Memo Equipment Replacement Plan
CITY OF HOPKINS
e MEMORANDUM
Date: October 13, 1992
To: Mayor and Councilmembers ~
From: John E. Schedler, Finance Director
Subject: Equipment Replacement Plan 1993-1997
The Equipment Replacement Plan for 1993-1997 is submitted for your review. A brief overview
of this plan will be presented at the October 20, 1992, council meeting. Adoption of this plan is
scheduled for November 17, 1992.
The Equipment Replacement Plan 1993-1997 is a new document which was prepared by the
Finance Department. The equipment plan was formerly a part of the Capital Improvement Plan.
Separation of the parts was made for ease of reading and use of both documents. Any new items
proposed to be added to the Equipment Replacement Plan must initially appear in the regular City
annual budget for the department requesting an item.
. No new items are requested to be added to the Equipment Replacement Plan.
Several items were delayed or accelerated as to the year of replacement Two items are of
significant dollar amounts:
1. The police computer system, in order to be compatible with changes in the planning
stage for the State of Minnesota system, may require replacement in 1995 rather than 1997 as
previously projected.
2. Replacement of the backhoe, used in all areas of Public Works, is proposed to ,be
accelerated to 1993 from the year 2000, The present backhoe is 12 years old and under-powered
for intended use, There is a potential savings by doing more utility work in-house as opposed to
using outside contractors.
Three items, well below the $5,000 cost level with infrequent replacement years, were deleted
from the plan. Any future replacement would be requested in the annual operating budget.
The 1992 levy was reduced by the interest and issuance costs that were necessary for issuing
capital notes to comply with levy limits in prior years. The 1993-1997 plan includes some years
with a spending level greater than the 20 year average of funding. The reduction of available cash
to invest, along with very low investment rates, will reduce interest income. The average funding
. need has also risen slightly. A review of these factors will bear a close scrutiny, when the 1993
levy is set, to evaluate whether the $400,000 levy level is current.
,
CAPITAL EQUIPMENT REPLACEMENT PROGRAM
FIVE YEAR EXPENDITURE SUMMARY
e PROGRAM FUNDING
CA TEGORY PROJECT TITLE SOURCE 1993 1994 1995 1996 1997
CE-l Four Wheel Drive Pickup Truck - FD E.R. 21 ,600
CE-2 Fire Chief's Vehicle E.R. 1,900 2,200
CE-3 Fire Marshal's Vehicle E.R. 2,000
CE-4 Ambulance Van E.R. 31,600
CE-5 Aerial Truck E.R. 175,000
CE-6 Marked Police Vehicles (13) E.R. 51,100 53,200 36,400 37,800 59,900
CE-7 Administration Vehicles (5) E.R. 14,600 15,200 1 5,800 1 6,400 1 7, 1 00
CE-8 4x4 Vehicle E.R. 17,800
CE-9 Parking Enforcement Vehicle E.R. 12,000
CE-l0 Standby Radio Base Station E.R. 17,000
CE-l1 Body Armor E.R. 5,000
CE-12 Police Computer E.R. 216,300
CE-13 Police Copy Machine E.R. 12,500
CE-14 Police Logging Recorder E.R. 25,000
CE-15 Compact Pickups (2) E.R. 10,700 11,500
CE-l 5 Compact Pickups - Water W.F. 12,500
CE-l 6 Traffic Boom Truck E.R. 36,400
CE-17 One Ton Dump Truck E.R. 26,300
CE-18 Tandem Dump Trucks (2) E.R. 61,700 69,500
CE-19 Water Truck E.R. 86,400
CE-20 3/4 Ton Pickups (3) E.R. 14,900 10,800 12,000
CE-21 Grader E.R. 139,400
CE-22 Crack Filler E.R. 5,200
. CE-23 Striper E.R. 6,800
CE-24 Asphalt Paver E.R. 27,000
CE-25 Snow Blower E.R. 46,800
CE-26 1/2 Ton Truck - Public Housing E.R. 11,600
CE-27 Backhoe Loader W.F. 73,900
CE-28 Portable Generator S.F. 1 2,100
CE-29 Engineering Van E.R. 18,900
CE-30 Engineering Car E.R. 1,500
CE-31 3/4 Ton Pickups E.R. 17,500
CE-31 3/4 Ton Pickups W.F. 16,300
CE-31 3/4 Ton Pickups S.F. 17,700
CE-32 Public Works Copy Machine W.F. 8,000
CE-33 City Hall Main Copy Machine E.R. 15,000
CE-34 City Hall Micro Network E.R. 20,000
CE-35 Optical Scanner E.R. 1 0,400
CE-36 Finance Computer E.R. 40,000 20,000
CE-37 Inspections Computer E.R. 19,400
CE-38 Truckters (31 E.R. 11,200 12,600 13,100
CE-39 Stump Chipper E.R. 8,300
CE-40 1 Ton 4x4 P.V. with Plow (2) E.R. 39,200
CE-41 Riding Mower E.R. 1 1 ,000
CE-42 Gang Mower E.R. 37,400
CE-43 Brush Chipper E.R. 14,000
CE-44 Turf Sweeper E.R. 11,200
CE-45 Refuse Trucks (3) R.F. 106,000 162,300
CE-46 Tractor - Parks E.R. 29,000
. TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 544,800 571,600 459,700 442,500 174,300
FUNDING: EQUIPMENT REPLACEMENT FUND (LEVYl 364,900 381,400 421,900 442,500 161,800
ENTERPRISE FUND 179,900 178,600 37,800 12,500
HRA 11,600