CR 92-79 Parking Committee By Laws
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April 1, 1992 o P K \ ~ Council Report 92-79
PARKING COMMITTEE BY-LAWS
Proposed Action
Staff recommends adoption of the following motion: "Move to
approve Resolution #92-33 adopting bylaws for the
establishment of a Parkinq Committee. and appoint committee
members as recommended bv staff."
This motion will approve the formal adoption of bylaws for
the Parking Committee which legally outline the duties and
objectives of the parking Committee of the City of Hopkins,
and also appoint members of the present Committee to terms
established under the new bylaws.
overview
The Parking Committee was created by resolution of the City
Council in July of 1986. The Committee was created to act as
an advisory board to the City Council on issues relating to
Central Business District parking.
It has been suggested by staff and certain city Council
members that this committee be given a legal identity within
the hierarchy of commissions and committees for the city of
Hopkins.
The proposed bylaws as drafted by the City Attorney's office
will help to give more structure to the Committee and more
clearly define its powers and responsibilities.
primary Issues to consider
0 Did the Parking Committee comment on the
proposed bylaws?
0 Will adopting Bylaws change the way the
committee presently operates?
0 What are the significant issues within the
proposed bylaws?
0 Who will be appointed to serve as Parking
Committee members under the terms of the new
bylaws?
supporting Information
o Resolution #92-33
o Parking Committee Bylaws
o Parking Committee minutes of 3-18-1992
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Paul/. steinman
Community Development Specialist
Analvsis
Based on the above information, the City Council has the
following issues to consider
o Did the parking Committee comment on the proposed
bylaws?
The Parking Committee reviewed the proposed bylaws and
recommended changes which have been incorporated into the
draft as attached to this report. The Parking Committee then
voted unanimously to recommend to the City Council that the
bylaws as amended, be submitted to the City Council for
approval by resolution. A copy of the minutes of that
Parking Committee meeting are attached to this report.
o will adopting Bylaws change the way the committee
presently operates?
Adopting bylaws should have no effect on the way the current
Parking Committee operates. The Committee will be performing
the same basic duties as have been performed by the
committee since its inception in 1986. The Committee will
continue to act in an advisory capacity to the City Council
on matters relating to parking in the Central Business
District.
Adopting bylaws will formalize the duties and
responsibilities of the committee. Bylaws will also provide
for the establishment of rotating terms for committee
members. Members will be limited to serve no more than 2
consecutive terms of office. The present Parking Committee
members have volunteered for appointments to terms under the
newly established bylaws.
o What are the significant issues within the proposed
bylaws?
1. Section 3.1: Duties and responsibilities of the Committee
are proposed generally to remain the same.
2. Section 4.1: Composition of the Committee has to include
at least two (2) legal residents of Hopkins. Also at least
two (2) members of the Committee shall be employed by or be
an owner of a business or professional organization located
within the Central Business District as defined by the
attachment to the bylaws.
3. Section 4.2: Terms shall consist of 3 members appointed
to a 2 year term commencing July 1, 1992 and 2 members
appointed to a 3 year term commencing July 1, 1992.
Thereafter alternating Committee members will have terms
which expire on odd and even numbered years. This will allow
the committee to maintain a minimum of 2 current members in
any year in which terms of members expire. The bylaws state
that members shall serve no more than 2 consecutive terms of
office.
3. section 4.3: Committee members can be removed by the city
council for repeated failure to attend meetings, after an
opportunity for a hearing before the Council.
0 Who will be appointed to serve as parking Committee
members under the terms of the new bylaws?
Current Parking Committee members have volunteered to serve
terms under the new bylaws. Staff is recommending appointing
the two newest members to three year terms, and the three
other members to two year terms. Staff recommends the
following current members be appointed to serve as members
of the Parking Committee under the terms of the attached
bylaws:
Rick Brausen, and Toni Richardson be appointed to
a three (3) year term commencing July 1, 1992.
Jeremy Steiner, Jim Hance, and George Jace be
appointed to a two (2) year term commencing July
1, 1992.
Alternatives
Based on the information above, the city Council has
the following alternatives:
1. Approve Resolution #92-33, and appoint
members to the Parking Committee as
recommended by staff.
2. Approve Resolution #92-33 with changes, and
appoint members to the Parking Committee as
recommended by staff.
3. Deny the motion.
4. Continue for further information from staff.
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CITY OF HOPKINS
PARKING COMMITTEE BYLAWS
ARTICLE I - IDENTITY
1.1 This organization shall be known as the Parking Committee
(the "Committee") of the City of Hopkins (the "City").
1.2 The administrative offices and mailing address of the
Committee shall be 1010 First Street South,
City Hall,
Hopkins, Minnesota 55343.
ARTICLE II - ORIGIN AND POWERS
2.1 The Committee was created by Resolution Number
of the City Council dated
. The
Committee serves in an advisory capacity to and for the
City Council in the performance of such duties as may be
directed by the City Council from time to time and as more
specifically outlined herein.
ARTICLE III - OBJECTIVES
3.1 The duties and objectives of the Committee
shall be
concerned with the operation of a parking system in the
Business District of the City. To bring about the
achievement of these objectives, the Committee
shall
conduct the following primary duties:
(a) Analyze and review parking issues
and make
recommendations to the City Council.
(b) Study zoning ordinance revisions regarding both the
number of required spaces and parking space or lot
design.
(c) Consider implementation of and changes
to the
operation and management of the parking system within
the Central Business District including, but
not
limited to, such items as fees or fines, changes in
snowplowing procedures and enforcement practices.
(d) Implementation of and changes to parking time limits
and regulation.
(e) Analyze and review parking components
of
redevelopment proposals.
(f) Review Parking concerns raised by citizens, busines
persons and property owners.
(g) Review parking-related items referred by the City
Councilor the Zoning and Planning Commission.
(h) Such additional parking-related duties and objectives
as shall from time to time
be assigned to the
Committee by the City Council.
ARTICLE IV - MEMBERSHIP
4.1 Composition. The Committee shall consist
of five ( 5 )
members appointed by the mayor, each of whom shall be at
least eighteen (18) years of age. All members need not be
residents of the City, but at least two (2) members of the
Committee shall be legal residents of the City. At least
two ( 2 ) members of the Committee shall be employed by or
be an owner of a business or professional organization
located within the central business district of the City
( "Central Business District" ) which is the area outlined
and cross-hatched on Exhibit A attached hereto.
4.2 Terms. The initial membership of the Committee as of the
date of these Bylaws shall consist of three (3) members
appointed to a two (2) year term commencing July 1, 1992
and two ( 2) committee members appointed to a three
( 3 )
year term commencing July 1, 1992. Thereafter, three
(3 )
Committee members shall be appointed to
a two (2) year
term commencing on July 1 of each even numbered year and
two (2 ) Committee members shall be appointed to a two ( 2 )
. year term commencing on July 1 of each odd numbered year.
Members appointed to complete a vacant
current term of
office shall be considered to have served a full term of
office if the appointment is to a term which is less than
half completed. If the appointment is to a term which is
more than half completed, the appointment
will not be
considered a full term of office. Members shall serve no
more than two (2 ) consecutive terms of office.
4.3 Removal. Committee members are subject to removal by the
Mayor, for cause, including repeated failure to
attend
Committee meetings, but only after Council approval, after
notice and opportunity for a hearing before the Council.
4.4 Expenses. Committee members shall serve
without
compensation, but costs of sending notices, preparing and
distributing minutes and other clerical expenses shall be
paid by the City from the general fund together with such
other expenses as are authorized by the City Council.
4.5 Council Liaison. The City Council shall designate a City
Council member to serve as a non-voting ex officio member
of the Committee.
ARTICLE V - OFFICERS AND DUTIES
. 5.1 Officers. The officers of the Committee
shall be a
Chairperson and Vice Chairperson.
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5.2 Duties of the Chairperson. The Chairperson
shall be
elected by the Committee members. The Chairperson shall
preside at all meetings of the Committee. At each meeting
the Chairperson shall submit such recommendations
and
information as he/she may consider proper concerning the
business, affairs and policies of the Committee.
The
Chairperson shall also rule on procedural
questions,
exercise the same voting rights as the other Committee
members and carry out such other duties as are assigned by
the Mayor.
5.3 Vice Chairperson. The Vice Chairperson shall perform the
duties of the Chairperson in the absence or incapacity of
the Chairperson; and in case of the resignation or death
of the Chairperson, the Vice Chairperson shall perform the
duties imposed on the Chairperson until such time as the
Committee shall select a new Chairperson.
5.4 Additional Duties. The officers of the Committee shall
perform such other duties and functions as may from time
to time be required by the Committee.
5.5 Term. Officers shall be elected by majority vote of the
Committee. Terms of office shall be for two (2) years and
no Committee member shall hold an office for more than two
. ( 2 ) consecutive terms. Officers shall serve
until
replaced by an officer duly elected in accordance with
these Bylaws.
5.6 Vacancies. Vacancies occurring in the offices of this
Committee shall be filled by regular election procedures
at the next regular meeting of the Committee.
ARTICLE VI - MEETINGS
6.1 Regular Meetings. Regular meetings of the Committee shall
be held on the third Wednesday of each month, without
notice other than this Bylaw, at 6:30 p.m., at Hopkins
City Hall, 1010 First Street South. The Committee will
meet on an "as-needed" basis and regular meetings may be
cancelled in the event there is insufficient Committee
business, as determined by the Chairperson. The Staff
Liaison to the Committee shall notify all Commit
tee
members of the cancellation of a regular meeting at least
48 hours prior to the time of such regular meeting. In
the event that the regular meeting date falls on a legal
holiday, the meeting shall be held on a date determined by
the Committee.
6.2 Special Meetinqs. Special meetings of the Committee may
be called by the Chairperson for the
purpose of
transacting any business designated in the
call. The
written call and notice of a special meeting shall be
delivered at least 48 hours prior to the time
of the
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proposed special meeting to each Committee member or shall
be mailed to the business or home address of the Committee
member at least 72 hours prior to the time of such special
meeting.
6.3 Quorum. The powers of the Committee shall be vested in
the Committee members thereof in office from
time to
time. Three Committee members shall constitute a quorum
for the purpose of conducting its business and exercising
its powers and for all other purposes, but a smaller
number may adjourn from time to time until a quorum is
obtained. When a quorum is in attendance, action may be
taken by the Committee upon a vote of a majority of the
Committee members present.
6.4 Order' of Business. At the regular meetings
of the
Committee, the following shall be the order of business:
(a) Roll Call.
(b) Approval of the minutes of the previous meeting.
(c) Unfinished business.
(d) New Business.
(e) Discussion Items.
( f ) Adjournment.
6.5 Rules of Order. On all questions and procedures not
herein otherwise specifically provided for, Roberts Rules
of Order shall govern.
6.6 Conflict of Interest. Whenever a Committee member shall
have a direct or indirect financial interest in a matter
before the Committee, such Committee member shall disclose
such interest and shall not participate in any discussion
on said matter nor in any event vote on said matter.
6.7 Non-Agenda Matters. No binding or final action may be
taken on any matter not on the written agenda except by
unanimous vote of the Committee members in attendance.
ARTICLE VII - AMENDMENT TO BYLAWS
7.1 Amendment Procedure. These Bylaws may be amended at any
regular or special meeting by the affirmative vote at
least three ( 3 ) Committee members. Each Committee member
shall receive at least fifteen (15) days written notice of
the proposed Amendment to these Bylaws, which notice shall
include the date, time and place of the meeting at which
such Amendment is to be voted on and an exact copy of the
Amendment to be proposed. The provisions of Articles III
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and IV of these Bylaws may not be amended without approval
of the City Council.
ARTICLE VIII - EFFECTIVE DATE
8.1 These Bylaws shall take effect on .
CERTIFICATION OF BYLAWS
The undersigned Chairperson of the Hopkins Parking Committee
hereby certifies that the foregoing Bylaws were adopted as and for
the Bylaws of the Hopkins Parking Committee at a regular meeting
held on , 1992.
Chairperson
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, EXHIBIT A
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.. CITY OF HOPKINS FIGURE I
. HOPKINS
PARKING STUDY AREA BOUNDARIES
BENSHOOF & ASSOCIATES, INC. SYSTEM . AND SUB AREAS
PUBLIC FINANCIAL SYSTEHS,INC f
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HOPKINS PARKING COMMITTEE MEETING
March 18, 1992
A meeting of the Hopkins Parking Committee was held at 6:30
p.m. in the Council Chambers at Hopkins City Hall.
Parking Committee members present were as follows: Rick
Brausen, Jim Hance, George Jace, Toni Richardson, Chairman
Jeremy Steiner. Also present: Councilmember Bob Anderson
and City Staff Paul steinman.
I. Chairman Jeremy steiner called the meeting to order at
6:28 p.m.
II. George Jace motioned to approve the minutes of December
18, 1991:
Jim Hance seconded the motion.
All voted in favor of the motion.
III. New Business
A. Benshoof and Associates Traffic Study
Staff introduced a draft scope of work from
Benshoof and Associates, Inc., transportation
engineers and planners. The draft scope of work
outlines a review of the downtown parking system.
The study is to be completed before July of this
year. Staff continued by saying the City has
budgeted $10,000 toward the cost of this study.
Jim Hance questioned whether the city needs to
spend the money to complete this study at this
time. Hance thought $10,000 was too much money to
spend on an analysis of our parking system.
George Jace commented he concurred with Jim Hance
in that it is not the right time to conduct this
study. Jace felt Mainstreet should be fully
completed and some of the vacant retail spaces on
Mainstreet should be filled before conducting an
analysis of this kind.
, Chairman Jeremy Steiner commented he thought there
may not be a need at this time to spend the money
on a parking analysis.
Parking Committee Meeting Minutes
March 18, 1992
Page 2
The committee felt there were not enough
significant issues which would require an analysis
of this scale to take place. The committee did
feel that there were some questions regarding
increasing usage of the ramp and permit use in the
ramp which may need to be studied at some time in
the future.
George Jace revisited his earlier comments in
discussing with the committee that there aren't
enough major issues or concerns to justify the
need for spending $10,000 on a parking analysis at
this time.
Georqe Jace motioned that the Parkinq Committee
does not feel it is necessary to review the
parkinq system and complete this Benshoof analysis
at this time.
Jim Hance seconded the motion, all voted in favor
of the motion.
B. By-Laws
In reviewing the proposed by-laws the committee
suggested they-would rather name the Parking
Committee as a committee rather than as a
commission. The Parking Committee also discussed
what the geographic boundaries should be defined
as in order to focus the efforts of the Parking
Committee.
Toni Richardson commented that paragraph 3.1
should read "Business District."
Jim Hance motioned to chanqe Section 3.1 to read
"Business District" instead of "Central Business
District."
Georqe Jace seconded the motion. All voted in
favor of the motion.
Georqe Jace motioned to put the Central Business
District boundaries as defined in the earlier
Benshoof study in as boundaries of the central
business district in Section 4.1.
Jeremy steiner seconded the motion. All voted in
favor of the motion.
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Parking Committee Meeting Minutes
March 18, 1992
Page 3
Toni Richardson motioned to delete section 3.1
subparagraph E.
Jim Hance seconded the motion. All voted in favor
of the motion.
George Jace motioned to fill in "18" in section
4.1 for minimum aqe of a committee member.
Jim Hance seconded the motion. All voted in favor
)of the motion.
Jeremy steiner motioned to recommend addinq
language which would provide for the transition of
current members of the Parking Committee into the
newly adopted terms within the by-laws. Alonq
with that. to provide three members to be
appointed to two year terms commencinq July 1.
1992. The remaininq two members would be
appointed interimly to terms commencinq July 1.
1992 and serve two years thereafter.
Rick Brausen seconded the motion. All voted in
favor of the motion.
Jeremy steiner motioned to modifY section 4.3 to
read that cause shall include "repeated failure to
attend meetings.WI Also to delete section 4.4.
Georqe Jace seconded the motion. All voted in
favor of the motion.
Jeremy steiner moved to recommend to the City
Cou~cil the approval of bY-laws for the
establishment of a Parkinq Committee. subiect to
amendments as made by this committee.
Jim Hance seconded the motion. All voted in favor
of the motion.
C. Discuss Potential Bike Path From County LRT South
Along the West.Side of 8th Avenue.
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Toni Richardson discussed that she felt the bike
path was an excellent idea but did not warrant
, sacrificing central business district parking.
The Parking Committee concurred with Richardson's
comment.
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Parking Committee Meeting Minutes
March 18, 1992
Page 4
Toni Richardson motioned to recommend not to qive
UP central business district parkinq along 8th
Avenue for this bike path.
George Jace seconded the motion. All voted in
favor of the motion.
IV. Other Business
A. The Parking Committee recognized the letter of
resignation from Marge Bohlander. George Jace
commented that the Parking Committee should send a
letter of gratitude to Marge for her years of
service on the Parking Committee.
B. Rick Brausen commented that this committee should
discuss ways to alleviate the problems regarding
Super Valu and the bingo which is held at the
Boston Subway on Saturday morning. There is a
problgm at this time. on saturday morning when
bingo participants park in the municipal lot next
to Super Value George Jace commented that the
JC's, who sponsor the bingo, and Ed Hanlon should
work out a solution to this problem. Hance
commented the JC's should provide incentives for
these people to park in the ramp instead of in the
lot adjacent to Tait's Super Value Staff will
further research this item and include it on the
next parking committee agenda.
V. Adjournment
Georqe Jace motioned to adjourn the meetinq at
7:58 p.m.
Jeremv Steiner seconded the motion. All voted in favor
of the motion and the meeting was' adjourned.
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PKMN0318
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CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO: 92-33
RESOLUTION APPROVING BY-LAWS FOR THE CREATION OF THE
HOPKINS PARKING COMMITTEE
WHEREAS, the Hopkins City Council may by resolution, create
commissions or boards and appoint members thereof, with
advisory powers to investigate any subject of interest
to the municipality, and
WHEREAS, the subject of parking is of interest to the City, and
the adoption of by-laws for the establishment of
a
parking committee will help insure a more functional,
economical, and safer environment for commercial
stability in the central business district, and
WHEREAS, the Parking Committee will advise the city Council on
all issues relative to parking in the central business
district, thereby helping to provide incentive to, and
bring about progress in, both public and private
development in the central business district.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Hopkins, that the attached by-laws be adopted for the
Hopkins Parking Committee.
Adopted this 7th day of April, 1992.
NelsonW. Berg, Mayor
ATTEST:
James A. Genellie, City Clerk