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Memo Westrbrooke Work Plan C I T Y o F HOP KIN S MEMORANDUM Date: From: May 27, 1992 Honorable MaYOr\~n~c~tY Kersten Elverum~~USlng Westbrooke Work Plan Council Members To: Coordinator Subject: Attached is a revised copy of the Westbrooke Neighborhood Rehabilitation Work Plan. The changes which have been proposed are a result of the discussions between the associations and the City and are a more accurate estimation of the timeline for the various activities. It is being included as an attachment to this report so you can see how the feasibility study for Westbrooke Way fits into the overall plan for the neighborhood. Staff is currently investigating other options for the area and will be revisiting the Work Plan with the Council at an upcoming Council meeting. WESTBROOKE NEIGHBORHOOD REHABILITATION WORK PLAN Recommendations Based on Analysis Convert Westbrooke Way to a public road and extend Westbrooke Way to Smetana Road o Community Development and Public Works staff to meet with Meadow Creek property manager to discuss road project and outline requirements of City including petition from property owners. completed May 1992 o City considers feasibility study agreement with Meadow Creek. June 1992 o Feasibility study completed. July 1992 o City receives petition from property owners requesting city to proceed with road project and outlining conditions of project. July 1992 o City and Meadow Creek Association enter into development agreement; Meadow Creek Assoc. dedicates right of way and grants necessary utility and drainage easements. July 1992 o Plans and specifications are ordered; including repaving of North Association's parking areas and the reconstruction of Old Settler's Trail; bids let. Aug/Sept 1992 o Bids opened; assessment hearing held; contract awarded. Oct 1992 o Begin construction. Spring 1993 Assist Westbrooke North with parking lot renovation through a bidding process o Plans and specifications are drawn; bids let. AugjSept 1992 o Westbrooke North escrows cost of repaving with City. Oct 1992 o Contract awarded. Oct 1992 Pursue the concept of Special Purpose Revenue Bonds to finance th common area improvem nts in the Patio Homes and the condominiums o Staff meets with Bond Counsel/Underwriter to discuss parameters of a bond issue May 1992 o Meet with Patio Home and condominium Associations to further discuss the Revenue Bond; outline requirements and answer questions; request letter of intent. June 1992 o Receive letter(s) of intent from those associations interested in participating in a bond issue. July 1992 o Meet with City's bond counsel to refine details of the bond issue; negotiate specifics of issue Aug 1992 o City and association board seek letter of credit or other loan guarantee. Aug 1992 Coordinate Leasing Activities o Encourage associations to require absentee owners to contract with professional rental agents to manage units. May 1992 o City staff work with associations in the establishment of a property manager coalition; provide support as needed. June 1992 Recommendations Based on Council Work Session City Council to Tour Westbrooke Neighborhood o Tour Westbrooke Condominiums and Patio Homes; meet with owners to discuss concerns. completed May 1992 Identify the Alternatives for Assisting in Garbage Collection in the Westbrooke Neighborhood o Include the Westbrooke neighborhood as an alternate in bid package if City decides on private collection. Oct/Sept 1992 Continue to Pursue the Development of a Golf Course on the Landfill site o Work with the EPA to determine possibility of using the landfill property for recreational purposes. 1992 ... �. .�,,,,,:=, , � .. ,, , . "� � � �.: \^ . �� � . �z.. ,� �,a� , ��,�' � . . . • ' +�;�,� ;� .. : .. �� ,�' � -��;� "r' s : � Y � '�� �C �� 4 � � i - . � � � ,� � . . � � � ..p . . i�,+�w�4 ;, '�,,.; „�^'�Ca �"� . _. _ �, � :� ,_ � k l � . ., " � Pm Zi , � ' �r � ,f� ��" � . �� � . .d x a" .,� • a ., 4 ��� � { I S[ . . , � _ � .�� "�'^� mr � � � � � ,; � � . { V .�: �"S +��Y�7 � '�: 4 � . " .. _ \ "' 1f . _. .. . . . . . � � � . . . .��,. , a. . .. + ' .. . ,_„ , , t ,: ..' . �d Y'� ., _ � : . .�.' � :� . 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