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CR 93-176 Hopkins Arts Board --~----------------- - ( '1 _,.i. ...... ....,1 i'~ \ "I Y , 0 October 12, 1993 :m: council Report 93-176 . o. .~.. P K I .. HOPKINS ARTS BOARD Proposed Action. Staff recommends adoption of the following motion: Move to adopt Resolution No. 93-113 which .expresses support. for the formation of an independent non-profit Arts Board in Hopkins with an indication of the city's views'on the potential activities of an Arts Board. Overview As a result of extensive discussions which have taken place on the possible construction of a performing arts facility, local individuals have come forward and have expressed an interest in forming an independent non-profit Arts Board in Hopkins. Thus far, this group of interested individuals have met twice and have discussed organizational matters as well as the purpose and goals of an Arts Board in Hopkins. To assist this group in forming, staff felt it would be appropriate to have the city Council adopt a resolution supporting the formation of an Arts Board as well as . outline an indication of the types of activities the Council might suggest an Arts Board be involved with in Hopkins. primary Issues to consider 0 What types of arts boards are there? 0 What are the potential activities of an arts board in Hopkins? supportinqDocuments 0 Resolution 93-113 _~!ting Development Director . I ~________~____n_~___ CR93-176 Page 2 . primary Issues to Consider 0 What types of Arts Boards are there? There are basically two options available for establishing a Local Arts Board (LAB). 1. Private, non-profit arts board, independent of the city. Over 60% of all LAB's in the country are incorporated as private not-for-profit organizations. The following issues are to be considered when examining this type of LAB: 0 Board composed of private citizens 0 Board elected by LAB's designated membership 0 Board should obtain Federal Tax status 501 C3, in order.to allow tax-exempt contributions. 0 Generally more successful at raising funds compared to a government related entity. . This approach is recommended by Art Space to be the most effective means of accomplishing the general goals and objectives of a LAB. 2. Public LAB, in the form of a commission. The commission is a very common form of LAB. The following issues are relevant to the creation of an LAB in the form of a commission: 0 Could be established in a short time period. Mayor/Council to appoint members. 0 Created through an initiative of the Mayor/Council. 0 Commission may be advisory only. 0 Commission can be established as a separate municipal agency, with separate staffing and funding appropriated by the City Council. 0 Commission cannot be incorporated by the state, nor can it achieve a 501 C3 status. 0 Although a commission may be easiest and quickest . to establish, it should be noted that they are generally not effective in undertaking fundraising -- . CR93-176 Page 3 . efforts. Many major contributors have policies prohibiting giving donations to government entities. . There are several general points to keep in mind when analyzing the formation of any type of LAB: 0 . LAB's that are not community initiated, but are mandated by a local government, tend to be ineffective, andeventuall~ dissolve. Art Space has strongly indicated that individuals will contribute time and money.to a private, community-led organization significantly more than to a public organization. 0 Any LAB cannot reasonably be expected to manage the day to day operations, activities, bookings, etc. of a PAF. A LAB made up entirely of volunteers does not have the time or the expertise to manage a major facility. It would be necessary for the LAB to hire professional property management staff in order to perform this function. 0 A LAB may be very adept at gathering information in order to determine.thearts needs in the community, organizing events to promote the arts, raising limited funds, etc. . ' . . 0 What are the potential activities of an Arts Board in Hopkins? Staff has identified potential activities of an Arts Board from a short and long term perspective. These include: - Short Term (6 months to 1 year) * Undertake organizational activities such as identifying a mission statement and goals, adopt bylaws, elect officers, establish a budget, solicit operating grants, develop a work plan, and obtain 501 C3 non-profit status * Provide input into construction of a performing arts facility - Longer Term Serve as a broad based arts organization in the community which includes: * Foster community appreciation and involvement in . the arts ~~-------- ---- . CR93-176 Page 4 . * Inventory and assess arts activities, needs, .' and desires in the Community. * Educate the community regarding the arts * Facilitate/coordinate arts programming, activities * Explore opportunities for future expansion of PAF to accommodate arts needs in the community * Become involved in fund raising activities for facility or program growth It is important to note that the activities of an arts board should not be focused specifically ona performing arts center. Rather the group should also be involved in the community ona broad basis to cultivate and support the arts. Thus far the arts group has met and identified stakeholders, potential long and short term activities and drafted a possible mission statement. The arts group is also scheduled to meet with a facilitator on November 2 to assist with organizational matters. . . . .... .... . . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO: 93-113 RESOLUTION EXPRESSING SUPPORT FOR THE FORMATION OF AN INDEPENDENT NON-PROFIT ARTS BOARD IN HOPKINS . WHEREAS , as a result of extensive discussions which have taken place on the possible construction of a performing arts facility, ,local individuals have come forward and have expressed an interest in forming an independent non-profit arts board in Hopkins; and WHEREAS, individuals who have expressed an interest informing a non-profit arts board in Hopkins have met to discuss issues relative to the organization of an arts board in Hopkins; and WHEREAS, the City of Hopkins 'wishes to go on record supporting the formation of an arts board in Hopkins. NOW, THEREFORE, BE IT RESOLVED that the city Council of the City . of Hopkins wishes to indicate its support for the formation of a local independent non-profit arts group in Hopkins. BE IT. FURTHER RESOLVED, that. the City Council wishes to identify potential activities of an arts board in Hopkins. These include: . 0 Undertake organizational activities such as identifying a mission statement, goals, adopting bylaws, electing officers, establishing a budget, solicit operating grants, obtain 501 C3 status, and develop a work plan. 0 Provide input into the planning of the first phase of a performing arts facility. 0 Serve as a broad based arts organization in the community which includes: - Foster community appreciation and invoivement in the arts. - Inventory and assess arts activities needs and desires in the community. - Educate the community regarding the arts. . - Facilitate/coordinate arts programming and activities. -""..,,' :4 . RESOLUTION NO: 93-113 Page 2 . - Explore opportunities for future expansion of performing arts facility to accommodate arts needs in the community. - Become involved in fund raising activities for facility or program growth .in the future. Adopted by the City Council of the City of Hopkins this 19th day of October, 1993. Charles D. Redepenning, Mayor ATTEST: James A. Genellie, City Clerk . .