CR 93-101 Agreement With Lone Oak Garden Club
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AGREEMENT WITH LONE OAK GARDEN CLUB -
HOPKINS MAINSTREET PLAZA
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June 15, 1993
council Report 93-101
Proposed Action
staff recommends that the Council approved the following motion: "Move that the
Mayor and Citv Manaqer be authorized to enter into an agreement with the Lone
Oak Garden Club on the plantinq and maintenance of a qarden plot in the
Mainstreet Plaza."
Adoption of this motion will allow the city to work with the Loan Oak Garden
Club in providing and maintaining a ten (10) foot by forty five (45) foot
flower bed in the current location of the raised sod bed.
overvi w
During the reconstruction of Mainstreet decisions were made which lead to the
improvement of the plaza at the corner of 9th Avenue and Mainstreet. This
improvement included several planters consisting of trees, shrubbery and sod.
One of the planters, on the western side of the plaza, is currently planted as
sod. It has been suggested that the sod be removed and a flower garden planted
in its place.
council member elect Fran Hesch has discussed the possibility of a garden club
planting and maintaining the sod bed with annual flowers this year and a
perennial garden next year.
~ff is recommending that the Council proceed with the proposed flower bed and
~at staff be authorized to work with the garden club in preparing an agreement
which specifies duties and relationships and also to expend funds to provide
materials for the garden club. The garden club will design, plant and maintain
the garden with volunteer assistance. The city will be responsible for all
monetary costs associated with purchasing the planting materials.
Primary Issues to consider
o
Is the Lone Oak Garden Club capable of maintaining the
garden?
Ms. Hesch has been in contact with the garden club and has determined that
they have the resources available to successfully plant and maintain this
garden plot.
o How much money will be expended as part of this
process?
The city will be required to lift the sod, prepare the soil and provide
funds for the purchase of planting material. The total cost of this
should not exceed $500.00 in 1993. In 1994 perennials will be planted
which will have a higher initial cost, but in the long term will provide
for a low cost flower garden.
Supportinq Information
Tentative terms of agreement with Lone Oak Garden Club, June 7, 1993.
steven C. Mielke, City Manager
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Tentative Terms of Agreement
with Lone Oak Garden Club
6/7/93
The terms under which the Lone Oak garden Club will consider
taking on the project to plant and maintain the garden plot in
the Clock Tower Park on 9th and Main are as follows:
City/s Responsibilities -
1). Lift the sod.
2). Work the soil, tilling 12" to 15" deep, adding a
mixture of 1/3 top soil, 1/3 compost, and 1/3 sand.
3). Provide up to $300.00 for annuals that need to be
secured by June 16.
4). Assure that irrigation system is functioning properly and
direct workers to water source.
5). Be willing to provide additional funds next year for
perennials which may cost more but will not need
to be replaced from year to year.
Lone Oak's responsibilities for summer 1993 -
1). Design aesthetic 10' by 45' flower bed.
2). Acquire annuals cost effectively.
3). Manage and work within city-provided budget.
4). Plant annuals immediately after soil is prepared.
5). Maintain garden throughout summer as necessary.
6). Tear out withered plants in fall.
Lone Oak's potential future responsibilities -
1). This winter, they could plan a perennial garden with
consideration for appearance, hardiness, low
maintenance, and timing of blooms that would maximize
use of plants they could provide from their own
gardens.
2). Next summer, after City prep of plot and budget provision,
the club could acquire, plant and maintain the perennial
garden.