IV.1. Approval of Hopkins HRA 5-Year Plan and the Annual and Five-Year Action Plan, Public Housing Operating Budget and 2025 Captial Fund Program
CITY OF HOPKINS
HRA Report 2025-01
To: Honorable Chairman and Board Members
Mike Mornson, City Manager
From: Muse Mohamed Executive Director
Date: January 7, 2025
Subject: Approval of Hopkins HRA 5-Year Plan and the Annual and Five-Year
Action Plan
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Adopt Resolution 556, authorizing approval of the 5-year PHA plan, annual
plan, and the Five Year Action Plan, and subsequent submission to HUD
OVERVIEW
The Objective of the 5 Year PHA Plan is to provide information on policies, rules, and
requirements concerning the PHA operations and programs. The objective of the Annual
and Five Year Action plan is to describe the plans for capital projects over the next five
years. The plan details the needs and priorities for upcoming work and provide estimates
for each. Federal regulations were published regarding the format and timeline for
submission of these plans. We are to submit these plans and additional forms and
paperwork following the approval by the HRA Board.
SUPPORTING INFORMATION
• HRA Resolution 556
• 5-Year PHA Plan HUD 50075-5Y
• HUD Form 50075.2
ALTERNATIVES
The HRA has the following alternatives regarding this issue:
1. Adopt Resolution 556, approving the action as recommended by staff
2. Continue for further information
Name of Dept.
HRA
CITY OF HOPKINS
HOUSING AND REDEVELOPMENT AUTHORITY
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 556
RESOLUTION APPROVING THE HOPKINS HRA FIVE-YEAR PHA PLAN AND
ANNUAL AGENCY PLAN AUTHORIZING THE CHAIR AND EXECUTIVE DIRECTOR
TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the “Authority”) operates a low rent public housing program;
WHEREAS, the Authority, as a requirement of the Quality Housing and Work
Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and
an annual agency plan; and,
WHEREAS, the Authority has established a process to address the ongoing
policy and capital needs of Dow Towers and utilize the Capital Funds for these
purposes and plan for possible projects over the next five years by developing the five-
year plan.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby approves the Annual PHA Agency Plan and Five-Year PHA
Plan.
Adopted this 7th day of January 2025.
By __________________________________
Patrick Hanlon, HRA Board Chair
ATTEST:
_______________________________
Muse Mohamed, Executive Director
5-Year PHA Plan
(for All PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires: 03/31/2024
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements
concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the
PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families
Applicability. The Form HUD-50075-5Y is to be completed once every 5 PHA fiscal years by all PHAs.
Page 1 of 5 form HUD-50075-5Y (03/31/2024)
A.
PHA Information.
A.1
PHA Name: _____________________________________________________________________ PHA Code: _______________
PHA Plan for Fiscal Year Beginning: (MM/YYYY): ______________
The Five-Year Period of the Plan (i.e. 2019-2023): ______________
PHA Plan Submission Type: 5-Year Plan Submission Revised 5-Year Plan Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may
reasonably obtain additional information on the PHA policies contained in the standard Annual Plan, but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central
office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAs are also encouraged to provide
each resident council a copy of their PHA Plans.
PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below.)
Participating PHAs PHA
Code
Program(s) in the
Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
PH HCV
Lead PHA:
Hopkins Housing and Redevelopment Authority MN078
04/2024
2024 - 2029
Page 2 of 5 form HUD-50075-5Y (03/31/2024)
B.
Plan Elements. Required for all PHAs completing this form.
B.1
Mission. State the PHA’s mission for serving the needs of low-income, very low-income, and extremely low-income families in the PHA’s
jurisdiction for the next five years.
B.2
Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income, very low-
income, and extremely low-income families for the next five years.
B.3
Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan.
B.4
Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities, objectives, policies, or programs that will
enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.
C. Other Document and/or Certification Requirements.
C.1
Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the
5-Year Plan.
C.2
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the 5-Year PHA Plan?
Y N
(b) If yes, comments must be submitted by the PHA as an attachment to the 5-Year PHA Plan. PHAs must also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
C.3 Certification by State or Local Officials.
Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
C.4
Required Submission for HUD FO Review.
(a) Did the public challenge any elements of the Plan?
Y N
(b) If yes, include Challenged Elements.
Hopkins HRA mission is to provide a decent, safe and sanitary housing for eligible families
Hopkins HRA is committed to maintaining a high occupancy rate to maximize the number of individuals we can assist. Additionally, the HRA will continue addressing our ongoing capital improvement needs and actively seek funding opportunities to support these efforts and reduce the backlog of required improvements.
The HRA has consistently ensured a decent, safe, and sanitary housing for public housing families. Over the past five years, we have successfully completed several projects, including the enhancement of the Public Housing building's security systems, modernization of hallway spaces, installation of energy-efficient LED lighting in tenant units, the refurbishment of kitchens and flooring.This is demonstrated by the agency's continued success in both REAC and NSPIRE inspections, as well as its ability to maintain high occupancy levels.
The HRA affirms its commitment to the purposes and mandates of VAWA and shall implement, maintain, and revise such policies and procedures as may be necessary to ensure ongoing compliance with its provisions, thereby addressing the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.
Changes to the rent or admissions policies, additions of non-emergency work items not included in the 5 year plan,and any change in regard to demolition or disposition designation, homeownership programs, or conversion activities.
x
X
Page 3 of 5 form HUD-50075-5Y (03/31/2024)
D.
Affirmatively Furthering Fair Housing (AFFH).
D.1
Affirmatively Furthering Fair Housing. (Non-qualified PHAs are only required to complete this section on the Annual PHA Plan. All
qualified PHAs must complete this section.)
Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing
(AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair
housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete
this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for
further detail on completing this item.
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
Fair Housing Goal:
Describe fair housing strategies and actions to achieve the goal
Per HUD, until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA willfulfill, nevertheless, the requirements of 24 CFR 903.7(o)
Per HUD, until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA willfulfill, nevertheless, the requirements of 24 CFR 903.7(o)
Per HUD, until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA willfulfill, nevertheless, the requirements of 24 CFR 903.7(o)
Page 4 of 5 form HUD-50075-5Y (03/31/2024)
Instructions for Preparation of Form HUD-50075-5Y - 5-Year PHA Plan for All PHAs
A. PHA Information. All PHAs must complete this section. (24 CFR § 903.4)
A.1 Include the full PHA Name, PHA Code, PHA Fiscal Year Beginning (MM/YYYY), Five-Year Period that the Plan covers, i.e.
2019-2023, PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the
hearing and proposed PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table.
B. Plan Elements.
B.1 Mission. State the PHA’s mission for serving the needs of low- income, very low- income, and extremely low- income families in the
PHA’s jurisdiction for the next five years. (24 CFR § 903.6(a)(1))
B.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-
income, very low- income, and extremely low- income families for the next five years. (24 CFR § 903.6(b)(1))
B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-
Year Plan. (24 CFR § 903.6(b)(2))
B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs
that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.
(24 CFR § 903.6(a)(3)).
C. Other Document and/or Certification Requirements.
C.1 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or
modification to the 5-Year Plan. For modifications resulting from the Rental Assistance Demonstration (RAD) program, refer to the
‘Sample PHA Plan Amendment’ found in Notice PIH-2012-32, REV 2.
C.2 Resident Advisory Board (RAB) comments.
(a) Did the public or RAB have comments?
(b) If yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on
these recommendations. (24 CFR § 903.17(b), 24 CFR § 903.19)
C.3 Certification by State or Local Officials.
Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be
submitted by the PHA as an electronic attachment to the PHA Plan.
C.4 Required Submission for HUD FO Review.
Challenged Elements.
(a) Did the public challenge any elements of the Plan?
(b) If yes, include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any
challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.
D. Affirmatively Furthering Fair Housing.
(Non-qualified PHAs are only required to complete this section on the Annual PHA Plan. All qualified PHAs must complete this
section.)
D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and
actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5)
that states, in relevant part: “To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' …
PHA Plans (including any plans incorporated therein) …. Strategies and actions must affirmatively further fair housing ….” Use the chart
provided to specify each fair housing goal from the PHA’s AFH for which the PHA is the responsible program participant – whether the
AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction – and specify
the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than
three fair housing goals, add answer blocks as necessary.
Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D.; nevertheless, the PHA will address
its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17,
2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those
programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to
implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintain records
reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must
submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit
the Form HUD-50077-CR as a standalone document.
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended,
which introduced the 5-Year PHA Plan. The 5-Year PHA Plan provides the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low-
income families and the progress made in meeting the goals and objectives described in the previous 5-Year Plan.
Public reporting burden for this information collection is estimated to average 1.64 hours per year per response or 8.2 hours per response every five years, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this
information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Page 5 of 5 form HUD-50075-5Y (03/31/2024)
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code,
Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to
retain a benefit. The information requested does not lend itself to confidentiality.
CITY OF HOPKINS
HRA Report 2025-02
To: Honorable Chairman and Board Members
Mike Mornson, City Manager
From: Muse Mohamed Executive Director
Date: January 7, 2025
Subject: 2025 Capital Fund Program
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Adopt Resolution 557, authorizing HRA Board and Executive Director to
accept and use the 2025 Capital Funds
OVERVIEW
The HRA was recently notified of the upcoming availability of the annual Capital Fund
Program for 2025. This year the exact allocation has not yet been determined. We plan
to utilize the funds to support the proposed work and operations at Dow Towers.
With approval of this motion, the HRA Board and the Executive Director will implement
the proper planning and procurement process to utilize the estimated $100,000 the
HRA will receive in 2025 Capital Funds from the U.S. Department of Housing and
Urban Development
PRIMARY ISSUES TO CONSIDER
• Why do we need to act?
The guidance provided to Hopkins HRA from the HUD field office indicates that a
resolution accepting and authorizing the use of funds is now required
SUPPORTING INFORMATION
• HRA Resolution 557
ALTERNATIVES
The HRA has the following alternatives regarding this issue:
1. Adopt Resolution 557, approving the action as recommended by staff
2. Continue for further information
Name of Dept.
HRA
CITY OF HOPKINS
HOUSING AND REDEVELOPMENT AUTHORITY
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 557
RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF
2025 CAPITAL FUNDS
WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins,
Minnesota, (the “Authority”) operates a Low Rent Public Housing Program; and
WHEREAS, the authority and the Department of Housing and Urban Development will
enter into a Capital Fund ACC Amendment for Fiscal Year 2025 for the purpose of
carrying out capital activities at Dow Towers; and
NOW THEREFORE BE IT RESOLVED, that the Authority Board of Commissioners
hereby authorizes to accept an estimated amount of $100,000 in Capital Fund Program
funding and authorizes the use of such funds.
Adopted this 7th day of January 2025
By:___________________________
Patrick Hanlon, HRA Board Chair
ATTEST:
_______________________________
Muse Mohamed, Executive Director
CITY OF HOPKINS
HRA Report 2025-03
To: Honorable Chair and Board Members
Mike Mornson, City Manager
From: Muse Mohamed, Executive Director
Date: January 7, 2025
Subject: Public Housing Operating Budget
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Approve Resolution 558, approving the Operating Budget for period
ending in 03/31/2026
With approval of this motion, staff will complete the operating budget documents and
make them available to the United States Department of Housing and Urban
Development (HUD) for their review, adjustment and approval.
OVERVIEW
Each year the HRA is required by HUD to develop and approve a budget for the
operation of the 76 units of Hopkins HRA-owned Public Housing at Dow Towers. HUD
currently distributes an operating subsidy based on the calendar year rather the HRA
fiscal year. In addition to preparing the fiscal year budget, HUD annually requests the
submission of the Operating Subsidy Calculation.
When Congress determines the amount of funding for the Public Housing program, the
HRA will be notified of the actual amount. For 2025, we will receive operating subsidy
funding from HUD to assist in the general operations at Dow Towers. Currently, we are
anticipating receiving approximately 87 percent of federal operating subsidy.
The Operating Budget is for our use as a guide during our budget year; however, HUD
requires the budget to be reviewed and approved by resolution. Code of Federal
Regulations 24 CFR 903.17 requires Housing Authorities to conduct a public hearing to
discuss the plan and invite public comments.
SUPPORTING INFORMATION
• HRA Resolution 558
Name of Dept.
HRA
558