,384.20. B:ardrives, Inc. has an acceptable bid security and work performance record. Our bid tabulation summary is enclosed for your information. Sincerely, WES~O~ROF~SSIONAL SERVICES, INC. cr~ Ci./(/.;J Tim Erkkila Sr. Vice President, Planning -f enclosure Wes'[WoDd Protesslollal Ser"ll'lces< I(le Iii iU equal apponllnil\o i!:mployl!r Q' ...J::l! !!:!q; 1.1.0 Q~ ...JM 0'" NO> I-~ Ul . ~~ , ...J Z::J o"? i=0 :3~ ..jZ tlIUl ;!~ 00 iiiiii g 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tn 0 <::> <::> 0 '" 0 on <::> 0 0 0 0 tn E ~ N 0 0 0 0 N 0 ~ 0 0 0 0 .,; ,..: l2l 0 U) 0 0 "" 0 ~ 0 U) 0 N ... ~ .~ 0 "" ~ .... '" U) 0 "" ... 0 ~ ~ll.. ri iii N ,..: ~ ai M 16 N ..... 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('oj r- 0 ~ <d cO - r- to .c III ::I ri 0 <:> q <:> <:> <:> ~~ ci 0 0 0 0 <:> M <:> ,... <0 It) (J) lO CD WO v I-- >= >= z u: Ii v; u: ::I v; J ..J v; v; ..J .. Qi' in -e w ., I- ::J <II <( u n Z i u 0- 0::: ill ill Ji :s w e ., I-- Q> -0 Q> tI) :#. ~ c: 0- ::J <: II> II> "i! 0 .5 u <>!l -0 l;. .. c: ! "} ti Q" .. W U OJ c: tI) t: e? m 'm f,j II> ;;5 Z '=- ~ ~ 1: 0 -0 .. 'm c: w w ,= w .;:;; ~ F m -e ii) II> rn ~ ill ~ ::a 0 Q" ::J CJ <( ::J co ~ II> co Z 0 Z 1Il it: 0 e Q> ~ c: e <; -1 0::: 0::: ...J 0 U ~ u '5 ~ ~ w .E ~ u ~ rn t: <; -0 ~ ::J t: W 0 '" 0 0 ::J ~ - 0 ~ 0 0 E U (f) (f) <( iii 0 w !:: lO .... <0 0> M C M II DI .. 0- . t " ;t . . ie'..". - t\. . . e CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 93-82 RESOLUTION FOR BID AWARD MAETZOLD FIELD PARK IMPROVEMENTS PROJECT NO. 91-16 WHEREAS, bids were recEd ved for the Park Improvements on July 29, 1993; and WHEREAS, six bids were received and the bid of Hardrives, Inc. in the amount of $139,384.20 is the lowest reasonable bid for this project. NOW THEREFORE BE IT RESOLVED, by the City Council of the city of Hopkins, Minnesota, that the. Mayor and city Clerk are hereby authorized and directed to enter into a contract with Hardrives, Inc., for and on behalf of the city. Adopted by the City council of the city of Hopkins this 3rd day of August, 1993. BY Charles D. Redepenning, Mayor ATTEST: Jim Genellie, City Clerk