Memo - Emergency Operations Plan
'Memorandum
,To: ... .I:la~arableMa)'ar and City Council
CC: Rick Getschow City Manager
From: Chief Dale Specken, Asst. Chief Dave Klocek
Date: 12/7/2005
Re: Emergency Operations Plan
At the Dee 13th 2005 work session we will present an overview of the Hopkins Emergency
Operations plan, including updates that have been made and proposed updates that we are
still working on. The plan is being updated with names and telephone numbers of our
current staff. The plan has been updated to include a terrorism annex (see attached) and will
be updated to incorporate the National Incident Management System (NIMS) as part of our
operations.
We will discuss the direction Minnesota is taking with respect to Emergency Operations in
our state. The disasters in Louisiana and Mississippi have raised the awareness of
Emergency Preparedness in the United States and people are asking "Are We Ready". The
City of Hopkins has a very comprehensive plan and that we are prepared for any type of
emergency that may occur.
f!~~_~~.~~~.~~~~~_~~.~.~~~ _~~~ic pl~ an.d terrorism an!l_~~_r~~.Y~':l!_~~_,:,!~!Y-,_~hi_~U~~!~__~I1_~_~__
will be preparing a plan for city staff on how to be ready if a disaster should happen in
Hopkins. We will also be working on an initiative to get the council, staff and personnel
working at a disaster scene to be trained and understand NIMS, the National Response Plan
and the Hopkins Emergency Response Plan. We will also be making a concerted effort to
guarantee that the citizens of Hopkins will be prepared for any Iype of disaster that may
occur.
- - t~~.~.~.~_~_~_~~.~~~_~~_.P.~._.__._.__._._._._.,._._...J
--1 Deleted:
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
I. Reason for Plan
Tornadoes, floods, blizzards and other natural disasters can affect the city. In addition, major disasters
such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, and enemy
attack pose a potential threat to public health and safety in Hopkins. An emergency plan is needed to
ensure the protection of the public from the effects of these hazards. A hazard assessment of the City
can be found at BP- attachment 1.
II. Purnose of Plan
The city has many capabilities and resources, which could be used in the response to any major
disaster. These include the facilities, equipment manpower and skills of both government and non-
government professions and groups. The purpose of this plan is to ensure the effective, coordinated use
of these resources so as to:
A. Maximize the protection of life and property;
B. Ensure the continuity of government;
C. Sustain survivors
D. Repair essential facilities and utilities
III. Let!aI Basis and References
A. Public Law 920, as amended.
B. Public Law 99-499, (Superfund amendments and Reauthorization Act (SARA)
of 1986).
C. Minnesota Statutes, Chapter 12, as amended.
D. Minnesota Statutes, Chapter 353, Pipeline Safety Act.
E. Minnesota Statutes, Chapter 315, Emergency Planning.
F. City of Hopkins Code, Section 205.
G. Minnesota Division of Emergency Management Bulletin #87-1.
H. Hennepin County Emergency Plan.
L Mutual Aid Agreements.
1. Metro West EMS Operational Plan.
K. Facility Hazardous Materials Plans.
BP-l
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
IV. On!anization
Existing government is the basis for emergency operations. That is, government agencies will
perform emergency activities will perform emergency activities related to those they perform on
a day-ta-day basis. City organization and inter-relationships are shown on chart A of this plan.
V. Drills and Exercises
The City of Hopkins conducts regular drills and exercises as necessary to reain personnel, test
plans, and test equipment. These drills and exercises are in compliance with the Minnesota
Division of Emergency Management and FEMA exercises requirements. All training is
designed and conducted under the supervision of the Emergency Management Director.
BP-2
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
Police Department
Warning & Notification,
Traffic Control & Security
Fire Department
Fire Protection,
Radialagical/Haz-Mat
Protection, HealthIMedical
Ambulance, Search & Rescue
Communications
Emergency Public Information
Emergency Operations Organizational Chart
Emergency Management
Director
Direction & Control,
Coordination of Plan, Liaison to
Hennepin county Emergency
Manager
BP-3
Public Works
Debris Clearance, Utilities
Restoration & Sanitation
Inspections/Assessing
Damage Assessment
Recreation
Congregate Care
Finance
Accounting & Purchasing
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
VI. Direction and Control
The direction and control of government operations from a central, protected facility with adequate
communications and key personnel is essential to the conduct of emergency operations.
The Emergency Management Director is responsible for providing overall direction and control of city
government resources involved in the response to a disaster. The Emergency Management director will
coordinate all aspects of this plan and will serve as a liaison with the Hennepin County Emergency
Management Director. The Emergency management director will report to the City Manager.
The Mayor and Cit Council will report to the Eoe and be available to conduct emergency meetings,
adopt emergency ordinances and act on other recommendations and advice from the City Manager.
Direction and control of the City's response to a major disaster will take place from the Hopkins
Emergency Operations Center CEOe). The City EOC is located at 1010 First Street South in the
classroom of the Police Department. The incident commander is the ranking or senior officer of the
responsible department.
(For additional EOC information, such as staffing, communications, etc., refer to the Direction and
Control Annex to this plan.)
VII. Emere:encv Resoonse Personnel and ECluioment
Initial response to all emergencies in Hopkins will be done by the Hopkins Police and Fire Departments
under the direction of the Police Chief and Fire Chief or their designee. Emergency equipment
available for responders shall be maintained and inventoried by each respective.
VIII. Trainine:
Training oflocal emergency response personnel is done under the direction of the Emergency
Management Director. Records and schedules are maintained by the Hopkins Police Department and
Hopkins Fire Department Training Officers. Training shall be based on criteria from the National Fire
Academy, FEMA, and the State Collage and University System.
IX. Volunteer Resources and Donations
Volunteer resources and donations shall be managed by the appropriate volunteer agencies under the direction
of the Emergency Management Director.
x.
Continuity of~Government I
----------------------------------....--------.-.--..
All City electronic records shall be maintained on the main computer servers located in City Hall. A back up of
these records shall be maintained on the computer in the Fire Station located at I01 17th A venue North.
BP-4
Comment (JG1]: Spctificlotations of
City computei-S has been designated as
"Security Iriforrl1alion" aCcOrdirig to:MN
Statute 13.37.
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
XI. Emere-ency ResDonsibilitv Assie:nments
A. A summary of the City's emergency responsibility assignments, by function, is shown on
Chart B. Heads of the various City government departments and agencies will be responsible
for carrying out the assignments shown on this chart.
B. Responsibilities have been assigned by a code letter: "P", "8", or "e".
1. "P" indicates the Drtmanl operational responsibility, which means the official or
agency is in charge of, and responsible to make provision for that function.
2. "8" indicates SUDDort responsibility, which means the agency so assigned will, if
possible, support and assist the official or agency designated primarily responsible.
3. "e" indicates coordination responsibility, and is assigned when several agencies have
support capability but no specific official or agency has obvious primary responsibility.
This will be especially true when non-governmental agencies are involved.
BP-5
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
EMERGENCY RESPONSIBILITY ASSlNGMENTS
,
Code:
P = Primary
S = Support
FUNCTION
REMARKS
RESPONSIBLE
AGENCIES
Annex:
A. Warning and
Notification
Hennepin County (P)
Warning Point
Police Department (S)
Public Works (S)
Activation of Sirens
B. Direction and Control
Office of Emergency
Preparedness (P)
City Manager's Office (S)
Mayor/Council (S)
c. Emergency Public
Information
Communication Coordinator (P)
Assistant City Manager (8)
Public Information Officer
D. Search and Rescue
Fire Department (P)
Police Department (S)
Mutual Aid (S)
E. Health & Medical
Emergency Medical Assistance
F. Security, Evacuation
And Traffic Control
Hennepin County Medical Center (P)
Methodist Hospital (S)
Police Department (S)
Fire Department (S)
American Red Cross (S)
First Response
First Response
Supplemental First Aid
Police Department (P)
Fire Department (S)
Mutual Aid (S)
First Student (School)
Metro Transit (S)
BP-6
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
EMERGENCY RESPONSIBILITY ASSINGMENTS
,
Code:
P - Primary
S ~ Support
FUNCTION
RESPONSIBLE
AGENCIES
REMARKS
Annex:
G. Fire Protection
Fire Department (P)
Mutual Air (S)
H. Damage Assessment
Inspections Department (P)
Assessing Department (8)
Public Works Department (S)
1. Congregate Care
Recreation Department (P)
Hopkins School District (S)
American Red Cross (S)
Salvation Army (S)
1. Debris Clearance
Pnblic works Department (P)
Mutual Aid (S)
Associated General Contractors (S)
K. Utilities Restoration
Public Works Department (P)
Utility Companies (S)
Includes water & sewer dept.
Excel, Qwest, AT&T &
Reliant Energy/Minnegasco
BP-7
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
,
EMERGENCY RESPONSIBILITY ASSINGMENTS
Code:
P = Primary
S ~ Support
FUNCTION
REMARKS
RESPONSIBLE
AGENCIES
Annex:
L. Radialagical/
Haz-Mat Protection
Fire Department (P)
Police Department (S)
Hennepin County (S)
Mutual Aid (S)
State of Minnesota (S)
M. Accounting!
Purchasing
Finance Department (P)
BP-8
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
VII. Onerations Policies
A. Protection of life and property during an emergency is the primary responsibility of the
government at all levels.
B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions will
coordinate their services to the maximum extent possible.
C. The Emergency management Director or his/her designee will assist in providing resource
coordination between government agencies and the private sector.
D. City government resources must be utilized to the maximum before State or Federal assistance will
be made available.
E. Each agency, department or service of City government will provide for the maintenance of
records during an emergency. These records should include work hours, equipment hours,
supplies and materials consumed, injuries to personnel, and damage to public facilities and
equipment.
F. Special consideration must be given by the appropriate agency to those facilities, which are critical
to the municipality.
Xll. SnDDort
A. National Guard
1. Overview
When a natural disaster or other emergency is beyond the capability of local government,
support from the National Guard may be available. Only the governor, as commander-in-
chief of the Minnesota National Guard has the authority to activate the Guard. The purpose
of the activation is to ensure the preservation oflife and property and to support civil law
enforcement agencies:
a. National Guard assistance will compliment, and not be a substitute for City
participation in emergency operations.
b. If made available, National Guard personnel will remain under military command at all
times, gut will support and assist City forces in the accomplishment of a specific task or
tasks.
2. Request Procedure
In the case of the County and all cities that are not of the first class, the sheriff must submit
the request for assistance to the governor's office. Requests for activation of the National
Guard should be submitted to the State duty officer by calling 649-5451.
BP-9
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
B. State and Federal Aeencies
1. A summary of State and Federal Programs available to local governments which are
expecting or have experienced a disaster is contained in Disaster Response and
Recovery: A Handbook/or Local Government. This document was developed by the
Minnesota Division of Emergency, and is on file with the Hopkins Emergency
Management Director Management (DEM).
2. Information or assistance in securing State or Federal support may be obtained by
contacting the Hennepin County Emergency Management Director.
3. Federal Assistance - Hazardous Materials Incidents.
The following types of assistance can be accessed through the Division of Emergency
Management (DEM) Duty Officer at (651)649-5451 or 800-422-0798.
The On-Scene Coordinator COSe) is the Federal official pre-designated by the
Environmental Protection Agency or the U.S. Coast Guard to coordinate and direct Federal
responses and removals under the National Contingency Plan; or the Department of
Defense (000) officials designated to coordinate and direct the removal actions from
releases of hazardous substances, pollutants or contaminants from DOD vessels and
facilities. When the National Response Center (NCR) receives notification ofa pollutant
incident, the NRC duty officer notifies the appropriate ose, depending on the location of
an incident. Based on this initial report and any other information that can be obtained, the
OSC will go to the scene and monitor the response of the responsible party of Sate or local
government. If the responsible party is unknown or not taking appropriate action, and the
response is beyond the capability of State and local governments, the OSC may initiate
Federal actions. Using funding form the Federal Water Pollution Control Act Pollution
Fund for oil discharges and the CERCLA Trust Fund (Superfund) for hazardous substance
releases The Regional Response Teams (RRT) are composed of representatives of Federal
agencies and a representative from each state in the Federal region. During a response to a
major hazardous materials incident involving transportation or a fixed facility, the OSC
may request that the RRT be convened by the chairman when a hazardous materials
discharge or release exceeds the response capability available to the OSC in the place
where it occurs; crosses regional boundaries; or may pose a substantial threat to the public
health, welfare or environment, or to regionally significant amounts of property. Regional
contingency plans specify detailed criteria for activation ofRRTs. RRTs may review plans
developed in compliance with Title III, if the local emergency planning committee so
requests.
C. Private EQuioment and Facilities
1. A listing of available emergency equipment and facilities owned and operated by the
private facilities in Hopkins and available for use in response to a haz-mat incident is
contained within the facility plan. These plans are maintained at the fire department offices
at 101 17ili Ave S.
BP-IO
City of Hopkins
Emergency Operations Plan
Basic Plan
Revision: New
XIII. Plan Uvdatinl! and Distribution
A. For purpose of this plan, the Emergency Management director shall serve as the planning
coordinator. As such, the director will have overall authority and responsibility for the
maintenance of the plan.
E. This plan will be reviewed and updated as necessary, but at least once annually. The
Emergency Management Director will be responsible for ensuring that this updating occurs, and
that it is in accord with the schedule and procedures established by the Minnesota Division of
Emergency Management. In order to carry out this task, the Director may request assistance
from the Hennepin County Emergency Management Director.
C. The City is in compliance with the Division of Emergency Management and federal emergency
Management and Federal Emergency Management Agency exercise requirements, as published.
D. This plan will be distributed to all City government departments and agencies, which have
emergency assignments in the event of a major disaster in the City. A plan distribution list will
be maintained by the Emergency management Director.
BP-I1
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex M
Terroism, WMD
Revision: New - 10/31/03
I. Purpose
This is a general guideline for coordinating emergency operations in the event of a terrorist attack.
II. Responsibilitv
The City of Hopkins will playa key role in the ini1ial crisis management phase of a terrorist attack and the city
will maintain the sole responsibility for consequence management throughout the incident. During a terrorist
threat or actual incident, response from county, stale, and federal agencies will be required.
A. The Emergency Management Director is responsible for the, over all direction and control of a terrorist
incident in the City of Hopkins. The city uses the Minnesota incident management system and unified
command system to manage all emergency operations
B. Fire/Rescue will provide fire control, rescue operations and hazardous material response and assist law
enforcement in evacuations.
C. Law Enforcement will exercise broad lawful authority within existing capabili1ies to protect life and
property threatened by terrorism incidents to include evacuations, curfews and other necessary actions to
contain or control the incident.
D. The City of Hopkins Emergency Management Division will be responsible for all resource
coordination during the incident i.e., FBI, ATF, FEMA, HSEM.
E. If the incident is determined to be an ac1 of terrorism, 1he FBI becomes the lead federal agency.
F. The State of Minnesota, Chemical Assessment Team, Hopkins Fire Department, will take a lead role in the
determination of a terrorist incident using weapons of mass destruction has occurred in the city.
III. Notifications
In the event of a terrorist attack, notifications need 10 be made in order to properly enact the Emergency
Response Plan.
Agencies to be notified:
A. City of Hopkins City Manager, Emergency Management Director, Emergency Management
Coordinator, Fire Chief, Department Directors.
B. Hennepin County Emergency Preparedness.
C. Federal Bureau of Investigation.
D. City Council.
E. Minnesota State Duty Officer.
M-l
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex M
Terroism, WMD
Revision: New - 10/31/03
IV. Procedures
A. Initial Response Considerations:
1. Protection of self and crew.
2. Size-up and assessment by first arriving unit.
3. Establish Incident Command System.
4. Isolate area.
5. Establish initial zones and perimeters.
6. Identity need for and request additional resources.
7. Consider secondary devices.
8. Location of Command Post, Staging, and Decontamination areas.
9. Weather.
10. Access and egress routes.
B. Law Enforcement Response:
Law Enforcement wiIl exercise broad lawful authority with existing capabilities to protect life and
property threatened by terrorism incidents which include: ordering evacuation, curfews, and other
necessary actions to contain/control the incident.
Law Enforcement Considerations:
I. Recognize Hazmat and secondary devices.
2. Preservation of crime scene/evidence protection.
3. Conduct investigation and apprehension of suspects.
4. Perimeter scene control.
5. Traffic control.
6. Protect first responders and on-scene personnel.
7. Bomb unit.
8. Establish ingress and egress for emergency vehicles.
9. Credentialing (support personnel wiIl handle).
10. Intelligence gathering with federal, state, and local authorities.
1 I. Activate tactical response team.
12. Establish communications with on-scene personnel and first responders.
C. Fire Service Response:
In a critical event, the fire service will evaluate the incident to determine the danger and magnitude of the event.
The fire service wiIl provide fire suppression, rescue operations, and wiIl assist HazMat teams. In addition, the
fire service will assist law enforcement with evacuations.
"'1-2
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex M
Terroism, WMD
Revision: New - 10/31/03
Fire Service Considerations:
1. Fire suppression.
2. Rescue operations.
HazMat Considerations:
1. Identify the product.
2. Determine hot, warm and cold zones through monitoring.
3. Provide recommended evacuation/isolation distances and/or shelter in place plan.
4. Monitor air quality continuously.
5. Provide emergency and technical decontamination and recovery teams.
6. Mitigate hazards.
7. Assist Law Enforcement with collecting and protection of evidence and collection of evidence as required.
8. Provide technical supportJinfonnation with regard to possible symptoms and treatments per reference
materials as required.
9. Follow State Hazrnat teams standard operating guidelines for WMD response.
D. Emergency Management Response:
The City of Hopkins Emergency Management Division will establish overall direction, control, and coordination
through unified command in response to a terrorism incident.
Emergency Management Response:
1. The EOC will be opened and will establish overall direction control and/or coordination through a
unified command to support the response and recovery to a terrorism incident.
2. The EOC staff will utilize the C-FLOP Incident Command format to assist in the coordination and
control of the event. EOC staff will be divided into each C-FLOP component and will work with the
designated commanders.
3. The EOC will manage the process for all requests for assistance through HSEM to request State and
Federal assistance i.e., National Guard, FEMA, etc.
4. The EOC will coordinate all requests for assistance and anticipated needs through existing mutual aid
agreemen1s with the City of Hopkins.
5. The EOC will determine the need for shelters and will notifY shelter managers and volunteer agencies to
open and operate the shelters as needed.
6. The EOC will assist with any P.LO. considerations.
E. Emergency Medical Services Response:
Hennepin County Medical Center is the City of Hopkins primary EMS provider. In the event of a terrorist
attack, Hennepin County Ambulance will be summoned to coordinate patient care.
M-3
EMS Considerations:
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex M
Terroism, WMD
Revision: New - 10/31/03
1. Provide basic and advanced life support care.
2. EMS will treat and transport injured victims and coordinate triage.
3. EMS will request mutual aid assistance when needed.
4. EMS will track the transport destination of all patients.
5. EMS will assist HazMat with decontamination and treaiment ofthe contaminated patient.
F. Public Health Response:
Hennepin County Public Health Department shall monitor the emergency situation for health threats,
initiate alerts, provide technical teams for epidemiological investigation and response, and implement
a plan for mass treaiment of citizens through the National Pharmaceutical Stockpile.
G. Volunteer Agencies Response:
The following agencies and personnel will be considered for providing additional resources and
support if necessary. All volunteer agencies will perform support functions in identified "Cold
Zones. "
1. Red Cross - Proved food, shelter, trauma intervention crisis management/counseling,
coordinate emergent volunteers and financial assistance.
2. Salvation Army - Provide food and shelter.
3. Hopkins Police Reserves - Aid with support functions.
VI. Summarv
In the event of a terrorist attack, the City of Hopkins will have a number of responsibilities in both
the crisis and consequence management phases of the incident. This annex provides general guidelines
for coordinating the City's emergency operations, response and recovery from a terrorist attack.
M-4
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex M
Terroism, WMD
Revision: New - 10/31/03
Emergency Management Director
Fire Chief
Hennepin County Ambulance Manager
City Manager
Red Cross Representative
Salvation Army Representative
Police Chief
Terrorism
Signature Page
Date
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M-S