Memo- 2006-2007 Goals & Objectives
ADMINISTRATIVE SERVICES:
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
MEETING DATE:
SUBJECT:
Honorable Mayor and Members of the C~ ?ouncil
Rick Getschow, Hopkins City Manager I ~
July 25, 2006
2006-2007 Goals and Objectives
Background:
The City Council approved its 2005-2006 Goals and Objectives in the fall of
2005. The Council and staff will begin discussions at this strategic planning work
session on the 2006-2007 City of Hopkins Goals and Objectives.
The object of the meeting will be to go discuss accomplishments achieved in
each goal area in the past 6 months to 1 year and then discuss any new future
objectives or action steps that may need to be added.
This will allow City Council and city staff the opportunity to discuss any initiatives
that they feel is important and should be placed in the goals and objectives
document for the coming year. Staff has already discussed some new potential
initiatives and will come prepared to present some new ideas.
Included in the packet is the current draft of the 2005-2006 Goals and Objectives.
On Tuesday, I will provide an updated copy that includes some accomplishments
to date.
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City of Hopkins 2005-2006 Goals and Objectives
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Goal I
Improve Communications and Marketing Efforts to
Residents, Developers and Businesses
I A Market Hopkins to the residents, future residents, and the business and
development community.
Action 1
Action 2
Action 3
Action 4
Action 5
Partner with the HBCA to better market and promote the City
Enhance the use of the city website
Enhance the monthly newsletter
Collaboration with the official city newspaper (Sun*Sailor)-
initiate monthly city column
Enhance the promotion of city events (Raspberry Festival, Mainstreet
Days, and Heritage Celebration)
I B Produce educational materials for residents to identify economic
development activities
Action 6
Action 7
Action 8
Propose the creation of an "Economic Development Summary"
Place the summary on the website
Ensure that the summary is available to everyone in the community
I C Emphasize and Celebrate Accomplishments
Action 9
Action 10
Action 11
Action 12
Provide pictures and stories in the city newsletter, in the newspaper and on
the city web site
Names and photographs of Board and Commission volunteers on web site
Show historical accomplishments on the web site
Publicize customer feedback on the web site
I D Conduct a Citizen Academy as an education opportunity
Action 13
Action 14
Action 15
Design a class to accomplish purpose within budget
Schedule classes (1-2 departments per year)
Publicize and conduct the classes on an annual basis
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City of Hopkins 2005-2006 Goals and Objectives
Goal II
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Provide and Nurture Growth of Employees, Supervisors
and City Council
II A Leadership Development and Training for Employees
Action 1
Action 2
Provide Supervisor and Leadership Training for Supervisors and
Future Supervisors
Encourage all employees to take advantage of training opportunities to
enhance their skills
II B Evaluation and Review of Employees to assure quality service and leadership
Action 3
Action 4
Action 5
Research evaluation methods
Discuss evaluation method with the City Council
Implement evaluation method
II C Develop feedback systems/methods for Council members
Action 6
Action 7
Action 8
Research feedback systems/methods
Discuss systems/methods at a Work Session
Implement feedback system
II D Improve City Council, Board and Commission training
Action 9
Provide training opportunities for the City Council and other
City Boards and Commissions
II E More Gatherings of Council and Staff to Discuss Current Issues and Build
Relationships
Action 10
Action 11
Action 12
Goal III
Encourage Council attendance at Labor-Management Committee meetings
Encourage Council attendance at all-employee staff meetings
Have Council provide an article in the employee newsletter
Improve the Budget Process
III A Pre-budget meetings with each dept. prior to full budget process
Action 1
Action 2
Action 3
Establish calendar for meetings
Summarize issues by department at work sessions
Incorporate information into the budget process
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City of Hopkins 2005-2006 Goals and Objectives
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III B Provide a better understanding of the budget numbers
Action 4
Action 5
Action 6
Action 7
Action 8
Action 9
Determine amount of budget detail that is appropriate
Provide brief comparison of revenues and expenditures between similar
cities
Present historical financial information in a very readable format
Compare financial changes to other simple measurements such as the cost
of living index
Present financial trends
Consider soliciting proposals for recurring consultant services such as
legal services and auditing services
III C Explore new funding sources for all programs
Action 10
Action 11
Action 12
Action 13
Action 14
Action 15
Goal IV
Meet with department heads to brainstorm on funding ideas
List all fees and their purpose
Analyze current fees to determine whether fees are covering costs
Contact other agencies to get ideas on funding sources
Ask departments to explore grant possibilities
Meet with council to brain storm and provide information
Improve the Quality of Life in Hopkins
IV A Facilitate DevelopmentlRedevelopment throughout the City
Action 1
Action 2
Action 3
Action 4
Action 5
Action 6
Action 7
Action 8
Downtown Luther property: Work with existing developer on a mixed use
redevelopment
Block 64: Work with the existing developer on an upscale senior housing
project
North Annex: Revise existing development agreement.
North Annex: Coordinate efforts to initiate redevelopment on the site
(Phase 1: Office Project)
1010 Mainstreet (Bed Shop): Coordinate redevelopment efforts with the
property owner
The Summit: Coordinate efforts with the property owners to complete the
development
Shady Oak Road: Coordinate efforts with Hennepin County and the City of
Minnetonka to formulate a plan for the future redevelopment along the Shady
Oak Road Corridor
Miscellaneous sites to be identified as opportunities develop: Work with other
property owners and developers to coordinate redevelopment! development
efforts
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City of Hopkins 2005-2006 Goals and Objectives
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IV B Partner with faith community to accomplish certain goals.
Action 9
Action 10
Action 11
Action 12
Action 13
Action 14
Recruit 3-4 faith community leaders and faith organizations to discuss
goals.
Develop strategies based on common values and goals of recruited faith
members and city officials.
Develop a framework of specific goals and action strategy steps within the
larger faith community group.
Implement action groups and demonstrate shared goals and values.
Incorporate action steps into government and city function.
Research the development and implementation of a police chaplain
program
IV C Improve bicycle and pedestrian safety and access
Action 15
Action 16
Action 1 7
Action 18
Action 19
Action 20
Action 21
Purchase and install regional trail system! downtown area orientation maps
at key locations
Upgrade trail along Minnetonka Mills Road to Cedar Lake Trail
(CIP - 2008)
Construct trail along Shady Oak Road (CIP - 2009/2010)
Spring/summer article in Hopkins Highlights calling attention to major
trail crossing locations & pedestrian safety
Continue to support regional trail improvements, i.e., City of Edina plan,
Three Rivers Park District First Tier Trail
Staff contact with School District representatives on an annual basis to
discuss school crossing concerns (i.e., Katherine Curren and Alice Smith)
Continue to incorporate pedestrian improvements in all street
improvement projects, especially along major roads to enhance access to
regional trails
IV D Reduce Traffic congestion/volume and limit cut-through traffic
Action 22
Action 23
City staff will solicit input from neighborhood associations to facilitate
identification of perceived or actual problems
Continue to support State and County road projects that improve capacity
and level of service on major arterials
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City of Hopkins 2005-2006 Goals and Objectives
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Goal V
Provide and Nurture Citizen Growth and Development
V A Encourage citizen participation in City activities and service to Boards and
Commissions
Action 1
Action 2
Action 3
Action 4
Action 5
Action 6
Advertising positions and activities on website & Sun-Sailor
Include information in monthly Hopkins Highlights
Prepare a feature story in the Sun-Sailor
Take the message to community organizations, groups & associations
Advertise with banners on Mainstreet
Promote during the Citizen's Academy
V B Strengthen efforts to involve residents from minority populations in
City activities/issues
Action 7
Action 8
Action 9
Action 10
Action 11
Action 12
Goal VI
Action 1
Action 2
Action 3
Action 4
Action 5
Action 6
Advertising positions on web site & Sun-Sailor
Include information in monthly Hopkins Highlights
Prepare a feature story in the Sun-Sailor
Take the message to community organizations, groups & associations
Communicate with school district PTO groups
Enlist current members to recruit new applicants
Meet with groups/organizations to talk about mutual areas
of interest
Meeting with the Neighborhood Association Presidents
Meeting with the Faith Community (Churches)
Meeting with the Hopkins School District!School Board
Meeting with Legislative representatives (Establish a legislative
platform/agenda)
Meeting with HAMA
Meeting with the Business Community (HBCA)
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