CR 93-200 7th St Landfill
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November 12, : 0 P I ~ ! Council Report 93-200
. 1993 I
I K I
7th street Landfill.
Approve Change Order for Final Payment
Approve Addendum #1 To original Contract
prooosed Action.
Staff recommends the following motion: Move that Council aoorove
Chanqe. Order No.:. 13 and Addendum No. 1 as they oertain to final
oavrnent and contract revisions, 7th Street Landfill Methane
Remediation Proiect.
Overview.
Methane monitoring at the landfill site reveals an on-going
problem with meeting MPCA regulations concerning permissible
levels of the gas at the Westbrooke Patio Homes property line.
The City has undertaken several investigations to determine the
source of the methane and how it may be crossing the barrier
towards the Patio Homes. The latest investigation in September
indicates there may be a problem with tears or punctures in the
membrane near the. top of the barrier over the installed rock
pack. This rock pack was originally installed as part ofa
passive venting system in the barrier project. Other features of
the venting system were dropped from the final design but the
. rock pack installation remained.
The City's California consultant recommends exploratory digging
over selected areas of the rock pack and subsequent remedial .
repairs should tears or punctures be found. staff has negotiated
with Ames Construction to return to the site to undertake the
project.
Primary Issues to Consider.
+ Terms of Change Order No. 13
+.Terms of Addendum No. 1 to Contract
+ Recommendations
Suooortinq Information.
. Change Order No. 13
· Addendum No. 1
J~S~
Engineering Superintendent
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. Analvsis.
· Terms of Change Order No. 13
Change Order No. 13 provides a summary of the contract price
and of payments made to Ames Construction to date. Part of
this final payment is made up of charges not paid by the city
for past change order work. Most however is made up of
retainage that the City refused to pay until the efficacy and
effectiveness of the installed barrier could be determined.
The contractor has refused to return to the site until such
time final payment was made. The final payment is for
$39,878.87.
· Terms of Addendum No. 1
In summary, the terms of the addendum to the original
contract with Ames Construction call for exploratory
excavations over the membrane barrier without admission of
liability on any party. In addition the tests and
exploratory work undertaken will not prejudice either the
city's or contractor's rights. Lastly, neither party waives
their right to legal recourse at some time in the future.
Ames Construction agrees to carryon the work in return for
the retained compensation. Ames also provides an updated
insurance certificate. Ames agrees to bear excavation and
repair costs where tears or punctures are found but will be
. compensated on a cost plus 10% basis where no punctures or
tears are found.
The City agrees to final compensation to Ames under terms of
the original contract. Both parties agree that Ames 2-year
warranty of their work begins once this final payment is
made.
Recommendations.
Staff finds the terms of Doherty Rumble & Butler's
negotiations with Ames the best possible result under the
circumstances. The City is caught between ever insistent
action demands upon it from the MPCA and its reluctance to
make final payment on a product in which it does not have
full confidence. Making final payment, having Ames return to
do exploratory work that may lead to an ultimate solution to
the on~going methane problem, and finally being assured of a
2-year warranty on the barrier appear to make up the city's
recourse at this point. Staff recommends approval of Change
Order No. 13 and Addendum No. lo
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CHANGE ORDER NO. 13
PRomCf: 7th Street South Landfill Gas Remediation Date: November 8, 1993 .
Hopkins, Minnesota
OWNER: City of Hopkins Owner's Project No.: 90-18
TO: (Contractor): Ames Construction, Inc. 12079
14420 County Road 5
Bumsville, MN 55337 . April 1, 1991
You are hereby directed to make the following change in the Contract Documents.
Description of Change:
This Change Order is executed to provide a summary of the Contract Price and of the payments made to
date. Previous Change Orders, while correctly documenting the changes to Contract Price and Contract
Time, included inaccuracies in the CHANGE IN CONTRACf PRICE section below.
Attachment: Supplement to Change Order No. 13 (1 page)
CHANGE IN CONTRACf PRICE
Original Contract Price $1,332,821.20 .
Amount Added Via Change Orders 151,687.74
Amount Over Bid Price for Section 1 57,051.71
Amount Under Bid Price for Section 2 (51.51)
Current Contract Price $1,541.509.14
CHANGE IN CONTRACf TIME
Original Final Completion Date for Section 1 July 8, 1991
Original Final Completion Date for Section 2 August 1, 1991
Final Completion Date for Section 1 by previous Change Orders July 8, 1991
Final Completion Date for Section 2 by previous Change Orders August 1, 1991
Final Completion Date for Section 1 from this Change Order October 5, 1992
Final Completion Date for Section 2 from this Change Order October 5, 1992
Engineer's Recommendation, by ~ Z.X4~__~ date I/~Bh3
RIEKE CARROLL MULLER ASSOC., INC. /' / "
Contractor's Acceptance, by r~ U .}/l.:J-I,L~ date it /1.<.))93
AMES CONSTRUCTION, INC. .
(
Owner's Order, .by date
CITY OF HOPKlNS-
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.....' ,,' SUPPLEMENT
to
CHANGE ORDER NO. 13
7TH STREET SOUfH LANDFILL GAS REMEDIATION
I. CITY OF HOPKINS PROJEcr NO. 90-18
RCM PROJEcr NO. 12079
The following is an accounting of the Contract Price and of the payments made to date:
Original Contract Price $1,332,821.20
CHANGE ORDER SUMMARY
Amount Added via Change Order No.2 $20,000.00
Amount Added via Change Order No.3 9,386.71
Amount Added via Change Order No.4 21,651.88
Amount Added via Change Order No.5 1,870.00
Amount Added via Change Order No.6 22,693.05
Amount Added via Change Order No.7 21,080.20
Amount Added via Change Order No.8 18,200.00
Amount Added via Change Order No, 9 26,746.40
Amount Added via Change Order No. 10 2,622.00
Amount Added via Change Order No. 12 $7.43750
Amount Added via Change Orders $151,687.74 151.687.74
SECTION 1 SUMMARY
'. Amount of Work Performed $991,87451
~'i Less Original Bid Amount 934.822.80
Amount Over Bid Price for Section 1 $57,051.71 57,051.71 *
SECTION 2 SUMMARY
Original Bid Price $397,998.40
Less Amount of Work Performed 397.946.89
Amount Under Bid Price for Section 2 $51.51 (51.51)*
Current Contract Price $1,541,509.14
PAYMENT SUMMARY
Payment Application No. 1 $434,341.27
Payment Application No.2 368,692.00
Payment Application No.3 389,983.00
Payment Application No.4 216,169.00
Payment Application No.5 92.445.00
Total Amount Paid to Date $1,501,630.27 ($1.501.630.27)
Unpaid Balance to Date $39,878.87
. *Note: This amount, calculated from the Payment Application accounting (based on Engineer's
records), incorporates that portion of the deduct amount of Change Order No.1 included
in this'section of the work. Therefore, the deduct amount ($30,834.70) of Change Order
No.1 is not included in the CHANGE ORDER SUMMARY above.
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THIS ADDENDUM NO. 1 to that certain agreement dated as of
the 20th day of March, 1991, between the City of Hopkins, i
Minnesota ("owner") and Ames Construction, Inc. (n Contractor " ) I
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WHEREAS, Owner and Contractor entered" into a certain I
"Standard Form of Agreement Between Owner and Contractor on the
Basis of a Stipulated Price" ("Contract") dated as of the 20th:
day of March, 1991, for the installation of an HDPE gas barrier '
system with appurtenances, and other Work more particularly i
defined in section 1.03 of the General Conditions to the ~
Contract; and i
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WHEREAS, subsequent to the initial performance of the'Work
described in the Contract Documents elevated levels of methane:
were detected on the easterly (Westbrooke Patio Homes) side of
the HDPE gas barrier system; and
WHEREAS, the parties have agreed to a procedure whereby ,
exploratory excavations are to be made in the areas in which the .&ii
highest methane readings have been observed;' and
WHEREAS, the parties have agreed that the exploratory
excavations are to be made without admission of liability on any
party, that the tests and exploration described in this Addendum
are to be without prejudice to the rights of any party, either
under the Contract Documents or at law or in equity, and that by
undertaking the exploration and testing herein described, neither
party is waiving any right, claim or defense it may now have or
may in the future have, . either under the contract Documents or; at
.law or in equity. !
NOW, THEREFORE, the parties agree as follows:
1. Definitions. Terms used herein shall have the meanings
ascribed to them in the Contract Documents,' unless the context
requires otherwise.
2. Exoloratorv Work to be Performed. Contractor shall
perform the exploratory work on or adjacent" to the membrane
barrier more particularly detailed in Exhibit "A" attached hereto
and made a part hereof. ("Exploratory Work"). Such Exploratory
Work shall commence upon written or oral notice to proceed from
the Owner to-Contractor, but in all events such notice to proceed
shall be given to contractor not later than November 11, 1993. .
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3. Release of Retainaae. In consideration of the execution
-- of this Addendum and the performance of the Exploratory Work by
- Contractor, Owner has, simultaneously with the execution of this
Addendum, released and paid over to Contractor the sum of
$39,878.87, constituting all of the funds currently retained by
Owner under the Contract, the receipt of which by Contractor is
hereby acknowledged.
4. Compensation for Exploratorv Work. It is agreed that if
punctures, tears, or ruptures in the membrane barrier are found
as a result of the Exploratory Work, Ames will bear the costs of
such excavation in each location where punctures, tears, or
ruptures are found, in addition to the cost of patching or
repairing such punctures, tears or ruptures. In all locations
where no punctures, tears, or ruptures are found, Ames will be
paid by the Owner for the Exploratory Work on a cost plus 10%
basis within 30 days after the completion of the work.
5. Field Protocol. Attached hereto as Exhibit "B" is a
protocol prepared by Reike, Carroll, Mllller, the Owner's engineer
("RCM") who shall observe the construction of the Exploratory
Work, on behalf of the Owner. It is understood and agreed that
both Contractor and Owner shall be entitled to copies of all
reports, documents, films, videotapes or other records generated
in the course of the observation of the Exploratory Work by RCM.
. 6. Performance Bond. It is agreed that the date on which
the final payment under the contract falls due, as such phrase is
used in that certain Performance Bond issued by st. Paul Fire and
Marine Insurance Company as surety, in favor of Owner, shall be
the date on which the retainage is paid to the Contractor,
pursuant to the terms of paragraph 3 hereof. By its consent
hereto, the surety has acknowledged the terms of this Addendum,
including, without limitation, the terms of the Paragraph 6.
7. Certificate of Insurance. Prior to commencement of the
Exploratory Work hereunder, Contractor shall, without cost to
Owner, furnish Owner an updated certificate of insurance,
evidencing the continuation of all insurance coverages originally
required under the Contract, and naming the Owner as an
additional insured.
8. Other Terms and Conditions Unaffected. All the other
terms, covenants and conditions of the Contract shall remain in
full force and effect, except to the extent explicitly modified
hereby.
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This Agreement will be effective on November 11, 1993. -
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OWNER: CONTRACTOR:
The City of Hopkins Ames Construction, Inc.
By By ~ [).~~
Its Mayor Its P;ZO :ns<.:. r /J111 IV 1(6 G:-l....
By By
Its City Manager Its
ATTEST: ATTEST:
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ji.,' i 11leo.~'I" ' ST. PAUL FIRE AND lVIARINE INSURANCE COMPANY CERTIFICATE OF
".raU " " " 385 Washington Street, St. Paul, Minnesota 55102 AUTHORITY NO.
CERTIFIED: , For verification of the authenticity of this Power of Attorney, you may telephone toU, free 1-800-421-3880 and ask for
COP~ ,N,O. " '. " the Power of Alt?rney Clerk. Please referto the Certificate of Authority No. and the named individual(s). ", '1 7 ~. 4 ~ 88 .
;,', , " GENERAL POWER OF ATTORNEY - CERTIFIED COpy ,- "+, v
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__ , l'l<5\Q9.1i. MEN BY THESE PRESENTS: That St. Paul Fire and Marine Insurance Company, a corporation organized and existing under the laws of the State
. of Miimesota, having, its principal office in the City of St. Paul, Minnesota. does hereby constitute and appoint: , ,'. ';;." .
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,\' and the. execution dfaU, such inS,trUment(s) in pUrsuance of these presents.. shall be as bindingiJpon said\ St.. Paul Fire and MarineInsurarice: ~onipany;as .fulIyiirid:::
!: amply;.to:a~1 hlt~nts a?~pu.rposes; ~sif t~e sa1!!~ ha~ been duly ~x.ecuted:~d:ac~~?~ledged ~y its regularly ~lecJed office~ at i~ prii1~iPllr oft;ice,,;,: ; i (!; \ (..' (i (( ( (i \ 1, {( \ \ \ ( (',
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! This Power of Attorney ;1S' executed, and may t>e certifiedio and may be revoked; pursuant to and by authority of Article V,-Section 6(C);,of'the By'~Laws :adhptedl;y'; :
,; the Sb:rreholders'of,ST:, PAUL FIRE AND MARINE INSURANCE COMPANY at a meeting called and held on the 28th day of April,:j978"of which:the' folloWiiig, ,
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, ': ,;','The'President'or.any'VicePresident, Assistant Vice President. Secretary ,or Service Center General Manager shall have power, and authority' 'ii,;,; \; !(; :(~j;,,;,; \:
. " '.,." ,\ (1)' ,To appoint Attorneys-in-fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company' thereto; bonds' and' , :
, , , ' : , ' , undertakings, recognizances. contracts of indemnity and other writings obligatory in the nature thereof. and , , ' . " ., . .' . ,'.
",;, (2) To appoint special Attorneys-in-fact. who are hereby authorized to cenify to copies of any power-of-attomey issued in pursuance of this, section
",,' \ '. and/or any of the By-Laws of the Company, and " ',;' ".'
;,' (3)', To remove. at any time, any such Attorney-in-fact or Special Attorney-in-fact and revoke the authority given him. ", . "";.
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, Further. this Power of Attorney is 'signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meeting duly called and
held on thdth day of May, 1959,. of which the following is a true excerpt: .' . .
, "Now'therefore the signaJures of such officers and the seal oftheCompw:.y may be affixed to any such power ofanorney or any certificate relating thereto by
. ,', facsimile" and any, such power of attorney or c,ertificate bearing suc, h,facsimile signatures or facsim, ile seal shall be valid and binding upon t,he com,pany a, nd
i, ,...; ,any such po,:\,erso ~ecuted 3l!-d c~~ified by facsimile:~!gnatures and fac~imile seal shall be valid and binding upon the Company. in the future with respect to
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, ."IIII~!~~,~~\\"'" '< " i: :: U ~?U~~y O,~ ~?I?merset , }.'", . , .. . . . ,", ',' ",',; , ", " . MICHAEL B: KEEGAN, Secretary
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Onthis..I\':"',:24th ,::',';\:oax.o'f.\\ ":June" ,'" " ".19. 9? ;.beforemecame individual. who executedthe:precedinginstrument,;ro me
, personally: known, ano, being, by me:duly sworn, said that he/she is the therem'7iescribed and authorized officer of St. Paul'Fire and Marine Insurance Company;
" thac the', seal"'affixed ro'saidinstrument'is the' Corporate Seal of said Company; that the said Corporate', Seal andhis/her;signaturewere' duly affixed by order of-the,
'BoardofDirectors.ofsaidCompany,':', ;,: '. ',' , ' , '",' ", ',' "", :' ' " , : ,,':';',
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I , '. ',.: ,'.'" ':::' :',: \ :'\,"'\:: \ '. :: \\, ..' ',', .',IN TESTIMONY WHERE~F, I have hereunto set my hand. and affixed my Official Seal, anhe township of Bedminster.New Jersey, the
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. . ' ,;: ; : ) ,': \., " ...., ,-, : ., .' , , ' . LINDA SMEffffiRS, Notuy Public. Middlesex. NJ
:i;\\{f\.J\(:.\',>,.,..., MyCommissionExpir~s Dec~mber 16,1996
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r. the undersigned officer of St.. Paul Fire and Marimi Insurance Company, do hereby certify that I have compared the foregoing copy of the Power of Attorney and
affidavit; and the copy of the ,SecJion of the: By-Laws of said Company as set fonh in said Power of Attorney, with the ORIGINALS ON FILE IN THE HOME
OFFICE OF: SAID COMP ANY, and that the' same ate' correct transcripts thereof, and of the whole.of the said originals, and that the, said Powerof Attorney has not
, been~vok~andis'noYfinfullforce'and;effecr_';:,:':,: ' , '" ;" ' ", y, ',,' ,
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, %~iii.~~'(:,: ".:::.. : '. rOth' ,. day of' November ..19~. ' ROYF.~E;~Q.~R;Assr}e~retary
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Only a certified copy 'of Power of Attorney bearing the Certificate of AuthoriJy No. printed in red on the upper right comer is binding. PhotocQpies, carbon copies or
Otherrepro(ju~tionsor tbisdocurnent are, invalid and not binding upon the Company. ' " , " ,
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ANY INSTRUMENT IS~~ED IN .EXCESS OF THE PENALTY AMOUNT STATED ABOVE IS TOTALLY VOID AND WITHOUT ANY VALIDITY:
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29550 Rev ,5:92 Printed in U.S.A.
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COBSEN'! Olr ST. PAUL PIU
I AND lO\RDiE DiSU'RAHCB COKPUY .
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st. Paul Fire and Marine Insurance company as surety in
Perfor:m.ance Bond No. 400JD73~2 dated March 20, 1991 , herevi th
consents to the foregoing Addendum No. ___ to Construction
contract. (Change Order No. 13)
ST.
B'u' ./~
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Attorney-in-F~ct
Bruce N. Telander
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Exhibit A
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Exhibit B
Description of Work ..
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1. This work shall consist of excavation of topsoil and granular material down to the HDPE
liner, inspection of the liner, liner repair, if necessary, backfilling. and restoration. The
Contractor shall excavate five areas as identified by the Owner. The size of each area to be
excavated shall be approximately 10 feet wide by 15 feet long. .
2. When exposed, the liner will be inspected for ruptures, and/or damage. If the liner is
damaged or ruptured, as determined by the Owner, the Contractor shall repair the liner
according to Section 02776, paragraph 3.08C of the project specifications.
3. When the liner has been repaired or after it has been determined by the Owner that there
is no damage or ruptures to the liner the Contractor shall backfill the excavation according
to the project specifications and as directed by the engineer. The Contractor shall also
reseed and remulch the excavated areas in accordance with the project specifications.
4. It has been determined that potentially explosive gases areventing through the surface of the
areas to be excavated. The Contractor is responsible for site safety and shall complete the
above described work in accordance with the site safety plan that was previously prepared.
The Contractor shall also review with the City of Hopkins Fire Department the Fire and
Explosion Contingency Action Plan that was previously prepared.
5. The Owner will document the above described work with pictures, videotape and a written .
diary. Copies of this documentation will be available to the Contractor upon completion of
the work.
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