VII.1. Special Revenue Fund Budgets and Activity Center Budget Review; Bishop
CITY OF HOPKINS
Memorandum
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Nick Bishop, Finance Director
Date: October 1, 2024
Subject: Special Revenue Fund Budgets and Activity Center Budget Review
_____________________________________________________________________
PURPOSE
No formal action is required at this meeting. Staff is requesting input on the proposed
budgets for special revenue funds. The proposed Activity Center fund budget is shown
for informational purposes.
INFORMATION
Chemical Assessment Team Fund (Special Revenue)
The State Chemical Assessment Team provides emergency response for assessment
of chemical hazards, the maintenance of state owned equipment and training of
personnel. The response area includes Hennepin, Scott, Carver, McLeod and Renville
Counties. The State of Minnesota reimburses the City quarterly for actual costs. The
Chemical Assessment Team does not receive any tax levy support from the City.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 65,000$ 65,000$ 0.00%
Expenditures 65,000$ 65,000$ 0.00%
Revenues over (under) Expenditures -$ -$
Finance Department
Economic Development Fund (Special Revenue)
The Economic Development Fund coordinates the economic development processes
not directly funded by specific project budgets and also supports Artstreet and
marketing. The main revenue sources of the fund are the Hopkins Housing and
Redevelopment Authority (HRA) property tax levy and excess tax increment financing
(TIF). A preliminary HRA levy of $515,010 was set on September 3rd, excess TIF is
budgeted at $50,000.
The major expenditures of the fund are salaries, benefits and grants. The 2025 budget
includes the additions for 1/3 of the planner position focusing on micromobility, bike and
pedestrian planning one mural project and increased marketing. The planner position
and mural project were previously funded through federal grants.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 557,706$ 595,010$ 6.69%
Expenditures 520,278$ 555,646$ 6.80%
Revenues over (under) Expenditures 37,428$ 39,364$
Parking Fund (Special Revenue)
The Parking Fund accounts for activities related to parking enforcement and parking
operations in the City. The major sources of revenue are parking permits, parking
leases, fines and property taxes. The major expenditures are salaries and benefits.
The revenue budget for parking permits has been reduced based on a decrease in
permit sales due to trends caused by COVID-19. In 2025, the fund will rely on a $75,000
tax levy to balance the budget.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 125,000$ 164,000$ 31.20%
Expenditures 159,894$ 161,185$ 0.81%
Revenues over (under) Expenditures (34,894)$ 2,815$
Communications Fund (Special Revenue)
The Communications Fund provides two-way communication between the City and its
residents, employees, businesses; its civic and service organizations; and other
communities and government agencies. Some examples of the services provided are
Hopkins Highlights, the City’s website and the State of the City event. The main source
of revenue is cable franchise fees, which have declined over the past several years.
The main expenditures are salaries, benefits and printing/mailing costs. In 2025, the
fund will rely on a $40,000 tax levy to balance the budget.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 230,000$ 270,961$ 17.81%
Expenditures 281,487$ 270,961$ -3.74%
Revenues over (under) Expenditures (51,487)$ -$
Sustainability Fund (Special Revenue)
The Sustainability Fund was established in 2024. The fund will continue the Hopkins
Climate Solution Fund grant program which offers incentives to residents and
businesses to accelerate the transition to cleaner and more efficient energy. Grant
funding available in 2025 is budgeted at $150,000. The fund will continue to support one
full-time employee and add 1/3 of the planner position focused on the Partners in
Energy Plan and Sustainable Building Policy. The source of revenue from the fund is
gas and electric franchise fees. The City adopted ordinances to increase the fees
beginning on 1/1/2024, with $385,000 of the increase going towards sustainability.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 385,000$ 385,000$ 100.00%
Expenditures 385,000$ 385,000$ 100.00%
Revenues over (under) Expenditures -$ -$
Depot Fund (Special Revenue)
The Depot Fund will operate under a new model in 2024/2025. The Depot Youth Board
will still exist to fulfill the mission of providing a place of community and learning in
which student involvement and youth development are encouraged in a chemically-free
environment. The ACE program will continue to operate as a youth workforce
development program with the City of Minnetonka as a participant. During its third year
(2024) the ACE program provided eleven young adults with resume-building
professional experience through internships. The 2025 budget includes support from
Hopkins General Fund ($61,800), City of Minnetonka ($61,800), Hopkins School District
($50,000) and Three Rivers Park District ($19,500).
As a result of issues stemming from the Green Line Extension and COVID-19
Pandemic, Depot Coffee operations were suspended in early 2023. The City has been
unable to find an interested business operator for the Depot. In July, City Council
approved an amendment to the Capital Improvement Plan for a Depot remodel. The
newly remodeled Depot will open in the fall of 2024 and be operated by the Hopkins
Center for the Arts. Operations will include expanded programming, revenue generation
through rental reservations and a re-opened trailhead with concessions.
Proposed
2024 2024 Percentage
Budget Budget Incr (Decr)
Revenues 203,832$ 285,611$ 40.12%
Expenditures 183,832$ 270,611$ 47.21%
Revenues over (under) Expenditures 20,000$ 15,000$
Arts Center Fund (Special Revenue)
The Hopkins Center for the Arts is a premiere cultural and artistic destination drawing
over 250,000 visitors annually. Its amenities include a 715 seat theater, black-box
theater, art gallery, dance studio, classroom, meeting and multipurpose spaces. The
main revenue sources are property tax levy, rents, leases, ticket sales, grants, and
transfers in. The preliminary tax levy amount is $380,000. Major expenditures include
salaries, benefits and payments to artists.
Since 2020, City Council has worked to eliminate a $1 million deficit fund balance
through both a tax levy and federal grant allocations. The fund is expected to eliminate
its deficit position during 2024.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 1,172,650$ 1,232,470$ 5.10%
Expenditures 1,144,097$ 1,219,259$ 6.57%
Revenues over (under) Expenditures 28,553$ 13,211$
Activity Center (General Fund)
The Hopkins Activity Center is a community facility with a gym, kitchen and meeting
rooms. The Activity Center’s mission is to provide pathways to “Experience the Upside
of Aging”. It is a gathering place for mature adults to participate in recreational, social,
educational, fitness and volunteer activities. The main sources of revenue are member
fees and facility rentals. The main expenditures are salaries, benefits and payments to
instructors or for other programming. Program revenues are $441,194 less than
program expenditures. The indirectly funded amount is provided through property
taxes, local government aid, franchise fees and interest. The Activity Center is part of
the City’s General fund.
Proposed
2024 2025 Percentage
Budget Budget Incr (Decr)
Revenues 132,500$ 168,500$ 27.17%
Expenditures 554,995$ 609,694$ 9.86%
Indirectly funded amount (422,495)$ (441,194)$