Memo FD Centennial Parade
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To:
Honorable Mayor & City Council
Steven C. Mielke, City Manager
Wednesday, July 28,1993
Fire Department Centennial Parade and Beer Tent
From:
Date:
Subject:
At the August 3rd Council meeting, members of the Fire Department will be in
attendance to discuss their plans for a parade and beer tent to celebrate the Fire
Department's Centennial.
. Attached is a parade permit app!ication filed by the Fire Department.
Due to the size and nature of this parade, I felt it necessary that the City Council review
and approve this permits. Parade permits are typically approved routinely by the City
Manager in consultation with the various City departments. Since this parade is of
such a duration that the City will be expending several thousand dollars in staff time
and labor, I felt it necessary to bring it to the Council's attention.
The beer tent will be operated by the Jaycees under their current beer permit and
would be held at Central Park. From time to time we have received complaints in the
past regarding noise from operations like this in Central Park. They are typically
complaints with regard to nois,e from the tent dance.
All of the department have indicated that they can be prepared for this celebration and
the staff is supportive of the application.
If you have any questions prior to the meeting, please feel free to contact me.
Attachments: Application for parade permit
Memorandum - Jim Liddy, June 30, 1993
Special Events Policy
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CITY OF HOPKINS
APPLICATION FOR A PARADE PERMIT
Application Must be returned to the City Clerk's office ten days prior to the proposed
Date toavoi~ penalty of $25.00 lAte fee.
PARAnE TITLE:
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ORGANIZATION TITLE:. -+to petY'"l"",
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ADDRESSjP .0. BOX: Ie) /0
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PHONE: 939'- {~ t;, <(
HnpK.Y11 frlN . 5'534~
PARADE CHAIRPERSON~ DALE SPE CI<f. rv .
ADDRESS: 4/7 13 i"l-, Ii~ hJCJ
BUS. PHONE: C::. '-17-9270
HOME PHONE: 93~ -'-Io3?
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PROPOSED DATE OF PARADE: 8.~ / 'i ~ 9"3
ASSEMBLY TIME: iO:- ::po
ASSEMBLY AREA LOCATION, Ibn-eyu./e.. <-( Ull
NOTE: Applicant must obtain written owner(s) permission and attach to this application
if assemblyjdispersalis on private property.
EXACT PARADE START TIME: . 1('. ()O
ESTIMATED DURATION I Y 2..HOURS
ACTUAL PARADE STARTING LOCATION: ;</S'UO<>'1 tv.[:. ->: Cui"l.5h<J.')ifc.h-:\ f"l ~
PROPOSED PARADE ROUTE: Attach drawing/map to this application.
ACTUAL PARADE END LOCATION:
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PARADE DISPERSAL AREA:
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APPROXIMATE NUMBER OF UNITS IN PARADE: 75' - JDO
(Maximum interval between units is 100 feet under usual conditions)
NOTE:
The issuance of this permit in no way indicates City sponsorship for this parade.
Liability for property damage or personal injury of any person in connection with
this parade is the responsibility of the parade sponsors. Participants in this .
parade are not covered by City liability insurance.
CITY USE ONLY
ERMIT #
SEE OTHER SIDE FOR ANY CONDITIONS
P ARADE1. FRM
9{I.{88
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MEMORANDUM
DATE:
June 30, 1993
TO: City Manager Steve Mielke
FROM: Captain Jim Liddy
SUBJECT: Fire Department centennial Parade
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The police department is pleased to support the celebration of our
Fire Department's 100th year. We have no objection to the parade
and will provide the assistance needed for traff.ic control. A
p~rade of this size does, however present some situations which we
feel should be recognized prior to the final approval for the event.
Based upon the information provided on the number of units anticipated
to be in the parade (75-100) and the length of the parade (1 1/2 hrs),
we believe it will be necessary to close traffic on Mainstreet and
prohibit all cross traffic on Main during the parade. This will
require traffic be shut down on a scale similar to the Raspberry
Parade. Depending on the availability of our Reserve Officers, we
may need to pay overtime to a number of officers to assist with
traffic.control.
NO-{SEt-generated by the parade -uni ts may also result in some
citizen complaints. Some residents, particularlYthoselivTligu-
closest to Mainstreet, may become irritated by the lengthy exposure
to sirens and airhorns from all of the parade units.
The closing of Mainstreet to public traffic during the parade may
concern a number of the business owners who may claim that their
potential customers will not be able to get to their businesses. A
meeting between Fire Department officials, City st.aff and the
downtown business owners may ease some of the objections.
I have approved the parade application on behalf of the police
department and i will see that arrangements are made for reserves
and regular officers to assist with traffic control and street
closings.
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LEGISLATIVE POLICY MANUAL
POLICY #S..D
SPECIAL EVENTS POLICY
1. PURPOSE
1.01 The purpase af this policy is to' set forth procedures to be follawed by organizers af Special Events who.
wish to' use city praperty and/or require city services.
2. DEFINITIONS
2.01 Basic Services include the setting up and removal af barricades and the portable stage, and access to
. electric outlets.
2.02 Special Events are defined as any parade, race, procession, carnival, community picnic, celebratian, fund
raiser, dance, concert, iarge assembly, or ather special event an City praperty (except parkland) within
the corparate limits af the City af Hopkins
2.03 City Sponsored Activities are special events sponsared wholly ar in part by the City af Hopkins. The
City both insures and provides Basic Services without charge for these events.
2.04 Pre-Approved Activities are special events for which the City provides Basic Services without charge.
Pre-Approved Activities include;
a. Music In the Park activities
b; St. Patrick's Day Parade
c. Raspberry Festival
d. Homecoming Parade .
e. Sleigh Rides
f. Christmas in the Park
g. Mainstreet Days
h. Farmer's Market
i. Heritage Days
3. REGULATIONS AND PROCEDURES
3.01 Any person ar organizatian wishing to sponsor a speci3I Event must abtain a Special Event Permit.
3.02 Applicatian far the permit shall be made nat less than farty-five (45) days before the special event.
3.03 Applications for a permit for a Special Event will be available at the City Clerk's office, and when
appraved, shall become a part af the permit.
3.04 A permit fee in the amaunt af $20.00 shall accompany the applicatian.
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LEGISLATIVE POLICY MANUAL
3.05
Special Events which are not sponsored by the City will require Liability Insurance naming the City of
Hopkins as additional insured. .
3.06 Special Events which are not sponsored by the City or Pre~Approved may require a deposit of not less
than $200.
3.07 The cash deposit will be calculated based on the anticipated and potential cost to the City of Hopkins,
and shall be submitted no less than twenty (20) days before the special event. .
3.08 The return of the deposit is conditioned upon the applicant having not requested nor received services
which are a cost to the City of Hopkins and the applicant causing no damage to the public or private
property in the City of Hopkins, and further conditioned upon the fact that the applicant will remove all
dirt, paper, litter, or other debris generated by its operations, from the site of the event and the adjoining
premises upon completion of the event. .
3.09 The amount of the cash deposit shall be determined by the City Manager.
3.10 Issuance of a Special Event Permit does not constitute a waiver of any Federal, State or Local laws.
Applicants are responsible for complying with all applicable Federal, State, and Local laws.
3.11 Issuance of a Special Event Permit does not, in any way, imply City sponsorship of the Special Event.
Established 5/19/88
Oty of Hopkins
~lEllIORANDUM
. CITY OF HOPKINS
Date: July 28, 1993
To: steve Mielke
From: George Magdal
Subject: Maintenance Fire Inspections
There was some concern for the safety of Hopkins buildings and
occupants by the city council when the certificate of occupancy
program was eliminated in 1990. At that time the Council asked that
the fire inspection program pick up its efforts to maintain a
reasonable degree of safety in these buildings. This effort is
continuing.
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The goal of the city's fire inspection program is to maintain or
improve the safety of commercial, industrial and apartment buildings
while maintaining the communities tax base.
The benefits of these fire inspections are considerable. By reducing
the frequency and consequence of potential fires, the city protects:
o The public visiting the businesses
o The business owner and his employees
o Neighboring businesses that would be effected
o The firefighters who would be responding to the incident
o The city's tax base.
Municipalities are not required to do fire inspections. Among our
neighbors, Edina and st. Louis Park have chosen not to do inspections
whereas Minnetonka and Eden prairie each have a maintenance fire
inspection program.
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